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Home My WebLink AboutS02-Public Works Filp NO. 2.100/2.101 'CITY OF SAN BERN~DINO - REQUEST FcCl COUNCIL ACTION From: ROGER G. HARDGRAVE Subject: Approval of Change Order No. ORE --Maintenance of Landscaping in State College Area, per Plan No. 6056-A (1990-91)- Assessment District No. 952 - MENTONE TURF SUPPLY Dept: Public Works/Engineering Date: 8-30-90 Synopsis of Previous Council action: 06-03-85 --Resolution No. 85-200 adopted awarding a contract for Assessment District No. 952 to J & R Landscape for the low bid price of $16,800.00. 06-03-85 --Resolution No. 85- adopted awarding contract for Assessment District No. 951 to Sandahl's Landscape for the low bid price of $1,440.00. 06-02-86 --Resolution No. 86-200 adopted awarding a contract for Assessment District No. 952 to J & R Landscape Maintenance Co. for the low bid price of $16,800.00. 06-02-86 --Resolution No. 86-232 adopted awarding a contract for Assessment District No. 951 to Mentone Turf Supply for the low bid price of $2,698.00. (continued on 2nd page) Recommended motion: That Change Order No. One to the contract with Mentone Turf Supply, for maintenance of landscaping in Assessment Districts No. 951 and 952, in accordance with Plan No. 6056-A (1990-91), be approved; to authorize the Contractor to perform work to repair damage from vandalism and necessary corrective work for an increase in the contract price of $7,835.00, from $89,811.22 to $97,646.22. cc: Shauna Edwins Andy Green Annie Ramos J ! / !'~ ~ ( % &;lW~,\ Signature Contact person: Roger G. Hardqrave Staff Report, ceo U Phone: 5025 Supporting data attached: Ward: 5 FUNDING REQUIREMENTS: Amount: $7.942.50 Source: (Acct. No.! 251-621-53925 & 251-622-53925 Acct.Oescri tion Assessment District Nos. 951 and 952 - Kendall Dr. & University Pwv Finance: Council Notes: 75.0262 Agenda Item No S-Z" o o SYNOPSIS OF PREVIOUS COUNCIL ACTIONI 06-01-87 -- Re.olu~ion No. 87-176 adop~ed awardinq a con~rac~ for Aa.e.._n~ No. 952 ~o Men~one Turf Supply for the low bid price of $19,800.00. 06-01-87 -- Resolution No. 87-179 adopted awardinq a contract for Assessment District No. 951 to Mentone Turf Supply for the low bid price of $3,228.00. 06-06-88 -- Resolution No. 88-176 adopted awardinq a contract to Cherokee Landscape Services for the low bid price of $41,623.00. 01-03-89 Chanqe Order No. One approved to authorize an increase in the contract price of $5,945. 06-19-89 Chanqe Order No. Two approved to authorize an extension of one year, adjust the contract prices, for an increase in the contract price to $62,353. 06-04-90 -- Resolution No. 90-194 adopted, awarding a contract to Mentone Turf Supply for the low bid price of $89,811.22. 8-30-90 CITY' OF SAN BERNAIOINO - REQUEST FO~OUNCIL ACTION STAFF REPORT Page 1 of 2 The contract with Mentone Turf Supply, of landscaping in Assessment Districts No. commenced as of 7-1-90. for maintenance 951 and 952, An inspection of the landscaping and irrigation facilities was done on about 7-10-90 by the Department of Parks, Recreation and Community Services and Mentone Turf Supply. The purpose of this inspection was to determine the necessary corrective work to repair damage due to vandalism and to bring the improvements up to an acceptable level, so that the new Contractor would not be required to do any work that should have been done by the previous Contractor. An invitation was extended to the previous Contractor, Cherokee Landscape Services, to be present during the inspection, but they declined. The inspection revealed that the following amounts of work were needed: Repair Damage from Vandalism Corrective Work Needed TOTAL NECESSARY WORK $ 1,582 8,768 $10,350 The special provisions stated that the Contractor will be paid for repairing damage due to vandalism as extra work. Therefore, the amount of $1,582 would have to be paid, regardless of which Contractor actually did the work. The amount of $8,768 represents work that should have been done under the contract with the previous Contractor that expired as of 6-30-90. A meeting was held with Cherokee Landscaping Services on 8-24-90, to advise them of the items of work identified to be needed. They protested vigorously, and threatened legal action. Another meeting was held with Mentone Turf Supply on 8-27-90 to verify that all items of work were actually needed, and to review the quoted prices. The special provisions require the Contractor to reseed the turfed areas each year. Since it is not essential that this item of work be done each year, the reseeding will be deleted for a credit of $2,515.00, in order to reduce the cost of additional work under Change Order No. One to the minimum. Contract Change Order No. One authorized the Contractor to perform the necessary additional work, as determined by the Department of Parks, Recreation and Community Services. The 12th payment for June, 1990, under the contract with Cherokee Landscape Services, has not been made, in order that 8-30-90 75-0264 CITY OF SAN BERNAOINO - REQUEST FOOCOUNCIL ACTION STAFF REPORT Page 2 of 2 any necessary corrective work by the new Contractor can be deducted. Below are the Basic Bid price for June, 1990, and the amount of corrective work. Any supplemental items of work done in June, 1990 will be added to this price: TOTAL NET PAYMENT $ 4,506.91 - 8,768.00 ($ 4,261.09 Basic Bid Price Corrective Work All costs for maintenance of landscaping will be charged to Assessment District No. 952. After deducting the costs for necessary corrective work from the June contract payment, the net additional cost for Change Order No. One is $4,261.09, less any supplemental work done in June, 1990. We recommend that Contract Change Order. No. One be approved, since this work must be done in order for the landscaping materials to be maintained in good condition. URGENCY CLAUSE The landscape areas require immediate attention and approval of this change order is necessary to prevent further deterioration of the turf areas. " -t,) r " J ,., - "1 8-30-90 75-0264 ,Proje~t: Pl.n No. Maintenance of Landscaping in Assessment Distri~~ Nos. 951 & 952 6192-A & 6056-A I~.. Date: 8-30-90 OFl1e No. 2.100/2.101 .,' ENGINEERING DIVISION DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO, CALIFORNIA CONTRACT CHANGE ORDER NO. ~ (Change necessitated because of field conditions) TO: Mentone Turf & ~upply P. O. Box 592 Mentone, CA 92359 Gentlemen: You are hereby authorized and directed ~o perform the following ext'ra work,- as listed on attached Exhibit "A", within Assessment District No. 952, at the indicated unit prices: - 1. Necessary Corrective Work to Bring Landscaping & Irrigation Facilities up to Acceptable Standard - $ 8,768.00 2. Necessary Work to Repair Damage from Vandalism - $ 1,582.00 3. Delete the Annual Reseeding of Turfed Areas, for a credit of (2,515.00) Total $ 7,835.00 Total extra work cost added to contract .............................$ Anlended Cost Pri ce ............................................................................'.................. $ 7,835.00 89,811.22 97,646.22 .Previ OU5 Contract Pri ce ......................................................................................... $ Additional time to complete contract due to change order ............ -0- CONTRACTOR: CITY OF SAN BERNARDINO: By: Title: By: ROGER G. HAlfOGRm- Director of Public Works/City Engr. Accepted Date: Approved Date: EXHIBIT -A- A.D. 951 o o Page 1 Extra work necessary 6 - Toro 570 6" plug-up to bring deficient areas into contract compliance. pop-up sprinkl.rs Total A.D. 951 Extra work necessary due to vandalism. 1 - Toro 570 4" pop-up sprinkl.rs atol.n 7 - Toro 570 15-8 nozzl.s stol.n Total A.D. 952 $45.00 $45.00 $12.00 52.50 $S.~.~ Extra work necessary to bring deficient areas into contract compliance. COLLEGE AVENUE 12 - Toro 570 4" pop-up sprinklers plug-up 5 - Toro 570 shrub h.ad sprinkl.r - ne.ds to b. raised up 1 - Rainbird sprinkler valve not working Repair brok.n sprinkler line UNIVERSITY PARKWAY R....d 12,525 .q. ft. in the cent.r i.land where turf is dead 157 - Toro 570 4" and 6" pop-up .prinkl.rs with plug-up nozzl.. 3 - Toro 570 6" pop-up sprinklers hit by lawn mower or .dger 21 - Toro 570 4" and 6" pop-up need riser s.als R.place 2 valcon .prinkler valve. . 8 - Toro 570 shrub head .prinkl.rs R.plac. brok.n sprinkler line s/w corner of Northpark Blvd. and University Parkway 5 - Toro 570 pop-up sprinkl.rs n.ed to be rai.ed $ 90.00 37.50 200.00 75.00 $3,757.50 1,177.50 36.00 252.00 400.00 40.00 50.00 37.50 EXBIBIT -A- o Page 2 o LI'l"1'LB NT. DRIVE 47 - Toro 570 ." pop-up sprinkler plug-up 1 - sprinkler valve not working 5 _ Toro 570 ." pop-up sprinklers need to be raised 1 - 5 gal. pittosporum Wheeler Dwarf dead 40 - Cotoneaster dead $352.50 200.00 25.00 15.00 100.00 NORTHPARK BLVD. 14 - Toro 570 6" pop-up sprinklers plug-up $105.00 KENDALL DR. 22 - Toro 570 4" pop-up sprinkler pluq-up Repair broken line Tri_inq of the shrubs Removal of dead Gazanias and replanting of Gazanias $ 165.00 52.50 250.00 1,350.00 Total $ 8,768.00 A.D. 952 . Extra work necessary due to vandalism. COLLEGE AVENUE 5 - Toro 570 4" pop-up strip head sprinkler stolen 2 - Sprinkler valve lids stolen 1 - Toro 570 4" pop-up sprinkler stolen 60.00 24.00 12.00 NORTHWEST CORNER OF COLLEGE AVENUE , UNIVERSITY PARKWAY Repair broken main line Repair broken sprinkler line 40 - Shrub head sprinklers stolen $ 50.00 50.00 320.00 . .. EXHIBIT -A- o o Page 3 UNIVERSITY PARlCWAY 16 - Toro 570 pop-up 4" sprinklers broken 5 _ Center Toro strip head sprinklers stolen 2 - sprinkler valve lids stolen 5 _ Toro 570 4" pop-up sprinklers stolen $ 192.00 60.00 24.00 60.00 - . . LITTLE NT. DRIVE 4 - Hunter sprinklers, rotor type broken 2 - Toro 570 4" pop-up sprinklers stolen 2. - Toro 570 4" pop-up sprinklers broken 1 - 15 qal. Crepe Myrtl. tree stolen $ 100.00 24.00 24.00 42.00 NORTHPARIC: BLVD. 7 - Toro 570 6 " pop-up sprinklers broken $ 84.00 KENDALL DR. 29 - Toro 570 4" pop-up sprinklers broken 9 - Toro 570 4" pop-up sprinklers broken 348.00 108.00 Total $ 1,582.00 Deletion of annual reseeding of turf areas in Assessment District 952 [$2,515.00] Total Extra Work ---------- $ 7,942.50 / /