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Home My WebLink About30-Parks & Recreation CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Date: May 2, 2006 ORIGINAL Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT 2 OF CONTRACT 05-689 BETWEEN THE COUNTY OF SAN BERNARDINO PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO CONTINUE THE HEAD STARTIPRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2006-2007. Dept: Parks, Recreation & Community Services Dept. MICC Meeting Date: June 5, 2006 Synopsis of Previous Council Action: 4-3-06 - Council approved Resolution 2006-93 for amendment I to the Head Start/Preschool Program at the Delmann Heights Community Center for a I percent cola increase to the 2005/2006 budget. 6-20-05 - Council approved Resolution 2005-168 to continue the Head Start/Preschool Program at the Delmann Heights Community Center for FY 2005-06. Recommended motion: Adopt Resolution. Y? /1-- ,/ Signature Contact person: Mitch Assumma Phone: 384-5132 Supporting data attached: Staff Repnrt, Resn, & Agreement Ward: City-wide FUNDING REQUIREMENTS: Amount: $298,565 Contract Funding Source: (Accl. No.) 123-524-xxxx (Accl. Description) Finance: Council Notes: R-P '50 , )(){)(,-, - (1a3 Agenda Item No. 3 () II /5'/011 o o o CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Mayor to execute Amendment 2 of Contract 05-689 between the County of San Bernardino Preschool Services and the City of San Bernardino to continue the Head Start/Preschool Program at Delmann Heights Community Center for FY 2006-2007. Backl!round: The Head Start Preschool Program has been in operation at Delmann Heights Community Center for the past 31 years. The school began with one class of 15 children and has now grown to four classes of 15 (3 to 5 years old). The program curriculum includes music, language arts, math, science, and nutrition. A healthy meal is also provided for each child. There are II staff members that coordinate, implement and supervise the program. Staff works 197 days (i.e.: mid-August to late-May) and each program participant receives 170 days of education. The demographic profile is as follows: 55% Hispanic, 25% African-American, 10% Anglo, 3% Asian-American and 7% other. This program is for low-income children and families must meet Federal income guidelines in order for the children to participate in this free program. All participants receive a free dental and vision exam annually. The program is a successful collaboration between the City of San Bernardino Parks, Recreation & Community Services Department and the County of San Bernardino Preschool Services Department. These 60 children are now receiving pre-school education and training opportunities that would not be available to them were it not for the Delmann Heights Program. Financial Impact: There is no General Fund cash match required but $67,629 City in-kind services are required. The in-kind includes thousands of hours of volunteer work by the parents of the children in the Head Start program as well as the program's proportionate share of administrative staff and operating costs for the Delmann Heights Community Center. The funding is $270,515 (Program) and $28,050 (Food Service) for a total of$298,565. Recommendation: Adopt resolution. o o o RESOLUTION NO. 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT 2 3 OF CONTRACT 05-689 BETWEEN THE COUNTY OF SAN BERNARDINO PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO CONTINUE 4 THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2006-2007. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 7 OF SAN BERNARDINO AS FOLLOWS: 8 SECTION I. The Mayor of the City of San Bernardino is hereby authorized to execute 9 a Contract for Delegation of Activities with the County of San Bernardino Preschool Services 10 Department, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by 11 reference as fully as though set forth at length, and the Director of Parks, Recreation and 12 13 Community Services Department is hereby authorized to administer federal grants to continue the Head StartIPreschool Program at Delmann Heights Community Center. 14 15 SECTION 2. The authorization granted hereunder shall expire and be void and of no 1 (j further effect if the agreement is not executed by both parties and returned to the Office of the 17 City Clerk within 120 days following effective date of the Resolution. j 8 III 1911/1 20 ' III 21 I III 22 1,/// 2.:1'1" 2-1 III 251 III 2611111 ,-...., , ,/../ , u 28 ~ 0 . &5~ o(plo~/()b III /ll o RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE ITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE MENDMENT 2 OF CONTRACT 05-689 BETWEEN THE COUNTY OF SAN ERNARDINO PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO 3 ONTINUE THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER FOR FY 2006-2007. 1 2 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a Meeting, day of , 2006, by the following vote to 6 thereof, held on the 7 wit: 8 9 COUNCIL MEMBERS 10 ESTRADA 11 BAXTER 12 MC GINNIS 13 DERRY 0 14 KELLEY 15 JOHNSON 16 AYES NAYS ABSTAIN ABSENT 1711MCCAMMACK 18 I I 19 I I Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2006. 20 o 21 i I 2211 2,<11 ""IApproved as to Form: 241 0, 25 ~ -J ..<. 4 /.l-;...b, +''''i..-/.;./V\.--t.../_ /' . 26 Pies F. Penman, City Attorney 2- I i ./ I . Patrick J. Morris, Mayor City of San Bernardino 28 FOR COUNTY USE ONL Y FAS New Vendor Code Dept. Contract Number - SC A X Change SANBERN772 - 05-689 A-2 Cancel County Department Dept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Christy Ackley (909) 386-8145 $579,660 Contract Type o Revenue 00 Encumbered D Unencumbered D Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30, 2007 $278,590 $298,565 Fund Dept. Organization Appr. Obj/Rev Source GRCIPROJ/JOB No. Amount RSC HPS 150 300 3252 $298.565 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJIJOB No. Amount , . Project Name Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount I/D PSD - DeleQate AQency 06/07 1$298.565 J - I - - - - - - Contract Type 2(b) 0_ County of San Bernardino STANDARD CONTRACT o THIS CONTRACT is entered into in the State of California by and between the County of San BernardinD, called the County, and Name City of San Bernardino Parks & Recreation Address hereinafter called DELEGATE AGENCY (DELEGATE) 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Dale (909) 384-5233 Federal ID No_ or Social Security No. IT IS HEREBY AGREED AS FOllOWS: Amendment No.2 It is hereby agreed to amend Contract #05-689 between the County of San Bernardino and City of San Bernardino Parks & RecreatiDn as follows: o Page 1 of 3 ,SECTION II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES Amend Paragraph C to read as follows: o C. Submit to the County, such reports as may be required by ACF and State Preschool directives, or by the County, according to but nollimited to the following schedule: 1. Attendance Reports - Due 5'h day of each month. 2. Audit Report - as required. 3. Child Outcomes Analysis and Action Plan - Due March 15th and June 15'h annually 4. Final Financial Reports, for ACF - Due September 15'h, annually. 5. Final Financial Reports, for State - Due July 31", annually. 6. Finance Reports - Due 20th day of each month. 7. Local Contributions (In-kind) 10% of annual total- Due 20'h day of each month. a. Participant's Records (those records without parental consent to be held for school information) - Due 10 days following close of classes. 9. Personnel Policies and Grievances procedure for all program employees - Due January 15'h, annually. 10. Policy Committee by-laws - Due January 15'h, annually. 11. Property Inventory - Due January 15'h, annually. 12. Revision to Final Financial Report, for ACF - Due October 1", annually. 13. Revision to Final Financial Report, for State - Due August 15'h, annually. SECTION VII. FISCAL PROVISIONS Amend Paragraphs A. and B. to read as follows: o The maximum amount of reimbursement under this contract shall not exceed $579,660 and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein; shall be in full payment for all Delegates' services and expenses incurred in the performance hereof, including travel and per diem. Ci of San Bernardino Parks & Recreation Onninal Contract $ 278,590 . Julv 1, 2005 throuoh June 30, 2006 Amendment 1 - COLA $ 2,505 Julv 1,2005 throuah June 30, 2006 Amendment 2 $ 298,565 Julv 1, 2006 through June 30, 2007 MAXIMUM REIMBURSEMENT $ 579,660 July 1, 2005 through June 30, 2007 B. The Delegate will contribute $130,a90 to the program funds. Such contributions shall be in cash or in-kind in the amount of $130,a90. In-Kind Orininal Contract $ 62,635 Julv 1, 2005 throuoh June 30, 2006 Amendment 1 - COLA $ 626 JuiV 1, 2005 throuah June 30, 2006 Amendment 2 $ 67,629 Julv 1, 2006 throuoh June 30, 2007 MINIMUM CONTRIBUTION $ 130,890 July 1, 2005 throuah June 30, 2007 SECTION X. TERM Amend Paragraph A to read as follows: 1i"""'contract is effective as of July 1, 2005 and is extended from its original expiration date of June 30, 2006, to e~ on June 30, 2007, but may be terminated earlier in accordance with provisions of Section XI of the Contract. The Contract term may be extended for one additional year by mutual agreement of the parties. Page 2 of 3 SECTION XII. GENERAL PROVISIONS Amend to read as follows: o A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to the following respective addresses listed below. . Delegate: City of San Bernardino Parks & Recreation 547 N. Sierra Way San Bernardino, CA 92410 County: County of San Bernardino Human Services Alln: Contract Administration 150 S. Lena Road San Bernardino, CA 92415-0515 ATTACHMENT B - PROGRAM BUDGET: CITY OF SAN BERNARDINO PARKS & RECREATION - DA FY 2006-07 IS ADDED. All other terms and conditions in this contract remain in full force and effect. OTY OF SAN BERNARDINO City of San Bernardino Parks and Recreation (Print or type name of corporation, company, contractor, ete.) ~ Bill Postmus, Chairman, Board of Supervisors By ~ (Authorized signature - sign in blue ink) Dated Name Patrick J. Morris (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COpy OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Title Mayor (Print or Type) Dated By Deputy Address 300 N. D. Street- Sixth Floor San Bernardino, CA 92418 Approved as to legal Form Reviewed by Contract Compliance Presented to 80S for Signature ~ Julie Surber, County Counsel ~ Lori Ciabattini, HS Contract Administration ~ Ron Griffin, Director Date Date Date ~pproved as to Form: , Ii F. Attorne Page 3 of 3 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): (, I !i loCo Item # Vote: Ayes \)~/j/5) l".,..lNays....,z::r- Change to motion to amend original documents D '~() JDOb-IV3 Absent -3 Resolution # Abstain -Er Companion Resolutions NulVVoid After: I :;L\) days / "D\ .-,J Olp Resolution # On Attachments: & Note on Resolution of attachment stored separately: D PUBLISH D POST D RECORD W/COUNTY D By: Date Sent to Mayor: ~ 7/0G, Date of Mayor's Signature: b -1- 0 0> Date of ClerklCDC Signature: (P:-6 - G) Lv Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Reso. Log Updated: D Seal Impressed: ~, Reso. # on StaffRepo~ Date Returned: 2'd Reminder Letter Sent: Not Returned: D Request for Council Action & Staff Report Attached: Yes No By_ Updated Prior Resolutions (Other Than Below): Yes No By_ Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634): Yes No By_ Updated CDC Personnel Folders (5557): Yes No By_ Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By__ Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance D D --a'~' \ c\ D D 1u:u.6t<4- fiifiulfpi 86& - SP-lS- EDA D Information Services , D 'jp',,-: Facilities D Parks & Recreation 410 I q'1u~J~ Finance ~Cdq Police Department D Fire Department D Public Services D Human Resources D Water Department D ~ Jges: ~ f!At(}) rAjA furLflr);; 10 81& ~ r -mf1. Ready to File: _ Revised 12/18/03 Date: OFFICE OF THE CITY CLERK RACHEL G, CLARK, c'M.C. . CITY CLERK 300 North "D" Street. San Bernardino. CA 92418-0001 909.384.5002. Fax: 909.384.5158 www.sbcity.org '" June 12,2006 County of San Bernardino Christy Hamilton Contracts Unit 150 S. Lena San Bernardino, CA Dear Ms. Hamilton: At the Mayor and Common Council meeting of June 5, 2006, the City of San Bernardino adopted Resolution No. 2006-163 - Resolution authorizing the Mayor to execute Amendment 2 of Contract 05-689 between the County of San Bernardino Preschool Services and the City of San Bernardino to continue the Head Start/Preschool program at Delmann Heights Community Center for FY 2006-2007 Enclosed is one (1) original agreement and five (5) duplicate original agreements to be executed by the County of San Bernardino. Please obtain signatures in the appropriate locations and forward a fully executed original agreement to the City of San Bernardino. Please be advised that the resolution and agreement will be null and void if not executed within one hundred twenty (120) days or by Tuesday, October 3, 2006. If you have any questions, please contact Dodie Otterbein, Records Management Coordinator at (909)384-5002. Sincerely, J .1', I . \)t II (L HL(fJ ilL ~l (I- Sandra Medina 381o~ 8,t4 5"_ Assistant to the City Clerk ~ ~ ::""':;kh ",,"mm, p~" ,,' ,,"0='"" Deportm"tC hv~ & (I 3 J: CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty ~l\( COUNTY OF SAN BERNARDINO HUMAN SERVICES 200& JUL 26 Fi i12: 00 Linda Haugan Assistant County Administrator Reply to: lEl 150 S Lena Road San Bernardino, CA 92415-0515 July 6, 2006 Patrick J. Morris, Mayor City of San Bernardino Parks and Recreation 300 North "0" Street 6th Floor , San Bernardino, CA 92418 :a~ Dear Mayor Morris: Enclosed is your copy of Amendment NO.2 to County Contract 05-689 with the County of San Bernardino to provide Delegation of Activities for the Head Start/State Preschool Program. I will serve as the contract analyst for this contract. If you have any questions or require assistance, please feel free to contact me. Also, any notices pursuant to the contract should be sent to the address below: County of San Bernardino Human Services - Administrative Support Division Attn: Christy Hamilton, Contracts Unit 150 S. Lena Road San Bernardino, CA 92415-0515 Please remember that any modification, change or addition to the scope of work or any other aspect of this contract must be executed via contract amendment. Any such amendment must first be submitted to this office for approval and usually requires prior approval from the County Board of Supervisors. As such, please understand that County staff does not have the authority to authorize any changes and any payment request based on an unauthorized change will not be honored. Thank you for your assistance in this matter. If you have any further questions, please contact me at (909) 386-8145. Sincerely, <:: ~~ Christy Hilton Contract Analyst Enclosure " CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: July 27, 2006 TO: Mitch Assumma, Senior Recreation Supervisor Parks, Recreation, and Community Services Department Sandra Medina, Assistant to the City Clerk ~Nu Copy of Signed Agreement FROM: RE: cc: Harriet Myres, Senior Secretary Please find enclosed a copy of the executed agreement attached to Resolution No. 2006-163, authorizing the Mayor to execute Amendment 2 of Contract 05-689 between the County of San Bernardino Preschool Services and the City of San Bernardino to continue the Head StartlPreschool Program at Delmann Heights Community Center for FY 2006-2007. If you have any questions, please call Dodie Otterbein at ex!. 3215.