HomeMy WebLinkAbout23-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
ORIGINAL
Resolution authorizing the Director of Finance
or designee to issue a purchase order to Nexus
IS in the amount of $51,375.32 for a telephone
conference bridge.
From: Larry R. Pitzer, Fire Chief Subject:
Dept: Fire
Date: April 24, 2006
MC/C Meeting Date:
May 15,2006
Synopsis of Previous Council Action:
05/02/05
Resolution #2005-100 authorization to submit a budget detail worksheet for the Fiscal Year
2005 Metropolitan Medical Response System in the amount of $220,764.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larrv R. Pitzer. Fire Chief
Phone: 384-5286
Supporting data attached: Staff Report. Resolution. Quote. Recommendation Ward: Citvwide
FUNDING REQUIREMENTS: Amount:
$51.375.32
Source:
(Acct. No.) 123-705-5704
(Acct. Description)Federal & State Program-MMRS
2005-Miscellaneous Equipment (Grant Funds)
Finance:
Council Notes: Reso. :1000 -{3R
A"... [rem N:~
STAFF REPORT
SUBJECT
Resolution authorizing the Dir~~tor lIf Finance or designee to issue a purchase order to Nexus IS
in the amount of $51.3 75.3~ for a tekphon~ conference bridge.
BACKGROliND
Fire is pursuing a tekphone ~onkr~nce bridge system in order to effectively manage the
resources of the City. \\'hik at the s,lIne time eliminating travel time. fuel consumption. and
vehicle maintenance issues. Once acquired. the telephone conference bridge will be available for
all City Leaders. Citl Depanm~nts. and lh~ Emergency Operations Center (EOC) to use.
The telephone conkr~nce bridg~ ofkrs many conferencing solutions to the City. Any didactic
training. meetings. ur murning status updates can be conducted through this communication
medium. Instead of lire engines lealill~ their response districts to attend mandated supervisory
meetings at a central location. they c~n conduct these meetings via conference call. Since there
are times where documents must be ~.,amined and signed. such as personnel issues. face to face
meetings will continue to be necessary. For all the other issues. the telephone conference bridge
system will be able to manage re,ources more effectively. \\'hile reducing costs.
In times of disaster. all City Leaders eLl1 communicate with one another and the fOe. The policy
and decision making processes during these events will become more streamlined and up to the
minute situation information can no\\ bc broadcast to the select groups. This system is not
location dependant. so if k~y p~rsunncl \\ere on the road. they would be able to access the
system I'ia cell phone or r~mOle landL"e.
On November 7. 20U5. a Request for ()uotc (RFQ) #1'-06-14 Ivas issued to solicit formal bids for
a telephone conference bridge. \Jotic~s illlitillg bids trom qualified vendors Ilere distributed to
the San Bernardino Area Chamber of Commerce. the City's Web Site. and advertised in The Sun
Newspaper. RFQ ;;F-06-14 p~lckage, "ere rClJuested by three (3) vendors and their bid responses
were receiwd (attachment .\1:
Vendor
NEe
Nexus IS
SONEXIS
Localj"lI
C) pre". l.\
flhtin. l. \
Fremulll. C.\
Bid Prollosal
S60.09~.05
'!i5 U75.32
S83.961 AO
Fire staff is recommending thclllhc Cill a\\ard a purchase order to Nexus IS lor the telephone
conference bridge installation. C\c:\us IS is the lo\\est overall bidder for the telephone
conference bridge and mcets tedmietl spccitications.
FINANCIAL IMI'.-\CT.
The lotal amount to be a\\ arded to \:~.,us IS for the telephone conference bridge is not-to-exceed
$51.375.32. Funding is budg~led LInck!" th~ \letropolitan ykdical Response System Grant FY
2005. account # 1 ~3-705-570.j for ll,~ procurement of the equipment. There is no financial
impaclto the City's (jener~1 Fund.
RECOMMENDA nON
Adopt resolution.
2
25
26
27
28
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
ISSUE A PURCHASE ORDER TO NEXUS IS IN THE AMOUNT OF $51,375.32 FOR A
TELEPHONE CONFERENCE BRIDGE.
3
4
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
6
7
SECTION 1. That Nexus IS is the selected vendor for furnishing a telephone conference
8
bridge, in accordance with Bid Specification #F -06-14, and, as such the Director of Finance or
9
designee is authorized to issue a Purchase Order to Nexus IS for a telephone conference bridge in
10
the total amount of$51 ,375.32;
II
SECTION 3. Nexus IS Purchase Order shall incorporate by reference this Resolution and
12
Bid Specification #F-06-14.
13
14
SECTION 4. The authorization to execute the above referenced Purchase is rescinded if it is
15
not issued within sixty (60) days of the passage of this resolution.
16
IIII
IIII
IIII
IIII
IIII
IIII
IIII
IIII
IIII
IIII
IIII -Ifc23
IIII
IIII !:T/5--0~
1
17
18
19
20
21
22
23
24
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
2 ISSUE A PURCHASE ORDER TO NEXUS IS IN THE AMOUNT OF $51,375.32 FOR A
TELEPHONE CONFERENCE BRIDGE.
3
4
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a
meeting thereof, held on the
7
day of
, 2006, by the following vote, to wit:
8
Council Members:
AYES
NAYS
ABSTAIN ABSENT
9
ESTRADA
10
BAXTER
II
McGINNIS
12
DERRY
13
KELLEY
14
JOHNSON
MCCAMMACK
IS
16
17
18
Rachel G. Clark, City Clerk
19
20
The foregoing resolution is hereby approved this
day of
,2006.
21
22
23
PATRICK J. MORRIS, Mayor
City of San Bernardino
24
25
Approved as to Form:
26
27
2
28
Attachment "All
Q)
OJ
-0
."
Cl
Q)
"
c
Q)
~
.l'!
c
o
U
Q)
c
o
.c
0.
Q)
Qi
f-
'<t
~
tb
o
,
u..
a
u..
a::
co
l()
oo
a::
0
c
z
w
> '<t
0
<( C<
U N
en
U <n 0
W <n ci Z
Q)
Z ~ co
0.
>.
U
CO) '"
N
CO)
l()
5!1 <( I'-
U CO)
<n c ~
:J l() Z
X ~
Q) :J
Z f-
N '"
0
<..i <( '<I:
~
E U co
<n co en
.x Ti ri Z
Q) c co
c Q)
0 Cii
oo >
~ '"
I
Q)
OJ
-0
.C
Cl
Q) ~
"
>- c Z
a:: l'! ~
0 w
0 .l'! G !;(
ClZ c
wO 0 ~ c
U -'
f-- 0 <( >-
<(f- Q) -0
uQ, C c f- f- oo a::
0 Q) 0 :r: "" oo w
CiJa:: .c > f- S2 ~ <l ::!E >
::!Eu 0. Cii dJ ::::;
Q) ~ W <n f- a:: Cl
wOO Qi " ::::> a:: <n 0 W 0 W
f-~ 0 Q)
f- -' oo u.. -' f- f- u.. c
J ~ N CO) '<t l() co I'- co en 0 ~ N
~ ~ ~
"
o
~
~
o
::!E
a::
.c
~
o
.0
Q)
C
>.
.0
"tl
'"
"tl
~
o
(J
'"
a::
I-
LlJ
LlJ
I
(f)
>-
0::
<(
~
~
::l
(f)
o
CO
Q)
~
u:
~
o
Q)
Cl
>.
.0
"tl
'"
(J
c
"
o
c
c
..
"tl
C
..
-0
'"
c
8-
o
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted):
Vote: Ayes 1-1
o"?/;sIo0
,
Item # .;23
Resolution #
:;)oo~ - /:5 '?'
Nays
Abstain
Absent
Change to motion to amend original documents D
Companion Resolutions
NulIIVoid After: days /
Resolution # On Attachments: D
Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor: 0 S - / ~ - c:;o
Date of Mayor's Signature: OS;! ~
Date ofClerk/CDC Signature: OS /;q/Oh
Reso. Log Updated: ~
Seal Impressed: ~~
Reso. # on Staff Report ~
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
Znd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584, 10585, 12634):
Updated CDC Personnel Folders (55'57):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes V' No By~
Yes No ./ By~
~
Yes No ./ By~
Yes No ./ By~
Yes No/ By~
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator D Facilities D Parks & Recreation D
City Attorney u;;( Finance Iia' Police Department D
Code Compliance D Fire Department ~ Public Services D
Development Services D Human Resources D Water Department D
Others:
Notes:
Ready to File: _
Date:
Revised 1Z/18/03