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, CI'I~' OF SAN BERNARDI~ - RE~ST FOR COUNCIL ~TION
From: MARSHALL W. JULIAN
City Administrator
Subject: Request for co-sponsorship of
Soap Box Derby to be held
July 14, 1990 and waiver of
fees.
Dept:
Da~: June 7, 1990
Synopsis of Previous Council ection:
Recommended motion:
Form Motion No.1:
That the Inland Empire Soap Box Derby, July 14, 1990, be co-sponsored
by the City as a promotional event and that the Police Overtime costs,
costs of barricade placement by Public Works, and the cost of trash
receptacle placement by the Public Services department in the amount
of $840, be funded from Acct. No. 001-092 Nondepartmental.
Form Motion No. 2: ~~I
That the request from"the sponsors of ~"'--
the Inland Empire Soap Box Derby Sig re
that the refundable cost of barricade deposit in
thp Amnnnt' nf' ~1Rl:jr h,:. wAiv,::.n hp n,::.ni,::.n
Con~ct person: Marshall W. Julian
Phone:
5122
Supporting da~ attached: ves
4
Amount: UJ/D
Ward:
FUNDING REQUIREMENTS:
Source: (Acct. No.!
Q()/~ (5)Cj'Z- SsD30
(Acct. DescriPtion)
<;;('e:ctiY, {>n.~7'(
Finance: f ~~
,/1
Council No~s:
75.0262
Agenda Item No
I~~
CITNF SAN BERNARDINcQ. REQuQsT FOR COUNCIL Ac-riON
STAFF REPORT
The attached information relates to the conduct of a race by the
sponsors of the Inland Empire Soap Box Derby on July 14, 1990.
Insurance and other requirements are in order.
The costs being requested for waiver are:
l.
2.
3.
Event law enforcement personnel
Cost for barricades
Cost for trash receptacles
$ 300.00
355.00
370.00
TOTAL
$1,025.00
If the Mayor and Council wish to absorb these costs, it is
recommended that the funds necessary be an expense against
Account No. 001-091-53030, Non-departmental - Special Projects.
This is an event-related/occupancy tax-related matter. The Police
Department, Public Works and Public Services do not have extra
budgeted funds for such events. It is felt that such expenses
should be properly accounted for, in order that the Mayor and
Common Council may know how funds are being expended.
75.0264
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C I T V
o F
SAN
B ERN A R DIN 0
INTEROFFICE MEMORANDUM
To: Marahall Julian, City Adminiatrator
From: Dan Robbins, Chief of Police
Subject: Inland Empire Soap Box Derby
Date: May 24, 1990
Copies:
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This memo is to inform you that the Inland Empire Soap Box Derby
organization has applied to conduct a soap box derby race on
Ssturday, July 14, 1990. The proposed starting time is 6:00 am
for time trials, with an estimated ending time of 4:00 pm.
It is estimated by the applicant that there will be between 1,000
and 1,500 persons in attendance. The event will be conducted on
the west side of the 9th Street overpass and will necessitate the
closure of 9th between "H" and "L" Streets. All cross streets for
a distance of one block north and south of 9th Street will also
be closed to through traffic. There will be sufficient on street
parking to accommodate the estimated attendance, with additional
parking if necessary at the Boy's Club and Encanto Park on 10th
Street,
The cost for SBPD personnel to provide traffic control is esti-
mated at $300.00. There will be 37 barricade. u.ed. A refundable
deposit of $185.00 will requested through Traffic Engineer~ng.
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CHECK L.'S'" PO" P'ARADII: A.....L.ICATION
~ PEIIM'"I""'_I: . NPO'UIAT ION
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L,OC;:AL. ADORE.. LOC::AL "........1;;11:"
C;:ITY. .TATII;. ;;I;IP' ~"g"& ""'RAD& C::PlAIRMAN
C::ORP'ORATII: ADD"K.. ALTItRNATII: C::HAI RMAN
C;ITY. lBTATII:, ~IP' PHON& c;HAI "MAM PHON&: AL.Tltll"ATE: ..HONIt
...... .......................... "'.............................................................................................................. "'................................................................................. ............................. ...........
PERM I T STATUS
APPLICATION COPY OF' SPEC I AL CON)ITIONS An'ACHE:D FOR
APPROVED - DATE REV I EW AT RISK MANAGEMENT'
DI.A....."OVEICI DATI!:
...IENDING - DATE
OTHER - DATil on.:R
-
DATil: 100" 1 It,.. g,.. PuLIC;1I:
. ..... ........ ..................................................................................................................................................... .................................................................................... ......... .............
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.A"N,CADI: DEpoOSIT . FEES WA I VIED ON
CLoEAN U.. D.~.I T . .Y
NO PARKING SIGNa . ...II:ES COLLECTED "
M I SCIU..LANEOUS P'E.. . DEPOSITS REFUNDABL.E YES ND
- -
REQUEST PO" P'AYMENT P'REP'ARED PO" RETURN AUTHORIZED .Y
OF DEPOSIT ON DEPARTMENT
BY OTHER
- - -. -............ -........ -. -.............. ........ ........ -..... -. - .... .....-. - -........... -..........
v/ INDEMNI..ICATION AGREEMENT I ~ y If {,-
REQUlnED DATED
SIGNED ~ COPY TO RISK MAtU-GEMENI" V
. -... - -. -...... - - - - -....... - "..... ...... ..... ....... ... ..-... ..-...- - -- ..... ..-....... --. --.. - -..... --.
" NOTIFICATIONS
PUBLIC SERVI CES RISK MANA~ ~
Ma:MO DATED COPY OF APPLICATION
FIRE DEPAR'IMEN1' MISCELLANEOUS DEPAR'IMEN1'S
_MO DATED DIE.ARTMIlN,.
CERTI..ICATE 0" INSURANCE
POLICY Nl.N,llER b)..jl,H/ SS- /q-~..3 LIMITS OF' COVERAGE
CARRIE~OL.f tf'.....L'";,...''''' / x.f,.fv.~t. CODE OTHER
_00 I L.Y IN.JURY - " '1Nq,J N;O
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CERTIFICATIE WAIVED PRoPERTY. DAMAGE" - . ; ~A? U~C
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ENDORESEMIENT TO POLICY ATTACHED PRODUCTS LIA_ILofTY - .
CIERTIFICATE AS .V' L.IQUOR LIA.ILITY. - .
ADDITIONAL INSURED ATTACHED -
Ca:"T'P,CATE ATTACH~ _
CER'/'IFICATE APPROVED DIS_ - II'/' RI ~ENT ON
/yj/1O \-1:: " /}c..J /J JJ_
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ORIGINAL P'OLICE DEPARTMENT './
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PARADE APPLICATION
SIMC Ch8pter 5.42
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The undersigned makes 'application for a parade, and in support of said application, submits the Route Map, plus the
Purpose or Theme
following information.
Date of Parade TV \...'1 \ \.\ \ osa Starting Time ~ ~ y\,'
Name of Applicant Organization \ N L ~14 f) F l'l'\~ \ Q..~ ~l'f\p
Address \ ic '? ~ C ~ \ C. l:::. ~ L , , ~ \. \l E e..S \ D ~
<'C I\...r (l, c ')(. 0 E R ~ 'Y' ~
, \. \ ",C 1 +\ ST. ('\ \.JE l2- p" <; <;
SI\I"f'\F -
Nt. No E:
Est. Ending Time~M
&'''' OEi2..AY A.s,<;('( iAitCN
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Formation Area
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Dispersal Area
Approximate number of persons marching
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Approximate number of vehicles, and persons in each vehicle
Approximate number and type of animal. N I po.
N\J::o.
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Approximate number and size of float. t-J i {i.
Describe any sound amplifying equipment to be used ~ ,-' P, L \ l
, .-..J \"'T \-\- T"-1 (' (2.) c:; \? f .p..t:.f ~ <::
Indicate location and number of parade monitor< <;8:: ,-' ~ \ T " f> 'f
"t- -+\ L f L. ~ A N () ~ 'f ~?J": C- <:. (' C ,-"T .<:
Describe training and instructions given to participants 0 12..\ \J \ "-" C:- \ !oJ S\i2. \; CTTC '" ~ N (l)
"-,p\~<::T'i \\"-"'"f<::lT/CN :rc.i'2.... c,(,,,,,, 6('~ ~~LE \!.'S AND Dj<:.\"t:I~'),
Parade Chairperson ' name, address, and phone number U,co......l'.~() T. 8~\.: <.,.., - Ib')'/[ rlLf- r'l
~ \\.:(:.1:2. c..; i \') ~ -' c. p... . '1 J.. <j 0 ~ ( 7 I L-/) 7 XL' - Y <; ~ q
Alternate contact person.. name, address, and phone number I) p.. N 'S'i +\ r::..l:::..
.~ .-1(, 'J.; G"''''' -:;T; "1\"-' ~E~Mv(l C P. '\14C. I h /4) ~ 'ref -', '18C
Name of Insurance Company Up.I2-"l~F:'-() \ ~<'\J(2..F\\JCf" ( ~ 1000,00(1 I"2,.SO ooG)
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Number of restroom and water facilities J"",, ~ l y") ~ C ~'t t>-R ~ TC \ LE- is .- '" C.
W ""E p-"~f>, c. \ L- t\\ E- S
Please read and sign:
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I certify that all statements in this application are true, accurate and complllte. Falsification or ulUlpproved changes
may result in the cancel/ation of this application. I have recei a copy of the "F'a 'oos. ~
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Date
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FOR OFFICIAL USE ONLY
Fees
Insurance
Hold Harmless Agreement
Date Application Received
Approved/Denied
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SPEgAL
()
EVENT APPLICATION
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SBMC Chapter 5.42
'l11e undersigned makes for a Special Event and in support of said application, sul::Jni.ts the
Map, plus the following infomation.
Date of Event
. ' '-1 (' (
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I
Time
c' ,:. '."/\
Est. ""vH~ Time L.\ -,'
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Nane of Applicant
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Address
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Purpose or 'lheme
Affected Area
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Approximate nlllllber of persons attending
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Approximate nUlliJer of vehicles, and persons in each vehicle
N,
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Describe any sotmd anplifying equiplEnt to be used
, '. \ I' t'.\, ;, '1\;) I .;
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Describe training and instructions given to participants
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Event ch.ii.rperSon-name, address, and phone nmiler
. ':,-1: I' \,' L \' ( L.\\;(-I:') i J) (-'
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Alternate contact person-name, address, and phone nmiler
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Nane of Insurance Carpany
Nmiler of restroc:ms and water facilities
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Other
PLEASE READ AND SIGl:
Fees
Date Application Received
I certify that all statements in this application are true, accurate and
comPlete., Falsification or unapproved changes may resul,t in the cance~atio
of this :pp~i~.ation. I have received UOpy of the rg~at~. '
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".' \ . '~~-""" ."'f .. "\_
Date ' Signature' of Applidnt
FOR OFFICIAL USE CM.Y
Insurance Hold HaImless J\greE!n.ent
Approved/Denied
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CITy OF
San Bernardino
OFFICE OF THE CITY ADIIINIITRATDR
May 25, 1990
Mr. Howard J. Brust
Inland Empire Soap Box Derby Association
16390 Pick Place
Riverside, California 92504
Dear Mr. Brust:
This is to acknowledge receipt of your request for waiver of
fees for the placement of barricades for the July 14, 1990
All American Soap Box Derby Race in San Bernardino.
It is necessary that a deposit of $5.00 be
of the barricades requested for use.
required for the 37 barricades needed is
deposit which will be returned after the
and the barricades are returned.
in place for each
The total amount
$185. This is a
Race is concluded
The deposit required is not a "use fee": it is to assure that
the barricades are returned to the City in good condition.
Unless there is some justification for your organization not
being able to post the necessary deposit, it would be
recommended to the Mayor and Common Council that the request
be denied.
1J;/l1'f.
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MWJjdjn
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300 NORTH '.0. STREET, SAN BERNAADINO,
CALIFORNIA 12.'8.0001 7'14/314-5122