HomeMy WebLinkAboutS6-Parks & Recreation
CITY OF SAN BERNI lDIN
REQUEST F"A COUNCIL ACTION
From: Annie F. Ramos, Director
AUTHORIZATION TO UTILIZE CITY FORCES AND
Subject: EQUIPMENT, AND TO WAIVE THE COSTS IN-
CURRED RELATIVE TO ASSISTING INLAND
EMPIRE HISPANIC CHAMBER OF COMMERCE
WITH THE CINCO DE ~AYO FIESTA AT NUNEZ
PARK.
Dept: Parks, Recreation and Community Services
Date: Apri 1 11, 1990
Synopsis of Previous Council action:
None.
Recommended motion:
1. That utilization of City crews and equipment and City Police personnel for assisting
the Inland Empire Hispanic Chamber of Commerce in their Cinco de May Fiesta at
Nunez Park be authorized.
2. That the expenses incurred by the use of City forces and equioment and Police Deoart-
ment personnel in providing assistance to the Inland Empire Hispanic Chamber of
Commerce for the Cinco de Mayo Fiesta at Nunez Park be waived.
Copy to: Police Dept
Fire Dept.
Public Services Dept.
Facilities Management Dept.
~ I 'R~
Signature
Contact parson:
Annie F. Ramos, Director
Phone:
5030
1
Supporting data attached:
Staff Reoort & Facil ity Use Permit Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance:
Council Notes:
n-0262
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Agenda Item No. c::J . .
CITY OF SAN BERN6-.ADINO - REQUEST FOR COUNCIL ACTION
AUTHORIZATION TO UTILIZE CITY STAFF REPORT
FORCES AND EQUIPMENT, AND TO
WAIVE THE COSTS INCURRED
RELATIVE TO ASSISTING INLAND
EMPIRE HISPANIC CHAMBER OF
COMMERCE WITH THE CINCO DE
MAYO FIESTA AT NUNEZ PARK.
The Inland Empire Hispanic Chamber of Commerce has requested the
use of Nunez Park for their annual Cinco de Mayo Fiesta. The Cham-
ber estimates that approximately 50,000 local area citizens attend-
ed the 3 day fiesta in 1989.
The use of Nunez Park requires that equipment such as picnic
tables, trash cans, bleachers, barricades and other various relat-
ed items be added to the park. All this requires the use of City
forces. In addition, crowd and traffic control during the
festivities require additional man hours for the Police Department
and the event requires the use of ballfield lights for security
purposes.
The costs are:
Fees for equipment
and facilities:
Manpower costs:
$ 2,605
8,468
TOTAL
$11,073
The Chamber has requested that the fees and manpower costs incurr-
ed by the City for assisting in the celebration be waived. The
Chamber has been sponsoring this event for many years and the City
has assisted during all such events. This activity has been
extremely successful and beneficial in promoting Hispanic history
and culture in our City. The benefits of the event for all City
inhabitants are such that, as in previous years, and in other pre-
viously approved activities, the costs incurred would be waived.
Justification for Placement on the Supplemental Aqenda
The request for waiver of fees and manpower costs was not received
from the Inland Empire Hispanic Chamber until April 11, 1990. The
event is scheduled to take place on May 4, 5, and 6 and the next
scheduled Council Meeting is not until May 7, 1990.
April 11, 1990
75-0264
Pro_
ALFREDO GONZALEZ
Mco_
UlNA ROMERO
~
GEORGE AGUILAR
Pro~
JOSIE ZERMENO
--
FRANSICO NAVARETTE
-_......
ANASTACIO "TATY" LOZADA
Di-.".
DR. JORGE ZARAGOZA
CARMELO "CHICO" SOTO
ART NUNEZ
JOHN RODRIGUEZ
ESTHER MATA
gmLuui~
{5homkr-p/{5~
April 12, 1990
Honorable W.R. Holcomb
and Common Council City Hall
300 N. "0" street
San Bernardino, CA 92418
Dear Mayor and Council:
In our annual request for our Cinco de
fiesta, we are asking for a waiver of all fees
costs for assistance of the City Departments.
Mayo
and
We look forward to your continuing cooperation and
assistance in making this year's Cinco de Mayo
celebration an event for the entire Inland Empire,
primarily San Bernardino area. The success of
this event reflects on the teamwork of the City of
San Bernardino and the Hispanic Chamber, and
together brings pride and joy to our community.
Should you have any questions, please call me at
888-2791.
Sincerely / ~
c::2t~? ift:k (0flt~
ALFRE ENCISO
Fies Chairman
972 N. Mount Vernon Avenue. San Bernardino, CA 92411 . (714) 888-2188
City of San Bernardino
INTEROFFICE MEMORANDUM
9004-204
TO:
MARSHALL JULIAN, CITY ADMINISTRATOR
FROM:
ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES
SUBJECT: COSTS FOR CINCO DE MAYO
DATE: April 12, 1990
COPIES:
-------------------------------------------------------------
Following are fees involved for furnishing equipment and
facilities at Nunez Park for the Cinco de Mayo celebration
sponsored by the Inland Empire Hispanic Chamber of Commerce:
Fees for Equipment and Facilities:
10 additional sets of bleachers
20 additional picnic tables
24 additional trash cans
Ballfield light charges
Use of Community Center Building
Park Use Fee ($ 100 per day)
Alcohol Waiver Permit
$ 1,800.00
200.00
60.00
75.00
70.00
300.00
100.00
Total Fees
$ 2,605.00
Manpower costs for Police Department
$ 8,468.00
The above costs are the primary additional costs involved
with this event. However, there are other incidental costs
for manpower and equipment use by Public Services Department
for barricades and refuse arrangements, Facilities Manage-
ment Department for checking and repairing any electrical
services, Fire Department for checking carnival equipment
and other equipment used in the festivities and this depart-
ment for arranging and re-arranging facilities and schedules
to provide for use of Nunez by the chamber. The services by
all these departments are necessary for preparing the
facilities for the festivities, but there is no fee
structure for such costs. It is estimated that the hours,
equipment and materials involved would approximate an
additional $2,000.
INTEROFFICE MEMORANDUM: 9004-204
COSTS FOR CINCO DE MAYO
April 12, 1990
Page 2
Summary of costs:
Fees
Police Manpower
Incidental
$ 2,605.00
8,468.00
2,000.00
$13,073.00
Total fees
These costs compare to those waived in previous
those waived for other cultural events such
History Parade and related activities.
~ '7~-,
ANNIE F. RAMOS, DIRECTOR
Parks, Recreation and Community Services
AFR:jf
years and to
as the Black