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'. CI~~ OF SAN BE.QARDINOt~ REQU~~';'=~O~.I~~~~~I~o~~TION
From: ROGER G. HARDGRAVE
Subject:
Award of Contract --
Maintenance of Landscaping in
Assessment District No. 976,
per Plan No. 7034-B (1990-91)
EXECUTIVE LANDSCAPE
CONTRACTORS, I NC. '
Dept: Publ i c Works/Engi neeri ng
Date: May 16, 1990
Synopsis of Previous Council action:
OB-19-86 Resolution No. 86-341 adopted establishing Assessment
District No. 976.
01-05-87 Resolution No. 87-9 adopted expanding boundaries of
Assessment District No. 976.
03-07-88 Resolution No. 88-67 adopted expanding boundaries of
Assessment District No. 976.
06-06-88 Resolution No. 88-17S adopted awarding a contract to
Cherokee Landscape Services for the low bid price of
$24,400.00.
06-19-89 -- Change Order No. One approved extendi ng the contract for
one year, adjusting bid prices by 6.5% 'for inflation,
incorporating Supplemental Items of Work, for an increase
in the annual contract price to $29,977.00.
Recommended motion:
Adopt Resolution.
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cc: Marshall Julian
Jim Penman
Andy Green
Ward:
5025
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Supporting data attached:
Roger G. Hardgrave
Staff Report, Report of
Bids & Resolution
Phone:
Contact person:
FUNDING REQUIREMENTS:
Amount: $ 3 2 . 700 . 00 (i n c 1 u din gin c ide n tal s )
Source: (Acct. No.l
251-650-53925
(Acct. DescriPtion)
Assessment District No. 976
Finance: ~~ b~~
Council Notes:
Anpnrl~ Itpm NO...3 I
'CITY OF SAN BERCARDINO - REQUEST....bR COUNCIL ACTION
STAFF REPORT
Bids for this project were opened at 2:00 p.m., Tuesday, 5-1-90.
A total of 4 bids were received, ranging from $25,937.44 to
$42,140.4B. The low bid of $25,937.44 is 10.6% under the
Engineer's Estimate of $$29,000.00.
Listed below is an estimate of the total cost for providing these
landscape maintenance services, from 7-1-90 to 6-30-91.
Maintenance Contract
$ 25,937.44
Incidental Costs (Assessment
Engineering, Publishing &
Recording Fees, Supervision
by Department of Parks &
Recreation and Advertising
for Bids)
TOTAL ESTIMATED PROJECT COST
$ 6,762.56
$ 32,700.00
The Notice to Proceed will be effective on 7-1-90.
will be in effect until 6-30-91, subject to
extensions by mutual consent.
The contract
two one-year
Funds to cover the costs incurred will be upfronted by the City,
and reimbursed through special assessments placed on the property
tax bills, pursuant to the resolution establishing the district.
Inspection of the maintenance effort by the Contractor will be
provided by the Department of Parks and Recreation.
We recommend that a contract be awarded to the low bidder.
5-16-90
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO EXECUTIVE LANDSCAPE CONTRACTORS, INC., FOR
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NO. 976.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
Executi ve Landscape Contractors, Inc. is
the lowest responsible bidder for Maintaining Landscape in
Assessment District No. 976, in accordance with Plan No. 7034-B
(1990-91l, for the Basic Bid and Supplemental Bid in the amount
of $25,937.44, and a contract is awarded to said bidder
accordi ngly, but such award shall be effective only upon the
contract being fully executed by the parties; all other bids
therefore are hereby rejected; and the Mayor is hereby
authorized and directed to execute said contract on behalf of
the Ci ty; a copy of the contract is attached hereto, marked
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
SECTION 2.
This contract and any amendment or
modifications thereto shall not take effect or become operative
unti 1 full y si gned and executed by the parti es and no party
shall be obligated hereunder until the time of such full
execution.
No oral agreements, amendments, modi fi cati ons or
waivers are intended or authorized and shall not be implied from
any act or course of conduct of any party.
SECTION 3. This
resolution is rescinded if the
parties to the contract fail
to execute it within sixty (60)
days of the passage of this resolution.
/ II /
<;/16/90
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RESO: AWAR~NG CONTRACT TO EXECUTIVr, LANOSCAPE CONTRACTORS,
INCoC('FOR MAINTENANCE OF LA. .SCAPING IN ASSESSMENT
DIST1r.CT NO. 976.
1
I HEREBY CERTIFY that the fore90i n9 resol uti on was
2 duly adopted by the Mayor and Common Council of the City of San
3 Bernardino at a
meetin9 thereof, held on the
4 day of
5 wi t:
, 1990, by the foll owi n9 vote, to
6 Council Members:
AYES
NAYS
ABSTAIN
7 ESTRADA
8 REILLY
9 FLORES
10 MAUDSLEY
11 MINOR
12 POPE-LUDLAM
13 MILLER
14
15
16
Clty Clerk
17 day of
18
19
20
21
22
The foregoing resolution is hereby approved this
, 1990.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to
form and legal content:
23
24
25
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27
28
JAMES F. PENMN,
City Attorney
By: ~ 9-.j?.~
o
-2-
5/16/90