HomeMy WebLinkAbout14-Development Services
MAYOR & COMMON COUNCIL AND
COMMUNITY DEVELOPMENT COMMISSION
MEETING BACKUP
MEETING DATE: May 1, 2006
DEPUTY: Linda Sutherland
ITEM NO. STATUS
9 Continued to 5/15/06
14 Continued to 5/15/06
21 Continued to 5/15/06
24 Laid over to 5/15/06
R41 Continued to 5/15/06
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From:
James Funk, Director
Subject:
Cancellation of contract with GWINCO Construction
and Engineering, Inc. for Old Waterman Canyon Road
Bridge Repair (SS05-11) per plan no. 11304, payment
to GWINCO Construction and Engineering, Inc. for
direct and indirect costs incurred for Old Waterman
Canyon Road Bridge Repair (SS05-il) per plan no.
11304, and Resolution approving Agreement for
Professional Services with LAN Engineering
Corporation to provide Engineering Services for the
Design of Old Waterman Canyon Bridge Replacement
and authorization for the Director of Finance to amend
the FY 05/06 Budget.
Dept:
Development Services
Date:
April 17, 2006
MCC Date:
May 1,2006
Synopsis of Previous Council Action:
Sept. 2004 Approved 2004/2005 CIP (SS05-11) Old Waterman Canyon Road Bridge Repair.
Aug. 2005 Approved 2005/2006 CIP (SS05-11) Old Waterman Canyon Road Bridge Repair.
Dec. 20, 2004 Adopted Reso. No. 2004-391 awarding a contract to Gwinco Construction and Engineering, Inc., for Old
Waterman Canyon Road Bridge Repair (SS05-11) in the amount of$141,991.76.
Recommended Motion:
That the Mayor and Common Council:
"
1. Cancel the contract with GWINCO Construction and Engineering, Inc. for Old Waterman Canyon Road Bridge Repair
(SS05-11) per plan no. 11304, under provisions of Section 6-5 of the Standard Specifications; and
Authorize payment of $19,368.00 to GWINCO Construction and Engineering, Inc. for direct and indirect costs incurred for
Old Waterman Canyon Road Bridge Repair (SS05-11) per plan no. 11304, and
Adopt Resolution approving Agreement for Professional Services with LAN Engineering Corporation to provide Engineering
Services for the Design of Old Waterman Canyon Bridge Replacement, and
Authorize the Director of Finance to amend the FY05/06 Budget to reflect anticipated revenues to be received
from FEMA and OES in the total amount of $505,000, and to create a new Account No. 004-362-5504-XXXX
"Old Waterman Canyon Bridge Replacement". 9~ ~
\f' James Funk
3.
4.
Contact Person: Michael Grubbs, Eng. Mgr.lField Engineer Phone:
5179
Staff Report, Maps, Reso., Attachment
Supporting data attached: I (Agreement) and Ward:
Attachment B (RFP)
4
FC'iDII\G REQUIREMENTS:
Amount: S 19.368.00 IAcct No. 004-362-5504-7452
5224.621 IAcct. No. 004-362-5504-XXXX)
Source: (Acct. No)
Acct. Description: SS05-11 Old Waterman Canyon Road
Bridge Repair
Finance:
Agenda Item No.
$/,/OL
IJ/
Councill\otes:
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
. STAFF REPORT
Subiect:
Cancellation of contract with GWINCO Construction and Engineering, Inc. for Old Waterman Canyon Road Bridge
Repair (SS05-11) per plan no. 11304, payment to GWINCO Construction and Engineering, Inc. for direct and indirect
costs incurred for Old Waterman Canyon Road Bridge Repair (SS05-11) per plan no. 11304, and resolution approving
Agreement for Professional Services with LAN Engineering Corporation to provide Engineering Services for the
Design of Old Waterman Canyon Bridge Replacement and authorization for the Director of Finance to amend the FY
05/06 Budget.
Back!!:round:
On September 7. 2003. the Mayor and Common Council adopted the FY 2004/09 Capital Improvement Program (CIP)
which included a project to repair Old Waterman Canyon Bridge (SS05-11).
This bridge is located on Old Waterman Canyon Road approximately one mile northerly of Waterman Avenue (State
Route 18). The bridge was severely damaged in the Christmas Day mudflow, which occurred on December 25, 2003.
A federal disaster was declared and was identified as Disaster Declaration No. 1498. An allocation from FEMA was
approved and appropriated in the amount of $185,000 for interim and permanent repairs to the bridge.
Interim repairs and design of the bridge repair was completed at a cost of$49,323.50 in 2004. On December 20,2004,
a contract was awarded to GWINCO Construction in the amount of $141.991.76 for repair of the damaged structure.
Unfortunately. the bridge received further significant damage from a storm on January 10. 2005. Another federal
disaster was declared (Disaster Declaration No. 1577) as a result of the intense rainfall and damage the storm of
January 10, 2005. FEMA determined that the additional damage would result in repair costs exceeding 50% of the
replacement cost of the structure. Therefore. FEMA cancelled the original allocation for repair cost and approved an
estimate of $505.000 to replace the structure. Of that amount, 75% is reimbursable from FEMA and 25% is
reimbursable from the Office of Emergency Services (OES). The City can apply for additional reimbursement if the
actual project cost exceeds $505.000. Copies of the FEMA worksheets for both emergency and permanent repairs are
attached.
Based on recent design studies and cost estimates using current construction prices. the cost of replacement may be as
high as $1.500,000. which substantially exceeds the $505,000 approved by FEMA. Staff contacted Larry Miller,
Public Assistance Officer of the Governor's Office of Emergency Services regarding this concern and Mr. Miller
advised that we proceed with design of the replacement structure and submit a request for additional funding after bids
are received.
Attached is a copy of the worksheet indicating de-allocation of the original bridge repair funding and re-allocation of
bridge replacement funding as provided by FEMA.
Additionally. staff has requested a time extension because the original allocation will expire in July of 2006. Due to
the need for environmental studies and permits from the Corps of Engineers, State Department of Fish and Game, and
clearance from the Santa Ana Regional Water Quality Control Board, the project is not expected to start construction
until May of2007.
FEMA cancelled the original allocation for repair of the bridge and directed that the City proceed no further with the
repair contract. The City directed GWINCO to cease work on the project and asking for a closing invoice. It is now
necessary for the City to pay GWINCO.s costs and cancel the remainder of the contract. Due to heavy storms that
occurred during the construction period. GWINCO was not able to accomplish any physical work at the site.
However. GWINCO did incur some direct cost for materials ordered prior to direction to cease work and
administrative costs associated with processing. scheduling and ordering labor and materials required for the project.
GWINCO was also requested by City statTto assist in assessing the additional damages to the bridge due to the winter
storms of 2004/05 and estimating the cost of additional repairs.
:2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
G WIN co has submitted Invoice No. 2410-1 (revised) dated 04/1 1/06, copy attached, requesting payment in the
amount of $19,368.00 to compensate the contractor for direct and indirect costs incurred during the course of the
contract. Staff concurs that the requested compensation is reasonable.
On January 6, 2006, a Request for Proposals (RFP) for Professional Services was sent to 20 civil and structural
engineering finns. Four (4) firms responded to the RFP. On February 6, 2006, proposals were received from the
following consultant entities:
Companv Location
. LAN Engineering Comoration San Bernardino
Willdan San Bernardino
KPFF Consulting Engineers Inc. Roseville
PB Engineers San Bernardino
The proposals were evaluated (Phase I Rating-evaluation of proposals) by staff based on a rating system previously
approved by the Mayor and Common Council for Public Works projects. The phase I rating system includes, but is
not limited to, such factors as past experience with similar types of projects, adequacy and experience of staff,
completeness of proposal, past experience working with the consultant, understanding the requirements of the
project, local preference, and price. LAN Engineering Corporation, Willdan, and PB Engineers were rated the top 3
consultants for this project based on the evaluation of proposals. Therefore, interviews were conducted with these
three finns (Phase II Rating-interview).
A selection committee which interviewed the three (3) consultant finns consisted of: James Funk, Development
Services Director; Mark Lancaster. Deputy Director/City Engineer; and Mike Grubbs, Engineering Manager/Field
Engineer
The reviewers/evaluators selected the team of LAN Engineering Corporation based on their qualifications and staffs
previous experience with the firm. completeness of the proposal, understanding of the project, local preference, and
other criteria established in the City Council's approved evaluation criteria and rating system.
LAN Engineering Corporation is a local engineering finn, providing structural design and management services,
and construction management and inspection services on public works projects to municipalities and counties. This
company has extensive public and private sector experiences, with many projects in the City of San Bernardino.
LAN Engineering Corporation has designed many structures of similar scope for local municipalities and also has
extensive experience in managing and inspecting the construction of these types of projects. Staff of the City has
had positive working relations with LAN Engineering Corporation.
Review of LAN's proposal and LAN's performance in the evaluation interview conducted by City staff
demonstrated experience with similar projects and superior knowledge of the problems involved designing a
replacement for the Old Watennan Bridge.
Proposed fees for services were as follows:
S271,361
S96,650
5485,940
Negotiated "not-to-exceed
fee" with #1 Ranked
Consultant
5224.621
N/A
N/A
II
I Three Highest Ranked Com pan)'
Ii LAN Engineerin
il Willdan
i
: PB Engineers
Proposed Fee
3
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
Although WiIldan submitted the proposal with the lowest price, the proposal submitted by LAN Engineering
Corporation was clearly superior based on a consideration of all the rating factors. LAN Engineering Corporation
agreed to reduce its fee based on clarifications and negotiation with City staff.
Financial Impact:
Sufficient funding is available in Account No. 004-362-5504-7452 "SS05-11 Old Waterman Canyon Bridge Repair"
to compensate GWINCO for costs incurred prior to stopping work on the contract and to fund the Agreement
proposed herein with LAN Engineering Corporation. Funding for the LAN Engineering Corporation Agreement is
reimbursable from FEMA and OES. The final settlement with GWINCO in the amount of $19,368.00 was not
known when FEMA directed that the repair project be closed out. Therefore, funds were not approved by FEMA to
cover the closeout costs. However, staff will submit the closeout costs to FEMA and OES to GWINCO.
Recommendation:
That the Mayor and Common Council:
1. Cancel the contract with GWINCO Construction and Engineering, Inc. for Old Waterman Canyon Road Bridge
Repair (SS05-11) per plan no. 11304, under provisions of Section 6-5 of the Standard Specifications; and'
2. Authorize payment of $19,368.00 to GWINCO Construction and Engineering. Inc. for direct and indirect costs
incurred for Old Waterman Canyon Road Bridge Repair (SS05- I I) per plan no. 1 1304, and
3. Adopt Resolution approving Agreement for Professional Services with LAN Engineering Corporation to provide
Engineering Services for the Design of Old Waterman Canyon Bridge Replacement. and
4. Authorize the Director of Finance to amend the FY05/06 Budget to reflect anticipated revenues to be received
from FEMA and OES in the total amount of $505.000. and to create a new Account No. 004-362-5504-XXXX
"Old Waterman Canyon Bridge Replacement".
4
APR 11,2006 08:49A
000-000-00000
page 2
fJWlNtO eONS_UniON & INtI.,ING
8126 Inspiration 0,.. ". A/tJI Loma, Gf 91701
Phone: (909) 481-9996 · Fax: (909) 944-9908
Emllil: 6W;lJcol@~oJ.com it LJc.T69266-A
INVOICE
Date: 4/11/06
Re: Old Watennan Canyon Bridge per Plan No.11304
Inwlce#: 2410-1 (Revised)
Item. Description Quan. Unit PrIce Total
Contract Cancellation Costs.........
1 Bond. Steel Supplier. Englneerina (biddinl! of orl4ln81 proposal and
additional proposal)
3,130.00
2,238.00
4,000.00
10,000.00
Total Due: 19,368.00
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR1571
FIPS NO. 071-650QO..OO
AP~' 'CANT NAME SAN BERNARDINO. CITY OF
,UBDIVISION
PREPARED DATE 06/0312005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
FEMA PW #
2075
VSN 0
REF# CSB2B
CATEGORY B. Protective Measures COUNTY SAN BERNARDINO FUNDING OPTION COST SHARE 0.75
STD PROJECT NO. PROJECT TITLE EMERGENCY PROTECTIVE MEASURES - OLD WATERMAN CANYC
Does the Scope of Work change the pre-disaster conditions at the site?
. C:;oecial Considerations issues included?
(here insurance coverage on this facility?
Hazard Mitigation proposal included?
PROJECTED CMPLTN DT08/04/2005 ACTUAL CMPLTN DT
ELIGIBILITY Yes AMOUNT ELlG $11,445.99
BEGIN DESIGN 01 BEGIN CONSTR DT
END DESIGN DT END CONSTR DT
PREPARER KRISHNAIAH. R
ROLE PO DATA SOURCE Paper
STATE
DATE OBLGTD 06/15/2005 PACKAGE DATE 06115/2005
PACKAGE 1089
WORK COMPLETE AS OF 06/03/2005
70 %
FEDERAL SHARE $8,584.49 PRIORITY Nonnal
-PW REVIEWER DATA ,
i REVIEWER NAME DATE!
! INITIAL REVIEW ALLBRITTON, JAMES 06114120051
i FINAL REVIEW ALLBRITTON,JAMES 06114120051
MT PROP 0 Yes. No VALIDATED. Yes 0 No
PNP QUESTIONS 0 Yes. No STATE RVWD 0 Yes. No
ATTACH. Yes 0 No
o Yes
. Yes
o Yes
o Yes
. No
o No
. No
. No
o Unsure
o Unsure
o Unsure
o Unsure
Page 1 of 6
PROJECT WORKSHEET REPORT
FEMA PW ,
2075
VSN 0
REF" .CSB2B
PREPARED DATE 06103/2005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
APpliCANT NAME SAN BERNARDINO, CITY OF.
IBDIVISION
SITE NUMBER 1 of 1
FACILITY NAME OLD WATERMAN CANYON BRIDGE
ADDRESS
Latitude 34.19138
Longitude -117.27382
CITY SAN BERNARDINO
STATE CA ZIP
Was this site previously damaged? 0 Yes 0 No . Unsure
SITE NUMBER 1 - LOCATION
OLD WATERMAN CANYON BRIDGE, ONE MILE NORTH OF HIGHWAY 18 ON OLD WATERMAN CANYON ROAD. SAN BERNARDINO, CA
SITE NUMBER 1 - DAMAGE DIMENSIONS AND DESCRIPTION
HEAVY RAINFALL DURING THE 1577-DR-CA DISASTER CREATED A LARGE VOLUME OF RUN-OFF IN WEST TWIN CREEK WHICH
FLOWS UNDER OLD WATERMAN CANYON BRIDGE. THE RUN-OFF CARRIED DEBRIS INCLUDING MUD, ROCK, AND VEGETATION
(TREE TRUNKS) AND DEPOSITED IT IN A 10 FOOT X 20 FOOT CULVERT UNDER THE BRIDGE. THE DEBRIS BLOCKED THE CULVERT
AND RESULTED IN FLOODING THE ROADWAY ABOVE THE CULVERT. THE FLOOD WATERS WASHED OUT 100 FEET OF GUARD RAIL
AL('.'r:; THE BRIDGE.
SITE NUMBER 1 - SCOPE OF WORK
WORK COMPLETED:
THE SCOPE OF WORK COMPLETED CONSISTS OF INSTALLING 100 FEET OF K-RAIL ON THE UPSTREAM AND DOWNSTREAM SIDES
OF THE BRIDGE DECK AS A TEMPORARY MEASURE TO MAKE THE BRIDGE SAFE WHILE PERMANENT REPAIRS ARE PLANNED. AS
AN EMERGENCY PROTECTIVE MEASURES (CAT B) THE APPLICANT INSTAllED K-RAllS TO REDUCE THE IMMEDIATE THREAT TO
PUBLIC SAFETY. THE CITY USED GUZMAN CONSTRUCTION TO COMPLETE THE SCOPE OF WORK. INVOICE FROM GUZMAN IS
ATTACHED TO THIS PW.
VVORK TO BE COMPLETED:
:NSTALL TLE AND CRASH CUSHIONS ON K-RAIL. THE CITY PLANS TO USE GUZMAN TO INSTALL THE TIE AND CRASH CUSHIONS.
':;UZMAN'S PROPOSAL TO COMPLETE THE SCOPE OF WORK IS ATTACHED TO THIS PW.
"L1GIBLE COSTS INCLUDE CONTRACTOR COST FOR WORK ALREADY COMPLETE AND WORK TO BE COMPLETED.
Page 2 of 6
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA. DR1577
FIPS NO. 071-6SOO0-00
APPLICANT NAME SAN BERNARDINO, CITY OF
JBDIVISION
FEMA PW #
2075
VSN 0
REF# CSB2B
PREPARED DATE 0610312005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
COST ESTIMATE
IT_EM!V~~~QDE ~____!t1_ATE_RIAl ~D/OR DESCRIPTION ___,. UOM ' '_ QTY_
o 0000 WORK COMPLETED LS
2 0 9003 GUZMAN CONSTRUCTION - SEE INVOICE FOR K-RAIL LS
INSTALLATION
3 0 0000 WORK TO BE COMPLETED LS
4 0 9001 GUZMAN CONSTRUCTION - INSTALL K-RAIL TIES AND LS
CRASH CUSHIONS
COST
UNIT PRICE
500
53,295.97
50.00
53.29597
500
58,150.02
50.00
$8.15002
Total (this version)
Total Oblig To Date
Unobligated + Obligated
Federal Share for Obligated and Unobligated
$11,445.99
$11,445.99
$11,445.99
$8,584.49
Eligible Amounts:
SPECIAL CONSIDERATIONS
Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk
(e.g., buildings, equipment,vehicles,etc.)?
o Yes . No
o Unsure
2 Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have . Yes 0 No 0 Unsure
an impact on a floodplain or wetland?
COMMENTS: 06/13/200513:33:20 FIRM MAPS NUMBER 06071C7935 F - DAMAGED FACILITY IS LOCATED IN
ZONE A. SPECIAL FLOOD HAZARD AREAS INUNDATED BY 100-YR FLOOD, NO
BASE FLOOD ELEVATIONS DETERMINED).
3 Is the damaged facility or item of work located within or adjacent to a Coastal Bamer Resource 0 Yes . No 0 Unsure
System Unit or an Otherwise Protected Area?
4 Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g., footprint,
material. location, capacity, use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical
assistance for a hazard mitigation proposal?
is the damaged facility on the National Register of Historic Places or the state historic listing? Is it
older than 50 years? Are there more,similar buildings near the site?
Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of
forestland?
Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?
lere any other environmental or controversial issues associated with the damaged facility
", ...Ior item of work?
Page 3 of 6
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
PROJECT WORKSHEET REPORT
FEMA PW #
2075
VSN 0
REF# CSB2B
PREPARED DATE 0610312005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
DECLARATION NO. FEMA-CA- DR1577
FIPS NO. 071.65000-00
API>I.lCANT NAME SAN BERNARDINO, CITY OF
UBDIVISION
ENVIRONMENTAL. All Environmental Review is complete.
Laws and Executive Orders Review - All Other LawslEOs complete. - JALLBRIT
LawslEOs Status
Coastal Barriers Resources Act (CBRA)
Gen Revw/NA
Clean Water Act (CWA)
Gen Revw/NA
Coastal Zone Management Act (CZMA)
Gen Revw/NA
Endangered Species Act (ESA)
Gen Revw/NA
Fish and Wildlife Coordination Act (FWCA)
Gen Revw/NA
National Historic Preservation Act (NHPA)
Gen Revw/NA
Clean Air Act (CAA)
Gen Revw/NA
11988: Floodplains
Gen Revw/NA
E.O. 11990: Wetlands
Gen Revw/NA
E.O. 12898: Environmental Justice for Low Income and Minority Populations
Gen Revw/NA
NEPA Level of Review - 06/27/2005 14:42:39 - This project is statutorily excluded from the requirements of the National Environmental Policy Ac1
and no other environmental review or documentation is required. - JALLBRIT
Page 4 of 6
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR15n
FIPS NO. 071-65000-00
AP'" 'CANT NAME SAN BERNARDINO. CITY OF
UBDIVISION
FEMA PW .
2075
VSN 0
REF' CSB2B
PREPARED DATE 06/0312005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
Standard Conditions
1. Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
2. This review does not address all federal. state and local requirements. Acceptance of federal funding requires recipient to comply with all federal. statE
and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding.
3. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological resources are
discovered, will immediately cease construction in that area and notify the State and FEMA.
3ENERAl COMMENTS
6/13/05- COMPLETE RECORDS AND COST DOCUMENTS FOR ALL APPROVED WORK MUST BE MAINTAINED FOR AT LEAST 3 YEARS
'ROM THE DATE THE LAST PROJECT WAS COMPLETED OR FROM THE DATE FINAL PAYMENT WAS RECEIVED, WHICHEVER IS
ATER. R BARNARD / PAC
Page 5 of 6
PROJECT WORKSHEET REPORT
FEMA PW #
207~
VSN 0
REF# CSB2B
PREPARED DATE 0610312005
REPORT DATE 0612712005 14:42
INF TYPE 0 INF
. NON-INF
o REC
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071.05000-00
AP'" 'CANT NAME SAN BERNARDINO. CITY OF
UBDIVISION
PW REQUIRED REVIEWS
REVIEW ASSIGNED DATE DATE
REVIEW STATUS RECOMMENDATION REVIEWER REVIEWER SUBMITTED REVIEWED
Initial Complete Eligible jallbrit 06/13/2005 06/1412005
Final Complete Eligible jallbrit 06114/2005 06/14/2005
Page 6 of 6
PROJECT WORKSHEET REPORT
FEMA PW #
2473
VSN 0
REF# CSB2C
PREPARED DATE 06103/2005
REPORT DATE 061271200514:43
INF TYPE 0 INF
. NON.INF
OREC
DECLARATION NO. FEMA-CA. DR1577
FIPS NO. 071-65000-00
APr>' 'CANT NAME SAN BERNARDINO, CITY OF
JBDIVISION
CATEGORY C. Roads & Bridges
STD PROJECT NO.
COUNTY SAN BERNARDINO FUNDING OPTION
PROJECT TITLE ROAD REPAIR - OLD WATERMAN CANYON BRIDGE
COST SHARE 0.75
PROJECTED CMPL TN DT 08/04/2006 ACTUAL CMPL TN DT
WORK COMPLETE AS OF 06/03/2005
o "I.
ELIGIBILITY Yes AMOUNT ELlG $505,000.00
BEGIN DESIGN 01 BEGIN CONSTR DT
END DESIGN DT END CONSTR DT
PREPARER KRISHNAIAH, R
ROLE PO DATA SOURCE Paper
STATE
DATE OBLGTD PACKAGE DATE
PACKAGE 10
FEDERAL SHARE $378,750.00 PRIORITY Normal
-PW REVIEWER DATA
REVIEWER NAME DATE
, INITIAL REVIEW ALLBRITTON,JAMES 06125/2005
i FINAL REVIEW
MT PROP 0 Yes. No
PNP QUESTIONS 0 Yes. No
ATTACH. Yes 0 No
VALIDATED. Yes 0 No
STATE RVWD 0 Yes. No
,1ere insurance coverage on this facility?
Hazard Mitigation proposal included?
o Yes
. Yes
. Yes
o Yes
. No
o No
o No
. No
o Unsure
o Unsure
o Unsure
o Unsure
Does the Scope of Work change the pre-disaster conditions at the site?
. "oecial Considerations issues included?
Page 1 of 7
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
APP' 'CANT NAME SAN BERNARDINO. CITY OF .
JBDIVISION
FEMA PW # 2473 VSN 0
REF# CSB2C
PREPARED DATE 06103/2005
REPORT DATE 0612712005 14:43
INF TYPE 0 INF
. NON-INF
o REC
SITE NUMBER 1 of 1
FACILITY NAME BRIDGE
ADDRESS OLD WATERMAN CANYON ROAD
Latitude 34.19138
Longitude -117.27382
CITY SAN BERNARDINO
STATE CA ZIP
Was this site previously damaged? . Yes 0 No 0 Unsure
SITE NUMBER 1 - LOCATION
OLD WATERMAN CANYON BRIDGE, ONE MILE NORTH OF HIGHWAY 18 ON OLD WATERMAN CANYON ROAD, SAN BERNARDINO, CA.
SITE NUMBER 1 - DAMAGE DIMENSIONS AND DESCRIPTION
HEAVY RAINFALL DURING THE 1577-DR-CA DISASTER CREATED A LARGE VOLUME OF RUN-OFF IN WEST TWIN CREEK WHICH
FLOWS UNDER THE OLD WATERMAN CANYON BRIDGE. THE BRIDGE IS LOCATED ABOVE A 10 FOOT X 20 FOOT CULVERT OPENING.
THE DEBRIS (MUD, ROCKS AND VEGETATION) LADEN RUN-OFF FLOODED THE BRIDGE AND CAUSED THE FOLLOWING DAMAGES:
1.\!. ~'-iED OUT 140 FEET X40 FEET X 0.5 FEET OF ASPHALT ROAD, 70 FEET ON EITHER SIDE OF OLD WATERMAN CANYON BRIDGE.
2.L. ,GED THE CONCRETE MAT FOOTING (APPROX. 80 FEET WIDE X 1 FOOT THICK) OF THE WING WALL ON THE DOWNSTREAM
SIDE OF THE BRIDGE.
3.DAMAGED A 10 FEET HIGH X 20 FEET LONG X 2 FEET THICK ROCK WING WALL ON THE SOUTHEAST SECTION OF THE BRIDGE
4.SCOURED APPROXIMATELY 50 CY OF ROCK AND COMPACTED FILL ON THE EASTERLY APPROACH ON THE DOWNSTREAM SIDE.
5.ERODED A SECTION APPROX. 4 FEET DEEP X 4 FEET WIDE X 80 FEET LONG UNDERNEATH THE BOX CULVERT BRIDGE ON THE
DOWNSTREAM SIDE.
6.DAMAGED THE GIRDERS ON THE UNDERSIDE OF THE CULVERT
7 .ERODED THE NORTHEAST SECTION ABUTMENT FACE, 40 FEET X20 FEET X 2 FEET
THIS FACILITY WAS PREVIOUSLY DAMAGED UNDER THE 1498-DR-CA DISASTER (SEE ATTACHED PW REF # CSBPS 8)
Page 2 of 7
PROJECT WORKSHEET REPORT
FEMA PW #
2473
VSN 0
REF# CSB2C
PREPARED DATE 06103/2005
REPORT DATE 061271200514:43
INF TYPE 0 INF
. NON-INF
o REC
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
AP'" 'CANT NAME SAN BERNARDINO, CITY OF
JBDIVISION
SITE NUMBER 1 - SCOPE OF WORK
THE SCOPE OF WORK INCLUDES REPAIRS TO THIS SITE FROM THE 1498-DR-CA DISASTER AND THE REPAIRS FROM THE
1577-DR-CA DISASTER. FEMA FUNDS THAT WERE OBLIGATED TO THIS SITE UNDER THE 1498 DISASTER ARE ADDED TO THE COST
ESTIMATE TO REPAIR THE DAMAGES UNDER THE 1577 DISASTER. THE SCOPE OF WORK CONSISTS OF THREE ITEMS:
1. THE SCOPE OF WORK AND COST ESTIMATE TO REPAIR DAMAGES UNDER THE 1498 DISASTER. APPLICANTS CONTRACTOR
GWINCO CONSTRUCTION AND ENG. INC (GCE) ESTIMATE IS INCLUDED IN EXHIBIT A
2. THE SCOPE OF WORK AND COST ESTIMATE TO REPAIR DAMAGES UNDER THE 1577 DISASTER. APPLICANTS ENGINEERING
ESTIMATE PREPARED BY THE PUBLIC WORKS/ENGINEERING DEPARTMENT IS INCLUDED IN EXHIBIT B.
3. ENGINEERING DESIGN FEES TO DESIGN THE REPAIRS. A COST ESTIMATE OF $49,323.50 ($24,824 FOR DESIGN UNDER THE 1498
DISASTER AND $24,500 FOR DESIGN UNDER THE 1577 DISASTER) WAS SUBMITTED BY THE APPLICANT. THIS IS INCLUDED AS
EXHIBIT C IN THIS PW. APPLICANT HAS ALREADY PAID LAN ENGINEERING TO COMPLETE THE DESIGN FOR THE DAMAGES UNDER
THE 1498 DISASTER. APPLICANT MAY USE LAN TO DESIGN THE REPAIR UNDER THE 1577 DISASTER.
A BREAK DOWN OF COST ESTIMATES FOR ITEMS 1, ITEM 2 AND ITEM 3 ARE INCLUDED AS EXHIBIT 1, EXHIBIT 2 AND EXHIBIT 3
RESPECTIVELY. ELIGIBLE COSTS INCLUDE C9NTRACT LABOR, MATERIAL AND EQUIPMENT COSTS FOR ITEM 1, ITEM 2 AND ITEM 3.
ACCORDING TO THE APPLICANT, THE REPLACEMENT COST FOR THE OLD WATERMAN CANYON BRIDGE IS ESTIMATED AT $505,000
(SEE COPY OF ESTIMATE PROVIDED BY THE APPLICANT).
ACCORDING TO THE APPLICANT, THE ESTIMATED REPAIR COSTS FOR THE BRIDGE IS AS FOLLOWS:
-R' < OF DAMAGES CAUSED BY 1498 DISASTER - $141,991.76 (ESTIMATE FROM GWINCO CONSTRUCTION & ENG. INC) FEMA PW #
9E J REF. CSBPS 8 ) .
-REPAIR OF DAMAGES CAUSED BY 1577 DISASTER - $140,000.00 (PUBLIC WORKS ENGINEERING ESTIMATE)
-DESIGN FEES - $49,324 ($24,824 FOR DESIGN UNDER THE 1498 DISASTER (FEMA PW # 981 ( PW REF. CSBPS 8) AND $24,500 FOR
DESIGN UNDER THE 1577 DISASTER)
Page 3 of 7
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
APr>' 'GANT NAME SAN BERNARDINO. CITY OF'
JBDIVISION
FEMA PW #
247~
VSN 0
REF# CSB2C
PREPARED DATE 06/0312005
REPORT DATE 0612712005 14:43
INF TYPE 0 INF
. NON-INF
o REC
SITE NUMBER 1 . SCOPE OF WORK
TOTAL REPAIR COST: $141.991.76 + $140.000.00 + $49.324 = $331.315.76
THE RATIO OF REPAIR COST ($331,315.76) VERSUS REPLACEMENT COST ($505.000) IS 0.65 WHICH IS GREATER THAN 50 %.
THEREFORE. THE "50 PERCENT RULE" APPLIES TO THIS PROJECT AND THE REPLACEMENT COST OF $505.000 IS ELIGIBLE. THERE
WILL ALSO BE ADDITIONAL ENGINEERING COSTS.
UNDER THE DR-1498 DISASTER (FEMA PW # 981 (PW REF. CSBPS 8). $185.000.00 WAS OBLIGATED BY FEMA TO THIS SITE (FEMA
PW # 981 ( PW REF. CSBPS 8). THIS AMOUNT INCLUDED, IN PART. AN ESTIMATED DESIGN FEE FOR PERMANENT REPAIRS OF
520,000.00 . THE APPLICANT'S CONTRACT DESIGNER COMPLETED THE DESIGN (ACTUAL COST OF $24.824.00 TO DESIGN THE
REPAIRS AND PREPARE PLANS AND SPECIFICATIONS.)
IN FEMA PW # 981 ( PW REF. CSBPS 8) THE REMAINING AMOUNT OF $160.176.00 ($185,000.00 MINUS $24.824.00 (DESIGN FEE))
SHALL BE DE-OBLIGATED. THE ACTUAL DESIGN COSTS FOR DR 1498 IN THE AMOUNT OF $ 24.824.00 . SHALL BE PAID UNDER DR
1498 FEMA PW # 981 ( PW REF. CSBPS 8 ) .
Please enter date and cause of previously damaged site: Date: 11/11/2003
Did FEMA provide funds for this in a previous disaster? . Yes 0 No
Was mitigation also approved in that disaster? 0 Yes 0 No
Did you complete the mitigation project prior to the current disaster?
Cause: Flood
o Unsure
. Unsure
o Yes 0 No
. Unsure
Disaster
PW
Vsn
Site
HM work Approved?
Comments
HM work Completed?
1498
981
o
80 Yes 0 No . Unsure 0 Yes 0 No . UnsL
OST ESTIMATE
i EM VS~ <;ODE._ . .. ~ATE~IAlAiIiD/OR DESCRIPTIQN- .
1 0 0000 WORK TO BE COMPLETED
~ .U9M H_ QTY_
LS
UNIT PRIC~~~
$.00
CO~.T.----=-.J
$0.00
Page 4 of 7
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
APP' 'CANT NAME SAN BERNARDINO. CITY OF
JBDIVISION
FEMA PW' 2473 VSN 0
REF' CSB2C
COST ESTIMATE
IfE~ ~st\\ COD~ c MATERIAL AND/OR DESCRIPTION
2 0 9999 REPLACEMENT COST ESTIMATE (PROVIDED BY
APPLICANT)
.. UOM II QTY
LS 1
PREPARED DATE 0610312005
REPORT DATE 0612712005 14:43
INF TYPE 0 INF
. NON-INF
o REC
UNIT PRICE' L- COST I
$505.000.00 $505,000.00
Total (this version)
Total Oblig To Date
Unobligated + Obligated
Federal Share for Obligated and Unobligated
$505,000.00
$0.00
$505.000.00
$378,750.00
Eligible Amounts:
SPECIAL CONSIDERATIONS
Does the damaged facility or item of wor1< have insurance coverage and/or is it an insurable risk
(e.g., buildings. eqoipment,vehicles.etc.)?
COMMENTS: 06/24/200515:26:26 ACCORDING TO PW # CSBPS 8 FROM THE 1498 DISASTER THIS BRIDGE IS
INSURED WITH A $250,000 DEDUCTIBLE.
Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have . Yes 0 No
an impact on a floodplain or wetland?
COMMENTS: 06/24/200515:26:26
FIRM MAPRS NUMBER 06071C7935 F. DAMAGED FACILITY IS LOCATED IN
ZONE A - SPECIAL FLOOD HAZARD AREAS INUNDATED BY 100-YR FLOOD, NO
BASE FLOOD ELEVATIONS DETERMINED).
3' Is the damaged facility or item of wor1< located within or adjacent to a Coastal Barrier Resource
System Unit or an Otherwise Protected Area?
2
4 Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g.. footprint.
material, location. capacity,use or function)?
5 Does the applicant have a hazard mitigation proposal or would the applicant like technical
assistance for a hazard mitigation proposal?
6 Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it
older than 50 years? Are there more,similar buildings near the site?
Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of
forestland?
3 Are there any hazardous materials at or adjacent to the damaged facility and/or item of wor1<?
Are there any other environmental or controversial iss'ues associated with the damaged facility
andlor item of work?
Page 5 of 7
. Yes
o No
o Unsure
o Unsure
o Yes
. No
o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No o Unsure
o Yes . No (1 Unsure
PROJECT WORKSHEET REPORT
FEMA PW .
2473
VSN 0
REF' CSB2C
PREPARED DATE 0610312005
REPORT DATE 0612712005 14:43
INF TYPE 0 INF
. NON-INF
o REC
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-650??-oo
APP' ICANT NAME SAN BERNARDINO, CITY OF
JBDIVISION
ENVIRONMENTAL - Environmental Review not complete. See below for status.
Laws and Executive Orders Review - Other laws/EOs review in-process.
NEPA Level of Review
Standard Conditions
1. Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
2. This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state
and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal funding.
3. If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archeological resources are
discovered, will immediately cease construction in that area and notify the State and FEMA.
3ENERAL COMMENTS
6/23/2005-COMPLETE RECORDS AND COST DOCUMENTS FOR ALL APPROVED WORK MUST BE MAINTAINED FOR AT LEAST 3 YEARS
ROM THE DATE THE LAST PROJECT WAS COMPLETED OR FROM THE DATE FINAL PAYMENT WAS RECEIVED, WHICHEVER IS
ATER. R BARNARD / PAC
Page 6 of 7
PROJECT WORKSHEET REPORT
DECLARATION NO. FEMA-CA - DR1577
FIPS NO. 071-65000-00
AP'" 'CANT NAME SAN BERNARDINO. CITY OF
JBDIVISION
FEMA PW 1#
2473
VSN 0
REFI# CSB2C
PREPARED DATE 06/0312005
REPORT DATE 06127/2005 14:43
INF TYPE 0 INF
. NON.INF
o REC
~W REQUIRED REVIEWS
REVIEW
STATUS
REVIEW
mitial
"Ioodplain Management
::nvironmenlal
cinal
Complete
Submitted
Submitted
Submitted
ASSIGNED
RECOMMENDATION REVIEWER
Eligible
Page 7 of 7
REVIEWER
jallbrit
DATE DATE
SUBMITTED REVIEWED
06124/2005 0612512005
0612512005
06/25/2005