HomeMy WebLinkAbout08-City Attorney's Office
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JAMES F. PENMAN
City Attorney
Subject:
Resolution of the City of San Bernardino approving
the destruction of certain records no longer required
to be maintained by the San Bernardino City
Attorney's Office--specifically, one box described as
"Misc." Box #22.
Dept: CITY ATTORNEY
Date: March 23, 2006
MCC Date: April 3, 2006
ORIGINAL
Synopsis of Previous Council action:
On May 2, 2005, at the request of the City Attorney, the Couocil tabled a Resolution to destroy documents.
On May ]6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 20, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 5, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 18,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August 1,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August ]5,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September] 9,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 3, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 17,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 7, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 21,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On December 19,2005, the Couocil approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 9, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 23,2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On February 6, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On February 2], 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On March 20, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
Recommended motion: That said Resolution be adopted.
Contact person: James F. Pemnan
Supporting data attached: Staff Reoort
FUNDING REQUIREMENTS: Amount:
Source:
Signature
Phone:
Ward:
5255
Finance:
Council Notes: gCIJ/.,-g7
Agenda Item No.
Y:
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[Records23.rca.wpd]
STAFF REPORT
Council Meeting Date: April 3, 2006
TO:
FROM:
DATE:
AGENDA ITEM:
Mayor and Common Council
James F. Penman, City Attorney
March 23, 2006
Resolution of the City of San Bernardino Approving the
Destruction of Certain Records No Longer Required to be
Maintained by the San Bernardino City Attorney's Office
Government Code S34090 permits the destruction of City records under the control
of the head of a City department "with the approval of the legislative body by resolution and
the written consent of the city attorney." City records, documents, instruments, books or
paper under the department head's charge may be so destroyed after the same are no
longer required.
Certain records, including those which are less than two years old, may not be
destroyed. The records, documents, instruments, books or papers no longer required to
be maintained are more than two years old and are permitted to be destroyed pursuant to
Government Code S34090.
It is requested that the Mayor and Common Council approve the floor motion and
that the Resolution of the City of San Bernardino approving the destruction of certain
records no longer required to be maintained by the San Bernardino City Attorney's Office
be adopted.
[Records23 .SR. wpd J
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
3 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
4
5
WHEREAS, the San Bernardino City Attorney has submitted a request for authority to
6 destroy certain records no longer required to be maintained by the City Attorney's Office; and,
7 WHEREAS, said request is in accordance with the procedures and requirements of
8 Government Code 934090;
9 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR A\.'D COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
11
SECTION 1. In accordance with the provisions of Government Code 934090, the City
12 records, consisting of one box described as "Misc.", Box No. 22", see attached Exhibit "A", may be
13 destroyed upon adoption of this Resolution.
14 III
15 III
16 II I
17 III
18 III
19 III
20 I I I
21 III
22 I I I
23 I I I
24 III
25 III
26 III
27 III
28 III
[Records23 .Rcs ] March 23. 2006
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING TIlE DESTRUCTION OF CERTAIN RECORDS NO
2 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
3
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
5
~ day of
6
COUNCIL MEMBERS:
7
ESTRADA
8
BAXTER
9
McGINNIS
10
DERRY
II
KELLEY
12
JOHNSON
13
McCAMMACK
14
15
16
, 2006, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
City Clerk
17
18
The foregoing Resolution is hereby approved this _ day of
,2006.
19
20
21
22
Patrick J. MOlTis, Mayor
City of San Bernardino
23 Approved as to form
and legal content:
The City Attorney hereby consents to the
destruction of the records described in this
Resolution.
24
JAMES F. PENMAN.
25 City Attorney
26
27
28
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JAMES F. PENMAN, City Attorney
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2
March 23, 2006
EXHIBIT "A"
Misc.
Master Calendar - 1998
Master Calendar - 200 I
Appt. Calendars - 1997-1998
Office Telephone Directory - 1995
Personal Telephone Reports - 6/03-7/04
Copies Petty Cash Requisitions - 1987-2002
Fleet Monthly Cost Reports - 1996-2003
[ExI1lbl! Rcc23.Rcs wpd]
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Ad7d): It ~ 2. ~ () ~
Vote: Ayes Nays
Change to motion to amend original documents D
N ull/V oid After: days /
Resolution # On Attachments: D
PUBLISH D
POST D
Item #
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D
By:
Date Sent to Mayor:
Date of Mayor's Signature:
~,f)~
{/S"O~
Date of ClerklCDC Signature: '{, 5'~ () b
Reso. Log Updated: ~
Seal Impressed: [J/" /
Reso. # on Staff Report all
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
YesL
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D
~
D
D
By_
By_
By_
No+_ )3Y-
No~By_
No
N~
NoL
Yes
Yes
Yes
Yes
EDA D Information Services D
Facilities D Parks & Recreation D
Finance D Police Department D
Fire Department D Public Services D
Human Resources D Water Department D
Notes:
/
Ready to File: /
Revised 12/18/03
Date: ~/" ~7 / 0 1~