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T't OF SAN BERr.' \RDINOttREQUEST ~ ~R COUNCIL ACTION
From: Thelma Press, Liaison, tiayor
and Council
Subject: Recomendation by Fine Arts Comission
grant to the National Council of Neqro
Women, Inc., Cultural Arts Committee -
$3,000
Dept:
Date: 12/18/89
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
~1/~<-8J
Signature
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Contact person: The 1 ma Press
Phone: ext. 5114
Supporting data attachad:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $3.000
Source: (ACCT. NO.) OOJ-Ogl- S3/;I:,LJ
(ACCT. DESCRIPTION)
J\rtc:: J:'lInrling
Finance:
7?~Y
Council Notes:
Aaenda Item No. q ~
.rv OF SAN BERh._4RDINO - REQUEST ~ ..JR COUNCIL ACTION
STAFF REPORT
For the past four years, the National Council of Negro Women
have presented art shows spotlighting top African-American
artists.
The Council would like the 1990 Fifth Annual Black Artists in
view to also present the "Afro-American Chamber Music
society", a group of musicians dedicated to the preservation
of black classical music.
The musical selections feature the worlds finest classical
works by composers of African decent from 1700 to 1980.
This Afro-American Chamber Music Society, under the artistic
direction of Pianist, Janise White-McRae, is a group of
consummate musicians dedicated to the preservation of Black
Classical Music. Various styles ranging from chamber music,
the blues, and ragtime represent their technical diversity.
Profiles:
Ronald Cooper, Cello
Qwendolyn Williams Brown, Lyric Spinto Soprano
Mary Mabson, Dramatic Soprano
John Patton, Jr., Lyric Spinto Tenor
Larry McRae, Alto and Soprano Flute
Patrick Morgan, Violin
Valencia McIchell, Violin
Robin Renee Ross, Viola
Joseph D. Mitchell, III Percussion
Lady Helena Walquer-Vereen, Choreographer
There is a great need in our city for cultural enrichment
that reflect our minority community.
The funds will provide for performances, transportation, and
rental fees necessary for a quality event.
This is the first grant requested by the National Council of
Negro Women.
The Fine Arts Commission approved the grant request of $3,000
at their November 17, 1989 meeting.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
NATIONAL COUNCIL OF NEGRO WOMEN, INC., CULTURAL ARTS
COMMITTEE FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
7 Bernardino is hereby authorized and directed to execute
8 on behalf of said City an Agreement with the National
9 Council of Negro Women, Inc., Cultural Arts Committee a
10 copy of which is attached hereto, marked Exhibit "A" and
11 incorporated herein by reference as fully as though set
12 forth at length.
13 SECTION 2. The authorization to execute the
14 above-referenced agreement is rescinded if the parties
15 to the agreement fail to execute it within sixty (60)
16 days of the passage of this resolution.
17 I HEREBY CERTIFY that the foregoing resolution was
18 duly adopted by the Mayor and Common Council of the City
19 of San Bernardino at a
20 thereof, held on the day of
21 1990, by the following vote, to wit:
meeting
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23 AYES:
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25 NAYS:
26 ABSENT:
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1 RESOLUTION - AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE
NATIONAL COUNCIL OF NEGRO WOMEN, INC., CULTURAL ARTS COMMITTEE
2 FOR THE PROMOTION OF ARTS AND CULTURE.
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City Clerk
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day
The foregoing resolution is hereby approved this
of
, 1990.
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W. R. HOLCOMB, Mayor
City of San Bernardino
Approved as to
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JAMES F. PENMAN,
City Attorney
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City",
and the National Council of Negro Women, Inc., Cultural Arts
Committee a non-profit organization, referred to as
"Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial
assistance from city for the fiscal year 1989-90, in order
to assist in defraying the expense of certain con certs,
shows, festivals or events or activities sponsored by
Organization as set forth in Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City, a copy of which proposal is on file
in the Office of Cultural Affairs. The terms of the
proposal are incorporated herein by reference and shall
govern the uses of the funds provided herein. The financial
assistance provided for in this agreement is made on a one
time only basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the terms of this
Agreement.
B. The expenditure is for a valid municipal
public purpose, to wit: for the promotion of special
projects in San Bernardino, as more fully set forth in the
proposal submitted by Organization.
2. Payment. Upon presentation of a claim to
the City Finance Director, City shall pay to Organization
1 from the budget for the 1989-90 fiscal year, the total sum
2 of three thousand dollars, to cover the costs per the Fine
3 Arts grant application agreement.
4 3. Use of Funds. The funds paid to organization
5 shall be used solely for the purposes set forth in Paragraph
6 1 and in strict compliance with the provisions set forth in
7 the proposal. No deviation from the proposal shall be made
8 without the express approval of the city of San Bernardino.
9 Said funds shall be expended by June 30, 1990 and any
10 unexpended funds shall be returned to City by Organization.
11 4. Accountinq. At such time or times as may be
12 requested by the City Administrator or Director of Finance
13 of City, organization shall submit to the City
14 Administrator, with a copy to the Director of Finance and
15 the San Bernardino Fine Arts Commission, an accounting of
16 the proposed and actual expenditures of all revenues
17 accruing to the Organization for the fiscal year ending June
18 30, 1990. Financial records shall be maintained in
19 accordance with generally accepted accounting principles by
20 organization in such a manner as to permit City to easily
21 trace the ependitures of the funds. All books and records
22 of Organization are to be kept open for inspection at any
23 time during the business day by the city or its
24 officers or agents.
25 5. Hold Harmless. Organization covenants and
26 agrees to defend, indemnify, and hold harmless the City and
27 its employees and agents from all liabilities and charges,
28 expenses (including counsel fees), suits or losses however
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occurring, or damages arising or growing out of the use or
receipt of the funds paid hereunder and all operations under
this agreement. Payments hereunder are made with the
understanding that the city is not involved in the
performance of services or other activities of Organization.
organization and its employees and agents are independent
contractors and are not employees or agents of the city in
performing said services.
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written notice
to Organization and this agreement shall terminate ten days
after the mailing of such notice. In the event this
Agreement is terminated for reasons of improper use of funds
or use of funds for any purpose other than those authorized,
any unexpended portion of the funds provided by City shall
be returned to City. In addition, Organization shall
reimburse to City any funds expended which were used for any
purposes other than those authorized under this Agreement.
7. Assiqnment. Organization shall not assign its
interest in this Agreement without the prior
written approval of City.
8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure City, its elective and appointive boards,
commissions, officers, agents and employees, permittee and
its agents performing acts covered by this Agreement from
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claims for damages for personal injury, including death, as
well as from claims for property damage which may arise from
Organization's or its agents' operations hereunder, whether
such operations be by Organization or its agents or by
anyone directly or indirectly employed by either
organization or its agents, and the amounts of such
insurance shall be as follows:
(a) Public Liability Insurance. In an amount
not less than $100,000 for injuries, including, but not
limited to, death, to anyone person and, subject to the
same limit for each person, in an amount not less than
$100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an amount of
not less than $50,000 for damage to the property of each
person on account of anyone occurrence.
city shall be set forth as an additional named
insured in each policy of insurance provided
hereunder.
9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
10. Notices. All notices herein required
shall be in writing and delivered in person or sent by
certified mail, postage prepaid, addressed as follows:
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As to city:
City Administrator
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
As to organization:
National Council of Negro
Negro Women, Inc.
Cultural Arts Committee
ATTN: Deborah F. Cooper
646 E. Foothill Blvd., Ste. D
Rialto, CA 92376
11. Entire Aqreement. This Agreement and any
documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or
incidental hereto, and supersede all negotiations and prior
writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of
this Agreement, and any such document or instrument, the terms
and conditions of this Agreement shall prevail.
DATED:
ATTEST:
City Clerk
CITY OF SAN BERNARDINO
organization
Approved as to form and legal content:
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:~-'l~ 7 . /<c:--?'Z/n?<-,.
27 ~,tty Attorney
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~~.~.-"'WM""" '-....J
~_ Arts Commission
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L AppHr1ll'\t Orpn.iz.aticn arne, ~ e
tact Per*X\ Deborah F. Cooper
Title Chairperson Phone (714) 874-6000
National Council of Negro Women, Inc.
. Cultural Arts Committee
649 E. Foothill Blvd., Suite D
Rialto, Ca 92376
Phone (714) R74-Rnnn
CA State Non-Profit ID # 53-01-7354
Nwnber of Years in Exi.stence 21 Years
m.. Progam Catecocy Under Which Support
is R.equesteds Special Projects
January
CSwting)
thru February, 1990
CEndin&}
V. Summary of Project Description:
See attachment No.1
VI. Es~ted number of penons upected to benefit from this pcogr~/project: 1.500
a.) NlIIlber of persons by paid attenda.nce: -0-
b) NlIIlbef" of penon.s by free or complimenury admis.s..ion: 1,500
Vil. Need statement:
See attachment No.2
VIII. Intended Results:
See attachment No.3
B. Indirect Casu
TOT AL COSTS OF PROJECT
$ 9.000.00
S 1,500.00
S -O-
S 800.00
S 700.00
S -0-
TOTAL DIRECT COSTS S 9,000.00
" -0-
TOTAL PROJECT COSTS S 3,000.00
IX. Summary 01 Estimated Costs:
A. Direct Coru
Salaries and wage.5
Supplies 6: Materials
Travel /Lodging
Fixe<! Assets/Rentah or Leases
Fees and Other
A. Expenses
B. Revenues, Grants, Contributions., etc.
Actual Most Recent
Fiscal Period
$ 9.000.00
$ -0-
Estima ted This
Fiscal Period
$ 1 nnn nn
$ -0-
x. Organization an tic.ipA ted fooding/ expenses::
Xl. Tota.1 a.mount requested from San Benw"dino City Fine Aru Commission
NOTE: ^m~t Requested $ 3,000.00
Plus total revenues, $ -0-
granu, contributions, etc.
Must equa.1 tota.1 project $ 3,000.00
cosu above
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xu. CERTIF1CA nON:, /'
Proiect Officer $/y;// /~ /- ( c// ~ Title Cultural Arts Chairoerson
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CHECKLIST
This checklist must be attached to the front of your application. Use this form to make
sure you have properly completed your application. Applications not properly developed
may receive a lower ranking or be rejected without consideration for funding.
1. Is the applica :ion typed?
20 :\re all pages in prope~ order a..-,G numbered?
3. Does supplememal material refer to appropriate section numb-ers?
I.; Are all elemeiits ans',;,:ered or. page one?
5. Does ,he neec s,ateriient really present a vaLd, easily ;.inderstood need?
6. is there a target group iden:ified in the nee:: s:a:emen:?
7. Does the need st2oter.,e:-.t express a local neec'i
8. Do your intenced res'..:i:s explai:-, actiy;::es yo',,; ::lan to co in oreer to
mee, the neecs you have iden:ifieci?
9. Did you explai:-, and sped:)' i" ;:"leasurab!e ter;:",s your ir'ltended results on
the target group?
10. Did you respo"c to the application ins,~'-'c:;o::s eieme;::-by-element?
: 1. Is YO'J!'" :.udge: ::: line ::~:71 de:=.iled or; s~~?i-::;;~:;:al s~;eets?
i 2. .':"'re your caiC'_:2. !ions 2.ccura:e-:
13. Is the docuiT:e:-;: signe: t>y :~e :l;ec'tor ':':" :"':)2.~: ?:-esic~:--it or 2.u:horize~
signa wre?
it.
....
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IS eacn app lc",::on S:",?lea InC;,':cua I]' ~
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.';re there co~:~s bei:"".! :orwart~d to :h~ C:::i :=.:-;~ r.r:s COfi'1iTllssion Office?
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m re-reacJng ::-:e 2opp::c;o!!On :~:I;n oeg:;':-'::'5 :: en " " ::-.ere CO:',!InUl:j
oi thought?
17. !s the checklis: complete and 2.::ached :0 :r-,e original application?
1&. Are you filing the application ';,:ithin :he appropriate !!;ne frame?
ix I Yes
X ; , !:s
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ATTACHMENT No. 1
V. SUMMARY OF PROJECT DESCRIPTIONS.
The National Council of Negro Women, Inc., requests funds
to support the performance of the Afro-American Chamber
Music Society and presentation of art works by African
American Artist.
For the past four years during the month of February, the
National Council of Negro Women, Inc., (NCNW) has
sponsored "BLACK ARTISTS IN VIEW," an art show that
spotlights top African American artists in the country,
as well as the city and county of San Bernardino.
The purpose of the show is to educate and to enrich the
community through the medium of art which expresses the
rich cultural heritage of African Americans.
The show has grown to be one of the largest attended art
shows in San Bernardino.
This year we would like to enrich "BLACK ARTISTS IN VIEW"
by providing a premiere performance of the "Afro-American
Chamber Music Society" a group of musicians dedicated to
the preservation of black classical music. This symphony
features the worlds finest classical works by composers
of African Decent from 1700 to 1980.
The opportunity to bring a group of this caliber to San
Bernardino would be a great accomplishment for the Inland
Empire.
It would be educational as well as enriching to the
community. Each musician of this symphony has a long
list of credits.
The two most noted in this talented and gifted group are:
JOHN PATTON, - Lyric Spinto Tenor.
"Particularly applauded was the artistic performance
of tenor, John Patton in his solo redition of Where
You There."
-- Vera Gostinelli, III Messagero, Di Castello,
ITALY.
The ubiquitous actor and musician is probably
recognized by the majority of the world from his
recent role as "Preacher" in The Color Purple. As
vocalist, Mr. Patton received his education at the
Julliard School of Music. He studied privately with
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Attachment No.1 (Cont.)
V. Summary of Project Descriptions
the legendary Roland Hayes and Edward Boatner.
During his career, he has concertized in carnegie
Hall, Radio city Music Hall and performed opera with
the Duluth Symphony and Oakland Symphony.
Mr. Patton has recorded on the Narthez Label,
"Black Spirituals and Art Songs."
and
LADY HELENA WALQUER-VEREEN, Choreographer.
Member of the multi-talented clan (Her brother is
the internationally famous Ben Vereen), Lady Helena
Walquer launched her career in auspicious fashion by
winning the Eubie Blake Scholarship and being an
honored guest artist at the James Baldwin
Bicentennial Awards.
Her Broadway debut in Hair led to roles in "No Place
to Be Somebody" and "Black Africans." Most
recently, she served as the Associate Director for
the Repertory Dance Theatre of Los Angeles and
Choreographer for the New York Children's Theatre
during their acclaimed Canadian Tour.
Lady Walquer-Vereen's television appearences
include: Bionic Woman, Mod Squad and Scott Joplin
(The Music Man) .
Her enthusiastic research into the black dance of
African and the America has led to studies with
Eartha Kitt, Alvin Ailey, Geoffrey Holder, Katherine
Dunham and the Dance Theatre of Harlem.
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ATTACHMENT No.2
VII. NEED STATEMENT.
Funds needed are to provide for the performance of the
Afro-American Chamber Society and the assemblement of
the art show. There is a great need in our community
for cultural enrichment, especially an enrichment that
reflect the minority community.
The funds will provide the transportation, performance,
lodging and rental fees needed to provide a quality
performance as well as be used for the procurement
art show.
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ATTACHMENT No.3
VIII. INTENDED RESULTS.
It is anticipated that over 1,000 people will attend
this show. Each year there has been noticable growth.
It is intended that anyone attending this affair will
receive a clear understanding and appreciation of the
diversity and contribution the African Americans has
given to the arts.
"BLACK ARTISTS IN VIEW" will be held at the County Government
Center on Saturday, February 10, 1990 from 7:00pm to 10:00pm.
National Council of Negro Women, Inc. is asking San
Bernardino Fine Arts Commission for funding to present the
1990 "BLACK ARTISTS IN VIEW" accompanied by the Afro-American
Chamber Music Society.
.tery McLeod Bethune
Founder
National Council of Negro Women, Inc.
INLAND EMPIRE SECTION
P.O. Box 6655
San Bernardino, CA 92412
Dorothy I. Height
National President
BOARD OF DIRECTOR
PRESIDENT:
Beverly Powell
1831 Cummings Way
San Bernardino, Ca 92411
(714) 880-3650
1ST VICE PRESIDENT:
Debra Robertson
1525 w. Wilson Street
Rialto, Ca 92376
(714) 875-1605
2ND VICE PRESIDENT
Gwendolyn Heard
1454 N. Chestnut Ave.
Rialto, Ca 92376
(714) 875-8785
RECORDING SECRETARY
Deborah Franklin
1077 E. Hoffer Street
Banning, Ca 92220
(714) 849-6045
CORRESPONDING SECRETARY
Veta Harris
1547 w. 7th Street
San Bernardino, Ca 92411
(714) 883-4482
TREASURER
Helena Johnson
11553 Larchwood Dr.
Fontana, Ca 92335
(714) 823-0582
AFFILIATED WITH: National Council of Women of the United States/International Council of
Women/National Assembly for Social Policy & Development
Contributions are deductible for income tax purposes
M I NUT E S
FINE ARTS COMMISSION
Friday, November 17, 1989
MIC Room, 6th Floor, City Hall
San Bernardino, CA
MEMBERS PRESENT
MEMBERS ABSENT
Dorris Ballard
Sylvia cichocki
C. Dale Jenks
Barry Silver
Richard Simon
Dr. Amer El-Ahraf (Excused)
Frank Lindgren
Esther Mata (Excused)
Harry Murray (Excused)
OTHERS PRESENT
Thelma Press
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1989/90 FISCAL YEAR ARTS FUNDING BUDGET
Chuck Young, senior accountant from the Finance Department,
explained to the commission why the arts funding financial
statement has a deficit for fiscal year 1988/89 and why the
total funds, thus far, are lower than expected.
The arts funding budget for the 1989/90 fiscal year started
out with a negative prior year carryover because the Inland
Empire Symphony's grant was submitted for funding at a late
date. There were insufficient funds in the 1988-89 budget
which caused the grant to be held over so that it could be
paid out of the 1989-90 budget. Also, since the Ways and
Means Committee voted to make the arts funding 60/40 split
Council POlicy, the amount for arts funding is $120,000 minus
the negative deficit carryover, instead of $200,000 for this
fiscal year.
The commission feels that a meeting is needed with the Ways
and Means Committee to discuss the feasibility of changing
the arts fund budget from a 60/40 spilt to a 80/20 spilt.
They also felt that it would be wise to get a financial
statement for the developers' fees for the last three years
to find out how much they are and where they are going. Chuck
presented a rough statement of the fees to the commission:
Total: Jan. 86-87 - Oct. 89.........$724,943.07
Breakdown: 86-87....................$159,538.43
87-88....................$317,390.00
88-89....................$193,186.32
89-90. . . . . . . . . . . . . . . . . . . . . $54,828.32
The commission stated that January 1988 earmarked how much
could and could not be used for art funding per legislation.
Thelma Press stated that the commission is referring to the
PAGE 2
Leonard Amendment and according to John Wilson, from the city
Attorney's Office, the Fine Arts Commission should continue
business as usual.
The 1989-90 budget will be discussed further at another
meeting.
GRANTS
National Council of Nearo Women.
Committee
Inc.. Cultural Arts
MOTION:
By Richard Simon
National Council
amount of $3,000
that the grant request for the
of Negro Women, Inc. in the
be approved.
SECONDED:
By Sylvia cichocki and
commission.
appr?ved
by the
NATIONAL DOLLAR TO THE ARTS
Tabled to be discussed at a later date because Harry Murray
wasn't present to discuss the statement addressing this
issue.
ADJOURNMENT
The meeting adjourned at 5:24 p.m. Due
busy month, the December meeting was
meeting will be held Friday, January 12,
the HIC Room, 6th floor of city Hall,
Please be make note of this date so you
the January meeting so that we can have
the business of the day.
to December being a
cancelled. The next
1990, 4:00 p.m., in
San Bernardino, CA.
will be present at
a quorum to conduct
:gjr
12/13/89