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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: March 8, 2006
Subject: Resolution approving an Agreement
with the County of San Bernardino for pavement
rehabilitation of Fifth Street between Waterman
Avenue and Tippecanoe Avenue (SS06-38) and
authorization for the Director of Finance to
amend the Fiscal Year 2005/2006 budget.
From: James Funk, Director
Dept: Development Services
MCC Date: 03/20/2006
Synopsis of Previous Council Action:
08/15/05 Allocated funds in the FY 05/06 CIP for rehabilitation of pavement on Fifth Street between
Waterman Avenue and Tippecanoe Avenue (SS06-38).
Recommended Motion:
I) Adopt Resolution and;
2) Authorize the Director of Finance to amend the Fiscal Year 2005/2006 budget by transferring
$10,400 from Account No. 126-369-5504-7530 "19th Street Pavement Rehabilitation (County
Lead) (SS04-112)" to Account No. 126-369-5504-7583 "5th Street Pavement Rehabilitation from
Waterman Avenue to Tippecanoe Avenue (SS06-38)" and;
3) Authorize the Director of Finance to amend the Fiscal Year 2005/2006 budget by transferring
$50,000 from Account No. 129-367-5504-7595 "Landscaping on 4th Street from Mt. Vernon
Avenue to 5th Street (SS06-04)" to a new Account No. 129-367-5504-7583 "5th Street Pavement
Rehabilitation from Waterman Avenue to Tippecanoe Avenue (SS06-38)."
4) Authorize the Director of Finance to amend the Fiscal Year 2005/2006 budget to reflect an
increase in anticipated revenue of $128,400 in the Gas Tax Fund (Fund 126) associated with the
increase in the County's share of the cost of the project for a total County share of $35;2,883, and
increase the project expense budget by $128,400 to re ect the ~ costs in the budget.
James Fun
Contact person:
Mike Grubbs, Engineering ManagerlField Engineer
Phone:
5179
Supporting data attached:
Staff Report, Location Map, Resolution, Ward:
& Agreement (Attachment "A")
I
FUNDING REQUIREMENTS:
Amount:
$518.945
Source: (Acct. No.) 126-369-5504-7583
Council Notes~OOb ...1{ cj
Acct. Description: SS06-38 5th Street Pavement Rehabilitation
No. J 5'
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3ja.olotJ
City of San Bernardino - Request for Council Action
Staff Report
Subject:
Resolution approving an Agreement with the County of San Bernardino for pavement
rehabilitation of Fifth Street between Waterman Avenue and Tippecanoe (SS06-38) and
authorization for the Director of Finance to amend the Fiscal Year 2005/2006 budget.
Background:
The County of San Bernardino Department of Transportation has proposed a cooperative
project with the City to rehabilitate the pavement on Fifth Street between Waterman Avenue
and Tippecanoe Avenue. Staff concurs that this important section of Fifth Street is in urgent
need of rehabilitation.
Under terms of the Agreement, the City will design the project, contract out the work and bill
the County its share as indicated in Exhibit "A" attached to the Agreement. The total
estimated cost ofrehabilitating Fifth Street between Waterman A venue and Tippecanoe A venue
is $518,945. The City's and County's shares of the project cost is based on the percent of
rehabilitation in the respective jurisdictions. The City's share is $166,062 or 32% and the
County's share is $352,883 or 68%.
The proposed rehabilitation strategy is to remove and replace failed areas of pavement, grind
the existing roadway full width and overlay with at least 1.5 inches of new asphalt pavement.
Attached is a map showing the location of the proposed project.
Staff believes this cooperative project will be beneficial to both agencies. Cooperative projects
typically have elements under the jurisdiction of both the City and County of San Bernardino
and, therefore, lend themselves well to such a cooperative effort.
If this agreement is approved, the City will be the lead agency and will proceed with
preparation of improvement plans. specifications, and estimated costs (PS&E). The City will
also be responsible for advertising for bids. award of contract and management of the
construction of the project per the attached Agreement. Exhibit" A" attached to the Agreement
provides an overall summary of the estimated project cost.
Upon completion of construction. the City will bill the County for its share of the total cost of
the project, which is estimated to be $352,883, including the cost of design. construction
engineering and the cost of the construction contract plus change orders.
If the City chooses not to enter into this cooperative Agreement, the County may proceed with
the portion of the work within its jurisdictional boundaries using its own forces or a private
contractor. For obvious reasons, such an approach would not be efficient and not in the best
interest of the public.
')
City of San Bernardino - Request for Council Action
Staff Report (Continued)
The County is requesting that five (5) copies of the Agreement be executed and returned to
them for processing before the Board of Supervisors.
Financial Impact:
An amount of $105,664 was allocated from the Gas Tax fund in FY 05/06 Capital
Improvement Program (CIP) as the City's share of the cost of rehabilitating the pavement on
Fifth Street between Waterman Avenue and Tippecanoe Avenue (SS06-38). Because of recent
increases in the cost of construction. a new cost estimate was prepared which now indicates the
total cost of the project will be $518,945 and the City's share will be $166.062.
This new cost represents an increase of $60,398 in the City's share of the project. Staff is
proposing to supplement the project budget by transferring $10,400 from Account No. 126-
369-5504-7530 "19th Street Pavement Rehabilitation (County Lead) (SS04-112)" to Account
No. 126-369-5504-7583 "5th Street Pavement Rehabilitation from Waterman Avenue to
Tippecanoe Avenue (SS06-38)" and by transferring $50,000 from Account No. 129-367-5504-
7595 "Landscaping on 4th Street from Mt. Vernon Avenue to a new Account No. 129-367-
5504-7583 "5th Street Pavement Rehabilitation from Waterman Avenue to Tippecanoe Avenue
(SS06-38). "
The 19th Street Pavement Rehabilitation (County Lead), Project No. SS04-112, was completed
under budget and all payments to the County have been made. Sufficient balance remains in
the account to fund the transfer. The landscaping on 4th Street from Mt. Vernon Avenue to 5th
Street, Project No. SS06-04. will be accomplished as part of the Mt. Vernon Bridge
replacement project. There will be no impact on either of these projects as a result of the
budget adjustments.
It is recommended that the Gas Tax budget be amended to reflect changes to the total project
cost of $518,945 for FY 2005/2006 with the City's share being $166,062 and the County's
share being $352.883, which will be reimbursed to the City upon completion of the project
(see Exhibit A).
Recommendation:
I. Adopt Resolution and;
2. Authorize the Director of Finance to amend the Fiscal Year 2005/2006 budget by
transferring $10.400 from Account No. 126-369-5504-7530 "19'h Street Pavement
Rehabilitation (County Lead) (SS04-112)" to Account No. 126-369-5504-7583 "5[h Street
Pavement Rehabilitation from Waterman Avenue to Tippecanoe Avenue (SS06-38)" and;
:I. Authorize the Director of Finance to amend the Fiscal Year 2005/2006 hudget by
transferring S50.000 from Account No. 129-367-5504-7595 "Landscaping on 4th Street
from Mt. Vernon Avenue to 5th Street (SS06-04)" to a new Account No. 129-367-5504-
7583 "5th Street Pavement Rehabilitation from Waterman Avenue to Tippecanoe Avenue
IS506-38), ..
.'
City of San Bernardino - Request for Council Action
Staff Report (Continued)
4. Authorize the Director of Finance to amend the Fiscal Year 200512006 budget to reflect an
increase in anticipated revenue of $128,400 in the Gas Tax Fund (Fund 126) associated
with the increase in the County's share of the cost of the project for a total County share of
$352,883, and increase the project expense budget by $128,400 to reflect the full project
costs in the budget.
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1
2
3 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
EXECUTION OF A COOPERATIVE AGREEMENT BETWEEN THE CITY OF SAN
4 BERNARDINO AND THE COUNTY OF SAN BERNARDINO FOR PAVEMENT
5 REHABILIT A TION OF FIFTH STREET BETWEEN WATERMAN A VENUE AND
TIPPECANOE AVENUE (SS06-38).
RESOLUTION NO.
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
9
directed to execute on behalf of said City, a cooperative agreement with the County of San
10
11 Bernardino for pavement rehabilitation of Fifth Street between Waterman Avenue and
12 Tippecanoe Avenue (SS06-38) as shown in this agreement. A copy of said cooperative
13 agreement is attached as Attachment "A" and made a part hereof.
14
15
SECTION 2. The authorization to execute the above-referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
16
17 of this resolution.
18 III
19 III
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26
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- 1 -
ND. )5'
3/:2 D I () ("
1
2 RESOLUTION...AUTHORIZING EXECUTION OF A COOPERATIVE AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND THE COUNTY OF SAN
3 BERNARDINO FOR PAVEMENT REHABILITATION ON FIFTH STREET
BETWEEN WATERMAN AVENUE AND TIPPECANOE AVENUE (SS06-38).
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a meeting thereof, held on
7 the day of , 2006, by the following vote, to wit:
8
Council Members:
9
ESTRADA
10
11 BAXTER
12 MC GINNIS
13 DERRY
14
KELLEY
15
16 JOHNSON
17 MC CAMMACK
18
AYES
NAYS
ABST AIN ABSENT
19
20
21
22
23
City Clerk
The foregoing resolution is hereby approved this
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
24 Approved as to
25 form and legal content:
26 JAMES F. PENMAN,
City ttorney
,1,
( C'1 v","""""_
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- 2 -
COUNTY OF SAN BERNARDINO
FAS
STANDARD CONTRACT
ATTACHMENT "A"
FOR COUNTY USE ONL Y
X New Vendor Code Dept. Contract Number
- Change SC TRA A
Cancel
County Department Dept. Orgn. Contractor's License No.
Public Works - Transportation TRA TRA
County Department Contract Representative Telephone Total Contract Amount
Brendon Biqqs (909) 387-8166 $352,882
Contract Type
o Revenue 00 Encumbered o Unencumbered o Other
If not encumbered or revenue contract type, provide reason:
Commodity Code I Contract Start Date Contract End Date Original Amount This Amendment
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
SWW TRA TRA 200 2445 14T01285 $352,882
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Orig. Amount
Project Name Estimated Payment Total by Fiscal Year
F/FTH STREET FY Amount I/O FY Amount 110
REHAB/LlTA T/ON 05/06 $352,882 I
- -
Contract Type - Special - -
(Risk Management Approved)
THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino,
hereinafter called the County, and
Name
Address
City of San Bernardino
300 North D Street
hereinafter called:
CITY
San Bernardino. CA 92418
Telephone Federal 10 No. or Social Security No.
(909) 384-5211 95-6000772
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion,
determmation of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.)
WITNESSETH
WHEREAS, the COUNTY OF SAN BERNARDINO (hereinafter referred to as COUNTY) and
the CITY OF SAN BERNARDINO (hereinafter referred to as CITY) desire to cooperate and jointly
participate in a project to rehabilitate the pavement on Fifth Street from Waterman Avenue east to
Tippecanoe Avenue (hereinafter referred to as PROJECT); and
WHEREAS, the PROJECT is partially (68%) in the unincorporated area of the COUNTY and
partially (32%) within the incorporated area of the CITY, and will be of mutual benefit to the COUNTY
and CITY; and
WHEREAS, it is anticipated that the funding for the construction phase of the PROJECT will
be from COUNTY road funds and CITY local funds; and
Auditor I Controller - Recorder Use Onlv
o Contract Database 0 FAS
Input Date I Keyed By
Page 1 of 8
WHEREAS, the total PROJECT cost is estimated to be $518,945. COUNTY's share of
PROJECT cost is estimated at $352,883 (68%) and CITY's share of PROJECT cost is estimated at
$166,062 (32%), as more particularly set forth in Exhibit A, attached hereto and incorporated herein
by reference; and
WHEREAS, COUNTY and CITY desire to set forth responsibilities and obligations of each as
pertains to such participation and to the design, construction, and funding of the proposed PROJECT.
NOW, THEREFORE, IT IS MUTUALLY AGREED as follows:
1.0 CITY AGREES TO:
1.1 Act as the Lead Agency in the design and construction of the PROJECT.
1.2 Provide plans and specifications and all necessary construction engineering for the PROJECT
for COUNTY's prior review and approval.
1.3 Construct the PROJECT by contract in accordance with the plans and specifications of CITY,
which have been reviewed and approved by COUNY, and the Caltrans Design Manual, 10
year life, to the satisfaction of and subject to concurrence of COUNY.
1.4 Construction by CITY of improvements referred to herein which lie within COUNTY rights of
way or affect COUNTY facilities, shall not be commenced until CITY's original contract plans
involving such work and plan for utility relocation have been reviewed and approved in writing
by COUNTY personnel and until such an encroachment permit to CITY authorizing such work
has been issued by COUNTY.
1.5 Arrange for relocation of all utilities which interfere with construction of the PROJECT within
the unincorporated area of the PROJECT Site.
1.6 Obtain a no-cost permit from COUNTY for work within the COUNTY's right-of-way.
1.7 Advertise, award, administer, and fund the construction of the PROJECT, in accordance with
the California Public Contract Code.
1.8 Require its contractors to maintain Workers' Compensation Insurance or a state-approved
Self-Insurance Program in an amount and form to meet all applicable requirements of the
Labor Code of the State of California, including Employer's Liability with $250,000 limits,
covering all persons providing services on behalf of the Contractor and all risks to such
persons under this Agreement. Comprehensive General Liability to include contractual
coverage and Automobile Liability Insurance to include coverage for owned, hired and non-
owned vehicles. The Comprehensive General and Automobile Liability policies shall have
combined single limits for bodily injury and property damage of not less than one million
dollars ($1,000,000) and shall name the CITY and the COUNTY as additional insured.
Waiver of Subroqation Riqhts - Contractors shall require the carriers of the above required
coverages to waive all rights of subrogation against the COUNTY, its officers, employees,
agents, volunteers, contractors and subcontractors.
Policies Primary and Non-Contributory - All policies required above are to be primary and
non-contributory with any insurance or self-insurance programs carried or administered by the
COUNTY.
1.9 Provide adequate inspection of all items of work performed under the construction contract(s)
with CITY's contractors or subcontractors for the PROJECT and maintain adequate records of
inspection and materials testing for review by COUNTY. CITY shall provide copies of any
records of inspection and materials testing to COUNTY within ten (10) days of CITY's receipt
of written demand from COUNTY for such records.
1.10 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction design, construction engineering, and overhead costs. CITY's
proportionate share of the PROJECT costs shall be 32%, which is estimated to be $166,062.
1.11 Submit to COUNTY an itemized accounting of actual PROJECT costs incurred by CITY to
date and which have not already been paid either by COUNTY or CITY and a statement for
COUNTY's proportionate share of the PROJECT costs as provided herein. Costs shall be
amended following COUNTY and CITY acceptance of the final construction cost accounting.
Page 2 of 8
1.12 Include completion of any applicable NEPA and CEQA requirements.
1.13 After CITY's and COUNTY's acceptance of the construction contract work, CITY shall operate
and maintain those portions of the PROJECT within the unincorporated area of CITY, in
accordance with CITY regulations, policies and procedures.
2.0 COUNTY AGREES TO:
2.1 Pay for its proportionate share of the PROJECT costs. The PROJECT costs shall include the
cost of PROJECT construction design, construction engineering, and overhead costs.
COUNTY's proportionate share of the PROJECT costs shall be 68%, which is estimated to be
$352,883.
2.2 Pay to CITY, on a reimbursement basis, its share of PROJECT costs, including its
proportionate share of any PROJECT cost increases pursuant to Section 3.6 below, within
thirty (30) days after receipt of an itemized statement as set forth in Section 1.11 of this
Agreement setting forth all actual PROJECT costs incurred by COUNTY to date and which
have not already been paid by either COUNTY or CITY, together with adequate
documentation of said expenditures.
2.3 Provide a no-cost permit to CITY for its work in COUNTY's right-of-way.
2.4 After CITY's and COUNTY's acceptance of the construction contract work, COUNTY shall
operate and maintain those portions of the PROJECT within the incorporated area of the
COUNTY, in accordance with COUNTY regulations, policies and procedures.
3.0 IT IS MUTUALLY AGREED:
3.1 COUNTY agrees to indemnify and hold harmless the CITY, its officers, employees, agents.
and volunteers from any and all liabilities for injury to persons and damage to property arising
out of any act or omission of COUNTY, its officers, employees, agents or volunteers in
connection with COUNTY's performance of its obligations under this Agreement.
3.2 CITY agrees to indemnify and hold harmless the COUNTY, its officers, employees, agents,
and volunteers from any and all liabilities for injury to persons and damage to property arising
out of any act or omission of CITY, its officers, employees, agents or volunteers in connection
with CITY's performance of its obligations under this Agreement.
3.3 In the event that a claim or suit is brought against COUNTY and/or CITY, CITY will initially
defend the involved parties, with COUNTY waiving potential conflict, until such time that the
liability situation is defined.
3.4 In the event the COUNTY and/or the CITY is found to be comparatively at fault for any claim,
action, loss or damage which results from their respective obligations under the Agreement,
the COUNTY and/or CITY shall indemnify the other to the extent of its comparative fault.
Furthermore, if the COUNTY or CITY attempts to seek recovery from the other for Workers'
Compensation benefits paid to an employee, the COUNTY and CITY agree that any alleged
negligence of the employee shall not be construed against the employer of that employee.
3.5 COUNTY and CITY are self-insured public entities for purposes of Professional Liability,
General Liability, and Workers' Compensation. COUNTY and CITY warrant that through their
programs of self-insurance, they have adequate Professional Liability, General Liability and
Workers' Compensation to provide coverage for liabilities arising out of COUNTY and CITY's
performance of this agreement.
3.6 The parties acknowledge that final PROJECT costs may ultimately exceed current estimates
of PROJECT costs. Any additional PROJECT costs resulting from increased bid prices or
change orders (but not from unforeseen conditions or requested additional work by a party
which are addressed in Section 3.8 below) over the estimated total PROJECT costs of
$518,945 (which is the sum of $352,883 (68%) from COUNTY and $166,062 (32%) from
CITY) shall be borne by each party in proportion to where the work actually lies (based on
jurisdiction), as part of the parties' respective obligations to pay for PROJECT costs.
3.7 CITY shall notify COUNTY of the bids received and the amounts thereof. Within ten (10) days
thereafter, COUNTY and CITY shall determine the cost of the PROJECT. In the event that
Page 3 of 8
either party intends to cancel this Agreement based upon the bids or amount thereof, said
party shall notify the other party at a reasonable time so as to avoid the letting of a contract to
construct the PROJECT and any detrimental reliance by either contract or any potential
contractor.
3.8 Additional work/costs arising from unforeseen site conditions (e.g. relocating a Utility that the
CITY or COUNTY were not aware of) will be paid by either CITY or COUNTY in proportion to
where the work actually lies. If either CITY or COUNTY request additional work that is beyond
the scope of the original PROJECT, said work will be paid solely by the agency requesting the
work at the construction contract unit costs.
3.9 If after opening bids for the PROJECT, it is found that a total project cost overrun (including
environmental clearance, right of way acquisition, agency provided equipment, and design
and construction engineering) of no more than 25% of the estimated PROJECT costs will
occur, CITY may award the contract and notwithstanding any provision herein to the contrary
the COUNTY and the CITY shall pay for the cost of construction as provided by this
Agreement.
3.10 If, upon opening of bids, it is found that a total project cost overrun (including environmental
clearance, right of way acquisition, agency provided equipment, and design and construction
engineering) exceeding 25% of the estimated PROJECT costs will occur, CITY shall not
award any contracts for the PROJECT. Rather COUNTY and CITY shall endeavor to agree
upon an alternative course of action, including re-bidding of the PROJECT. If, after thirty (30)
days, an alternative course of action is not mutually agreed upon in writing, this Agreement
shall be deemed to be terminated by mutual consent.
3.11 In the event that change orders are required during the course of the PROJECT, said change
orders must be in form and substance as set forth in attached Exhibit B of this Agreement and
approved by both COUNTY and CITY. Contract Change Order forms will be delivered by fax
and must be returned within two (2) working days.
3.12 This Agreement may be cancelled upon thirty (30) days written notice of either party, provided
however, that neither party may cancel this Agreement after CITY lets a contract to construct
the PROJECT. In the event of cancellation as provided herein, all PROJECT costs required
to be paid by the parties prior to the effective date of cancellation shall be paid by the parties
in the proportion provided herein.
3.13 Except with respect to the parties' operation, maintenance and indemnification obligations
contained herein, this Agreement shall terminate upon completion of the PROJECT and
payment of final billing by COUNTY for its share of the PROJECT.
3.14 This Agreement contains the entire agreement of the parties with respect to subject matter
hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement
may only be modified in writing signed by both parties.
3.15 This Agreement shall be governed by the laws of the State of California. Any action or
proceeding between CITY and COUNTY concerning the interpretation or enforcement of this
Agreement, or which arises out of or is in any way connected with this Agreement or the
PROJECT, shall be instituted and prosecuted in the appropriate state court in the County of
San Bernardino, California.
3.16 Time is of the essence for each and every provision of this Agreement.
3.17 Since the parties or their agents have participated fully in the preparation of this Agreement,
the language of this Agreement shall be construed simply, according to its fair meaning, and
not strictly for any or against any party. Any term referencing time, days or period for
performance shall be deemed work days. The captions of the various articles and paragraphs
are for convenience and ease or reference only, and do not define, limit, augment, or describe
the scope, content, or intent of this Agreement.
3.18 No supplement, modification, or amendment of this Agreement shall be binding unless
executed in writing and signed by both parties.
3.19 No waiver of any default shall constitute a waiver of any other default or brief, whether of the
same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given
or performed by a party shall give the other party any contractual rights by custom, estoppel,
or otherwise.
Page 4 of 8
3.20 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or
otherwise unenforceable, the remaining provisions shall continue in full force and effect,
unless the purpose of this agreement is frustrated.
3.21 This Agreement may be signed in counterparts, each of which shall constitute an original.
THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of both parties.
III
III
III
Page 5 of 8
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands.
COUNTY OF SAN BERNARDINO
CITY OF SAN BERNARDINO
(Print or type name of corporation. company. contractor. etc.)
By ~
~
Bill Postmus, Chairman, Board of Supervisors
(Authorized signature - sign in blue ink)
Dated:
Name
(Print or type name of person signing contract)
SIGNED AND CERTIFIED THAT A COpy OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bernardino.
Title
(Print or Type)
Dated:
By
Address
Deputy
Approved as to Legal Form
Reviewed by Contract Compliance
Presented to BOS for Signature
~
County Counsel
~
~
Department Head
Date
Date
Date
APPROVED AS TO FORM
AND LEGAL CONTENT.
.~
Page 6 of 8
EXHIBIT A - Work Order T01285
ESTIMATE OF PROJECT COSTS
FOR CITY OF SAN BERNARDINO/SAN BERNARDINO COUNTY
FOR PAVEMENT REHABILITATION
IN THE SAN BERNARDINO AREA
DESCRIPTION LIMITS TOTAL COUNTY OF %OF CITY OF SAN %OF
COST OF SAN PROJECT BERNARDINO PROJECT
PROJECT BERNARDINO COUNTY SHARE CITY
SHARE
WATERMAN
REHABILITATE AVENUE
FIFTH STREET EAST TO $518,945 $352,883 68% $166,062 32%
TIPPEANOE
AVENUE
PROJECT costs may be increased or decreased
based on accepted contractor's bid.
Page 7 of 8
EXHIBIT B
CONTRACT CHANGE ORDER REVIEW/APPROVAL
PROJECT: FIFTH STREET REHABILITATION
SAN BERNARDINO COUNTY CONTRACT #
File: T01285
Proposed Contract Change Order No. has been reviewed in accordance with the existing agreements with the
City of San Bernardino and County of San Bernardino for the above project and the following shall apply:
DATE OF CITY OF SAN BERNARDINO ACTION: _/_/_
o APPROVED for Implementation with 100% Participation by CITY OF SAN BERNARDINO
o APPROVED Subject to Comments/Revisions Accompanying This Document
o APPROVED With Limited Funding Participation by CITY OF SAN BERNARDINO
0_0/0 of Actual Cost to be Funded by CITY OF SAN BERNARDINO
o CITY OF SAN BERNARDINO Participation Not to Exceed $
o DISAPPROVED -Not Acceptable to CITY OF SAN BERNARDINO
DATE OF COUNTY OF SAN BERNARDINO ACTION: _/_/_
o APPROVED for Implementation with 100% Participation by COUNTY OF SAN BERNARDINO
o APPROVED Subject to Comments/Revisions Accompanying This Document
o APPROVED With Limited Funding Participation by COUNTY OF SAN BERNARDINO
0_0/0 of Actual Cost to be Funded by COUNTY OF SAN BERNARDINO
o COUNTY OF SAN BERNARDINO Participation Not to Exceed $
o DISAPPROVED -Not Acceptable to COUNTY OF SAN BERNARDINO
Note: Approval under any of the above conditions shall in no case be construed as agreement to increase
the total financial participation beyond that prescribed in the existing COUNTY OF SAN BERNARDINO and
CITY OF SAN BERNARDINO agreements without separate amendment to said agreements. Net increases in
costs deriving from this and previously approved Contract Change Orders shall not cause the total
construction costs to exceed the sum of the authorized contract total and contingency amounts.
Comments, as follows and/or attached. are conditions of the above action? 0 YES 0 NO
CITY OF SAN BERNARDINO SIGNATURE:
COUNTY OF SAN BERNARDINO SIGNATURE
CITY OF SAN BERNARDINO TITLE:
COUNTY OF SAN BERNARDINO TITLE:
Distribution:
Signed Original Returned to CITY of SAN BERNARDINO Resident Engineer (FAX #909-384-5573) and County of San Bernardino
Resident Engineer (FAX # 909-387-7927)
Signed Original for CITY OF SAN BERNARDINO and COUNTY OF SAN BERNARDINO Files
Page 8 of 8
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): :3 - ;0, c b Item #
Vote: AyeS~ Nays
Change to motion to amend original documents D
~/~/00
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Resolution #
d-t0Dio -'7 Y
Abstain
Absent
Companion Resolutions
NulVVoid After: ~ days /
Resolution # On Attachments: D
Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor: :s - Ji - {) k
Date of Mayor's Signature: ?')??- p~
Date ofClerklCDC Signature: ~_ Yr,[J,b
Date Memo/Letter Sent for Signature:?/~' 0 h .J Date Returned:
I ,( Reminder Letter Sent: 2nd Reminder Letter Sent:
Reso. Log Updated: rI'
Seal Impressed: 0/
Reso. # on Staff Report D
S" In lOb Not Returned: D
.
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
/
Yes
No~By_
N~ By_
No / By_
No ~ ByL
No~_
Yes
Yes
Yes
Yes
Copies Distributed to:
Animal Control
City Administrator
City Attorney
D
V
EDA
D Information Services D
~ Parks & Recreation D
Police Department D
D Public Services D
D Water Department D
Facilities
Finance
Code Compliance D Fire Department
Developme~ervices r:J C Y) J1 HUj"an Resources
Others: ~_ I JrJ:.u1r~1Lk7 /
. I
Notes:
~ /Yl~sj;%rc /O'L(. F rrLJ.R. J:J?1~
Ready to File: ~ Date:
Revised 12/18/03
,-
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
March 28, 2006
TO:
Mike Grubbs, Field Engineer
Development Services Department
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2006-74
At the Mayor and Common Council meeting of March 20, 2006, the City of San Bernardino
adopted Resolution No. 2006-74 - Resolution authorizing execution of a Cooperative Agreement
between the City of San Bernardino and the County of San Bernardino for pavement
rehabilitation of Fifth Street between Waterman Avenue and Tippecanoe Avenue (SS06-38),
Attached are one (I) original agreements and five (5) duplicate original agreements to be
executed by the County of San Bernardino. Please obtain signatures in the appropriate locations
and return the ORIGINAL Cooperative Agreement to the City Clerk's Office as soon as
possible, to my attention. Please retain the five (5) duplicate original agreements for your
records.
Please be advised that the resolution and contract will be null and void if not executed
within sixty (60) days, or by Thursday, May 18, 2006.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you,
Eileen Gomez
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Sign
Date:
J;2sio~
Please sign and return