HomeMy WebLinkAbout20-Facilities Management
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
Dept: Facilities Management
Subject: Resolution authorizing the
issuance of a Purchase Order to Nexus I.S.
for the equipment maintenance ofthe City's
Telephone system for the Facilities
Management Department in the amount of
$45,720.14.
From: James Sharer, Director
Date: April 20, 2006
Meeting Date: May 15, 2006
Synopsis of Previous Council Action
October 17, 2005 2005- 341 Issuance of a contract with three one-year renewal options.
Recommended Motion:
Adopt resolution
James Sharer
James W. Sharer
Contact person:
Phone:
384-5244
Supporting data attached: Staff Report, Resolution
Ward(s): All
FUNDING REQUIREMENTS:
Amount: $45,720.14
Source 630-262-5172
Barbara Pachon
Finance Director
1. Council Notes:
~(-" sn. 1IJO(o - / Br;
Agenda Item No. ~O
511510(,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing
the issuance of a purchase order to Nexus LS. for the equipment maintenance of the
City's NEC telephone system for the Facilities Management Department in the amount of
$45,720.14.
BACKGROUND
This is year one of three one-year renewal options to the contract with Nexus LS. Nexus
LS. is the current equipment maintenance contractor for the City. The City of San
Bernardino has an extensive telephone network that provides service to over 2200
telephones in over 100 locations. The City also has a voicemail system and automatic call
distribution (ACD) system, which were designed and installed by Nexus LS.
Nexus LS. has provided repairs and maintenance to the City's NEC telephone systems for
the Facilities Management Department for the past 10 years. They are a NEC Authorized
Dealer and have provided excellent technical support to the City. There are no NEC
Authorized dealers in San Bernardino. Staff recommends that Nexus LS. be issued a
Purchase Order for equipment maintenance of the City's NEC telephone system.
FINANCIAL IMPACT
Funds in the amount of $45,720.14 will be included in the Telephone Support budget for
Fiscal Year 2006/07, in account # 630-262-5172. The amount of the Purchase Order
reflects a three percent increase over last years contract, which is within the consumer
price index inflation rate, as allowed by the contract.
RECOMMENDA nON
Adopt Resolution.
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER T
NEXUS I.S. FOR THE EQUIPMENT MAINTENANCE OF THE CITY'S TELEPHON
SYSTEM FOR THE FACILITIES MANAGEMENT DEPARTMENT IN THE AMOUN
OF $45,720.14.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION I. Nexus I.S. is the selected source vendor for the equipment maintenance of
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the City's NEC telephone system for the Facilities Management Department under a one-year
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il
agreement approved by Resolution No. 2005-341, with three one-year renewal options. The
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Finance Department is hereby authorized and directed to issue a purchase order to said vendor
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for the first one-year renewal option in the amount of$45,720.14 for Fiscal Year 2006/07. The
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purchase order shall reference this Resolution and shall be issued to Nexus I.S. for the equipment
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maintenance of the City's telephone system in an amount not to exceed $45,720.14
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SECTION 2. This resolution is rescinded if the aforementioned Purchase Order is not
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issued within sixty (60) days of the passage of this resolution.
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II/II
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II/II
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Jl-e2D
S-3/ 06
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER T
NEXUS I.S. FOR THE EQUIPMENT MAINTENANCE OF THE CITY'S TELEPHON
SYSTEM FOR THE FACILITIES MANAGEMENT DEPARTMENT IN THE AMOUN
OF $45,720.14.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,
held on the day of , 2006, by the following vote, to wit:
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7
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9 Council Members:
10 ESTRADA
1\ BAXTER
\2 MCGINNIS
13 DERRY
14
KELLEY
15
.lOIINSON
\6
McCAMMACK
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AYES
NAYS
ABSTAIN
ABSENT
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City Clerk
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2\
The foregoing resolution is hereby approved this
day of
,2006.
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Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to form:
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f-JL
a es F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): OS/;S/oe" Item #
Vote: Ayes 1- 7 Nays
Change to motion to amend original documents 0
;;;0
Resolution #
dCOro - /8'7
Abstain
Absent
Companion Resolutions
NullNoid After: days /
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: DS.!tfLjD0
Date of Mayor's Signature: 05/1 R lOb
Date of Clerk/CDC Signature: 0 c; II Q / O~
, f
Reso. Log Updated:
~
~
Seal Impressed:
Reso. # on Staff Report g---
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (55'57):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes 1 No By_
Yes No /' By_
Yes No-----JL: By_
Yes No~ By_
Yes No v/By_
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities [0" Parks & Recreation 0
City Attorney ~ Finance ~ Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File: ~
Date:
Revised 12/18/03