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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Approve a resolution
authorizing an increase to a Purchase
Order for County of San Bernardino
Solid Waste.
Dept: Public Services
Date: March 14, 2006
Meeting Date: April 3. 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution.
FUNDING REQUIREMENTS:
Phone: 5140
Ward: All
Amount: ~ 38.000.00
Source: 527-414-5179
Contact person: Ken Fischer. Director
Supporting data attached: Yes
Finance:
Council Notes: ~ 0010 ..q b
Agenda Item No. --Jl\
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Approve a resolution authorizing an increase to a Purchase Order for County of San
Bernardino Solid Waste.
Background:
The City of San Bernardino has approximately 630 road miles and approximately 1,300
curb miles. These road and curb miles produce approximately 3,000 tons a year of
debris. The Public Services Department, Street Sweeping section operates three street
sweeping vehicles four days a week. This allows the City's operation to sweep the
City's residential, industrial and commercial areas once a month. The Public Services
Department historically has used the County of San Bernardino landfills and Fourth
Street Rock Crusher for street sweeper dumpsites.
The street sweeper operation requires refuse bins to be placed along the scheduled
streets for collection of debris. Historically, a majority of the street sweeper dumps are
taken to Fourth Street Rock Crusher due to their location in San Bernardino, and cost of
$25.00 per ton. The County of San Bernardino landfills are used less frequently due to
their locations in Colton, Fontana, and Redlands and cost of $38.11 per ton.
Fourth Street Rock Crusher recently submitted a letter to staff stating that the business
has been sold and that street sweeper dumps will no longer be accepted at the site.
Staff must now take street sweeper dumps to a County Landfill.
The Public Services Department, Refuse Division currently has a purchase order with
County of San Bernardino Solid Waste in the amount of $21,900.00. The current
purchase order has $6,783.89 available for the remainder of this fiscal year. Currently
staff is collecting an average of 287 tons of street sweeping debris a month. At the
County of San Bernardino Solid Waste dump cost per ton of $38.11, the Public Services
Department needs to increase the County of San Bernardino Solid Waste purchase
order number 206447 by $38,000.00 for the remainder of this fiscal year. Funds are
available in the Public Services Department; Refuse Division budget.
Financial Impact:
Funds for the increase of $38,000.00 are available in the Refuse Division, Street
Sweeping budget, account number 527-414-5179, dump fees.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
COUNTY OF SAN BERNARDINO SOLID WASTE FOR STREET SWEEPER
DUMPING
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That County of San Bernardino Solid Waste provides dumping
services for City's street sweepers; pursuant to this determination the Purchasing
Manager is hereby authorized to increase the purchase order to County of San
Bernardino Solid Waste for an amount not to exceed $59,900.00.
SECTION 2. The Purchase Order shall reference this Resolution No. 2006-
_ and shall read, "County of San Bernardino Solid Waste street sweeper dumping
services - Increase P.O. No. 206447 by an additional amount of $38,000.00, for a total
amount not to exceed $59,900.00" and shall incorporate the terms and conditions of
this Resolution.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded in not issued within sixty (60) days of the passage of this
Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
COUNTY OF SAN BERNARDINO SOLID WASTE FOR STREET SWEEPER
DUMPING
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
8 following vote, to wit:
day of
, 2006, by the
9 Council Members:
ABSTAIN ABSENT
AYES
NAYS
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ESTRADA
BAXTER
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2006.
day of
Pat Morris, Mayor
City of San Bernardino
Approved as to
Form and legal content:
26 JAMES F. PENMAN,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): j f' ? . blk7 Item # ~ Resolution # J-o 0(0 ~ q ~
Vote: AyeS~ Nays Abstain Absent
Change to motion to amend original documents 0 Companion Resolutions
NulVVoid After:
days/
Resolution # On Attachments: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
Note on Resolution of attachment stored separately: 0
By:
Date Sent to Mayor: ~ / ~ (& ~ .
Date of Mayor's Signature: '"\( S- - ~ Jo h
Date of Clerk/CDC Signature: ~,. s- f}
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
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o
o
EDA ~
Facilities
Finance
Fire Department 0
Human Resources 0
Reso. Log Updated: 0:/'
Seal Impressed: LI /
Reso. # on Staff Report ~
Not Returned: 0
//
Yes'
Yes
Yes
Yes
Yes
No~ By_
No / By
NO~=
No _____1/13y _
No By_
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
o
o
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Notes:
Ready to File: _
Revised 12/18/03
Date: ~/11 Db