HomeMy WebLinkAboutS4-Planning
: .CITY OF SAN SER,.;. .RDINO ltj.EQUEST Jo"",R COUNCIL ACTION
, From: Larry E. Reed, Director
Planning and Building Services
Dept:
December 19, 1989
Date:
Subject:
Ordinances increasing Plan
Checking Fees and certain
filing fees
Synopsis of Previous Council action:
On 11/6/89 Council referred the matter of Plan Checking Fees
to the Ways and Means Commmittee.
On 11/20/89 the Ways and Means Committee referred increasing
Plan Checking Fees to the Council, recommending approval.
On 12/4/89 the Council set the matter for Public Hearing on 1/8/90.
On 1/8/90 Council closed Public Hearing and directed City Attornp _,..
to prepare Ordinance. ,::::t ..~
, M.l
r"..
-;..
C.J
...~~..
,.....
...
..
Recommended motion:
Motion No.1: That further reading of the ordinances be waived and
that said ordinances be laid over for final passage.
Motion No.2:
That the proposed staffing of a Permit Services Divi-
sion, to be financed by increased Plan Checking fees,
be referred to the Council Personnel Committee for
review and recommendation.
~)
t/
~/J
Marshall Julian, city Administrator
Jim Richardson, Deputy city Administrator
Signature
Phone:
384-5281
Larry E. Reed
. Contact person:
Supporting data attached:
Staff Report
Ward:
All Wards
FUNDING REQUIREMENTS:
Amount:
N/A
#001-00041731
Source: (Acct, No.)
(Acct. DescriPtion)
Plan Check Fees
Finance:
Council Notes:
CA. REQUEST-13
75.0262
C'
Agenda I tern No:oo ~ ..; ~ f- b
CITY OF SAN BERN. _.qDINO - REQUEST F~R COUNCIL ACTION
STAFF REPORT
BACKGROUND:
The City has identified the need to improve the level of it's Plan
Review and Plan Checking services. The current level of Plan Checking
Service is deficient in terms of the number of people to handle the
volume of customers and their applications. Not having enough staff
negatively effects the ability to provide excellent customer service
and the City's ability to do an adequate technical Plan Check and
protect the public welfare. The Plan Check staff currently consists of
two (2) Typist Clerks, one (1) Plan Checker, and one (1) Plan Check
Engineer.
The cost of the current operation is $ 163,146.00 in7luding overhead,
supplies, and equipment costs. The City 1S propos1ng to create a
Permit Services Division to address these identified deficiencies. This
new Division would have the following additional positions.
Range Class i-
( 1)
( 1)
1/2
1 1/3
(2 )
(1)
( 2)
8 5/6
FTE
Assistant Director
Senior Plan Check Engineer
Adm. Op. Supervisor (Office Mgr)
Receptionist (Typist Clerk II)
Planning Aide (Counter Tech)
Assoc. Planner (Planner II)
Plan Checker
positions
fication #
4468
4429
4364
1065
1097
1127
1118
Step 5
$5564
$4580
$3311
$1639
$2435
$3526
$3156
Total Cost
$86,798.40
$71,448.00
$51,651. 60
$34,090.35
$75,972.00
$55,005.60
$98.467.20
$ 473,433.15
In addition, there is approximately $200,000 indirect cost to
involving coordination and review by other Agencies (Fire
Public Works, Engineering, City Attorney, and Administrative
cost) .
the city
Marshal,
Personnel
The total programming cost (current staffing plus the additional
positions is:
$ 473,433.15 proposed
$ 163,146.00 current
$ 200.000.00 indirect
$ 836,579.15 Total
Note: including overhead, materials and supplies.
To pay for this improved level of customer and Plan Check service,
increase in Plan Checking Fees, and new filing fees are being proposed.
The Uniform Building Code as published by the International Conference
of Building Officials (ICBO) sets forth Plan Check fees based on a
percent of the calculated building permit fee. The current Plan Check
fee is 65% of the Building Permit fee. The City currently doesn't
charge a filing fee to review alternate materials and methods of
construction applications or to appeal an administrative decision to
CA. STAFF-13
12/22/89
Page 1
75.0264
the Board of Building '- .Jmmissioners. The followl...oJ increase in Plan
Check fees and new filing fees are being proposed:
1. Increased Plan Check fees (See Section 1, Subsection 15.04.080B of
attached Ordinance) :
a. For commercial and industrial and mUlti-family buildings, an
increase to a fee equaling 95% of the Building Permit fee.
b. For single family and two family dwellings, an increase to a
fee equaling 75% of the Building Permit fee.
c. Exhibit "A" attached provides two examples, one of a house and
the second, a 5,000 square foot commercial building, showing
the additional Plan Checking Fees.
2. a. A $75 application fee to review a proposal to use an alternate
material and/or method of construction than that specified in the
State Building Code. (See section 2, Subsection 15.04.085A-8 of
attached Ordinance.)
b. This fee will cover 81% of the staff time for most
applications, which is approximately 1/2 hour of clerical time at
$11.72/ hour equalling $ 5.86, plus 3 hours of Plan Checking review
time at $28.84/hour equalling $ 86.54, for a total of $ 92.40.
3.
a. A $75
Board of
15.04.070B
filing fee to appeal an
Building Commissioners.
of attached Ordinance.)
administrative
(See section
decision of the
1, Subsection
b. This fee will cover 94% of staff time for most
hours of clerical time at $11.72/hour for $ 46.88,
of Code Officer time at $21.99/hour equals $ 32.99,
$ 79.87.
applications, 4
plus 1.5 hours
for a total of
It is estimated that the above fee increases will
$120,000 per year based upon charging Plan Check
totalling approximately $200,000,000 of valuation.
The Plan Check fees collected for fiscal year ending June 30, 1989,
were $751,553.00. For the first five months (July through November,
1989), the Plan Check fees collected have equalled $ 323,844.00. The
revised estimate of Plan Checking fees for the current fiscal year
without the proposed fee increase is $770,000.
raise an additional
fees for projects
URGENCY CLAUSE: This item must be considered at the 1/22/90 meeting of the Mayor and
Common Council. The ordinance will provide for construction fee increases and any
delay will result in a loss of revenues. Related staffing additions are needed to
avoid expensive outside consulting services.
J ES C. RICHARDSON,
eputy City Administrator -
Development
CA.STAFF-13
01/11/90
Page 2
E x /.,. I (3 j r A
SINGLE FAMILY HOUSE
1800 SQ FT House x $57.91 per SQ FT = $104,238.00
575 SQ FT Garage x $16.26 per SQ FT = $ 9,349.50
Total:
$113,587.50 Valuation
A. PERMIT FEE:
A $113,587.50 value house pays a $ 668.50 Building Permit fee
B. PLAN CHECK FEE:
1. Proposed $ 688.50
Permit fee x 75% = $ 516.38
2. Current
$ 688.50
Permit fee x 65% = $ 447.53
* Additional Plan Check fee of
$
68.84
----------------------------------------------------------------------
----------------------------------------------------------------------
COMMERCIAL - RETAIL STORE
5000 SQ FT Retail store x $38.17 per SQ FT = $190,850.00 Valuation
A. PERMIT FEE:
A $190,850.00 value business pays a $ 958.00 Building Permit fee
B. PLAN CHECK FEE:
1. Proposed $ 958.00
Permit fee x 95% = $ 910.10
2. Current $ 958.00
Permit fee x 65% = $ 622.70
* Additional Plan Check fee of
$ 287.30
Examples of Fees
CA. STAFF-ll
Page 3
12/21/89
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1 ORDINANCE NO.
2 AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING SECTION
15.04.070 OF THE SAN BERNARDINO MUNICIPAL CODE REQUIRING A FEE
3 FOR APPEAL OF ADMINISTRATIVE DECISIONS TO THE BOARD OF BUILDING
COMMISSIONERS.
4
THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO
5 DO ORDAIN AS FOLLOWS:
6
SECTION 1.
Section 15.04.070 of the San Bernardino
7 Municipal Code is hereby amended as follows:
8
"Section 15.04.070 Uniform Building Code Section
9
204(a) amended - Board of Appeals.
A. The Board of Building Commissioners of the City of
San Bernardino shall serve as the Board of Appeals.
The
Building official shall be clerk of the Board.
The Board
shall have such duties as are delegated to it by the
Uniform Building Code and the San Bernardino Municipal
Code.
B. All requests for appeal of administrative decisions
of the Building Official to the Board of Building
Commissioners shall include a non-refundable appeals fee of
Seventy-Five Dollars ($75.00) paid to the Building
Official."
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
PZ/ses
January 9, 1990
1
1 AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING SECTION
15.04.070 OF THE SAN BERNARDINO MUNICIPAL CODE REQUIRING A FEE
2 FOR APPEAL OF ADMINISTRATIVE DECISIONS TO THE BOARD OF BUILDING
COMMISSIONERS.
3
4
5
I HEREBY CERTIFY that the foregoing ordinance was duly
6
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
7
day of
, 1990, by the following vote, to wit:
8
Council Members:
AYES
NAYS
ABSTAIN
9
ESTRADA
10 REILLY
FLORES
11 MAUDSLEY
MINOR
12 POPE-LUDLAM
MILLER
13
14
15
16
17
18
19
City Clerk
The foregoing ordinance is hereby approved this
day
of
, 1990.
W. R. Holcomb, Mayor
20 City of San Bernardino
22
21 Approved as to form
and legal content:
JAMES F. PENMAN,
23 City Attorney
24
25
26
27
28
I'
By : !J:t hv.,
(J
1
-; - ,k' ...~,.~
PZ/ses
January 9, 1990
2
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING
SUBSECTIONS 15.04.080B AND l5.04.085A OF THE SAN. BERNARDINO
MUNICIPAL CODE INCREASING PLAN REVIEW FEES AND ESTABLISHING A FEE
FOR REVIEW OF ALTERNATIVE MATERIALS AND/OR CONSTRUCTION METHODS.
THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO
DO ORDAIN AS FOLLOWS:
SECTION 1.
Subsection 15.04.080B of the San Bernardino
Municipal Code is hereby amended as follows:
"B. Uniform Building Code Subsection 304(c) Plan
Review Fees is amended as follows:
When a plan or other data is required to be submitted,
a plan review fee shall be paid at the time of submitting
plans and specification's for review. Said plan review fee
shall be 95% of the building permit fee for commercial,
industrial and multifamily buildings and 75% of the
building permit fee for single family and duplex buildings.
A fee of 10% of the building permit fee shall be charged
for residential and nonresidential plan check and
inspections to meet any state mandated energy requirements.
A fee of 10% of the building permit fee shall be charged
for plan check and inspections of any State mandated
regulations relating to handicapped imposed upon
commercial, multifamily and public buildings.
Where plans al. C) incomplete or changed so as to require
additional plan review, an additional plan review shall be
charged at the rate shovm in Table No.3-A."
SECTION. 2
Subsection 15.04.085A of the San Bernardino
Municipal Code is hereby amended as follows:
PZ/ses
January 10, 1990
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21 /
22 /
23 /
24 /
25 /
26 /
27 /
28
"A. Uniform Administrative Code, 1988 Edition, Table
No. 3-A is amended by adding Nos. 5, 6, 7, and 8 under
other Inspections and Fees as follows:
5. A fee in the sum of Fifty Dollars ($50.00) for
the inspection of any existing property or building
required to be made by the Department of Building and
Safety for compliance with the National Housing Act,
Section 221(d)(2) or other lending institutions and
regulations thereunder shall be paid to the City by the
applicant for such inspection service.
6. A fee in the sum of Twenty-five Dollars ($25.00)
for the inspection of a room addition, garage, patio, or
other portion of a building when the entire building need
not be inspected.
7. [Blank] .
8. An application fee of Seventy-Five Dollars
($75.00) for review of a proposed alternative material
and/or method of construction to be used instead of the
material and/or construction method specified in the
Uniform Building Code."
/ /
/ /
/ /
/ /
/ /
/ /
/ /
PZ/ses
January 18, 1990
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16 II
!I
!,
17 II
18 ,
II
'I
19 I
20 I
i,
21 II
11
22
23
24
25
26
27
28
AN ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING
SUBSECTIONS 15.04.080B AND 15.04.085A OF THE SAN BERNARDINO
MUNICIPAL CODE INCREASING PLAN REVIEW FEES AND ESTABLISHING A FEE
FOR REVIEW OF ALTERNATIVE MATERIALS AND/OR CONSTRUCTION METHODS.
I HEREBY CERTIFY that the foregoing ordinance was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1990, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
FLORES
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing ordinance is hereby approved this
day
of
, 1990.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney
~ ~
~ ,/
By: >v.>7'.f ..'~
.(;
PZ/ses
January 10, 1990
"
-:)