HomeMy WebLinkAbout40-Police Department
CIT'{(GF SAN BERN..~ADINO - REQUEST F,,-,R COUNCIL ACTION
From:
Daniel A. Robbins~::S'[:.-AOM!i1. OFF.
Chief of Police
. l"'^-^ .,."1/ 3 "f ';' [l~
Pollce ...".~. - '., ~ ,~.
,;"'~ .,'~ I ' .
Subject: I dent ifi cat ions / System Agreement
Dept:
Date: 4-25-90
Synopsis of Previous Council action:
Resolution #86-257, dated July 7, 1986, authorized the entering into an agreement
with the County of San Bernardino implementing the CAL ID program. Participation
annually has been renewed since 1986 through the budget process in the Police
Budget, 001-218-53150, Professional/Contractual Services.
Recommended motion:
Adopt resolution
q
/
~ 45ff
Signature
rJ,ir
Daniel A. Robbins, Chief of Police
Phone:
384-5607
Contact person:
FUNDING REQUIREMENTS: Amount:
$67,610
Ward: Z-19
Police budget, fy 90/91 OOI-)KE-531~
Source: Profess i ona 1 /Contractua 1 servi CE
Finance:Y;:2.. - - /
Supporting data attached: yes
Council Notes:
75.0262
Agenda Item No.
J/-!)
CITY~F SAN BERN...ADINO - REQUEST F~iI COUNCIL ACTION
STAFF REPORT
The agreement submitted is basically the same as submitted and passed by Council
action under Council Resolution #86-257. The new agreement redesignates .the
system from CAL 10 to "Identifications System".
The redesignation of the system expands the services provided from fingerprint
processing (a total identification system) to add subject identification via
DNA processing and subject photography (mug shots for visual identification).
Services previously provided outlined in the agreement entered into, under
Resolution #86-257 will continue with the supporting equipment.
The original agreement signed on July 7, 1986, provided an initial funding
requirement of $91,538, which was an agreed upon cost to initiate the program.
Second and third years recurring costs were $64,943. For year 89/90, line
item cost is currently $71,000. The projected cost for this service will
be $67,610 for fiscal year 1990-91.
The contract is basically the same as prior years except the change in title.
The system function expansion which provides the additional functions will
not independently increase the cost for the system usage. The Police Department
will be provided with additional scientific investigative tools heretofore
unavailable to this agency and other law enforcement agencies in San Bernardino/
Riverside counties.
75.0264
CITY' OF SAN BERt-. .RDINO - REQUEST ~ ')R COUNCIL ACTION
Daniel A. Robbins
From: Chief of Police
,-. ....,. ^F-
:;';:-(-'li - ~';;F-=-.;~_ U j". SubJ'ect.
"L- v.... .~ ~ . " .
Identifications System
Dept:
Police
13:;-~) }~~.R 22
,.--', .-, -- ~.
..)- ---'
Date: March 21, 1990
Synopsis of Previous Council action:
Resolution 86-257, dated 7 July 1986 authorized the entering into agreement
with the County of San 8ernardino implementing the CAL ID Program.
Recommended motion:
Adopt resolution.
/") ~/
Jyf/I[
Signature
Contact person:
Daniel A. Robbins. Chief of Police
Phone: 384-5607
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
N/A
Source:
Finance:
Council Notes:
75-0262
Agenda Item No,_ ~ 0
CITY OF SAN BER~~RDINO - REQUEST ~ '>R COUNCIL ACTION
STAFF REPORT
The contract submitted is basically the same as submitted in 1986 and
entered into under Resolution 86-257. The new contract re-designates the
system from CAL-ID to "Identifications Svstems. "
The re-designation of the system expands the services provided from
fingerprints only to include identification of persons from DNA and subject
photography. Previous services provided with the supporting equipment will
continue.
The renewal of -this new contract will Ilrovide the Police Department with
additional scientific investigative tools heretofore unavailable to this
department or other 1 aw enforcement agenci es in San Bernardi nolRi vers i de
Counties.
The cost of participating will continue to be based on the City of San
Bernardi no's popul at i on as stated in the proposed contract, whi ch is the
same formula agreed to in Resolution 86-257.
cgr
75-0264
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO
3 RELATING TO THE IMPLEMENTATION AND OPERATION OF AN AUTOMATED
IDENTIFICATION SYSTEM.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. The Mayor is hereby authorized and directed to
7 execute on behalf of said City an Agreement with the County of
8 San Bernardino relating to the implementation and operation of an
9 automated identification system, a copy of said agreement is
10 attached hereto, marked Exhibit "A", and incorporated herein by
11 reference as fully as though set forth at length.
12
SECTION 2.
The authorization to execute the above-
13 referenced agreement is rescinded if the parties to the
14 agreement fail to execute it wi thin sixty (60) days of the
15 passage of this resolution.
16 I HEREBY CERTIFY that the foregoing resolution was duly
17 adopted by the Mayor and Common Council of the City of
18
San Bernardino at a
meeting thereof, held on the
19 / / / /
20 / / / /
21 / / / /
22 / / / /
23 / / / /
24 / / / /
25 / / / /
26 / / / /
27 / / / /
28
HE/dys/idsys.res
April 4, 1990
1
.
1 RESOLUTION...AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
COUNTY OF SAN BERNARDINO RELATING TO THE IMPLEMENTATION AND
2 OPERATION OF AN AUTOMATED IDENTIFICATION SYSTEM.
3
day of
, 1990, by the following vote, to wit:
4
5
Council Members:
AYES
NAYS
ABSTAIN
6 ESTRADA
7 REILLY
8 FLORES
9 MAUDSLEY
10 MINOR
11 POPE-LUDLAM
12 MILLER
13
14
City Clerk
15
The foregoing resolution is hereby approved this
day
16
of
, 1990.
17
18
W. R. Holcomb, Mayor
19 City of San Bernardino
20 Approved as to
form and legal content:
21
JAMES F. PENMAN,
22 City Attorney
23
24
25
26
27
28
HE/dys/idsys.res
April 4, 1990
2
'!:,\'\II"lfe COUNTY OF SAN BERNARDINO
-~t~.....
-~ !- STANDARD CONTRACT
......;?o': ~
/1flllll~~'
FOR COl Y USE ONLY
County Department Contract Number
SHERIFF
County Department Contract Aepresentative Contractor's License Number:
CAPTAIN 387-3660
L. RAY HARPER , Ph. Ex!.
Budget Unit No. I SUb-;~~C~ No. I Fund No. I Job No. I Amount of Contract
020 526 SBCITY VARIES
Project Nama: If contract has more than one payment or receipt,
complete the following:
Payments Estimate: VARIES
Approximate Amount Each: ANNUALLY
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereafter
called the County, and
Name
CITY OF SAN BERNARDINO
hereafter called CITY
Address
300 NORTH 0 STREET
SAN BERNARDINO, CA 92418
Phone Birth Date
(714) 384-5133
Federal 10 No. or Social Security No.
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time
for performance or completion, determination of satisfactory performance and cause for termination, other terms and
conditions, and attach plans, specifications, and addenda, if any.)
YHEREAS, a region composed of the area of the Counties of Riverside and San
Bernardino has been formed for implementation and operation of Identification Systems,
YHEREAS, the costs of the Regional System will be allocated to the users within
the aforesaid Counties on the basis of fifty percent (50%) for the San Bernardino
County area and fifty percent (50%) for the Riverside County area; and
YHEREAS, there will be costs for implementation and operation of a local
subsystem within San Bernardino County; and
YHEREAS, a local RAN Board has been established for the area of San Bernardino
County comprised of the following members: A member of the Board of Supervisors, the
Sheriff, the District Attorney, the Chief of Police of the City having the largest
number of sworn personnel, a Chief of Police selected by all other police chiefs
within the County, a Mayor selected by the City Selection Committee and a member-at-
large chosen by the other members; and
YHEREAS, the County of San Bernardino and CITY desire to enter into an agreement
for the implementation and operation of Identification Systems for the benefit of the
citizens of their jurisdictions;
NOY THEREFORE, in consideration of the mutual covenants, conditions, and stipu-
lations hereinafter set forth, the parties here to agree as follows:
1, CITY agrees to be a user of the Identification Systems established for the
areas of San Bernardino and Riverside Counties, CITY's use of the System under this
agreement shall be through the local subsystems for the San Bernardino County area,
2. It is agreed that the total costs applicable to the San Bernardino County
area for the Regional Systems which are not paid by the State and the total costs for
1 _.3
the local subsystems within San Bernardino County which are not paid by the State
shall be allocated to each user within San Bernardino County based on the user's
percentage of the total population of all users within the County of San Bernardino.
The population of the COUNTY for allocating COUNTY costs based on population shall be
the population of the unincorporated area of the COUNTY. The population figures used
for allocating annual costs to all users shall be the most recent State of California
Department of Finance Population Estimates. The costs for the Regional Systems shall
De consistent with the budgets approved by the Regional and Local RAN Boards. The
costs for the local subsystems for the San Bernardino County area shall be consistent
with the budget approved by the local RAN Board and the Board of Supervisors of
COUNTY.
3. The Regional RAN Board shall approve procedures and policies for operation
and use of the Regional Identification Systems. The local RAN Board shall approve
such for the local subsystems for the San Bernardino County area. The Sheriff of the
COUNTY shall be responsible for managing and operating the local subsystems within the
COUNTY consistent with directions of the local RAN Board. All such procedures and
policies shall be consistent with the technical requirements of the Regional Systems.
4. CITY shall pay to the Auditor/Controller/Recorder of COUNTY within thirty
(30) days of entering into this agreement its share of costs under this agreement
based upon the assumption that all cities within San Bernardino County will
participate in the program. COUNTY's Auditor/Controller/Recorder shall subsequently
adjust the billing to CITY based upon actual participating of cities. After the first
year under this agreement, CITY shall pay its annual cost share by August 1st or
fifteen (15) days after approval of CITY's budget, whichever is later. Payments under
this agreement shall be deposited in an interest bearing trust account with any earned
interest being applied for expenses of the Identification Systems.
5. Any amendments to this agreement shall be in writing and approved by the
parties before becoming effective.
6. The term of this agreement shall commence upon execution by both parties and
shall continue until terminated as hereinafter set forth. Either party may terminate
this agreement by giving notice of termination to the other party on or before
February 1 of any year to terminate this agreement as of the subsequent July 1.
7. Any notices required to be given under this agreement shall be delivered in
person or by first class mail to CITY's Clerk or the Clerk of the Board of Supervisors
as applicable.
.8. Following approval of the budget for the local subsystems for the San
Bernardino County area, COUNTY's Sheriff shall fiscally manage the funds and
expenditures of the Identification Systems and establish a separately identifiable
account for allocating costs pursuant to the terms of this agreement.
9. Any user of the Systems which is allowed to enter into program participation
after the Systems has originally been implemented shall be required to pay its fair
share of the original start-up, implementation, and equipment costs priors to
participation in the Systems. Any such new users may be subject to additional
assessments as recommended by the local RAN Board. Such fair share costs shall be
based on the percentage of the population of the user to the total population of all
users and the amount of the costs shall be as determined by the local RAN Board for
the San Bernardino County area.
PAGE 2 OF 3
10. Each user of the Identification Systems within the San Bernardino County area
shall be required to be a party to an agreement with the COUNTY setting forth
obligations and responsibilities of users so that all such users are treated
consistently and costs are allocated to all users based on their percentage of the
population of all users within the San Bernardino County area of the Regional Systems.
11. COUNTY shall provide users with a financial report at the end of each fiscal
year covering the costs for the San Bernardino County area portion of the Regional
Systems and the local subsystems for said area consistent with regular County
practices.
12. Any disputes over charges under this agreement will be resolved by the local
RAN Board for the San Bernardino County area consistent with the terms of this
agreemen t .
13. Each party shall indemnity, defend, and hold the other party harmless from
liability for acts or omissions of itself and its agents and employees in connection
with the performance of this agreement.
Approved as to form
and legal content:
JAMES F. PEN~1AN,
City Attorney
By: ~~ ?,P?v~
A(fJ),T:
City Clerk
COUNTY OF SAN BERNARDINO
CITY OF SAN BERNARDINO
..
Chairman, Board of Supervisors
(State if corporation. company. etc.)
Dated
By"
(Authorized Signature)
ATTESTED:
Dated
Title W. R. HOLCOMB, ~1ayor
300 North "0" Street
Address San Bernardino, CA 9241 B
..
Clerk of the Board of Supervisors
Approved 8S to Legal Form
Reviewed 8S to Affirmative Action
Reviewed fOT Processing
.. AvJw/,/-v\-
cC;untY Counsel
..
..
Agency Administrator/CAD
Oete
~--;..,f - Yu
Oete
Date
3
3