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File IiwJ 1. 372
- REQUEST FOR COUNCIL ACTION
'-'
CITY OF SAN BERNARDINO
From: ROGER G. HARDGRAVE
Subject: Authorization to Execute Program
Supplement No. 59 - Installation
of Traffic Signals at 9th and
Del Rosa Drive
Dept: Public Works/Engineering
Date: 6-05-90
Synopsis of Previous Council action:
June, 1987 --Allocation of Federal-Aid Urban Funds approved to
finance the cost that will be incurred for this
project.
06-06-88 Finding made of need for Health & Safety reasons, and
Negative Declaration adopted.
02-19-90 Approval of Plans and Authorization to Advertise for
Bids.
Recommended motion:
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Adopt resolution.
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cc: Marshall Julian
Jim Penman
Andy Green
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Contact person:
Gene R. Klatt
Staff Report, Program
Supplement, Resolution
Phone:
5125
Supporting data attached:
Ward:
2
FUNDING REQUIREMENTS:
Amount:
N/A
Source: (Acct. No.1
(Acct. DescriPtion)
Finance:
Council Notes:
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CITY OF SAN BERNARDINO
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- REQUEST FOR COUNCIL ACTION
STAFF REPORT
A program supplement is used by the Federal Highway
Administration to obligate Federal-Aid Urban funds to a local
agency project.
Program Supplement No. 59
$222,000 in Federal-Aid Urban Funds
100% funded by the Federal funds.
will serve to obligate
for this project, which is
We recommend that authorization be granted for the
execution of Program Supplement No. 59.
URGENCY CLAUSE:
The City has been advised by Caltrans' Local Assistance that
failure to execute this program supplement and process it before
the close of the fiscal year will result in an anticipated two-
month delay in funding. The State is not expected to adopt a
budget until well after the close of the fiscal year and,
al though it would likely be funded in the next year, approval
now will insure funding in the current fiscal year.
6-05-90
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1
RESOLUTION NO.
2 RESOLUTION OF
OF SAN BERNARDINO
3 SUPPLEMENT NO. 59
IMPROVEMENT PROJECTS,
4 CALIFORNIA, ACTING
TRANSPORTATION.
THE MAYOR AND COMMON COUNCIL OF THE CITY
AUTHORIZING THE EXECUTION OF PROGRAM
OF LOCAL AGENCY FEDERAL-AID SAFETY
BETWEEN SAID CITY AND THE STATE OF
BY AND THROUGH ITS DEPARTMENT OF
5
6
7
8 is
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION ONE:
The Mayor of the City of San Bernardino
hereby
authorized
to
execute,
in
behalf
of said City,
9 Program Supplements No. 59 of Local Agency Federal-Aid Safety
10 Improvement Projects, between said City and the State of
11 California, acting by and through its Department of Trans-
12 portation, a copy of which is attached hereto marked Exhibit
13 "A" and incorporated herein by reference as fully as though set
14 forth at length herein.
15
SECTION TWO: The agreement shall not take effect until
16 fully signed and executed by all parties. The City shall not be
17 obligated hereunder unless and until the agreement is fully
18 executed and no oral agreement relating thereto shall be
19 implied or authorized.
20
SECTION THREE: The authorization to execute the above-
21 referenced agreement is rescinded if the parties to the
22 agreement fail to execute it within sixty (60) days of the
23 passage of this resolution.
24 / / / /
25 / / / /
26 / / / /
27 / / / /
28 / / / /
6-05-90
11 MINOR
12 POPE-LUDLAM
13 MILLER
14
15
16
17
18
19
20
RESO:
AUTHcr--,ZING EXECUTION OF PROGRl'""\ SUPPLEMENT NO. 59 OF
LOCAt:--' AGENCY FEDERAL-AID SAFEoJo1' IMPROVEMENT PROJECTS
1
I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a
meeting thereof, held on the
4
day of
, 1990, by the following vote, to-
5 wit:
6 Council Members: AYES NAYS ABSTAIN
7 ESTRADA
8 REILLY
9 FLORES
10 MAUDSLEY
City Clerk
The foregoing resolution is hereby approved this
day of , 1990.
W. R. Holcomb, Mayor
Ci ty of San Bernardino
21 Approved as to form
and legal content:
22
James F. Penman
23 City Attorney
24
25 B
2
27
28
- 2 -
6-05-90
PROGRAM SUPPLEMENT <;?c. 059
to
LOCAL AGENCY-STATE AGREEMENT
FOR FEDBRAL-AID PROJBCTS NO. 08-5033
Date. May~" 1990 r""'~'l" '~l
. ~...._. 1" 1.
Loca ion: 08-SBD-0-SBD
I project NUmber: MG-R059(008)
E.A. NUmber: 08-955265
CRP-L089 (340)
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency and
the State on 04/06/78 and is subject to all the terms and conditions thereof.
This Program Supplement is adopted in accordance with paragraph 2 of Article
II of the aforementioned Master Agreement under authority of Resolution No.
, approved by the Local Agency on (See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
9TH ST @ DEL ROSA DR.
TYPE OF WORK: TRAF. SIGNAL, LIGHTING & ST. IMPROVEMENT
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ ] Preliminary Engineering [] Right-of-Way []
[X] Construction Engineering [X] Construction
LENGTH: 0.1 (MILES)
Estimated costl
Federal Funds
Matching Funds
Local
OTHER
OTHER
$
222,000 W37 $
$
222,000 $
o
o $
o $
o
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
Department of Transportation
By
Mayor
By
DISTRICT DIRECTOR OF TRANSPORTATION
DISTRICT 08
Date
Date
Attest
Title
City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Chapter I Statutes I
Item
Date 5.:z. 9, 90
$
222000.00
Accounting Office
rogram
IBcl
Fund Source
AMOUNT
93
1989
2660-101-890
89-90
20.30.010.200
C 229020 892-F
222000.00
EXHIBIT -A-
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ORIGINAL
-
08-SBO-0-SBO
MG-R059 (008)
OATE:May 29, 1990
PAGE: 2
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency and/or the respective agencies as
determined by agreement at regular intervals or as required
for efficient operation of the completed improvements.
2. The Local Agency will advertise, award, and administer this
project and will obtain the State's concurrence prior to
either award or rejection of the contract.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Oetail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Oivision of
Local Streets and Roads.
4. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the 'Nondiscrimination Assurances'
contained in the aforementioned Master Agreement for
Federal-Aid Program.
5. Whenever the local agency uses Federal or State Funds to pay a
consultant on a cost plus basis, the local agency is required to
submit a post audit report covering the allowability of cost
payments for each individual consultant or sub-contractor incur-
ring over $25,000 on the project. The audit report must state the
applicable cost principles utilized by the auditor in determining
allowable costs as referenced in CFR 48, part 31, Contract Cost
Principles.