HomeMy WebLinkAbout28-Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
James Sharer, Director
Date:
01-31-06
ORIGINAL
Subject:
Resolution authorizing the execution of a
Contract and issuance of an Annual
Purchase Order with two one-year options to
A Security Max, Inc. for security guard services
at the San Bernardino Metrolink Station in the
Amount of$119,450.
Dept:
Facilities Management
MICC Meeting Date:
February 20, 2006
Synopsis of Previous Council Action:
12-19-05
Resolution authorizing an increase to Purchase order 206189 to Advanced Security for
Security guard services at the San Bernardino Metrolink Station.
Recommended Motion:
Adopt Resolution.
James Sharer
t1
Contact person:
ames W. Sharer
Director of Facilities Mana eml
Phone: 384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
FUNDING REQUIREMENTS:
Amount:
$119,450
Sonrce: :
001-325-5507
Barbara Pachon
Director of Finance
Council Notes:
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Agenda Item No.
1tat
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a contract and issuance of an annual Purchase Order with
two one-year options to A Security Max, Inc. for security guard services at the San Bernardino
Metrolink Station in the amount of $ 119,450.
BACKGROUND
The San Bernardino Metrolink Station is located at 1204 West Third Street. The City provides
security guard services at this location as part of an agreement with SANBAG dated December 3,
2003. The guard service is to be present at the station six days per week, twentyfour and a half hours
per day.
Bid packages were sent to 20 vendors, including 17 local contractors, the SB Chamber of Commerce,
advertised on the City website, and advertised in the Sun Newspaper on 11/9/05. Eight vendors
attended the mandatory job walk, and the following seven vendors provided proposals.
Vendor City Hourly Rate Bid
A Security Max Riverside $11. 95
Nefertiti Protective Svc San Bernardino $11.95
Tibor Protection San Bernardino $12.15
Advanced Security Fontana $12.75 (Current Vendor)
All American Riverside $12.90
MC Burroughs Riverside $13.00
Security Defense Rialto $13.00
Staff reviewed the bids and contacted Nefertiti Protection Services on three occasions to request
references. None were provided. Tibor Protection would have been the second low bidder, but his bid was
not signed, he did not acknowledge addendum One, and a request for clarification came back seven
calendar days after the due date. A Security Max provided a complete package and his references all came
back good. Staff recommends that the contract be issued to A Security Max. This will be a contract with a
sixteen month first year, running from March I, 2006 through June 30, 2007.
FINANCIAL IMPACT
The cost for security services is included in the Facilities Management general fund budget for
FY 05/06, account number 001-325-5507. If this contract is approved funds in the amount of
$91,364 will be included in the Facilities Management general fund budget for FY 06/07,
account number 001-325-5505.
RECOMMENDA nON
Adopt Resolution
RESOLUTION NO.
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AND
ISSUANCE OF AN ANNUAL PURCHASE ORDER WITH TWO ONE-YEAR OPTIONS
TO A SECURITY MAX, INC. FOR SECURITY GUARD SERVICES AT THE SAN
BERNARDINO METRO LINK STATION IN THE AMOUNT OF $119,450.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. A Security Max, Inc. is the lowest and most responsive bidder for the
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provision of security guard services at the San Bernardino Metrolink Station. Under the terms of
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this purchase, the Mayor is hereby authorized to execute an Agreement For Services, attached
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and incorporated herein as Exhibit "A", and the Finance Department is hereby authorized and
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directed to issue an annual Purchase Order with two one-year options to A Security Max, Inc. for
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$28,100 for FY 2005106, and $91,350 for FY 06/07, referencing this resolution in the text of the
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Purchase Order.
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SECTION 2. This contract and any amendment or modification thereto shall not take
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effect or become operative until fully signed and executed by the parties and no party shall be
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obligated hereunder until the time of such full execution. No oral agreements, amendments,
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modifications or waivers are intended or authorized and shall not be implied from any other
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course of conduct of any party.
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SECTION 3. This authorization to execute the above referenced Agreement and
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Purchase Order is rescinded ifnot issued within 90 days of the passage of this resolution.
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No JJ
2)O-JjbG
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AN
ISSUANCE OF AN ANNUAL PURCHASE ORDER WITH TWO ONE-YEAR OPTION
TO A SECURITY MAX, INC. FOR SECURITY GUARD SERVICES AT THE SA
BERNARDINO METRO LINK STATION IN THE AMOUNT OF $119,450.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,
held on the day of , 2006, by the following vote, to wit:
6
AYES
NAYS
ABSTAIN
ABSENT
City Clerk
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,2006.
day of
The foregoing resolution is hereby approved this
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Judith Valles, Mayor
City of San Bernardino
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Approved as to form and legal content:
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, ,i('! ( " f fc.'F /'Y L tel' {, f'Y
James F. Pe~an, City Attorney
.
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Exhibit "A"
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this of 2006, by and
between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the
"CITY" and A SECURITY MAX, Inc., hereinafter referred to as "VENDOR".
WITNESSETH
WHEREAS, City desires to obtain Security Guard Service for the Metrolink Station located adjacent to
the Sante Fe Depot in San Bernardino, California; and
WHEREAS, Vendor is qualified to provide said services; and
WHEREAS, San Bernardino City Council has elected to engage the services of Vendor upon the terms
and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Vendor shall perform those services specified in Request for Proposal, RFP F -06-13 and as
contained in the proposal dated November 9, 2005, (which is on file at the City Clerk's Office)
and proposed costs, a copy of which is attached hereto as Exhibit "1", and all of which are
incorporated herein as though set forth in full.
2. TERM OF AGREEMENT
Vendor shall commence within five (5) days after the City has authorized work to start by
issuance of a Notice to Proceed.
3. STANDARD OF PERFORMANCE
Vendor shall complete all work in conformance with Federal, State, and local regulations and
industry standards.
4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Request for Proposal RFP F-06-13 dated November 9,
2005, are made an obligation of Vendor under this Agreement, subject to any changes made
subsequently upon mutual agreement of the parties. All such changes shall be considered as
additional tasks and shall be incorporated by written amendments to this Agreement and include
any increase or decrease in the amount of compensation due Vendor for the change in scope.
Any change, which has not been so incorporated, shall not be binding on either party.
B. Vendor shall render no extra services under this Agreement unless City authorizes such extra
services in writing prior to performance of such work. Authorized extra services shall be
invoiced based on the authorized additional task amounts.
Exhibit "A"
5. COMPENSA nON
A. Upon satisfactory completion of the work, the Vendor will be paid time and material at a
rate of $11.95 per hour, not to exceed $119,450 in arrears, for all work and services
performed under this contract and upon receipt of itemized invoices, submitted in
triplicate to the contract manager. The invoice amount will be based on the actual work
performed by task. Vendor will submit an invoice to the City monthly.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity or character of the work to be performed. City and Vendor shall agree upon
any such significant alteration in writing before commencement of performance of such
significant alteration by Vendor.
Any adjustment of the total cost of services will only be permitted when the Vendor
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1. Scope, complexity, or character of the services to be performed;
2. Conditions under which the work is required to be performed; and
3. Duration of work if the change from the time period specified in the Agreement
for completion of the work warrants such adjustment.
C. The Vendor is required to comply with all Federal, State and local laws and ordinances
applicable to the work.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted every
month by Vendor to City and shall be paid by City within twenty (20) days after receipt
of same, excepting any amounts disputed by City. Dispute over any invoiced amount
shall be noticed to the Vendor within ten (10) days of billing and a meet and confer
meeting for purposes of resolution of such dispute shall be initiated by the City within
(10) days of notice of such dispute. All tasks as specified in Exhibit "1" shall be
completed prior to final payment.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Facilities Management of City, or his designee, shall have the right of
general supervision over all work performed by Vendor and shall be City's agent with
respect to obtaining Vendor's compliance hereunder. No payment for any services
rendered under this Agreement shall be made without prior approval of the Director of
Facilities Management or his designee.
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Exhibit "A"
8. COMPLIANCE WITH CIVIL RIGHTS LAWS
Vendor hereby certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, age, handicap or national origin.
Vendor shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment, upgrading, and promotion.
9. TERMINATION OF AGREEMENT
A. This Agreement may be terminated by either party upon thirty (30) days' written notice
in the event of substantial failure of the other party to perform in accordance with the
terms of this Agreement. Each party shall have twenty (20) days following the date of
such notice within which to correct the substantial failure, giving rise to such notice. In
the event of termination of this Agreement, City shall within thirty (30) days pay Vendor
for all the fees, charges and services performed to City's satisfaction by Vendor, which
finding of satisfaction shall not be umeasonably withheld. Vendor hereby covenants and
agrees that upon termination of this Agreement for any reason, Vendor will preserve and
make immediately available to the City, or its designated representatives, maps, notes,
correspondence, or records related to work paid for by the City and required for its timely
completion, and to fully cooperate with City so that the work to be accomplished under
this Agreement may continue within forty-five (45) days of termination. Any subsequent
use of such incomplete documents, other than their originally intended use, shall be at the
sole risk of the City, and the City agrees to hold harmless and indemnify Vendor from
any claims, losses, costs, including attorney's fees and liability arising out of such use.
Vendor shall be compensated for such services in accordance with Exhibit "1".
B. This Agreement may be terminated for the convenience of the City upon thirty (30) days
written notice to Vendor. Upon such notice, Vendor shall provide work product to City,
and City shall compensate Vendor in the manner set forth above.
C. Following the effective date of termination of this Agreement pursuant to this section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or negligence of
Vendor, Vendor fails to meet any of its obligations under this Agreement, and such failure shall
not constitute a default in performance, the City may grant to Vendor such extensions of time
and make other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Vendor shall notify City within three (3) days in writing
when it becomes aware of any event or circumstances for which it claims or may claim an
extension.
11. INDEPENDENT CONTRACTOR
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Exhibit "A"
Vendor shall act as an independent contractor and shall not be considered an employee of the
City in the performance of the services provided for under this Agreement. Vendor shall furnish
such services in its own manner. This Agreement is not intended and shall not be construed to
create the relationship of agent, servant, employee, partnership, joint venture, or association
between Vendor and the City.
12. ASSIGNMENT OR SUBCONTRACTING
Vendor shall not assign this Agreement, or any portion thereof without the written consent of
City. Any attempt by Vendor to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Vendor and City:
CITY
VENDOR
Sam Boctor
A Security Max, Inc.
1173 I Sterling Ave. Ste. B
Riverside, CA 92503
Jim Sharer
Director of Facilities Management
300 N. "0" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Vendor may reasonably rely upon the accuracy of data provided by the City or its
agents.
B. Upon completion of all work under this contract, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to transfer
ownership to the City.
C. For the purpose of determining compliance with Public Contract Code Section 10115, et.
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq.,
when applicable, and other matters connected with the performance of the contract
pursuant to Government Code Section 8546.7, the Vendor, subconsultant, and the City
shall maintain all the books, documents, papers, accounting records, and other evidence
pertaining to the performance of the contract, including but not limited to, the costs of
administering the contract.
All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final
payment under the contract. The State, the State Auditor, or any duly authorized
representative of the Federal government having jurisdiction under Federal laws or
regulations (including the basis of Federal funding in whole or in part) shall have
4
Exhibit "A"
access to any books, records, and documents of the Vendor that are pertinent to the
contract for audits, examinations, excerpts, and transactions, and copies thereof shall
be furnished if requested.
15. PREVAILING PARTY
The prevailing party in any legal action to enforce or interpret any provision of this Agreement
will be entitled to recover from the losing party all reasonable attorneys' fees, court costs, and
necessary disbursements in connection with that action. The costs, salary, and expense of the
City Attorney and members of his office, in connection with that action shall be considered as
attorneys' fees for the purposes of this Agreement.
16. INDEMNITY
Vendor shall indemnify, defend and hold harmless City from and against any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third
parties, which arise from Vendor's negligent performance of services under this Agreement.
Vendor shall not be responsible for, and City shall indemnify, defend, and hold harmless Vendor
from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses,
damages, injuries, penalties, costs, expenses (including reasonable attorney's fees) and liabilities
of, by or with respect to third parties, which arise from the City's negligent performance under
this Agreement. With respect to any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's
fees) and liabilities of, by or with respect to third parties, which arise from the joint or concurrent
negligence of Vendor and City, each party shall assume responsibility in proportion to the degree
of its respective fault.
17. LIABILITY IINSURANCE
Vendor shall maintain insurance policies meeting the minimum requirements set forth herein. All
insurance maintained by the Vendor shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to
the Vendor performing any of the services under this Agreement. All insurance certificates required
herein shall name the City as an additional insured and provide for thirty-(30) days written notice
from the insurer to the City prior to modification or cancellation of any insurance policy of the
Vendor.
A. Comprehensive General Liabilitv and Automobile Insurance. The Vendor shall
maintain comprehensive general liability and automobile liability insurance with a combined
single limit of not less than One Million Dollars ($1,000,000.00) per occurrence.
B. Worker's Compensation Insurance. The Vendor shall maintain worker's compensation
insurance in accordance with the laws of the State of California for all workers employed
by the Vendor.
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Exhibit "A"
18. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as
not containing such provision, and all other provisions which are otherwise lawful shall remain in
full force and effect, and to this end the provisions of this Agreement are declared to be severable.
19 ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings, and
agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may
be amended only by written instrument signed by both parties.
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Exhibit "A"
AGREEMENT FOR SERVICES with A Security Max, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date
written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark, City Clerk
City of San Bernardino
BY:
Judith Valles, Mayor
City of San Bernardino
A Security Max, Inc.
BY:
Signature
NAME:
TITLE:
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
BY:
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EXHIBIT 1
Additional Information for Pricing
(To be submitted in a sealed envelope separate from proposal documents)
REQUEST FOR QUOTES:
RFP F-06-13
DESCRIPTION OF RFP:
Security Guard Services - Metrolink
BIDDER'S NAME/ADDRESS:
A Security Max, Inc.
11731 Sterlinq Ave.. Suite B
Riverside, C~ 92503
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Sam Boctor
Office # 951-637-6800
Cell # 909-702-3596
ANNUAL PURCHASE ORDER
Effective on or about March 1, 2006 through June 30, 2007 plus two single year options, for
City's partial requirements, on an as-needed basis, with no guaranteed usage for Security Guard
Service.
Option year one, if exercised, shall be effective July 1, 2007 through June 30, 2008. Option year
two, if exercised, shall be effective July 1, 2008 through June 30, 2009. Actual year pricing shall
be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option
years shall become effective only upon issuance by the City of a duly authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided below,
and any other incidental or additional costs required to complete the Technical
Specification requirements.
EXHIBIT 1
Item Description VIM Cost,
001 Unifol111ed Security Guard Regular Time - per hour $ 11. 95
002 Uniformed Security Guard Overtime - per hour $ 17.95 If any
003 Uniformed Security Guard Holiday - per hOllr $ 17.95 If any
004 Other $ None
,-
DOS Total Annual Estimated Cost $ 67,847.00
Are there any other additional or incidental costs; which will be required by your
firm in order to meet the requirements of the Technical Specifications? Yes /
@ . (circle one). If you answered "Yes", please provide detail of said additional
costs:
Please indicate any elements of the Technical Specifications that cannot be met by
your. yrm. _ ., , . . . .' '.
. {lJ~_.
Have you included in your bid all informational items and fOffilS as requested@
/ No (circle one). If you answered "No", please explain: .
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this bid.
Cash discount allowable DO %
terms are: Net thirty (30) days.
days; unless otherwise stated, payment
EXHIBIT 1
In signing this bid. Bidder wan-ants that all certifications and documents ~equested
herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFP. Below,
please indicate all Addenda to this RFP received by your firm, and the date said
Addenda was/were received.
Verification of Addenda Received
Addenda No: 1
Addenda No:
Addenda No:
Received on: 11-30-2005
Received on:
Received on:
AUTHORIZED SIGNATURE:
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'.~-.+ ~ ~_/
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~-=-
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PRINT SIGNER'S NAME AND TITLE: Sam Boctor
Qualified Manager
DATE SIGNED:
12-07-2005
COMPANY NAME & ADDRESS:
A Security Max, Inc.
11731 Sterling Ave. S~ite B
Riverside, CA 92503
PHONE: 951- 637-6800
FAX: 951-637-5800
IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW:
EXHIBIT 1
Qption Year 1
July 1, 2007 - June 30, 2008
It em Description UIM Cost
001 Uniformed Security Guard Regular Time - per hour $ 12.55
002 Uniformed Security Guard Overtime- per hour. $ 18.83
003 Uniformed Security Guard Holiday - per hour $ 18.83
004 Other $ None
005 Total Annual Estimated Cost $ 71,239.35
Provided The minimum State wages remain the same.
Are there any other additional or incidental costs, which will be required by your
film in order to meet the requirements ofthe Technical Specifications? Yes / @
(circle one). If you answered "Yes", please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications that cannot be met by
your firm.
/V(Yv\~
Have you included in your bid all informational items and fom1s as requested@
/No.(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this bid.
~i\.nJ..1J.LJ.. ~
Qption Year 2
July 1, 2008 - June 30, 2009
Item Description UIM Cost
001 Uniformed Security Guard Regular Time - per hour $ 13.20
002 Uniformed Security Guard Overtime - per hour $ 19.80 If any
003 Uniformed Security Guard Holiday - per hour $ 19.80 If any
004 Other $ None
005 Total Annual Estimated Cost $ 74,801.35
Provided the minimum state wages remain the same.
Are there any other additional or incidental costs, which will be required by you~
film in order to meet the requirements of the Technical Specifications? Yes / ~
(circle one). If you answered "Yes", please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications that CaIUlot be met by
YO)J~
Have you included in your bid all infOlmational items and forms as requested@
No.(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this bid.
J<;XHllH'1' 1
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned
hereby states, under penalty of pel jury: ,
That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFP F-06-13.
BusinessName A Security Max, Inc.
Business Address 11731 Sterling Ave. Suite B
Riverside, CA 92503
Signature of bidder X
Riverside, California
Place of Residence
Subscribed and sworn before me this 7th
day of November
,20 05.
NotalyPublic in and for the County of Riverside
California.
, State of
My commission expires
December 27th, 20~.
2I1i'
/ Signature of Notary
:.*.*.....*....*..~**.*******.*..****.*
!Q RICHARD F. NEVINS:
~ COMM '1336536 ~
51, NOTARY PU8UC . CAUFOIINlA 0
· RIVEI\SIOE COUNTY ..
: . My CommIl.... aPt.. Ole. 27 2005:
.**.*..*.*'***.*.***..**.*...***.*~...:
12.1 (..1-111 a..D \- . Nt. V If" .s
Typed Name of Notary
EXHIBIT 1
SECURITY M.AA; Inc.
Address: 11731 Sterling Ave. Suite # B, Riverside, CA 92503
Tel.: ( 800) 445-5561 (951) 637 - 6800 Fax: (951) 637- 5800 E-Mail: asecmax@sbeglobal.net
State Lie. # PPO 15232 Insured and Bonded
City of San Bernardino
Purchasing Division
300 N. D Street, 4th Floor
San Bernardino, CA 92418
Date: December 07,2005
Re: RFP F -06-13: Security Guard Service - Metrolink
1 - Name, Address and Phone numbers: is as mentioned above.
2- There will be no subcontractors to us regarding this job.
3- We received addenda # 1 on 11- 30 - 2005
4- Name of contact: Sam Boctor
Qualified Manager
11731 Sterling Ave. Suite B
Riverside, CA 92503
Office # 951-637-6800
Cell # 909- 702-3596
5- We confirm that the bid will be valid for 90 days.
~~~
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Authorized signature
Page 1
J:;XH1BIT 1
SECURITY ~ Inc.
Address: 11731 Sterling Ave. # B, Riverside, CA 92503
Tel.: ( 800) 445-5561 (951) 637 - 6800 Fax: (951) 637 - 5800 E-Mail: asecmax@:,bcglobal.net
State Lie. # PPO 15232 Insured and Bonded
December 07,2005
City of San Bernardino
Purchasing Division
300 N. D Street, 4th Floor
San Bernardino, CA 92418
RE: Security Service for a location in : San Bernardino.
Dear Messrs.,
I would like to take this opportunity to introduce you to SECURITY MAX, Inc.~
Founded in 2000, as a corporation, with on location in Riverside and having a total
of 60 guards.
Weare a full-service security officer and patrol company offering one of the most
cost-efficient and effective security protection programs.
We have a senior management team has over 32 combined years of experience in
law enforcement and private security, And by providing comprehensive security
coverage, top-rate management, and high-quality security officer whose training
exceeds state requirements, we are able to offer one of the finest security services
available in the industry today.
SECURITY MAX approach is designed to provide professional assistance to our
clients in developing, staffing and operating a security program or if there is an
existing program; we work with the client in every way .
Page 2
EXHIBIT 1
SECURITY ~ Inc.
Address: 11731 Sterling Ave. Suite B, Riverside, CA 92503
Tel.: ( 800) 445-5561 (951) 637 - 6800 Fax: (951) 637 - 5800 E-Mail: aseemax@sbeglobaLnet
State Lie. # PPO 15232 Insured and Bonded
At SECURITY MAX is more than a traditional security company, With the ever
growing demand for private and public security service. Therefore, our goal is to
provide a single source of professional resources and technical expertise to perform
a wide range of service to meet all of a company's or individual security related
,
needs . Whether in areas affecting human, financial, or physical resources, our
objective is to protect assets and reduce exposure to loss.
We at SECURITY MAX, our officers are all experienced professionals who take
pride in themselves and the service they provide to our clients. Our supervisory staff
maintains close contact and regular site visit with field personnel, they are ready to
respond to your every need 24 hours per day .
We look forward to serving your security needs with ambition, dedication and
professionalism. We take pride in being leaders of high standards when it comes to
service in order to maintain client satisfaction. We not only believe in meeting the
needs and expectations of our clients, we exceed in those expectations.
Sincerely,
~ -~
-====-=-
---
~
Sam Boctor
Director of Sales and Marketing
J
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EXHIBIT 1
City of San Bernardino
TECHNICAL SPECIFICA nONS
BID SPECIFICATION NO, F-06-13
Security Guard Services for the Metrolink Station,
1204 W. Third Street, San Bernardino, CA 92405
NOTICE "SPECIAL INSTRUCTIONS TO THE BIDDER"
Services:
An authorized Bidder representative shall initial'right-hand column next to every
requirement item, State "Acceptable" if requirements are agreeable as set forth in
left-hand column. City reserves the right to disqualify any Bidder who does not
accept all requirements.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
CATEGORY I ACCEPTABLE/ASSPECI~ED
Security Guard Services for the Metrolink Train Station
1. SCOPE ,"
The requires City a security guard in uniform - 2 shifts - " Acceptable"
from 4:00 am until 10:3Op.m, 18.5 hours per day, Monday
through Saturday (until 10:30 p.m., or until the last train
arrives at the station and the public safely clears the parking
area, whichever comes 1st).
2. REQUIREMENTS
. The security guards provided will have the
necessary training, ability, and Supervisor
oversight to perform all of the proposal duties,
and shall always maintain a neat and " Acceptable "
professional appearance.
. The security guards will always conduct themselves with
a professional respectful attitude and demeanor in any
interaction with the public.
. The security guards on duty shall always have the means
on their person to contact all emergency services as
required, fire, police, or ambulance. Either through radio
or cell phone.
EXHIBIT 1
3. UNlFOlUv1
" Acceptable "
The security guard will wear a clean and pressed police
style uniform acceptable to the City for each shift.
4. DUTIES
. Providing surveillance of the property and securing the " Acceptable "
Metrolink platform and site from incidence. Insure the
Metrolink gate to the platform is closed, as safety to the
public requires.
. Monitor and observe all vehicles within the parking areas. \
Provide foot patrol sweeping of the property and parking
lots on an irregular basis, but at least a minimum of 3
times per hour. Immediately notify the City of San
Bernardino Police Department of irregularities or criminal
activity.
. Document on a daily basis a log of activities, incidents,
and interactions, either with public, Supervisor, City
personnel, or emergency services on a report format
acceptable to the City of San Bernardino.
5. SERVICE GUARD COMPANY SHALL:
" Acceptable "
. Provide the necessary training and supervision for each
security guard proposed for the Metrolink site.
. Insure the security guards assigned to the Metrolink site
are neat and professional in appearance, and conduct
themselves as described above.
. Provide sufficient unscheduled Supervisor visits to the
site to monitor and insure the duties are bei!1g properly
executed.
. Review the daily log/report of the security guards, submit
copies of each to the City on a biweekly basis.
6. SECURITY PROPOSAL SHALL INCLUDE:
" Acceptable "
. An addressing of the above requirements point by point.
. A total annual cost based upon the above number of
desired hours and days of service.
. An hourly cost breakdown for the security guards hours
for regular time, time and a half, and double time. All
associated overhead, benefits, and suoervision are to be
EXHIBIT 1
included in the hourly rate.
. A list of any days of the year when service is unavailable,
or will cost the City of San Bernardino above and beyond
regular time hourly rates.
. List the certifications or any specific training that the
proposed security guards and their supervisors will hold.
.
II Acceptable II
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
M~;'g o.re '0."""7"" ~}l N- lrem #
Vote: Ayes ---La Nays
Change to motion to amend original documents 0
~
Resolution #
;/btDb- rl
Absent ~ 7
Abstain
Companion Resolutions
NulI/Void After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
~~I-~/C!P
'& }?'~Co
Date of ClerklCDC Signature: )" j, l' f).b
Reso. Log Updated:
Seal Impressed: ;:a-- /
Reso. # on Staff Report 0/
~
Date Sent to Mayor:
Date of Mayor's Signature:
Date Memo/Letter Sent for Signature:
I ,( Reminder Letter Sent:
Date Returned:
2'd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
'--..
Yes
Yes
Yes
Yes
No By
NO~.BY=
N00Y
NO~
No By_
Yes
Copies Distributed to:
Animal Control 0 EDA ~ Information Services 0
City Administrator ~ Facilities Parks & Recreation 0
City Attorney Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File:
Date:
/5/Dh
Revised 12/18/03
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA92418.0001
909.384.5002' Fax: 909.384.5158
www.sbcity.org
'"
February 28, 2006
A Security Max, Inc.
Attn: Sam Boctor
11731 Sterling Avenue, Suite B
Riverside, CA 92503
Dear Mr. Boctor:
At the Mayor and Common Council meeting of February 21,2006, the City of San Bernardino
adopted Resolution 2006-51 - Resolution authorizing the execution of a contract and issuance of
an annual purchase order with two one-year options to A Security Max, Inc. for security guard
services at the San Bernardino Metrolink Station in the amount of$119,450.
Enclosed are one (1) original agreement and two (2) duplicate original agreements to be
executed. Please obtain signatures in the appropriate locations and return the original agreement
and one (I) duplicate original agreement to the City Clerk's Office, Attn: Eileen Gomez, P.O.
Box 1318, San Bernardino, CA 92402, as soon as possible. Please keep a fully executed copy
for your records.
Please be advised that the resolution and agreement will be null and void if not executed
within ninety (90) days or by Thursday, May 18, 2006.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
~m~>
't{L~'{T'-o
Eileen Gomez
Senior Secretary
/ftrM;j
Enclosure
Cc: James Sharer, Director of Facilities Management
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty