HomeMy WebLinkAbout17-Police Department
. CITY OF SAN BERNARDINO _ REQUEST FOR COUNCIL AcRo~ I G J N A L
From: Michael A. Billdt, Interim Chief of
Police
Subject: Resolution of the City of San
Bernardino authorizing the purchase of 13
"Pocket Citation" electronic traffic citation
writing devices from Advanced Public
Safety (APS).
Dept: Police Department
Date: March 2, 2006
M/CC Meeting Date: April 3, 2006
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt resolution.
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Michael A. Billdt, Interim Chief of Police
Contact person:
r~Ft~;n "-tpup. K"lpttpnhprg
Phone:
,~4_<;h()h
Supporting data attached:
Yes
Ward:
All
FUNDING REQUIREMENTS: Amount:
$ 63,134.00
Source: COPS 2005 Technology Grant/County Law &
Justice Group Grant
(See Staff Report)
Finance:
Council Notes:
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Agenda Item No. j 7
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject
Resolution of the City of San Bernardino authorizing the purchase of 13 "Pocket Citation"
electronic traffic citation writing devices from Advanced Public Safety (APS).
Back!!round
In 2004, the Police Department started an OTS grant funded test of handheld electronic traffic
citation writing devices. In a joint effort with the San Bernardino County Superior Court, the
goal of the project was to explore the feasibility of electronically transferring citation data to the
court. This paperless processing of citation data will reduce processing time in the Traffic Unit
and at the courthouse.
After reviewing different devices, two handheld citation devices from Advanced Public Safety
(APS), of Deerfield Beach. Florida were selected. APS worked directly with the San Bernardino
Superior Court to produce an electronic citation that meets all of the court's requirements and the
legal requirements of the California Judicial Council. The two devices have been in use by
motorcycle officers of the San Bernardino Police Traffic Bureau for over a year. Over 1,000
citations have been written on the two devices. Citations can be read much easier and the court
is almost ready to accept electronic transfers of citation data.
The Police Department's 2005 COPS Technology Grant approved budget includes $50.000.00 in
federal funds to purchase additional citation writing devices for the Traffic Unit. The San
Bernardino County Law and Justice Group is providing local grant funding that will provide up
to 515.000.00 towards the purchase of additional devices. The combined total of $65.000.00 in
grant funding will purchase 13 devices. Ten devices will be assigned to the Traffic Unit to be
issued to motor officers. The remaining three devices will be issued to patrol officers who write
a high number of citations.
APS is the sole developer. seller, and distributor of the "Pocket Citation" software. Other
vendors can not produce legal software for this licensed public safety software. It is
recommended that the City Council approve a sole source purchase for this proprietary software
pursuit to San Bernardino Municipal Code Section 3.4.010.B.3 (Purchases approved by the
Mayor and Common Council).
Financial Impact
The "Pocket Citation" software and related handheld equipment will cost 563.134.00. The first
550.000.00 has been budgeted in the COPS FY 2005 Technology Grant account # 123-788-5702.
The remaining 513.134.00 will be funded by the San Bernardino County Law and Justice Group.
The first 57.500.00 of the Law and Justice Group grant will be paid when the Police Department
supplies purchase orders and payment receipts for the purchase. The Police Department will
have up to two years to place the devices in operation to qualify for the second half of the Law
and Justice Group grant payment. The Police Department expects to place the devices in service
immediately and should have operational certification within three months of receiving the
devices and software.
Recommendation
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASE OF 13 "POCKET CITATION" ELECTRONIC CITATION WRITING
DEVICES FROM ADVANCED PUBLIC SAFETY (APS).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Advanced Public Safety (APS) of Deerfield Beach, Florida is a
selected source provider of electronic traffic citation writing software. That the Mayor and
Common Council authorize an exemption from the regular bid process in accordance with
Section 3.04.010, Section B.3 of the San Bernardino ~v1unicipal Code.
SECTION 2. That the Mayor and Common Council authorize the City Manager to
issue a purchase order for $63.134.00 to Advanced Public Safety (APS), for the purchase of 13
handheld traffic citation devices, software, and associated supply items as outlined in APS
Quote 0063000000nLGK. The purchase order shall reference the number of this resolution
and shall read "13 Pocket Citation Bundles. APS Quote 006300000022LGK. Not to exceed
$63.134.00."
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RESOLUTIOl\' OF THE CITY OF SAN BER~ARDIl\'O Al'THORIZI~G THE
PURCHASE OF 13 "POCKET CITATION" ELECTROl\'IC CIT A TIOl\' WRITI:\G
DE\'ICES FROM ADVANCED PUBLIC SAFETY (APS).
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof. held on
the
day of
. 2006, by the following vote, to wit:
Council Members
~
Abstain
Absent
Aves
ESTRADA
BAXTER
~lCGI~1\IS
DERRY
KELLEY
JOHl\SON
;\lCCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2006.
Patrick 1. Morris, Mayor
City of San Bernardino
Approved as to fonn
and legal content:
James F. Penman, City Attorney
A
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2
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
. IJ,3,D~
Meetmg Date (Date Adopted): -l
Yote: Ayes 1 Nays
Change to motion to amend original documents 0
Item # \ 1.
Resolution #
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Abstain
Absent
Companion Resolutions
NulllYoid After: days /
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: ~ " ~/ D L,
Date of Mayor's Signature: .-t, s. () Jo
Date ofClerk/CDC Signature: L1,. S. 0&
Reso. Log Updated:
Seal Impressed: V.,
Reso. # on Staff Report
rl
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
/
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes
Yes
Yes
Yes
Yes
No By_
No~ By
/' -
NO~BY_
No :..- P{
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No_ By_
Copies Distributed to:
Animal Control V EDA D Information Services 0
City Administrator Facilities ~ Parks & Recreation ~
City Attorney Finance Police Department
Code Compliance 0 Fire Department 0 Public Services D
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
/
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Date:j; 11' oh
Revised 12/18/03