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C~~Y OF SAN BER"ARDINO~ REQU;ST N~06R5~~UNCIL ACTION
From: ROGER G. HARDGRAVE
Dept: Public Works/Engineering
Approva1.iil;f,.,C_hp..nge Order No. TWO
Subject: - Repla,ging' Flie1'!;f.i'p~,o.g at Fuel-
ing Stat'wu:.'.in, ",City "tard, per Plan
No. 7764 --KEBCO~ INC.
,. I .
-.'-r
Date:
6-21-90
Synopsis of Previous Council action:
June, 1989
11-20-89
02-19-90
06-04-90 --
Allocation of $20,000
Budget for the Motor
Division Budget.
Resolution No. 89-468 adopted, awarding a contract
for the low bid price of $65,990.
Change Order No. One approved to authorize the
Contractor to conduct soil borings and test the
four tanks, for an increase of $24,404.00 in the
contract price, from $65,990.00 to $90,394.00.
Resolution No. 90-215 adopted, executing an agree-
ment with u.s. Waste Thermal Processing for
cleaning stockpiled contaminated soil.
allocated in the
Pool Fund in the
1989/90
Garage
Racommended motion:
That Change Order No. Two to the contract with
replacing fuel piping at the fueling station
in accordance with Plan No. 7764, be approved;
in contract price of $36,391.94, from
$126,785.94.
Keeco, Inc. for
in City Yards,
for an increase
$90,394.00 to
cc: Marshall Julian
Andy Green
Bob Torbitt
Contact person:
Phone:
5025
Supporting data attached:
FUNDING REQUIREMENTS:
Roqer Hardqrave
Staff Report,
CCO 112
Ward:
1
Amount: $36,391.94
(,S> S'3c't
Source: (Acct. No.) ~311-S68J4
\'f"1oj-=" 6J~~i-
.
(Acct. Descriotionl
Fuel sJ~m
Finance: ~
JJ~
Council Notes:
75-0262
Agenda Item No
/5
. -CI;'~ OF SAN BER,QRDINO - REQUEST IdR COUNCIL ACTION
STAFF REPORT
Page
1
of
2
At the direction of the County Environmental Health
Services Department, and as approved by Council on 2-19-90, a
si te assessment was conducted to determine the extent of the
soil contamination in the vicinity of the four existing 12,000
gallon fuel tanks at the City Yard. Based upon the results of
the site assessment, the County Environmental Health Services
Department directed the City to excavate and dispose of all
contaminated soil which is accessible without removing the
underground tanks on the overhead canopy.
The contractor excavated and stockpiled the contaminated
soil. All work was monitored by a geologist, as required by
applicable regulations. The geologist tested the levels of
contamination of the soil in the stockpiles, and also the levels
of contamination of the soil which was inaccessible, and,
therefore, left in place. A report has been presented to the
County Health Department as required. This report will be used
by the County to develop a testing schedule, in order to assure
that the remaining contaminants do not affect the ground water.
Contamination of the ground water would certainly result in
removal of the tanks, the overhead canopy and all of the
remaining contaminated soil, at considerable expense.
In order to perform the excavation of the contaminated
soil, it was necessary to remove the existing vent and vapor
recovery return lines. After these lines had been removed, it
was determined that they did not meet current code requirements
and that they were in a deteriorated condition. The existing
lines could fail under tank testing procedures and erroneously
indicate a tank failure, and possibly release contaminants into
the soil. The Contractor replaced the vent and vapor recovery
return system with fiberglass pipe and code required fixtures.
Underground conduits servicing the ground water
monitoring wells were also installed providing a means of
installing ground water monitoring probes in the future.
The Contractor performed all work on a time and material
basis. The cost to excavate and stockpile the contaminated soil
is $13,965.05. The cost to perform all required testing of
contaminants is $13,353.22. The cost to replace the vent and
vapor recovery return system is $5,743.68. And the cost to
install the underground conduits to the ground water monitoring
wells is $3,329.99.
The total cost to perform this work on a time and
material basis is $36,391.94. Change Order No. Two will
authorize an increase in the contract price of $36,391.94, from
$90,394.00 to $126,785.94.
6-21-90
75.0264
. -CI;'~ OF SAN BER~RDINO - REQUEST ~R COUNCIL ACTION
STAFF REPORT
Page 2 of 2
Supplemental funds in the amount of $36,391.94 will be
needed to finance the additional cost for Change Order No. Two.
It is proposed to obtain these supplemental funds from reserve
or bond funds that are presently available.
In view of the urgency to complete this project and
restore the full capacity for fueling the fleet, the Contractor
has been directed to proceed with the extra work. We recommend
that this action be affirmed by approval of Change Order No.
Two.
6-21-90
75.0264
. Project:
Plan No.
RePlaCino;uel Piping
at City ling Station
in City rds.
o
Date: 6-21-90
File No~.54-3
ENGINEERI", DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE .ORDER NO. !!!Q..
(Change necessitated because of field conditions)
TO:
DECO, INC.
P. O. Box 210
Long Beach, CA
90801
Gentlemen:
You are hereby authorized and directed to perform the
following extra work on a time and material basis:
1. Install conduit for monitoring well probes. $ 3,329.99
2. Remove & replace vent and vapor return line
system with single well, fiberglass pipe $ 5,743.68
3. Excavate and stockpile contaminated soil as
directed by the Engineer . . . . . $ 13,965.05
4. Sample and test residual and stockpiled soil
for TPH, BTEX and Flashpoint as directed by
the County Environmental Health Department '. $ 13,353.22
Total extra work cost added to contract .............................$ 36,391.94
Previous Contract Price .............................................$ 90,394.00
Amended Cost Price ..................................................$ 126,785.94
Additional time to complete contract due to change order ............Job duration
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
Title:
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
Accepted Date:
Approved Date: