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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JAMES F. PENMAN
City Attorney
Subject:
Resolution of the City of San Bernardino approving
the destruction of certain records no longer required
to be maintained by the San Bernardino City
Attorney's Office--specifically, one box described as
"Misc. Logs" Box #25.
Dept: CITY ATTORNEY
OR1GlNAL
Date: March 13, 2006
MCC Date: March 20, 2006
Synopsis of Previous Council action:
On May 2, 2005, at the request ofthe City Attorney, the Council tabled a Resolution to destroy documents.
On May 16,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On June 20, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 5, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On July 18,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August I, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On August IS, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 6, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On September 19,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 3, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On October 17, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 7, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On November 21, 2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On December 19,2005, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 9, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On January 23, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On February 6, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
On February 21, 2006, the Council approved a Resolution to destroy certain documents in the City Attorney's Office.
Recommended motion: That said Resolution be adopted.
Contact person: James F. Penman
Supporting data attached: Staff ReDort
FUNDING REQUIREMENTS: Amount:
Source:
Signature
Phone:
Ward:
5255
Finance:
Council Notes: ;,l,O/9b -KJ-
Agenda Item No. (;l3
3J~O/O(p
[Records22.rca.wpd]
STAFF REPORT
Council Meeting Date: March 20. 2006
TO:
FROM:
DATE:
AGENDA ITEM:
Mayor and Common Council
James F. Penman, City Attorney
March 13, 2006
Resolution of the City of San Bernardino Approving the
Destruction of Certain Records No Longer Required to be
Maintained by the San Bernardino City Attorney's Office
Government Code 934090 permits the destruction of City records under the control
of the head of a City department "with the approval of the legislative body by resolution and
the written consent of the city attorney." City records, documents, instruments, books or
paper under the department head's charge may be so destroyed after the same are no
longer required.
Certain records, including those which are less than two years old, may not be
destroyed. The records, documents, instruments, books or papers no longer required to
be maintained are more than two years old and are permitted to be destroyed pursuant to
Government Code 934090.
It is requested that the Mayor and Common Council approve the floor motion and
that the Resolution of the City of San Bernardino approving the destruction of certain
records no longer required to be maintained by the San Bernardino City Attorney's Office
be adopted.
[Records22. SR. wpd ]
RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
3 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
4
5
WHEREAS, the San Bernardino City Attorney has submitted a request for authority to
6 destroy certain records no longer required to be maintained by the City Attorney's Office; and,
7
WHEREAS, said request is in accordance with the procedures and requirements of
8 Government Code ~34090;
9
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
11
SECTION 1. In accordance with the provisions of Government Code ~34090, the City
12 records, consisting of one box described as "Misc. Logs", Box No. 25", see attached Exhibit "A", may
13 be destroyed upon adoption of this Resolution.
14 III
15 III
16 III
17 III
18 III
19 III
20 III
21 /11
22 //1
23 III
24 11/
25 III
26 III
27 III
28 III
[Records22.Res] March 13. 2006
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE DESTRUCTION OF CERTAIN RECORDS NO
2 LONGER REQUIRED TO BE MAINTAINED BY THE SAN BERNARDINO CITY
ATTORNEY'S OFFICE.
3
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
5
_ day of
6
COUNCIL MEMBERS:
7
ESTRADA
8
BAXTER
9
McGINNIS
10
DERRY
11
KELLEY
12
JOHNSON
13
McCAMMACK
14
15
16
17
, 2006, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
City Clerk
18
19
20
21
22
The foregoing Resolution is hereby approved this _ day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
23 Approved as to form
and legal content:
24
The City Attorney hereby consents to the
destruction of the records described in this
Resolution.
JAMES F. PENMAN,
25 City Attorney
26
27
28
)
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MES F. PENMAN, City Attorney
[Record522.Re5]
2
March 13.2006
EXHIBIT" A"
Misc. Logs
Phone Calls/Counter Logs Reports - 2/98-2/99
Fax Activity Reports - 5/97-2/00
Copier Logs - 7/98-6/02
Fax Logs/Incoming - 3/95-10/98
Fax Logs/Outgoing - 3/94-10/98
Claim Logs - 1994-1999
[Exhibit.Rec22.Res. wpd]
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
'~3
Resolution #
dv~L~' ~J--.-
Meeting Date (Date Adopted): -5/;/ Ore'/; Item #
Vote: AyeS~ Nays
Change to motion to amena original documents 0
Abstain
Absent
Companion Resolutions
Null/Void After: days /
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: -5 ' Y1 ' 010
Date of Mayor's Signature: '7 '})--rDb
Date of Clerk/CDC Signature: ;>, )).-, Db
Reso. Log Updated:
Seal Impressed:
~
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
\l
i
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
yes/'
Yes
No _/By_
No~ By_
NO~y_
No ~_
No By_
Yes
Yes
Yes
Information Services 0
Parks & Recreation 0
Police Department 0
Public Services 0
Water Department 0