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,CIT"Y OF SAN BER ..ARDINO~ REQUEST ~:OR COUNCIL ACTION
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From:
Gordon R, Johnson
Personnel
Subject:
Add the position of Business License
Inspector and Account Clerk I to the
City Clerk's Department; and add the
position of Administrative Operations
SupervisorII and delete the position of
Administrative Operations Supervisor I
1n the Fac1l1t1es Management Department
Dept:
Date:
February 22, 1990
Synopsis of Previous Council action:
None.
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Recommended motion:
#2
That the position of Business License Inspector and Account Clerk I
be added to the City Clerk's Department. '
That the position of Administrative Operations Supervisor II be added,
and that the position of Administrative Operations Supervisor I be deleted,
from the Facilities Management Department.
That the Director of Personnel be directed to prepare an amendment
to Resolution #6433.
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Sig2?ure
#1
#3
Contact person:
Gordon R, Johnson
Phone:
384-5161
Supporting data attached:
Yes
Ward:
Source: (Acet, No.)
001-321-52020
$63,975
001-033-52020
FUNDING REQUIREMENTS:
Amount: $1626
Finance:
/
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(Acct. Descriotion)
Council Notes:
7 ~_n?62
Agenda Item No
'17
. CII.Y OF SAN BEFt. ~ARDINO - REQUEST ~:OR COUNCIL ACTION
STAFF REPORT
I.
Shauna Clark, City Clerk is requesting 2 new positions to
assist with the additional responsibilities associated with
administering the single family rental license ordinance
adopted by the Mayor and Common Council on January 8, 1990,
The attached memo details the need for one additional Busi-
ness License Inspector and one additional Account Clerk I.
Our costing for the positions is based on step 5 as listed
below:
Business License Inspector
Account Clerk I
Total
$35,708
28.267'
$63,975
This differs from the attached memo which costs the positions
at step 1.
II.
Per the request of Wayne Overstreet, Director of Facilities
Management, staff recently reviewed the duties currently
performed by the Administrative Operations Supervisor I. The
results of the study indicate that the incumbent is working
above the current classification, thus an upgrade to an
Administrative Operations Supervisor II is warranted.
The incumbent is responsible for coordinating all
administrative procedures of the Facilities Management
Department including the supervision of 5 employees (1
Account Clerk II, 2 Account Clerk I's, 1 Parking citation
Coordinator, and 1 Typist Clerk I). The responsibilities
have increased over the past 4 years with the addition of the
vehicle abatement program; the computer citation program; and
the consolidated energy management system. Additionally, the
incumbent serves as a Deputy Clerk of the municipal court,
thereby setting court dockets. There is no doubt that the
incumbent is performing the duties consistent with the
Administrative Operations Supervisor II in the other
departments such as Public Services, the Garage Division and
the Library Department.
The initial cost impact for this upgrade would be $1626 (5
months X $271 + 20% for variable fringe benefits) for the
remainder of the fiscal year (February -June 1990). Also, it
should be noted that this would change the bargaining unit
from the Middle Management unit to a Management position.
Wayne Overstreet concurs with the results of the study.
Council Personnel Committee reviewed both of these requests
and recommend full Council approval.
Attachment
PD 6433-2-21-90 jyr
75,0264
CITY OF SAt- BERNARDINO
-
MEMORANDUM
.
From Lee ~LJSiness
License S
Date February ?eft 1990
~
.
To Jack Reilly, Cllainnan
Council Personnel Ccmn1ttee
Subject Approve Two Positions
Approved
Date
,,, . .
.
On January 8, 1990 the Mayor and Common Council adopted the
single family rental license ordinance. With the adoption of this
ordinance the Business License Division of the City Clerk's Office
will be required to license all single family rentals, duplexes,
and triplexes,
It is estimated that there are between 7,000 and 11,000 accounts
to be licensed in this program. The Business License Division now
licenses in excess of 9,000 accounts with three Account Clerks and
three !usiness License Inspectors and generates $4,000,000,00 in
revenue,
As there are 7,000 to 11,000 accounts to license in the new
program we request aporoval to create 'two positions. One of the
positions created would be that of an additional License Inspector
to replace the License Inspector now assigned to implement the
single family rental license ordinance. The replacement of this
position is vital to the revenue generating capabilities of the
division given the fact that an inspector can be expected to
generate two times the amount their salary in new license revenue
in the first year,
The second position created would be that of an additional
Account Clerk. This position would be responsible for the myriad
of support activities associated with the new program including
identification of rental owners, establishing a computer data base,
implementing the notification process, collecting and processing
license fees and addressing delinquent accounts.
The cost and revenue projections are as follows:
Cost Revenue
Business License Inspector
Account Clerk
Total (Includes benefits)
$ 29,312
20,982
$ 50,294
Estimated revenue from program
$420,000
PRIDE ~
~s
We request that the positions be created so that we may
them by April 2, 1990. In thi~ ~,'~ .~~,~ll be able to move
toward our revenue goals{)tI~~~!'~f~~~S m.anner.
9\ ~'~ L- 93l CSSI ~,~~~
a3^13~3H LEE GAGNdN
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