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Home My WebLink About15-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Dept: Development Services Date: April 17, 2006 ORIGINAL File No. 1.7231 MCC Date: Authorization for the Director of Development Services to execute Contract Change Order No. One to the Contract with Olivas Valdez, Inc., for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing North of Cajon Boulevard (SS 04- 04) per Plan No. 11354. May 1, 2006 Synopsis of Previous Council Action: The Mayor and Common Council approved FY 2005-06 CIP Budget. The Mayor and Common Council authorized the Director of Finance to amend the FY 05/06 Budget by transferring $157,100.00 from Account No. 129-367-5504-7245 [State Street Construction - Phase IB & 3 (SS04-09)] to Account No. 129-367-5504-7231, for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing north of Cajon Boulevard (S04-04), per Plan No. 11354; and adopted the Resolution for the Contract with Olivas Valdez, Inc. Aug 2005 Nov 5, 2005 Recommended Motion: Authorize the Director of Development Services to execute Change Order No. One in the amount of $20,668.00 to contract with Olivas Valdez, Inc. for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing north of Cajon Boulevard (SS 04-04) per Plan No. 11352. J es Funk, Development Services Director 5179 Contact Person: Michael Grubbs, Engineering Manager/Field Engineer Phone: Ward: 6 Supporting data attached: Staff Report & CCO No. One FUNDING REQUIREMENTS: Amount: $20.668.00 Source: (Ace!. No) 129-367-5504-7231 Acct. Description: Yz-Cent Sales Tax Fund Finance: Council Notes: 5j1/1Jh- Agenda Item No. /5 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report Subiect: Authorization for the Director of Development Services to execute Contract Change Order No. One to the Contract with Olivas Valdez, Inc., for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing North of Cajon Boulevard (SS 04-04) per Plan No. 11354. Backeround: In 2002, the City entered into Agreement No. 53-R946 with BNSF and the State Department of Transportation (Caltrans) to widen Palm Avenue in the vicinity of the BNFS tracks to compliment the relocation of the crossing gates and the installation of a third Transcontinental track. The original agreement called for the project to be completed by December 31, 2003 or funding for the project would be revoked. The deadline was extended once by Caltrans to December 31, 2004. The deadline was further extended to December 31, 2005, only due to the City Engineer's commitment to have the project complete by December 31, 2005. The work was substantial1y completed in January 2006, and Caltrans recently agreed to an additional extension of time necessary to complete the work and bill the project. Funding for this project was allocated as part of the FY 2005/06 Capital Improvement Program (CIP) for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing North of Cajon Boulevard (SS 04- 04) per Plan No. 11354. A contract for the work was awarded to Olivas Valdez, Inc. in the amount of $248,265.00 for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing north of Cajon Boulevard (SS 04-04) per Plan No. I135i Contract Change Order No. One, in the amount ofS20,668.00, consists of the fol1owing changes: \. Installation of K-rails in order to conform to the requirement of BNSF traffic control to create a positive barrier between the work and traffic while construction of road and crossing gates was proceeding. During construction BNSF required K-rails to be placed across Palm Avenue to create a positive barrier for vehicle traffic. This was a safety provision during the construction phase when the railroad crossing gates were removed. Placement of additional crushed aggregate base which was not specified in the original contract. This additional crushed aggregate base was necessary to create a safe transition from the existing pavement to the widened lanes. 'J Financial Impact: The estimated project costs are as fol1ows: I TOTAL , Orillinal Contract 1 S248.265.00 Contract Change Order No. One S 20,688.00 Revised Construction Cost $268,933.00 Adequate funding for these projects is available in the FY 2005/2006 CIP, SS04-04. "Palm Avenue BNSF Grade Crossing" Account No. 129-367-5504-723 \. Recommendation: Authorize the Director of Development Services to execute Contract Change Order No. One to the Contract with Olivas Valdez, Inc., for Street Widening Improvements on Palm Avenue at BNSF Railroad Grade Crossing );orth of Cajon Boulevard (SS 04-04) per Plan No. 11354. 2 04/17/20062: 14 PM DEVELOPMENT SERVICES DEPARTMENT SM 300 North "0" Street. San Bernardino' CA 92418-0001 Planning & Building 909.384.5057 . Fax: 909.384.5080 Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155 www.sbcity.org CONTRACT CHANGE ORDER NO. ONE FILE NOS. 1.7231 W.O. NO. 7231 DATE: MAY 1,2006 PROJECT: STREET WIDENING IMPROVEMENTS ON PALM AVENUE AT BNSF RR CROSSING PER PLAN NO. 11354 TO: OLIVAS VALDEZ, INC. 840 N. CHARTER DRIVE COVINA, CA 91724 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE COST I 1-1 $ 10,539.00 Install K-Rail 1-2 Additional Crushed Aggregate Base $ 10,129.00 I TOTAL COST CCO #1 $ 20,668.00 JUSTIFICATION: Install K-Rail Item 1-1 During construction BNSF requires K-Rails to be placed across Palm Avenue to create a No. positive barrier for vehicle traffic. This was a safety provision during the construction ohase when the railroad crossing gates were removed. I I Additional Crushed Ae:e:ree:ate Base i Item I i 1-2 I It was necessary to put additional crushed aggregate base to create a safe transition from I No. the existing pavement to the widened lanes. Sl'MMARY OF CONTRACT COSTS The estimated revised contract cost is as follows: Original Bid Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ Contract Change Order No. One. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Revised ConstructiolJ. Contract cost. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 248,265.00 20,668.00 268,933.00 Change Order No. One to Contract for Street Widening Improvements on Palm A venue at BNSF RR Crossing per Plan No. 11354. Additional time to complete Contract due to this Change Order. . . . . . . . . . . . ~ Working Days This change order represents 8.33% of the original contract amount. OLIV AS VALDEZ, INC. CONTRACTOR Accepted By: Title: Date: CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Approved By: JAMES FUNK Director of Development Services Date: Approved by Mayor and Common Council Date: May 1.2006 Item No. ")