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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: May 3, 2006
Subject: Approve a transfer of funds from
the Yo Cent Sales Tax budget account
number 129-367-5504-7589 to Yo Cent
Sales Tax budget account number 129-
367-5504-7588 the amount of $54,000,00
From: Ken Fischer
Department: Public Services
Meeting Date: May 15, 2006
Synopsis of Previous Council Action:
Recommended Motion:
The Mayor and Common Council authorize the Director of Finance to transfer
$54,000.00 from Yo Cent Sales Tax budget account number 129-367-5504-7589 to Yo
Ce'" S",. T~ '"dg,t "''""'" "m'o< 129-367-5504-75h~ _ /.
Si ure
Contact Person: Ken Fischer. Director
Phone: 5140
Ward: All
Supporting Data Attached: Budget
AmendmentfTransfer Request
FUNDING REQUIREMENTS:
Amount: $54,000.00
Source: Yo Cent Sales Tax budqet
account number 129-367-5504-7589 to
Yo Cent Sates Tax budqet account
number 129-367-5504-7588 in the
amount of $54.000.00.
Council Notes:
Agenda Item No. ..31
5116)0'
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Approve a transfer of funds from the Yo Cent Sales Tax budget account number 129-
367-5504-7589 to Yo Cent Sales Tax budget account number 129-367-5504-7588 the
amount of $54,000.00.
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department, Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate
certain streets. On major street resurfacing efforts, the strategy utilizes Street Division
crews to perform street surface preparation, sweeping, placement, leveling, rolling,
traffic control and hauling of recycling debris generated by the cold-milling process.
Street rehabilitation project budgets are estimated by determining the length and width
of streets. The result is a total square footage of street to be rehabilitated. The square
footage is then multiplied by an estimated cost per square foot to complete the street
surface preparation, sweeping, placement, leveling, rolling, traffic control and hauling of
recycling debris generated by the cold-milling process. The cost per square foot
estimate is a conservative estimate; changing material and labor costs may cause
estimates to vary from year to year. Staff also utilizes a Pavement Management
Analysis System to verify and check estimates for projects.
CIP SS 04-124 is a pavement rehabilitation project on Gilbert Street from Waterman
Ave. to Twin Creek Channel. The rehabilitation included a full width of street grind and
an overlay of 1-1/2 inches of new asphalt and had a project budget of $200,000.00.
Staff has completed all the required work and received the project invoices. The project
was completed under budget. The completed project cost is $72,756.89. The project
budget balance is $127,243.11.
CIP SS 04-121 is a pavement rehabilitation project on 3rd Street from Sterling Ave. to
Victoria Ave. The rehabilitation included a full width of street grind and overlay of 1-1/2
of new asphalt and had a project budget of $160,000.00. Actual paving cost is
$29,662.88 more than budgeted due to additional base paving of the street that needed
to be done. Staff anticipates needing an additional $54,000.00 for this project to cover
the additional paving that was done and striping work needed to finish the project. Staff
proposes using $54,000.00 of project savings from CIP SS 04-124 to cover this
outstanding balance.
Financial Impact:
There is no overall impact to the Yo Cent Sales Tax Capital Improvement Program
budget. However, project 129-367-5504-7589 budget will be reduced by 54,000.00 and
project 129-367-5507-7588 budget will be increased by $54,000.00.
Recommendation:
The Mayor and Common Council authorize the Director of Finance to transfer funds
from the Yo Cent Sales Tax budget account number 129-367-5504-7589 to Yo Cent
Sales Tax budget account number 129-367-5504-7588 in the amount of $54,000.00.
l
City of San Bernardino
BUDGET TRANSFER REQUEST
DATE
TRANSFER
FROM II TO
ACCOUNT NO AMOUNT II ACCOUNT NO. AMOUNT
Depl. Budget II Dept. Budget
Fund Di... COde SUFX Fund Di... Code SUFX
- -- REV - -- REV
'I
129 367 5504 758 $54,000.00 f29 67 5504 7588 $54,000.00
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II
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II
REASON FOR TRANSFER
Tn rnV1'R RllOfin SHORTFALLS OF PROJECT BUDGET
REQUESTED BY
PUBLIC SERVICES
DEPARTMENT
FINANCE & ADMINISTRATOR'S OFFICE USE ONLY
J. V. Number
COUNCIL ACTION (REQUIRED) (NOT REQUIRED) DATE
MAY 15, 2006
APPROVED,
APPROVED,
DIRECTOR OF FINANCE
CITY ADMINISTRATOR
DISTRIBUTlnN. WI-lITF _ Fin:on....
VFI I nw . Fin"n,..
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