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CITY OF SAN BERN)4RDINO - REQUEST ""R COUNCIL ACTION
From:
Larry E. Reed, Director
Subject:
Public Hearing to hear
public comments concern-
ing a proposal to in-
crease Plan Checking fees
Planning and Building services
Dept:
January 8, 1990
Date:
Synopsis of Previous Council action:
November 6, 1989 - Council referred Planning & Building Department
proposal to increase Plan Checking fees and Plan Checking Staff to the
WAys and Means Committee.
November 13, 1989 - Ways and Means Committee recommended Council
approval.
December 4, 1989 - Council set Public Hearing for January 8, 1990 at
10:00 a.m.
January 8, 1990 - Public Hearing.
Recommended motion:
That the hearing be closed~ and that the City Attorney be directed
to prepare the necessary resolution to incorporate the recommended
fee increases.
cc:
Larry E. Reed
384-5281
Contact person:
Phone:
Staff Report
Supporting data attached:
All Wards
Ward:
FUNDING REQUIREMENTS:
Amount:
#
Source: (Acct. No.)
N/A
(Acct. DescriPtion)
Finance:
Council Notes:
COUNCIL:CA.REQ-14
Aoenda Item No.
1/1
STAFF REPORT
BACKGROUND:
The city has identified the need to improve the level of it's Plan
Review and Plan checking services. The current level of Plan Checking
service is deficient in terms of the number of people to handle the
volume of customers and their applications. Not having enough staff
negatively effects the ability to provide excellent customer service
and the city's ability to do an adequate technical Plan Check and
protect the public welfare. The Plan Check staff currently consists of
two (2) Typist Clerks, one (1) Plan Checker, and one (l)Plan Check
Engineer.
The cost of the current operation is $ 163,146.00 including overhead,
supplies, and equipment costs. The City is proposing to create a
Permit Services Division to address these identified deficiencies. This
new Division would have the following additional positions.
( 1)
( 1)
1/2
1 1/3
(2)
( 1)
(2)
8 5/6
FTE
Assistant Director
Senior Plan Check Engineer
Adm. Op. supervisor (Office Mgr)
Receptionist (Typist Clerk II)
Planning Aide (Counter Tech)
Assoc. Planner (Planner II)
Plan Checker
positions
Range Classi-
fication # Step 5
4468 $5564
4429 $4580
4364 $3311
1065 $1639
1097 $2435
1127 $3526
1118 $3156
Total Cost
$86,798.40
$71,448.00
$51,651. 60
$34,090.35
$75,972.00
$55,005.60
$98.467.20
$ 473,433.15
In addition, there is approximately $200,000 indirect cost to the city
involving coordination and review by other Agencies (Fire Marshal,
Public Works, Engineering, City Attorney, and Administrative Personnel
cost).
The total programming cost (current staffing plus the additional
positions is:
$ 473,433.15
$ 163,146.00
$ 200.000.00
$ 836,579.15 Total
Note: including overhead, materials and supplies.
To pay for this improved level of customer and Plan Check service,
increase in Plan Checking Fees, and new filing fees are being proposed.
The Uniform Building Code as published by the International Conference
of Building Officials (ICBO) sets forth Plan Check fees based on a
percent of the calculated building permit fee. The current Plan Check
fee is 65% of the Building Permit fee. The City currently doesn't
charge a filing fee to review alternate materials and methods of
construction applications or to appeal an administrative decision to
CA.STAFF-13
01/03/90
Page 1
the Board of Building commissioners. The following increase in Plan
Check fees and new filing fees are being proposed:
1. Increased Plan Check fees:
a. For commercial and industrial and multi-family buildings, an
increase to a fee equaling 95% of the Building Permit fee.
b. For single family and two family dwellings, an increase to a
fee equaling 75% of the Building Permit fee.
c. Exhibit "A" attached provides two examples, one of a house and
the second, a 5,000 square foot commercial building, showing
the additional Plan Checking Fees.
2. a. A $75 application fee to review a proposal to use an alternate
material and/or method of construction than that specified in the
state Building Code.
b. This fee will cover 81% of the staff time for most
applications, which is approximately 1/2 hour of clerical time at
$11.72/ hour equalling $ 5.86, plus 3 hours of Plan Checking review
time at $28.84/hour equalling $ 86.54, for a total of $ 92.40.
3. a. A $75 filing fee to appeal an administrative decision of the
Board of Building commissioners.
b. This fee will cover 88% of staff time for most applications, 2
hours of clerical time at $25.97/hour for $ 51.94, plus 1.5 hours
of Code Officer time at $21.99/hour equals $ 32.99, for a total of
$ 84.93.
It is estimated that the above fee increases will
$120,000 per year based upon charging plan Check
totalling approximately $200,000,000 of valuation.
raise an additional
fees for projects
The plan Check fees collected for fiscal year ending June 30, 1989,
were $751,553.00. For the first five months (July through November,
1989), the Plan Check fees collected have equalled $ 323,844.00. The
revised estimate of Plan Checking fees for the current fiscal year
without the proposed fee increase is $770,000.
CA.STAFF-13
01/03/90
Page 2
SINGLE FAMILY HOUSE
1800 SQ FT House x $57.91 per SQ FT = $104,238.00
575 SQ FT Garage x $16.26 per SQ FT = $ 9,349.50
Total: $113,587.50 Valuation
A. PERMIT FEE:
A $113,587.50 value house pays a $ 668.50 Building Permit fee
B. PLAN CHECK FEE:
1. Proposed $ 688.50 Permit fee x 75% = $ 516.38
2. Current $ 688.50 Permit fee x 65% = $ 447.53
* Additional Plan Check fee of $ 68.84
======================================================================
COMMERCIAL - RETAIL STORE
5000 SQ FT Retail store x $38.17 per SQ FT = $190,850.00 Valuation
A. PERMIT FEE:
A $190,850.00 value business pays a $ 958.00 Building Permit fee
B. PLAN CHECK FEE:
1. Proposed $ 958.00 Permit fee x 95% = $ 910.10
2. Current $ 958.00 Permit fee x 65% = $ 622.70
* Additional Plan Check fee of $ 287.30
Examples of Fees
CA.STAFF-ll
Page 3
01/03/90
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