HomeMy WebLinkAbout18-Parks & Recreation
ORIGiNAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION AUTHORIZING THE
MAYOR OR HIS DESIGNEE, THE
DIR., PARKS, REC. & COMM. SVS.
DEPT. TO EXECUTE A MOU WITH
THE SB CITY UNIFIED SCHOOL
DISTRICT TO PROVIDE
CONTRACTUAL SVS. FOR 17
BEFORE & AFTER-SCHOOL REC.
PROGRAMS AT SCHOOL
DISTRICT SITES.
MCtC Meeting Date: March 20. 2006
Dept: Parks, Recreation & Community
Services Dept.
Date: February 21, 2006
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt Resolution.
~~
Signature
Lynn Knutson
Phone: 384-5006
Contact person:
Supporting data attached:
Staffropart, Rosa & MOU
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
N/A
(From Federal & State Program Funds)
Source: (Acct No.) 123-594-5014
(Acct Description) C.A.P.S.
Finance:
Council Notes: ~()of.o:::1 Cj
011D("
Ageo"" "m ,; I .
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor or his designee, the Director. Parks, Recreation & Community Services Department to
execute a Memorandum of Understanding with the San Bernardino City Unified School District
to provide contractual services for seventeen (17) before & after-school recreation programs at
school district sites.
Backeround:
The Children's After-School Program for Success (C.A.P.S.) is a grant funded program
administered by the San Bernardino City Unified School District to provide before & after-
school programs at school sites. The city has been a sub-contractor to the school district in this
program since 1999. Each school site provides teachers and aides to teach educational and
tutorial programs. The Parks, Recreation and Community Services Department provides arts and
crafts, as well as other recreational activities to the youth.
The purpose of this Memorandum of Understanding (MOU) is to specify the parameters under
which the City of San Bernardino agrees to provide contractual services to the San Bernardino
City Unified School District for seventeen (17) before & after-school sites for a period beginning
July I, 2006 through June 30, 2007.
Last year the District requested a MOU with a description of in-kind services that we would
provide to the District. Based on District deadlines this year a Letter of Support was provided
(refer to "Attachment B") with the provision that a MOU would be forwarded at a later date,
pending Council approval. This MOU and Letter of Support will be included in the District's
application for State and Federal CAPS funding. Once the District has been awarded funding, an
agreement between the District and City will be drafted that covers the direct cost of the CAPS
program at the seventeen (17) school sites identified on Attachment "A". This will require
another Council Action and approval from Mayor and Common Council.
Financial Impact:
The financial impact to the City is $41,600, which will be included in the department FY 06-07
general fund budget recommendations. This total amount includes administrative and program
supervision - $37,350, mileage - $500, printing - $1,200, new staff drug testing - $500, new staff
TB testing - $250, and new staff fingerprinting - $1,800. In addition, there is a $1,500 gardening
grant, and an in-kind volunteer Master Gardner - $300. The total program budget is $43,400.
Recommendation:
Adopt the Resolution.
1
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE MAYOR OR HIS DESIGNEE, THE
4 DIRECTOR, PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT TO
EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE SAN
5 BERNARDINO CITY UNIFIED SCHOOL DISTRICT TO PROVIDE CONTRACTUAL
SERVICES FOR SEVENTEEN (17) BEFORE & AFTER-SCHOOL RECREATION
6,IPROGRAMS AT SCHOOL DISTRICT SITES.
-I
I I BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
(l I
o OF SAN BERNARDINO AS FOLLOWS:
RESOLUTION NO.
9
10 :
SECTION 1. The Mayor of City of San Bernardino or his designee, the Director, Parks,
11 Recreation & Community Services Department is hereby authorized and directed to execute on
12 Ibehalf of said City, a Memorandum of Understanding with the San Bernardino City Unified
I
I
13 I School District to provide contractual services for seventeen (17) before & after-school
141 recreation programs at school district sites. A copy of said agreement is hereby attached hereto,
15 I
'marked Exhibit "A", and incorporated herein by reference as fully as though set forth at length.
16
1-'
"
18 ,further effect if the agreement is not executed by both parties and returned to the Office of the
1G I City Clerk within 120 days following effective date of the Resolution.
I
20 III
SECTION 2. The authorization granted hereunder shall expire and be void and of no
2111/1
22' 111/
I
I
23 I111
, . I
L.'11111
2511/11
26 III
27 III
28
III
Ii). I J
() / j [) Joe,
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE MAYOR OR HIS DESIGNEE, THE
2
DIRECTOR, PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT TO
3 EXECUTE A MEMORANDUM OF UNDERST ANDING WITH THE SAN
BERNARDINO CITY UNIFIED SCHOOL DISTRICT TO PROVIDE CONTRACTUAL
4 SERVICES FOR SEVENTEEN (17) BEFORE & AFTER-SCHOOL RECREATION
PROGRAMS AT SCHOOL DISTRICT SITES.
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
i3
land Common Council of the City of San Bernardino at a Meeting,
7
thereof, held on the
day of
, 2006, by the following vote to
8 .
I WIt:
9
10 COUNCIL MEMBERS
11 'ESTRADA
12 BAXTER
13 !MC GINNIS
14 'DERRY
151,' KELLEY
16 I
II JOHNSON
r
- ,
IslMC CAMMACK
Ie I
... !
I
AYES
NAYS
ABSTAIN ABSENT
20
Rachel G. Clark, City Clerk
21
221 I
, I
~:II
251 Approved as to form
I And Legal content:
261
James F. Penman
27 City Attorney
The foregoing resolution is hereby approved this
day of
,200&.
PATRICK 1. MORRIS, MAYOR
City of San Bernardino
')8
~AA{\,} I
IBY ~~'I
I
Exhibit "A"
MEMORANDUM OF UNDERSTANDING
Between
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT (SBCUSD)
777 N. F Street
San Bernardino, CA. 92410
(909) 381-1100
And
CITY OF SAN BERNARDINO PARKS, RECREATION &
COMMUNITY SERVICES DEPARTMENT
547 North Sierra Way
San Bernardino, CA. 92410
(909) 384-5233
SECTION I:
PURPOSE
The purpose of this Memorandum of Understanding is to specify the
parameters under which the City of San Bernardino agrees to provide
contractual services to the San Bernardino City Unified School District
for Before & After-School recreation programs at seventeen district sites.
SECTION II:
TERM OF AGREEMENT
The term of this agreement shall be from July 1, 2006 through June 30,
2007 unless terminated pursuant to Section VIII.
SECTION III:
PROGRAM SERVICES
The CITY agrees to provide the following services:
A. The CITY will provide a variety of learning experiences in the area of art,
physical fitness, gardening education, sports skills, and values through the
provisions of a Recreation Leader at each school designated for the
Creative Before and After-School Program for Success (CAPS). A list of
participating schools is attached to this MOU as Attachment "A".
Page 1 of7
SECTION IV:
SECTION V:
B.
The CITY agrees to provide in-kind services/activities for program
administration and site supervision ($37,850.00, refer to Attachment "B").
c.
The CITY agrees as in-kind, to conduct background checks and TB tests.
Expenses estimated at $3,750.00, based on average 50 per year, incurred
to implement this requirement will be the sole responsibility of the CITY.
The DISTRICT agrees to provide the following services:
A.
To compensate the CITY for services rendered in Section IIIA above. The
CITY shall invoice the DISTRICT on a monthly basis (invoice by July
31 for the month of June and hereafter) with payment made to the CITY
by the DISTRICT one month after receipt of invoice and hereafter.
WAIVER OF RESPONSIBILITY
The CITY hereby agrees to indemnify, defend, (with Council approval by
CITY) and hold harmless the DISTRICT and its departments, agents,
officers, and employees from any and all claims or sums which the
DISTRICT or any of its departments, agents, officers, or employees may
be obligated to pay by reason of any liability of any kind imposed upon
them, including damages to property or injury or death of persons, arising
out of the performance of the services rendered by the CITY or caused by
any error, omission, or act of the CITY or of any person employed by the
CITY or of any others for whose acts the CITY is legally liable. Said
sums shall include, in the event of legal action, court costs, expenses of
litigation, and reasonable attorney's fees.
The DISTRICT hereby agrees to indemnify, defend, (with Board
approval by DISTRICT) and hold harmless the CITY and its
departments, agents, officers, and employees from any and all claims or
sums which the CITY or any of its departments, agents, officers, or
employees may be obligated to pay by reason of any liability of any kind
imposed upon them, including damages to property or injury or death of
persons, arising out of the performance of the services rendered by the
DISTRICT or caused by any error, omission, or act of the DISTRICT or
of any person employed by the DISTRICT or of any others for whose
acts the DISTRICT is legally liable. Said sums shall include, in the event
of legal action, court costs, expenses of litigation, and reasonable
attorney's fees. The costs, salary and expenses of the City Attorney and
members of his office in enforcing this Agreement on behalf of the CITY
or DISTRICT shall be considered as "attorney's fees" for the purpose of
this paragraph.
Page 2 of7
SECTION VI:
SECTION VII:
SECTION VIII:
SECTION IX:
ADDITIONAL RESPONSIBILITIES
Both the DISTRICT and the CITY agree to abide by the following:
1.
Both parties agree to protect and maintain confidentiality of all
participants.
2.
Both parties shall not discriminate against any clients on the basis of race,
national origin or ancestry, religion, sex, marital status, age, political
affiliation or disability.
3.
Provide excellent customer service to all enrolled participants.
MODIFICATIONS
This MOU may be modified in any form by mutual consent of the CITY
and DISTRICT. All modifications must be in writing and signed by each
party prior to implementation. Each modification should specify the date
said modification shall become effective.
TERMINATION
This Memorandum of Understanding shall continue in effect for a
period of one year subject to termination by either party for any reason
upon thirty days written notice to the party; provided, however that
should County, State or Federal funding for the CAPS cease or decrease,
City may unilaterally terminate this Memorandum of Understanding
forthwith upon notification to DISTRICT.
CERTIFICATION
We, the undersigned, have read and agree to abide by the terms of this
Memorandum of Understanding.
Page 3 of 7
This agreement becomes effective when signed by:
DISTRICT
DATE
Dr. Arturo Delgado, Superintendent
San Bernardino City Unified School District
777 N. F Street
San Bernardino, CA. 92410
CITY
DATE
Lemuel P. Randolph, Director
City of San Bernardino Parks, Recreation & Community Services Department
547 North Sierra Way
San Bernardino, CA 92410
Page 4 of7
ATTACHMENT "A"
SITES
1. Arrowhead Elementary
2. Barton Elementary
3. Bradley Elementary
4. Burbank Elementary
5. Emmerton Elementary
6. Fairfax Elementary
7. Hillside Elementary
8. Inghram Elementary
9. Lincoln Elementary
10. Monterey Elementary
11. M t. Vemon Elementary
12. Muscoy Elementary
13. Newmark Elementary
14. Riley Elementary
15. Rio Vista Elementary
16. Roosevelt Elementary
17 Wilson Elementary
Page 5 of7
ATTACHMENT "B"
February 21,2006
California Department of Education
1430 "N" Street
Sacramento, CA. 94244-2720
To the After-School Education & Safety Program Manager,
The City of San Bernardino Parks, Recreation and Community Services Department is happy to
continue to endorse and support the San Bernardino City Unified School District in their effort to
provide enrichment and learning opportunities for elementary and middle students in the
community. This department has collaborated with the district since the beginning of the CAPS
Program and on numerous other projects that address youth issues. We are committed to youth
and their development, and are proud to be a collaborative partner with the district to achieve the
objectives of the learning centers program grant.
The recreation component that we provide includes skill development, social skills and values,
in the area of art, physical fitness, sports, gardening, and nutrition education. As a major
collaborative partner with the After-School Program (CAPS), the City of San Bernardino Parks,
Recreation and Community Services Department agrees to provide a signed Memorandum of
Understanding pending council approval on 3/6/06 for the following services:
. Provision of 2 - 6 Senior Recreation Leaders for each of the participating school sites (as
grant funds allow)
In addition, the department agrees to provide the following services on an in-kind matching
basis:
IN-KIND SERVICES
Administrative and Program Supervision
Sr. Supervisor @ $32.78 hr/ 8 hrs monthly ($3,150)
Recreation Supervisor @ $28.50 hr/ 25 hrs weekly ($34,200)
Gardening Materials
Environmental Program Manager @ $25 hr./ 12 visits
Mileage
GENERAL FUND EXPENSES
Printing
New Staff Drug Testing (average of 50 per year)
New StaffTB Testing (average of 50 per year)
Fingerprinting (average of 50 per year)
$37,350.00
1,500.00
300.00
500.00
1,200.00
500.00
250.00
1.800.00
TOTAL
Page 6 of 7
$43,400.00
On behalf of the department, I commend the San Bernardino City Unified School District for
their continuing progress and efforts on behalf of the youth. This department is committed to the
success of this program and is looking forward to continuing to provide collaborative support.
Sincerely,
Lemuel P. Randolph
Director
Page 7 of7
. .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
(~
Item #
Meeting Date (Date A~. d): 3/ ')() ~[J};
Vote: Ayes. Nays
Change to motion to amend original documents D
3lJf)h "71
Resolution #
Abstain
Absent
Companion Resolutions
Null/Void After: 1)-0 days / ~,jV06
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORDW/COUNTY D
By:
tJ.
Reso. # on Staff Report D
~,yt_O~
Date Sent to Mayor: tp--
Date of Mayor's Signature: ~ -' '))-, ~
Date ofClerk/CDC Signature: "7' ']/)-,Oh
Reso. Log Updated:
Seal Impressed:
Date Memo/Letter Sent for Signature: ~, .} I -00 Date Returned: S-d&:" 0(,:, Not Returned: D
I" Reminder Letter Sent: 2"d Reminder Letter Sent:
yes/ NoL By_
Yes_ N6/ By_
Yes No~By_
Yes No ~
Yes No_ By_
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
D EDA D Information Services
~/ Facilities D . Parks & Recreation
Finance ~ Police Department
City Administrator
City Attorney
Code Compliance
D
D
Lynn
Fire Department D Public Services
Human Resources D ~ Water Department
C.eJ}~.-;:k~+O 5:!J0
Development Services
Others: 4120
Notes:
D .
V
D
D
D
Ready to File: _
Date:
Revised 12/18/03
OFFICE OF THE CITY CLERK
RAcHEL G. CLARK, C.M.C. - CITY CLERK
300 North "0" Street. San Bernardino. CA 92418.0001
909.384.5002. Fax: 909.384.5158
www.sbcity.org
oM
March 31, 2006
Dr. Arturo Delgado, Superintendent
San Bernardino City Unified School District
777 North "F" Street
San Bernardino CA 92410
Dear Mr. Delgado:
At the Mayor and Cornrnon Council rneeting of March 20, 2006, the City of San Bernardino
adopted Resolution 2006-79 - Resolution authorizing the Mayor or her designee, the Director,
Parks, Recreation & Community Services Department to execute a Memorandum of
Understanding with the San Bernardino City Unified School District to provide contractual
services for seventeen (17) before & after-school recreation programs at school district sites.
Enclosed are one (1) original agreernent and three (3) duplicate original agreements, to be
executed by Dr. Arturo Delgado, Superintendent of the San Bernardino City Unified School
District. Please sign in the appropriate locations and return all of the agreements to the City
Clerk's Office, Attn: Eileen Gomez, P.O. Box 1318, San Bernardino, CA 92402, as soon as
possible. Once Lemuel P. Randolph, Director of the City of San Bernardino Parks, Recreation &
Community Services Department has signed all of the documents, three (3) fully executed
original agreements will be forwarded to you for your records.
Please be advised that the resolution and agreement will be null and void if not executed
within one hundred twenty (120) days or by Thursday, June 15, 2006.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
,
V~ ~') / .. ,r""
'---.?. ~.~
Eileen Gomez ~ b
Senior Secretary
Enclosure
Cc: Lemuel Randolph, Director
Parks, Recreation & Community Development
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity. Accountability. Respect for Human Dignity. Honesty