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. . CITY OF SAN BEh.4ARDINo1tJ REQU~~; ';~~6COUNCIL ACTIO~
From: ROGER G. HARDGRAVE
RECtL.-. ,~,=-'~~~~-:, OFF.
Subject:
i;:~J f:3 ! c:, :.. 0" s:
Award of Contract - Providing
Security Service in Assessment
District 990 (Highland/Guthrie)
per Plan No. 7791 ----------
PARKER PROTECTIVE SERVICES &
INVESTMENT CORP. dba Blanket
De~: Public Works/Engineering
Date: 02-12-90
Security
Synopsis of Previous Council action:
03-13-89 -- Authorization to Proceed on Assessment District No.
990 (Highland and Arden Security & Maintenance District)
granted.
06-18-89 -- Resolution No. 89-216 adopted giving notice of intent to
form assessment district.
07-17-89 Public Hearing opened, comments and protests heard, hearing
closed and all protests overruled.
08-21-89 Resolution No. 89-323 adopted ordering the work.
Recommended motion:
Adopt resolution.
cc: Marshall Julian
Jim Richardson
Andy Green
Jim Penman
~
Supporting data attached:
Gene R. Klatt
Staff Report, Report of
Bids, Resolution
Phone:
5125
Contact person:
Ward:
7
FUNDING REQUIREMENTS:
Amount: $13, 572 . 00 ( 3 - 5 - 9 0 to 6 - 30- 9 0 )
Source: (Acct. No.) 251-665-53925
Hiqhland Avenue and Arden Avenue
Finance:
D~NO. 990--
))~
(Acct. Description) Assessment
Council Notes:
.o.n<>nrh It<>m Nn
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. . CITY OF SAN BE~_JARDINO - REQUESl ~OR COUNCIL ACTION
STAFF REPORT
Bids for providing security service, wi thin the area
bounded by Highland Avenue, Arden Avenue, Guthrie Avenue, and
alley south of 20th Street, were opened at 2:00 p.m. on Tuesday,
2-06-90.
Only one bid was received, in the amount of $42,224.00
for a one year period. The basic bid of $42,224.00 is 17.3%
over the estimate of $36,000, set forth in the Engineer's Re-
port for providing security services. The total annual estimate
of cost for Assessment District No. 990 contained street
sweeping and electrical energy costs for a total of $45,460,
which is higher than the bid.
A supplemental bid price was also solicited, for pro-
viding up to 20 hours of overtime on an as needed basis.
Bid specifications were mailed directly to 12 security
firms. However, only the firm currently providing these
services for the majority property owner submitted a bid. Some
of the other firms are no longer in business and some felt the
specifications were too restrictive.
The contract documents were prepared to allow for two
one-year extensions, by mutual agreement of the City and Con-
tractor. We plan to review the contract specifications and make
revisions as indicated, in order to secure wider participation
by prospective bidders. The contract can then be extended, or a
new contract awarded as deemed appropriate.
Considerable interest has been expressed in this process
of providing security service. We feel that requests may be
received to expand the district, which could serve to reduce the
assessments for parcels within the present boundaries. We feel
it would be advisable to award a contract for this bid, to get
this program started.
~ The estimated cost of this contract, from 3-05-90 to 6-
30-90 is $13,572. These funds will be up-fronted by the City as
, /expendi tures are incurred, and will be reimbursed from annual
Y assessments placed against the properties involved. Interest
will also be recovered on the funds advanced.
Even though the bid is in excess of the estimated amount
in the Engineer's Report, the total cost of the district for the
remainder of the 198~/90 fiscal year will be less than the
amount estimated, since the street sweeping and lighting
programs have not been initiated. In order to get the security
services program started, it is recommended that a contract be
awarded for the bid submitted.
2-12-90
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. .
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO MvARDING A
CON'.I'RACT TO PARKER PROTECTIVE SERVICES CORPORATION dba BLANKET
3 SECURITY FOR PROVIDING SECURIT~ SERVICES FOR ASSESSMENT DISTRICT
NO. 990 (HIGHLAND AVENUE AIm GUTHRIE STREET).
4
BE IT RESOLVED B~ THE HAYOR AND cmII'ION COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS;
6
SEC'l'ION
1.
parke= Protective Services dba Blanket
7 Security is the lowest responsible bidder for Providing Security
8 Services fo= Assessment District No. 990 (Highland Avenue and
9 Guthrie Street), in accordance with Plan No. 7791, for the Basic
10 Rid in the amount of $13,572.00, Clnd a contract is awarded to
11 said bidder accordingly, out such award shall be effective onlv
12 upon the contract being fully executed by the parties; all other
13 bids the=efore are he=eby rejected; and the Hayor is hereby
14 authorized and directed to execute said contract on behalf of the
15 City; a copy of the contract is attached he=eto, marked Exhibit
16 "A" and incorporated herein by reference as fully as though set
17 fo=th at length.
18
SECTION 2. This contract and any amendment or nodifica-
19 tions thereto shall not take effect or becone operative until
20 fully signed and executed by the pC'.rties and no party shall be
21 obligated hereunde= ur,til the time of such full e::ecution. No
22 oral agreements,
amendments,
modificationn or waivers a~~
23 intended or authorized and shall not be implied from any act or
24 course of conduct of an~ party.
25
SECTION 3.
This resolution is rescinded if the parties
26 to the contract fail to e::ecute it \'lithin si::ty (60) da~'s of the
27
28
passage of this resolution.
2-.13-90
GRK:rs
. .
1
RESO~
Av-1z\RDING CONTRACT TO PARKE), PP.OTECTIVE SERVICES CORP.
c BLANKET SECURITY SERVICE. lOR A.D. NO. 990
I HEREBY CEP.TIFY that th~ foregoing resolution vias dul:'
2 adopted by the !:.e.vor and Connon CO\lncil of the City of San
meeting thereof, held on the
3 Bernardino at a
4
5
6
7
8
9
10
11
12
13
14
, 1990, by the following vote, to-wit~
day of
AYES:
Council !<~eI!lbers
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereb~' approved this
day of
, 1990.
W. R. Holcomb, Mayor
City of San Bernardino