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.' city OF SAN BE"L~ARDINOA~ REQUESl ":OR COUNCIL ACTIOt
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From: GORDON R. JOHNSON,
DIRECTOR OF PERSONNEL
Dept: PERSONNEL
Date: JANUARY 17, 1990
Subject:
RESOLUTION ~~ENDING RESOLUTION NO, 641:
REVISING THE PROCEDURE FOR SPECIAL MER
ADVANCEMENT,
Synopsis of Previous Council action:
ADOPTION OF RESOLUTION NO, 87-65 LAST AMENDING RESOLUTION NO. 6413, SECTION FIVE.
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Recommended motion:
ADOPT RESOLUTION,
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Contact person:
GORDON R, JOHNSON
Phone:
384-5161
Supporting data attached:
YES
Ward:
N/A
FUNDING REQUIREMENTS:
Amount:
Source: (Acct, No,)
(Acct. DescriPtion)
Finance:
Council Notes:
.o.npnrb Itpm Nn__~
.' CITY OF SAN BEF., ~ARDINO - REQUEST .:OR COUNCIL ACTION
STAFF REPORT
The current language in Resolution No. 6413, section Five
provides that the city Administrator may approve a special
merit advancement for City employees upon the recommendation
of the employee's Department Head, without regard to the
minimum length of service provisions of that Resolution. The
attached Resolution. adds the requirement that the Common
Council must also approve such an increase to section Five
paragraph (F).
The proposed language will delete the last two sentences from
paragraph (F) of section Five which now reads:
"Such a special merit advancement shall establish a new
compensation advancement date for the next step increase
which may come due. Informational reports on such
increases shall be submitted to the Council by the City
Administrator."
By deleting the first sentence listed above, the city Admin-
istrator will have the latitude to determine the next in-
crease date. The second sentence listed above will be
unnecessary since the Council will be approving all future
special merit advancements.
PM:5 lmt 1/17/90
75-0264
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RESOLUTION
A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION NO. 6413 ENTITLED IN PART "A RESOLUTION
ESTABLISHING A BASIC COMPENSATION PLAN FOR OFFICERS AND/OR
EMPLOYEES OF THE CITY OF SAN BERNARDINO. . .", TO REVISE THE
PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION ONE: Resolution No. 6413, Section Five, relatins
6 to the procedure for special merit advancement is hereby
7 amended to read as follows:
8
"SECTION FIVE: All officers and employees of the City of
9 San Bernardino except Safety members shall be compensated in
10 accordance with Section Three of this resolution, as follows:
11
"SECTION FIVE: All officers and employees of the City of
12 San Bernardino except Safety members shall be compensated in
13 accordance with section Three of this resolution, as follows:
14
step "1" shall be the minimum and normal hiring
(a)
~I
IS ji step.
The Mayor and Common Council may, upon the recom-
16 mendation of the city Administrator, start a new employee at a
17 higher salary step in a situation where unusual difficulty has
18
been
encountered in
recruiting a sufficient number of
19 qualified applicants or in the event the experience and
20 qualifications of the person being considered for employment
21 would, upon commencing work, be as proficient as those already
22 employed within the subject class at the salary step being
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recommended.
(b) An officer or employee who has been compensated
continuously for six months at step "1" in a class witQ
satisfactory performance shall be advanced to step "2" upo~
(continued)
Page 1 of 5
January 17, 1990
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A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION
6413 ENTITLED IN PART "A RESOLUTION TO REVISE THE
PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
the positive recommendation of his/her department head.
(c)
An officer or employee who has been compensated
S continuously in the class for one year in step "2" shall be
6 advanced to step "3", upon the positive recommendation of
7 his/her department head.
8
(d)
An officer or employee who has been compensateq
9 continuously in the class for one year in step "3" shall be
10 advanced to step "4", upon the positive recommendation of
11 his/her department head.
12
An officer or employee who has been compensated
(e)
13 continuously in the class for one year in step "4" shall be
14 advanced to step "5", upon the positive recommendation of
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15 II his/her department head.
16
(f) In such cases as may occur wherein an employee shall
17 demonstrate exceptional ability and proficiency in performance
18 of his/her assigned duties, and is not yet on step 5 of the
19 salary range, said employee may be given a special merit
20 advancement wi thout regard to the minimum length of service
21 provisions contained in this resolution, upon the recommenda-
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tion of the employee's department head and the approval of the
city Administrator and the Common Council.
(g) When recommended by the department head, the com-
pensation step advancements as provided for in subparagraph$
b, c, d and e abpve, shall become effective upon the date of
(continued)
Page 2 of 5
January 17, 1990
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A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTIOij
6413 ENTITLED IN PART "A RESOLUTION . TO REVISE THE:
PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
completion of the required service time. To determine when a~
employee shall receive a compensation step advancement, the
following procedure shall be followed:
(1) The Finance Department shall submit to each depart-
7 ment head on a monthly basis a list containing the names of
8 each of that department's employees eligible to receive a step
9 advancement during the following month.
10
11 mendation opposite each name and return the listing to the
(2) The department head shall indicate his/her recom-
12 Finance Department prior to the first of the month in which
13
the step advancement becomes due.
If the department hea~
14 indicates that he/she does not recommend an employee to
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15 jl receive a step advancement on the scheduled date, he/she will
16 submit to the Personnel Department a completed Employee
17 Evaluation Report on that employee substantiating the negative
18 recommendation, in addition to returning the annotated list to
19 the Finance Department.
20
(3) For those employees for whom a step inprease was not
21 recommended, the department head will review the employee's
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performance at intervals not to exceed 60 calendar days to
determine if the performance has improved enough to warrant
the step advancement. If the department head, upon review,
determines that a positive recommendation is subsequently i~
order, he/she shall complete another Employee EvaluatioQ
(continued)
Page 3 of 5
January 17, 1990
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A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION
6413 ENTITLED IN PART "A RESOLUTION TO REVISE THE
PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
Report to indicate the improvement and submit it to the
4 Personnel Director with a recommendation in memorandum form
S that the employee receive the step advancement.
6
(4) The Personnel Director shall review the evaluation
7 and shall process the memorandum requesting the step advance-
8 ment through the Finance Department immediately upon receipt
9 of the positive recommendation from the department head. The
10 date the step increase in subsequently granted by the depart-
11 ment head shall establish a new compensation advancement date
12 for the next step advancement that may come due.
13
(h) If any employee feels that he/she was improperly
14 denied a step advancement when originally due, he/she may have
15
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a review made of the negative recommendation of the department
16 head by following the appropriate grievance procedure. The
17 time limit for filing an appeal shall be within 10 working
18 days from the date of the officer's or employee's negative
19 notification via the Employee Evaluation Report.
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(i) When an employee returns to work after a break in
"continuous service" as defined in Section Nine of Resolution
No. 6433, as amended, and when such break in "continuous
service" shall have been by leave of absence with the approval
of the Mayor and Common council, his/her anniversary date and
compensation advancement date for the purpose of establishing
compensation as provided for in this section shall be advanced
(continued)
Page 4 of 5
January 17, 1990
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A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING RESOLUTION
6413 ENTITLED IN PART "A RESOLUTION TO REVISE THE
PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
to such date as will account for the period of uncompensated
time off."
I HEREBY CERTIFY that the foregoing resolution was duy
adopted by the Mayor and Common Council of the city of SaQ
Bernardino at a
meeting thereof, held
, 1990, by the follow-
on the
, day of
ing vote to wit:
AYES:
council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day of
, 1990.
W.R. "Bob" Holcomb, Mayor
Approved as to form and legal content:
City Attorney
PD AMEND87-65 jyr 1-17-90
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January 17, 1990
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION NO. 6413 ENTITLED IN PART "A RESOLUTION
3 ESTABLISHING A BASIC COMPENSATION PLAN FOR OFFICERS AND/OR
EMPLOYEES OF THE CITY OF SAN BERNARDINO . ", TO REVISE THE
4 PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. Resolution No. 6413, Section 5, relating to the
7
procedure for special merit advancement is hereby amended to read
8
as follows:
9
"SECTION 5. All officers and employees of the City of San
Bernardino except Safety members shall be compensated in
accordance with Section Three of this resolution, as follows:
(a) Step "1" shall be the minimum and normal hiring step.
The Mayor and Common Council may, upon the recommendation of the
City Administrator or elected officer, in the case of an employee
specified in Charter Section 242, start a new employee at a
higher salary step in a situation where unusual difficulty has
been encountered in recruiting a sufficient number of qualified
applicants or in the event the experience and qualifications of
the person being considered for employment would, upon commencing
work, be as proficient as those already employed within the
subject class at the salary step being recommended.
(b) An officer or employee who has been compensated
continuously for six months at step "1" in a class with
satisfactory performance shall be advanced to step "2" upon the
25
positive recommendation of. his/her department head.
26
(c) An 0 f f icer or employee who has been compensated
27
continuously in the class for one year in step "2" shall be
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JFP/dys/6413.res
March 2, 1990
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1 advanced to step "3", upon the positive recommendation of his/her
2 department head.
3
(d) An officer or employee who has been compensated
4 continuously in the class for one year in step "3" shall be
5 advanced to step "4", upon the positive recommendation of his/her
6 department head.
7
(e) An officer or employee who has been compensated
8 continuously in the class for one year in step "4" shall be
9 advanced to step "5", upon the positive recommendation of his/her
10 department head.
11
12 demonstrate exceptional ability and proficiency in performance of
(f) In such cases as may occur wherein an employee shall
13 his/her assigned duties, and is not yet on step "5" of the
14 salary range, said employee may be given a speci a1 merit
15 advancement without regard to the minimum length of service
16 provisions contained in this resolution, upon the recommendation
17 of the employee's department head and the City Administrator, or,
18 in the case of an employee specified in Charter Section 242, by
19
the employee's elected department head.
Said recommendation
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20 shall be presented for the approval of the Mayor and Common
Council.
Such employee shall be eligible for advancement to the
22 next salary step one year following his/her compensation step
24
23 advancement to the step held prior to the special merit increase.
(g) When recommended by the department head, the
25 compensation step advancements as provided for in subparagraphs
26 b, c, d, e and f above, shall become effective upon the date of
27
completion of the required service time.
To determine when an
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March 2, 1990
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1 employee shall receive a compensation step advancement, the
2 following procedure shall be followed:
3
(1) The Finance Department shall submit to each
4
department head on a monthly basis a list containing the
5
names of each of that department's employees eligible to
6
receive a step advancement during the following month.
7
(2) The department head shall indicate his/her
8
recommendation opposite each name and return the listing to
9
the Finance Department prior to the first of the month in
which the step advancement becomes due.
(3) For those employees not specified in Charter
Section 242 for whom a step increase was not recommended,
the department head will review the employee's performance
at intervals not to exceed sixty (60) calendar days to
determine if the performance has improved enough to warrant
the step advancement.
If the department head upon review,
determines that a positive recommendation is subsequently
in order, he/she shall complete another Employee Evaluation
Report to indicate the improvement and submit it to the
Personnel Director with a recommendation in memorandum form
that the employee received the step advancement.
(4) The Personnel Director shall review the
evaluation of employees not specified in Charter Section
242 and shall process the memorandum requesting the step
advancement through the Finance Department immediately
upon receipt of the positive recommendation from the
department head.
Elected officials shall present the
JFP/dys/6413.res
March 2, 1990
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memorandum requesting the step advancement for employees
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specified in the Charter Section 242 to the Finance
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Director.
The effective date of the step increase, as
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approved by the Mayor and Common Council, shall establish a
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new compensation advancement date for the next step
6
advancement that may come due.
7
(h) If any employee not specified in Charter Section 242
8 believes he/she was improperly denied a step advancement when
9 originally due, he/she may have a review made of the negative
10 recommendation of a department head by following the appropriate
11
grievance procedure.
The time limit for filing an appeal shall
12 be within ten (10) working days from the date of the officer's or
13 employee's negative notification via the Employee Evaluation
14 Report.
15
(i) When an employee returns to work after an approved
16 leave of absence, without pay and has over two (2) months of
17 uncompensated service within the prior twelve (12) month period,
18 his/her anniversary date and compensation a~vancement date for
19 the purpose of establishing compensation as provided for in this
20 section shall be extended by the length of time for which the
21 leave of absence was granted."
22 I HEREBY CERTIFY that the foregoing resolution was duly
23 adopted by the Mayor and Common Council of the City of San
24
meeting thereof, held on the
Bernardino at a
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JFP/dys/64l3.res
March 2, 1990
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RESOLUTION...AMENDING RESOLUTION NO. 6413 ENTITLED IN PART "A
RESOLUTION. . ESTABLISHING A BASIC COMPENSATION PLAN FOR
OFFICERS AND/OR EMPLOYEES OF THE CITY OF SAN BERNARDINO. . .",
TO REVISE THE PROCEDURE FOR SPECIAL MERIT ADVANCEMENT.
day of
, 1990, by the following vote, to wit:
Council Members:
AYES
ABSTAIN
NAYS
ESTRADA
REILLY
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereby approved this
day
of
, 1990.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
f
By: ~ ,r-'.'
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JFP/dys/64l3.res
March 2, 1990
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