HomeMy WebLinkAboutR32-Economic Development Agency
ECONOMIC DEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO
ORIGINAL
FROM: Maggie Pacheco
Interim Executive Director
SUBJECT:
Rehabilitation, Maintenance and Operation
Agreement - Assistance League of San
Bernardino located at 580 West 6th Street\
San Bernardino
DATE: November 9, 2005
-------~----------------------------------------------.---------------------------------------------------------------------_.---------------------_.---------------------------.----------------------------------.
Synopsis of Previous Commission/Council/Committee Action(s):
On August 2, 2005, Redevelopment Committee Members Estrada and Longville unanimously voted to recommend that the
Community Development Commission consider this action for approval.
.----.-----------------------------------------.----------------------------------------------_.------------------------------------------------------------------------------------------_.-------------------------
Recommended Motion(s):
(Communitv Development Commission)
Resolution of the Community Development Commission of the City of San Bernardino ("Commission")
approving and authorizing the Commission Chairperson to execute the Rehabilitation, Maintenance and
Operation Agreement by and between the County of San Bernardino ("County"), Assistance League of San
Bernardino ("League") and the Redevelopment Agency of the City of San Bernardino ("Agency") for the
rehabilitation of the League's headquarter at 580 West 6th Street (Central City North Redevelopment Project
Area)
Contact Person(s):
(909) 663-1044
Project Area(s)
Maggie Pacheco
Central City North
Redevelopment Project Area
Phone:
Ward(s):
Supporting Data Attached: 0 Staff Report 0 Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) 0 Letters
FUNDING REQUIREMENTS Amount: $ 225,000
Source:
Community Reinvestment Funds
SIGNATURE:
Budget Authority:
2005/2006 EDA
:( JJ ' .
'fA I " =>--d<', ~ i '><-~
~Barbara Lindseth, Director Admin. ervices
Commission/Council Notes:
ReS). C6('/2r:n5-(/{)
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P:\Agendas\Comm Dev Commission\CDC 2005\05-11-21 Assistance League SRI.doc
COMMISSION MEETING AGENDA
Meeting Date: 11/21/2005
I(~) ~
Agenda Item Number: J rJ,.
ECONOMIC DEVELOPMENT AGENCY
ST AFF REPORT
REHABILITATION, MAINTENANCE AND OPERATION AGREEMENT-
ASSISTANCE LEAGUE OF SAN BERNARDINO LOCATED AT
580 WEST 6TH STREET, SAN BERNARDINO
BACKGROUND/CURRENT ISSUE:
Cheryl Fisher, Building Manager and past President of the Assistance League of San Bernardino
(League) approached the Agency regarding the possibility of securing financial aid to complete much
needed repairs to the League's 100-year-old headquarter located at 580 West 6th Street in the Central
City North Redevelopment Project Area, commonly referred to as "Old Towne Area". Experts have
determined the building has tilted and has in fact settled a total of four inches to the east side of the
building. Since this past November, a team of contractors, architects, and engineers have volunteered
their time to study the situation and help determine the cause, recommend corrective action and
estimate costs. According to structural engineer Leonard Knapp of Knapp and Associates, the
situation is extremely critical and unless the work is undertaken immediately, there is a risk of further
damage to this historic building. He feels it is essential to begin repairs before the next rainy season.
Estimates now indicate that it will cost approximately $450,000 to repair the building, including the
structural repairs mentioned above, as well as addressing several serious health and safety issues, such
as bringing the building into compliance with the Americans with Disabilities Act and replacing
obsolete and unsafe equipment. Included in this sum is an allowance for engineering specifications,
plans, permits, and project management, which was not included in the original estimates.
The League is a non-profit organization that has been providing dental assistance to lower income
children in this valley for over 58 years. The center provides dental care to approximately 1,500
patients as well as screening 3,000 area elementary school children per year. A little over 20 years
ago, the League added a school clothing program for lower income students to its programs of service
to the community known as Operation Bell. Three hundred school children benefit annually from this
program. As is the case these days with most philanthropic non-profits, the League is in a never-
ending effort to raise the necessary capital to operate its programs. Needless to say, the League does
not possess the necessary resources to implement the needed repairs to their building.
Most notably, the proposed rehabilitation of this beautiful old structure is regarded as an integral part
of the Agency's efforts to revitalize the Central City North Project Area, which includes the important
area between the Central City South Project Area and the North Lakes Project. Agency activity in the
vicinity consists of a contract with Creative Housing Solutions for development of several new infill
houses in the Old Towne Area, the proposed Downtown Plan on 4th and 5th Streets which encompasses
a mixed use, live-work concept, a new 75 unit senior housing project (Monte Vista) recently completed
by TELACU and an elementary school under construction a mere half block away. All of these
components are in concert with each other and, as one of the few historical structures remaining on 6th
Street, the League building is an integral component of this revitalization effort.
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P:\Agendas\Comm Dev Commission\CDC 2005\05-11-21 Assistance League SRI,doc
COMMISSION MEETING AGENDA
Meeting Date: 11/21/2005
Agenda Item Number: ;Q;}~
Economic Development Agency Staff Report
Assistance League - Structural Improvements
Page 2
In as much as the League provides their services to children outside the city limits of San Bernardino,
the County of San Bernardino office of the Economic and Community Development obtained approval
from Supervisor Josie Gonzales to contribute $175,000 towards the cost of this rehabilitation project
provided that the Agency undertook the project management and supervision on behalf of the League.
When Staff originally brought this matter before the RDA Committee, the County contribution towards
the project was stated as $175,000 with the Agency contribution at $225,000 totaling $400,000;
however, the County has increased their contribution to $225,000 in order to match the Agency
contribution of $225,000 and ensure that there are sufficient funds to cover the engineering and
planning aspects of the project.
Staff, the County of San Bernardino staff, and representatives of the League have prepared a three-way
agreement between the aforementioned parties. The agreement provides for the above financial and
technical assistance in return for the League continuing to provide the same level of philanthropic
service to the community that they currently provide for a minimum of 10 years following the date of
completion of the project.
ENVIRONMENTAL IMP ACT:
Categorically exempt under CEQA Section 15301.
FISCAL IMPACT:
The Agency's share of the agreement costs, $225,000, will come from Community Reinvestment
Funds.
RECOMMENDATION:
That the Community Development Commission adopt the attached Resolution.
n/l?~
Maggie Pacheco, Interim Executive Director
P:\Agendas\Comm Dev Commission\CDC 2005\05.1 ].21 Assistance League SRI.doc
COMMISSION MEETING AGENDA
Meeting Date: 11/21/2005
Agenda Item Number: j(JJ..
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COpy
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~!~
Date: I / /I'J/a~
, .
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By AfZ~I(/M&
Date: II I/) fa s
.
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COpy
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By e~!i~
Date: 1///7/tJ')
, ,
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~/J.~
Agency ounsel
/1!!)/tJr
.
Date:
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COpy
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~JI~
Agenc Counsel
Date: 11110JJ
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
RESOLUTION NO.
(C~~v
2
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO ("COMMISSION") APPROVING
AND AUTHORIZING THE COMMISSION CHAIRPERSON TO EXECUTE
THE REHABILITATION, MAINTENANCE AND OPERATION
AGREEMENT BY AND BETWEEN THE COUNTY OF SAN BERNARDINO
("COUNTY"), ASSIST ANCE LEAGUE OF SAN BERNARDINO
("LEAGUE") AND THE REDEVELOPMENT AGENCY OF THE CITY OF
SAN BERNARDINO ("AGENCY") FOR THE REHABILITATION OF THE
LEAGUE'S HEADQUARTER AT 580 WEST 6TH STREET (CENTRAL CITY
NORTH REDEVELOPMENT PROJECT AREA)
3
4
5
6
7
8
WHEREAS, the Redevelopment Agency of the City of San Bernardino ("Agency") is
9
public body, corporate and politic, organized and existing under California Communit
10
Redevelopment Law (the "CRL"); the CRL is found at Health and Safety Code section 33000, e
11
seq.; and
12
WHEREAS, the Community Development Commission of the City of San Bernardin
13
14
(the "Commission") is the governing board of the Agency; and
15
WHEREAS, the Assistance League ("League") has a 58 year history of providing denta
16
and other services to the children of low income families who have no other recourse to denta
17
facilities; and
18
WHEREAS, the Agency desires to participate in the rehabilitation of the League'
20
building as well as a number of health and safety issues ("Project"); and
19
headquarter at 580 West 6th Street in order to address serious structural deficiencies to th
21
WHEREAS, the County, the Agency and the League desire to enter into a three part
22
agreement dated November 21, 2005 (the "Agreement"), whereby the County agrees t
23
contribute an amount not to exceed $225,000 ("County Grant") towards the rehabilitation of th
24
Project; and
25
-1-
P:\Agendas\Resolutiolls\Rcsolulions\2005\05~11.21 Assistance uagut' Rcsol.doc
WHEREAS, the Agency concurrently desires to provide $225,000 of Agency fund
towards the Project (the "Agency Grant") which Agency Grant, together with the County Gran
will provide for a total of $450,000 in total towards the Project; and
WHEREAS, the project is categorically exempt under CEQA; and
WHEREAS, it is appropriate for the Commission to take action with respect to approvin
and entering into the Agreement.
2
3
4
5
6
7
NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE
8
CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS
The Commission hereby approves the Agency entering into
Agreement with the County and League for the purpose of rehabilitating the League building a
580 West 6th Street, subject to the conditions and restrictions set forth in said Agreement.
Section 3. The Commission hereby approves the Agreement and authorizes an
directs the Chairperson to execute the Agreement and any other documents required thereby an
to make necessary non-substantive changes as recommended by the Interim Executive Directo
9
FOLLOWS:
10
Section 1.
11
reference.
12
Section 2.
13
14
15
]6
17
18
19 and Agency Counsel.
20 Section 4.
21 /II
22 /II
23 /II
24 /II
25 /II
/II
The above recitals are true and correct and incorporated herein b
The Resolution shall become effective immediately upon its adoption.
P:\Agend.u\Resolulions\Resolulions\1005\05-11-21 Aniftance Lugup Resol.doc:
-2-
2
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO ("COMMISSION") APPROVING
AND AUTHORIZING THE COMMISSION CHAIRPERSON TO EXECUTE
THE REHABILITATION, MAINTENANCE AND OPERATION
AGREEMENT BY AND BETWEEN THE COUNTY OF SAN BERNARDINO
("COUNTY"), ASSISTANCE LEAGUE OF SAN BERNARDINO
("LEAGUE") AND THE REDEVELOPMENT AGENCY OF THE CITY OF
SAN BERNARDINO ("AGENCY") FOR THE REHABILITATION OF THE
LEAGUE'S HEADQUARTER AT 580 WEST 6TH STREET (CENTRAL CITY
NORTH REDEVELOPMENT PROJECT AREA)
3
4
5
6
7
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
8
Community Development Commission of the City of San Bernardino at a
9 meeting thereof, held on the
, 2005, by the following vote to wit:
day of
10 Commission Members:
Abstain
Absent
Navs
Aves
II
ESTRADA
LONGVlLLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
12
13
14
15
16
17
] 8
19
Secretary
The foregoing resolution is hereby approved this
20
day of
,2005.
21
22 Judith Valles, Chairperson
Community Development Commission
23 of the City of San Bernardino
24 Approved as to form and Legal Content:
25 By AgCn';fc~/.44-o.d..-
-3-
P:\Agendas\Resolutions\Resolulions\2005\OS-ll-21 Auisl.ncC' LuguC' RC'sol.doc
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
November 15, 2005
FROM: THOMAS R. LAURIN, DIRECTOR
DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING
SUBJECT: CONTRACT WITH THE REDEVELOPMENT AGENCY OF THE CITY OF SAN
BERNARDINO AND THE ASSISTANCE LEAGUE OF SAN BERNARDINO FOR
FACILITY IMPROVEMENTS
RECOMMENDATION: Approve Contract No. with the Redevelopment Agency of the City of
San Bernardino and the Assistance League of San Bernardino in the amount of $225,000 for facility
rehabilitation at the Assistance League of San Bernardino facility and for maintenance and operation
of the facility.
BACKGROUND INFORMATION: The Assistance League of San Bernardino, a non-profit
corporation, has been providing for the dental and clothing needs of low-and moderate-income
children for the past fifty-eight (58) years. The league's facility, located at 580 West Sixth Street in
San Bernardino, houses the Dr. Earl Crane Children's Dental Health Center and the Operation School
Bell Clothing Program. The Dental Health Center serves approximately 1,500 patients a year at the
center and screens over 3,000 students in area elementary schools. Operation School Bell serves
approximately 300 children each year.
Under this contract, the Redevelopment Agency of the City of San Bernardino will provide matching
funds in the amount of $225,000 and construction management services for the project. The County
will reimburse the Redevelopment Agency of the City of San Bernardino for a portion of the
construction costs approved under this contract. The total cost of the facility rehabilitation is estimated
to be $450,000. The Assistance League of San Bernardino will continue to maintain and operate the
facility for ten (10) years from the date of completion of the facility improvements. The contract
specifies the terms and assurances necessary for compliance with County requirements and
regulations.
REVIEW BY OTHERS: This contract has been reviewed and approved by County Counsel (Michelle
D. Blakemore, Deputy County Counsel, 387-5455) on October 27, 2005; and the County
Administrative Office (Patricia M. Cole, Administrative Analyst III, 386-3084) on October 28,2005; and
the Department of Community Development and Housing (David M. Larsen, Contract Compliance
Designee, 388-0959) on November _, 2005.
FINANCIAL IMPACT: Funds in the amount of $225,000 have been allocated for this project and were
budgeted in the Department's FY 2005-2006 Budget (SAR-ECD). This action has no effect on the
County General Fund.
SUPERVISORIAL DISTRICT(S): 5th
PRESENTER: Thomas R. Laurin, Director, 388-0808.
Record of Action of the Board of Supervisors
FOR COUNTY USE ONL Y
FAS
.Y New Vendor Code Depl. ~ Contract Number
- Change CITYOFS891 SC ECD
Cancel
County Department Depl. Orgn. Contractor's License No.
Community Development and Housing ECD PROJ.
County Department Contract Representative Telephone Total Contract Amount
IThomas R. Laurin (909) 388-0808 $225,000
Brian Turnbull (909) 388-0855
Contract Type
I 0 Revenue [X] Encumbered o Unencumbered 0 Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
11/15/05 11/15/15 $225,000
Fund Depl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
SAR ECD PROJ. 200 2005 $225,000
, ,
Project Name Estimated Payment Total by Fiscal Year
Fifth District: Facility FY Amount I/O FY Amount I/O
Improvements - Assistance 2005106 $225,000
- -
League of San Bernardino
- -
County of San Bernardino
CONTRACT TRANSMITTAL
CONTRACTOR
Redevelopment Agency of the City of San Bernardino
FederallD No. or Social Security No. N/A
,... 'ltractor's Representative
Maggie Pacheco, Interim Executive Director
(909) 663-1044
201 North "E" Street, Suite 301, San Bernardino, CA 92401-9413
Phone
Address
Nature of Contract: (Briefly describe the general terms of the contract)
Under this contract, the Redevelopment Agency of the City of San Bernardino will provide matching funds in the amount of $225,000 and
construction management services for the project. The County will reimburse the Redevelopment Agency of the City of San Bernardino for a
portion of the construction costs approved under this contract. The total cost of the facility rehabilitation is estimated to be $450,000. The
Assistance League of San Bernardino will continue to maintain and operate the facility for ten (10) years from the date of completion of the
facility improvements. The contract specifies the terms and assurances necessary for compliance with County requirements and regulations.
The Assistance League of San Bernardino, a non-profit corporation, has been providing for the dental and clothing needs of low-and
moderate-income children for the past fifty-eight (58) years. The league's facility, located at 580 West Sixth Street in San Bernardino,
houses the Dr. Earl Crane Children's Dental Health Center and the Operation School Bell Clothing Program. The Dental Health Center
serves approximately 1,500 patients a year at the center and screens over 3,000 students in area elementary schools. Operation School
Bell serves approximately 300 children each year.
The attached contract consists of 15 pages.
(Attach this transmittal to all contracts not prepared on the "Standard Contract" form.)
Reviewed as to Contract Compliance
Presented to BOS for Signature
Approved as to Legal Form (sign in blue Ink)
~
County Counsel
~
~
Department Head
0""
Date
Date
A uditor/Controller-Recorder Use
Onl
o Contract Database
Input Date
o FAS
Keyed By
COUNTY OF SAN BERNARDINO
DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING
MAINTENANCE AND OPERATION CONTRACT
WITH REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND
THE ASSISTANCE LEAGUE OF SAN BERNARDINO
This Contract is made and entered into by and among the County of San Bernardino,
hereinafter referred to as "COUNTY", the Redevelopment Agency of the City of San
Bernardino, hereinafter referred to as "AGENCY", and the Assistance League of San
Bernardino, hereinafter referred to as "LEAGUE" as of this 15th day of November, 2005.
WHEREAS, the County of San Bernardino Department of Community Development and
Housing, hereinafter referred to as "CDH", is authorized to act on behalf of COUNTY in
administering federally funded programs of COUNTY; and
WHEREAS, COUNTY, AGENCY and LEAGUE recognize the public benefit in providing
a dental health center and clothing program for low and moderate income youth, and providing
facilities to house those programs; and
WHEREAS, COUNTY, AGENCY and LEAGUE desire to have AGENCY provide for
construction management in furtherance of the rehabilitation improvements to FACILITY as
defined in Section 1, subject to reimbursement by COUNTY in a specified sum as further
provided herein.
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the
mutual benefits to be derived therefrom, the parties agree as follows:
1. PURPOSE OF CONTRACT
This Contract is made for the purpose of identifying the parties responsible for the
rehabilitation, maintenance and operation of the LEAGUE facility located at 580 West
Sixth Street, San Bernardino, California, hereinafter referred to as "FACILITY".
2. SCOPE OF PROJECT
AGENCY shall provide for construction management services as required in Section 5,
CONSTRUCTION MANAGEMENT, of the construction of improvements, hereinafter
referred to as "IMPROVEMENTS", to include but not be limited to, repair of structural
walls and all internal walls, improvements to the foundation structural supports to
remedy the listing condition of FACILITY, interior paint, exterior stucco, reconstruction of
parking lot, replacement of windows, flooring, electrical, and HVAC. AGENCY shall
prepare or cause to be prepared all public bid specifications, bid documents, notices of
public bid and contract documents required for the competitive public bidding in
furtherance of the undertaking of the construction of IMPROVEMENTS by AGENCY on
behalf of LEAGUE. AGENCY shall award the construction contract to the lowest
responsible bidder in accordance with the California Public Contract Code and AGENCY
shall execute said construction contract and monitor all performance of the lowest
responsible bidder pursuant to said construction contract. Such construction contract
shall for all purposes be considered to be a public works contract under California law
and additionally shall be subject to the prevailing wage requirements as set forth in
Section 9 hereof.
Page 1 of 10
Additional improvements may be included only after a written amendment to this
Contract. The actual scope of IMPROVEMENTS may not necessarily include all items
identified herein as potentially eligible expenditures and cost items, but shall be limited
to the amount of funding identified in Section 4, FUNDING, unless LEAGUE shall use
and apply its own funds for cost items in excess of the funding provided by AGENCY
and COUNTY.
LEAGUE shall maintain and operate FACILITY for the purpose of providing a dental
health center and clothing program for low- and moderate-income youth from the City of
San Bernardino and surrounding communities for the period identified in Section 7,
MAINTENANCE AND OPERATION.
Unless as specified otherwise, CDH shall have the authority to represent COUNTY
regarding the terms and conditions of this Contract and the administration thereof.
3. TIME OF PERFORMANCE
The Contract term shall be for ten (10) years as specified in Section 7, MAINTENANCE
AND OPERATION.
4. FUNDING
COUNTY shall provide funds in an amount not to exceed two hundred twenty-five
thousand dollars ($225,000) for the purpose of constructing IMPROVEMENTS to
FACILITY, and AGENCY shall likewise provide funds in an amount not to exceed two
hundred twenty-five thousand dollars ($225,000) for purposes of the construction of
IMPROVEMENTS. Total project funding from AGENCY and COUNTY will be equal to
not more than four hundred fifty thousand dollars ($450,000). Upon AGENCY having
expended the first $225,000 of AGENCY funds for the construction of IMPROVEMENTS
and the payment of necessary architectural, engineering design and the costs of
applicable fees and permits, AGENCY shall submit an invoice to COUNTY seeking
reimbursement from COUNTY of said $225,000 amount. COUNTY shall remit to
AGENCY said requested reimbursable amount within ten (10) calendar days after
receipt of such invoice from AGENCY. Any costs to construct IMPROVEMENTS to
FACILITY in excess of the amount available in this Section shall be the sole
responsibility of LEAGUE to obtain and provide for IMPROVEMENTS, and neither the
amount of COUNTY contribution nor the amount of the AGENCY contribution shall be
increased regardless of whether the final IMPROVEMENT cost reflects an increase in
the total project funding in addition to those funds available in this Section from
AGENCY and COUNTY. This condition however, does not preclude COUNTY and
AGENCY from respectively providing additional funding at the sole and absolute
discretion of either COUNTY or AGENCY. as applicable.
5. CONSTRUCTION MANAGEMENT
COUNTY, AGENCY and LEAGUE agree that AGENCY shall provide with AGENCY
staff personnel, or cause to be provided by the retention and selection by AGENCY of a
qualified construction management firm, construction management services necessary
for the timely and successful completion of IMPROVEMENTS. COUNTY shall provide
project administrative services for activities related to completion of IMPROVEMENTS,
to include review of bid documents and bid procedures to be undertaken by AGENCY.
"Construction management services" shall mean such services necessary and/or
Page 2 of 10
appropriate for the accomplishment of overall planning, design and undertaking of the
construction of IMPROVEMENTS.
6. COMPENSATION AND METHOD OF PAYMENT
Disbursement by COUNTY of payments to AGENCY for the purposes set forth in this
Contract shall be in the form of reimbursements for expenses. incurred and paid by
AGENCY. All reimbursement requests must be documented with "audit ready"
supportive evidence of each expenditure and proof of payment, in accordance with
COUNTY regulations, and a copy of said COUNTY regulations are attached hereto as
Exhibit 1 of 2. All reimbursement payments to AGENCY shall be remitted directly by
COUNTY to AGENCY within ten (10) calendar days after receipt by COUNTY of such
copies of paid invoices and other required supporting documentation from AGENCY.
AGENCY reimbursement from COUNTY for AGENCY expenditures under this Contract
shall not be conditioned on the expenditure of AGENCY'S contribution in whole as
provided in Section 4, FUNDING~
7. MAINTENANCE AND OPERATION
LEAGUE shall have the sole responsibility for the maintenance and operation of
FACILITY at the sole expense of LEAGUE for a period of time equal to not less than ten
(10) years beginning upon the date of completion of IMPROVEMENTS. FACILITY shall
be maintained and operated at all times for the purpose of providing a dental health
center .and clothing program to low- and moderate-income persons as identified in
Section 2, SCOPE OF PROJECT, and in accordance with federal, state and local laws,
regulations and safety standards.
8. ON-SITE INSPECTION
COUNTY, its officers, agents, employees and persons under other contracts with
COUNTY will have the privilege and right to on-site inspection of FACILITY for the
duration of this Contract. LEAGUE will ensure that its employees or agents furnish any
information that in the judgment of COUNTY representatives may be relevant to a
question of compliance with contractual conditions, or the effectiveness, legality and
achievements of the program.
9. COMPLIANCE WITH LAWS
. All parties agree to be bound by applicable federal, state and local laws, ordinances,
regulations and directives as they pertain to the performance of this Contract. This
Contract is subject to and incorporates the terms of the ACT; 24 Code of Federal
Regulations, Part 570, Chapter V, U.S. Office of Management and Budget Circular A-
87 and, to the extent applicable, the Davis-Bacon Act, as amended (40 U.S.C. 276a --
276a-5) for the payment of prevailing wages for the construction of IMPROVEMENTS.
10. INDEMNIFICATION
AGENCY and LEAGUE each agree to indemnify, defend and hold harmless COUNTY
and its respective authorized officers, employees, agents and volunteers from any and
all claims, actions, losses, damages and/or liability arising out of this Contract with
respect to the acts, errors or omissions of AGENCY or LEAGUE, as applicable, for their
respective acts, errors or omissions and not for the acts errors or omissions of the other
party, and in addition AGENCY and LEAGUE shall be responsible for any reasonable
Page 3 of 10
costs or expenses incurred by COUNTY on account of any claim therefore , except
where such indemnification is prohibited by law.
AGENCY and LEAGUE each shall indemnify, defend and hold harmless COUNTY and
its respective authorized officers, employees, agents and volunteers from any liability,
claims, losses, demands and actions incurred by COUNTY as a result of the
determination by HUD or its successor that activities undertaken by each of AGENCY
and LEAGUE under the program(s} fail to comply with any laws, regulations or policies
applicable thereto or that any funds billed by and disbursed to AGENCY and LEAGUE
under this Contract were improperly expended.
LEAGUE agrees to indemnify, defend and hold harmless AGENCY and its respective
authorized officers, employees, agents and volunteers from any and all claims, actions,
losses, damages and/or liability arising out of this Contract, with respect to the acts,
errors or omissions of LEAGUE and for any costs or expenses incurred by AGENCY on
account of any claim therefore, except where such indemnification is prohibited by law.
LEAGUE shall indemnify, defend and hold harmless AGENCY and its respective
authorized officers, employees, agents and volunteers from any liability, claims, losses,
demands and actions incurred by AGENCY as a result of the determination by HUD or
its successor that activities undertaken by LEAGUE, under the program(s}, fail to
comply with any laws, regulations or policies applicable thereto or that any funds billed
by and disbursed to LEAGUE and AGENCY under this Contract were improperly
expended.
COUNTY agrees to indemnify, defend and hold harmless LEAGUE and AGENCY and
their respective authorized officers, employees, agents and volunteers from any and all
claims, actions, losses, damages and/or liability arising out of this Contract, with respect
to the acts, errors or omissions of COUNTY and for any costs or expenses incurred by
LEAGUE or AGENCY on account of any claim therefore, except where such
indemnification is prohibited by law.
COUNTY shall indemnify, defend and hold harmless LEAGUE and AGENCY and their
respective authorized officers, employees, agents and volunteers from any liability,
claims, losses, demands and actions incurred by LEAGUE or AGENCY as a result of
the determination by HUD or its successor that activities undertaken by COUNTY, under
the program(s), fail to comply with any laws, regulations or policies applicable thereto or
that any funds billed by and disbursed to COUNTY under this Contract were improperly
expended.
11. INSURANCE REQUIREMENTS
Without in any way affecting the indemnity herein provided and in addition thereto,
where applicable, LEAGUE shall secure and maintain throughout the term of this
Contract the following types of insurance with limits as shown:
(a) Workers' Compensation - A program of Workers' Compensation insurance or a
State-approved Self Insurance Program in an amount and form to meet all
applicable requirements of the Labor Code of the State of California, including
Employers' Liability with $250,000 limits, covering all persons providing services
on behalf of LEAGUE and all risks to such persons under this Contract.
Page 4 of 10
If LEAGUE has no employees, it may certify or warrant to COUNTY that it does
not currently have any employees or individuals who are defined as "employees"
under the Labor Code and the requirement for Workers' Compensation coverage
will be waived by the COUNTY'S Risk Manager.
With respect to contractors that are non-profit corporations organized under
California or Federal law, volunteers for such entities are required to be covered
by Workers' Compensation Insurance. If COUNTY'S Risk Manager determines
that there is no reasonably priced coverage for volunteers, evidence of
participation in a volunteer insurance program may be substituted.
(b) Comprehensive General and Automobile Liability Insurance - This coverage is to
include contractual coverage and automobile liability coverage for owned, hired,
and non-owned vehicles. The policy shall have combined single limits for bodily
injury and property damage of not less than one million dollars ($1,000,000).
Errors and Omissions Liability Insurance - Combined limits of $1,000,000 for
bodily injury and property damage and $3,000,000 in the aggregate or
Professional Liability - Professional Liability Insurance with limits of at least
$1,000,000 per claim or occurrence.
(c) Additional Named Insured - All policies, except for Workers' Compensation,
Errors and Omissions and Professional Liability policies, shall contain additional
endorsements naming COUNTY and AGENCY and their officers, employees,
agents, and volunteers as additional named insured with respect to liabilities
arising out of the performance of services hereunder.
(d) Waiver of Subroqation Riqhts - Except for Errors and Omissions and
Professional Liability, LEAGUE shall require the carriers of the above required
coverage to waive all rights of subrogation against COUNTY, its officers,
employees, agents, volunteers, contractors and subcontractors.
(e) Policies Primary and Non-Contributory - All policies required above are to be
primary and non-contributory with any insurance or self-insurance programs
carried or administered by COUNTY.
(f) Proof of Coveraqe - LEAGUE shall immediately furnish certfficates of insurance
to COH evidencing the insurance coverage, including endorsements of the
above is required prior to the commencement of performance of services
hereunder, which shall provide that such insurance shall not be-terminated or ---
expire without thirty (30) calendar days' written notice to COH, and LEAGUE
shall maintain such insurance from the time LEAGUE commences performance
of services hereunder until the completion of such services. Within sixty (60)
calendar days after the commencement of this Contract, LEAGUE shall furnish
certified copies of the policies and all endorsements. LEAGUE shall complete
and submit Contract Exhibit 2 of 2, INSURANCE INVENTORY, along with the
above required insurance documents.
12. INSURANCE REVIEW
The above insurance requirements are subject to periodic review by COUNTY.
COUNTY'S Risk Manager is authorized, but not required, to reduce or waive any of the
Page 5 of 10
above insurance requirements whenever the Risk Manager determines that any of the
above insurance is not available, is unreasonably priced, or is not needed to protect the
interests of COUNTY. In addition, if the Risk Manager determines that heretofore
unreasonably priced or unavailable types of insurance coverage or coverage limits
become reasonably priced or available, the Risk Manager is authorized, but not
required, to change the above insurance requirements, to require additional types of
insurance coverage or higher coverage limits, provided that any such change is
reasonable in light of past claims against COUNTY, inflation, or any other item
reasonably related to the COUNTY'S risk.
Any such reduction or waiver for the entire term of the Contract and any change
requiring additional types of insurance coverage or higher coverage limits must be made
by amendment to this Contract. AGENCY and LEAGUE agree to execute any such
amendment within thirty (30) calendar days after receipt.
13. ADDITIONAL INSURANCE REQUIREMENTS
LEAGUE shall, at its sole expense, obtain and deliver to COUNTY and AGENCY for
approval, certification(s) or policy(s) of standard fire insurance with extended coverage
and vandalism and malicious mischief endorsements for the full replacement value of
FACILITY. In the event of any damage or destruction to FACILITY covered by the
insurance, LEAGUE shall use the entire insurance proceeds to restore FACILITY. The
insurance required under this Section shall be maintained by LEAGUE at its sole
expense for the term of this Contract. Said insurance shall contain endorsements
providing that the insurance company issuing the insurance will not cancel or reduce the
insurance coverage without thirty (30) calendar days' prior written notice to COUNTY
and AGENCY. LEAGUE shall inform COUNTY and AGENCY in writing of any change,
expiration or renewal of said insurance within thirty (30) calendar days after the effective
date of change: provided, however, a violation of the notice provision shall not constitute
a breach of this Contract for purposes of Section 18, VIOLATION OF CONTRACT.
14. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
LEAGUE agrees that it will not engage in inherently religious activities, such as worship,
religious instruction or proselytizing, as part of the activities funded under this Contract.
Further, LEAGUE agrees that it will not perform or permit political activities in connection
with the performance of this Contract. Funds made available under this Contract will be
used exclusively for performance of the work required under this Contract and no funds
made available under this Contract shall be used to promote any religious or political
activities. If LEAGUE conducts such activities, the activities must be offered separately,
in time or location, from the programs or services funded under this Contract, and
participation must be voluntary for the beneficiaries of the funded program services.
FACILITY, however, may be used on an incidental basis to hold political meetings,
candidate forums, or voter registration campaigns, provided that all parties and
organizations have access to the facility on an equal basis, and are assessed equal rent
or use charges, if any.
15. DISCRIMINATION
No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be
excluded from participating in, be refused the benefits of, or otherwise be subjected to
discrimination in any activities, programs, or employment by LEAGUE.
Page 6 of 10
16. ASSIGNMENT OF CONTRACT
LEAGUE shall not assign, subordinate or use for financing purposes, this Contract or
any interest herein, unless COUNTY and AGENCY have previously given their written
consent at their sole and absolute discretion. Provided, however, that any approved
assignment shall be subject to all the terms, covenants and conditions of this Contract
and shall be binding upon the assignees and LEAGUE unless COUNTY and AGENCY
have agreed to release LEAGUE from all obligations otherwise incurred by LEAGUE
pursuant to this Contract. If LEAGUE attempts to effect any unauthorized assignment,
or transfer occurs by operation of law, or this Contract or any interest therein is
subjected to garnishment or sale under any execution of any suit or proceeding brought
against or by LEAGUE, or if LEAGUE is adjudged bankrupt or insolvent by any court or
upon LEAGUE making an assignment for the benefit of creditors, COUNTY and
AGENCY may, at their option, forthwith terminate this Contract upon written notice
thereof to LEAGUE, and thereupon, COUNTY and AGENCY shall have those further
rights and remedies hereunder as specified in Section 18, VIOLATION OF CONTRACT.
17. HYPOTHECATION OF REAL PROPERTY
During the term of this Contract, neither LEAGUE nor its successors in interest, shall
cause to be placed or permit to be placed any encumbrance or lien on the real property
covered under this Contract, or shall sell, transfer, mortgage or hypothecate FACILITY
without the written authorization of COUNTY and AGENCY.
LEAGUE, or its successors in interest, shall be responsible for payment to COUNTY of
the costs reasonably incurred by COUNTY in removing or clearing any encumbrance
attributable to LEAGUE'S failure to comply with this Section 17, HYPOTHECATION OF
REAL PROPERTY, including reasonable attorneys' fees and expenses.
18. VIOLATION OF CONTRACT
In the event that LEAGUE violates any of the material terms and conditions of this
Contract, COUNTY and/or AGENCY shall give written notice of violation and demand for
correction. If LEAGUE in good faith disputes the allegation by COUNTY and/or
AGENCY that a material default has occurred under this Contract, LEAGUE shall so
notify COUNTY in writing and COUNTY and/or AGENCY together with LEAGUE shall
thereafter make good faith efforts to resolve such .dispute and alleged default. If
COUNTY and/or AGENCY together with LEAGUE are unable to so resolve the alleged
default within the thirty-day period after LEAGUE'S receipt of written notice of default, or
if, within thirty (30) days after receipt of written notice of default, LEAGUE has not
corrected the violation or shown reasonably acceptable cause for not correcting said
violation, COUNTY and/or AGENCY shall have the right to terminate this Contract by
written notice to LEAGUE. It is agreed that in the event of a termination due to an
uncorrected or unexcused violation of this Contract by LEAGUE which is not otherwise
disputed in accordance with this Section 18, VIOLATION OF CONTRACT, with respect
to (i) any change in use of FACIL TY in violation of the covenants contained herein, (ii)
any unauthorized sale, transfer or assignment of FACIL TY or any interests therein, (iii)
any uncorrected and continuing violations of Sections 14 and 15 hereof, (iv) any
unauthorized sale of assignment of this Contract or the FACILITY in violation of Section
16 hereof, or (v) any use of the COUNTY funds specified in Section 4 in furtherance of
an unauthorized construction component of FACIL TY or an activity pf LEAGUE not
permitted by this Contract, LEAGUE shall pay to COUNTY within thirty (30) calendar
days after receipt of an uncontested notice of termination, the sum of twenty-five
Page 7 of 10
thousand five hundred dollars for each full year remaining for the unexpired term of this
Contract from the date .of such notice of termination (i.e., if there are five (5) full years
remaining for the term of this Contract following said notice of termination, LEAGUE
shall be liable to COUNTY for the repayment of the sum of $112,500 which is equal to 5
years x $22,500 per year). Said sum is agreed to represent a reasonable endeavor by
COUNTY and LEAGUE, to be a fair compensation for the foreseeable losses that might
result from such a breach or default. Penalties and damages covered under separate
Contracts, if any, with COUNTY for programs and services shall be in addition to the
sum as provided herein. COUNTY and AGENCY shall also have the rights to enforce
any and other legal and equitable remedies available pursuant to' applicable law by the
filing of an appropriate action in the Superior Court of the County of San Bernardino for
other defaults by LEAGUE in additional to those particular defaults as specified above
which may result in the termination of this Contract and the reimbursement of certain
funds by LEAGUE to COUNTY.
19. PROGRAM REPORTING AND RETENTION OF RECORDS
LEAGUE agrees to prepare and submit financial, program progress and other reports as
required by COUNTY directives as pertains to LEAGUE'S use of FACILITY as a dental
center. LEAGUE shall maintain such program, property, personnel, financial, statistical
and other records, supporting documents and accounts as are considered necessary by
COUNTY. Said records, documents and accounts are to be retained by LEAGUE for a
minimum of five (5) years. Said COUNTY submission will follow LEAGUE'S final
submission to COUNTY of reports identified under this Section. Records and accounts
that pertain to an item that is the subject of a law suit or audit must be maintained for
five (5) years or until the issue is resolved, whichever is longer. Records that pertain to
real estate transactions must be maintained for the five (5) years or the number of years
that there is an outstanding financial obligation or other covenant, whichever is longer.
The starting date for retention of records on purchased equipment shall commence as
of the termination of the use of the equipment when it is disposed of or transferred to
another person or entity. The retention period for records relating to program income
shall commence on the last date of COUNTY fiscal year in which the income is earned.
All LEAGUE records, with the exception of confidential client information, shall be made
available to representatives of COUNTY and the appropriate federal agencies.
20. AMENDMENTS: VARIATIONS
This writing with attachments embodies the whole of this Contract of the parties hereto.
There are no oral Contracts contained herein. Except as herein provided, addition or
variation of the terms of this Contract shall not be valid unless made in the form of a
written amendment to this Contract formally approved and executed by the parties.
21. INVALID CONDITIONS
If anyone or more of the terms, provisions, sections, promises, covenants or conditions
of this Contract shall to any extent be judged invalid, unenforceable, void or voidable for
any reason whatsoever, by a court of competent jurisdiction, each and all of the
remaining terms, provisions, sections, promises, covenants and conditions of the
Contract shall not be affected thereby, and shall be valid and enforceable to the fullest
extent permitted by law.
Page 8 of 10
22. BINDING INTEREST
This Contract shall be binding on the parties, successors in interest, heirs and assigns.
23. NOTICES
All notices shall be served in writing. The notices shall be sent to the following
addresses:
County of San Bernardino
Department of Community
Development and Housing
290 North "D" Street, 6th Floor
San Bernardino, CA 92415-0040
Assistance League of
San Bernardino
580 West Sixth Street
San Bernardino, CA 92411
Redevelopment Agency
of the City of San Bernardino
201 North "E" Street, Suite 301
San Bernardino, CA 92401-9413
24. EASEMENTS, TRUSTS AND WARRANTIES
(a) It is expressly understood and agreed that this Contract and all rights and
privileges hereunder granted are subject to all easements and rights-of-way now
existing in, to, under or over the said premises for any purpose whatsoever.
(b) In the event that this Contract or any provision thereof shall be declared null and
void by a court of competent jurisdiction, COUNTY or any of their respective
officers, agents or employees, or members of COUNTY Board of Supervisors
'shall not be liable to AGENCY and LEAGUE or to any person holding under or
through him for any losses or damages of any nature whatsoever suffered or
claimed to be suffered by AGENCY and LEAGUE or such person by reason of
such determination.
(c) AGENCY and LEAGUE assumes all risks incident to the use and management
of said premises in its present condition or in any condition thereof which may
prevail during the term of this Contract.
(d) Any major changes required by a competent government jurisdiction to this
Contract which are beyond the control of AGENCY and LEAGUE will make this
Contract terms subject to re-negotiation.
(e) It is expressly understood and agreed that COUNTY does not, in any way or for
any purpose, become a partner of AGENCY and LEAGUE, or a joint venture with
AGENCY and LEAGUE.
(continued on next page)
III
III
III
III
III
Page 9 of 10
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
.BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By
Date:
APPROVED AS TO LEGAL FORM
RONALD D REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
PagelOoflO
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~iI~
Agenc Counsel
Date: II /I't/ay
, .
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~II&&
Agency ounsel
Date: II I/?/()J
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page ] 0 of ] 0
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By:
Date:
I/I/l/IJS
, ,
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page] 0 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~/l~
Agency ounsel
/1!!}/cJr
.
Date:
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS, Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COpy
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page ]0 of]O
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By ~~Ii~
Agenc Counsel
Date: II II~#J
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
EXHIBIT 1 OF 2
COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING
ProiecUActivity Title:
Fifth District: Facility Improvements -
Assistance League of San Bernardino
Case Number:
Vendor ID: CITYOFS891
Name/Address of Contractor Aqency:
Redevelopment Agency of the
City of San Bernardino
201 North E Street, Suite 301
San Bernardino, CA 92411
Date of Issue:
X Original: Beginning
Amendment #
MONTHLY REPORT OF GRANT EXPENDITURES
AND REQUEST FOR REIMBURSEMENT
Col.1 Col.2 Co13. Col.4 Col. 5 Col. 6
Proj/Case I Grant Current Mo. Cumulative Total Grant
Acct. No. Amount Reimb. Prior Reimb. Cum. Reimb. Balance
$225,000.00
!
I
I CERTIFY THAT, (a) the County of San Bernardino, as grantee of the Federal Funds, has not previously
been billed for the costs covered by this invoice, (b) funds have not been received from the Federal
Government or expended for such costs under the terms of the contract agreement or grant pursuant to
FMC-74-4 & 24 CFR Part 58; (c) all applicable provisions under the terms of the contract relating to the
payment of prevailing salaries and wages have been complied with; and (d) all applicable tax laws are
complied with.
PREPARED BY:
APPROVED BY:
DATE:
PRINT NAME:
PRINT NAME:
PROGRAM AGENTS USE
A,.;to. By, I '>am;". by' I Approved by
NOTE: A detailed breakdown of costs expended must be attached to each Request for reimbursement and
verified by authorized signature.
EXHIBIT 2 OF 2
COUNTY OF SAN BERNARDINO DEPARTMENT OF COMMUNITY DEVELOPMENT AND HOUSING
Proiect/Activitv Title:
Fifth District: Facility Improvements -
Assistance League of San Bernardino
Case Number:
Name/Address of Contractor Aqencv:
Assistance League of San Bernardino
580 West Sixth Street
San Bernardino, CA 92411
Date of Issue:
X Original: Beginning
Amendment #
INSURANCE INVENTORY
WORKERS' COMPENSATION/EMPLOYERS' LIABILITY INSURANCE
Name of Insurance Company:
Effective Dates:
Employer's Liability Limit $
Certificate of Insurance Attached
Yes
No: On File w/CDH
COMPREHENSIVE GENERAL AND AUTOMOBILE LIABILITY INSURANCE
Name of Contractor's General Insurance Company:
Limits of Liability Effective Dates:
Per Occurrence $
Annual Aggregate $
Additional Insured Endorsement Attached Yes
Certificate of Insurance Attached Yes
No:On File w/CDH
No: On File w/CDH
Name of Contractor's Automobile Liability Insurance Company:
Limits of Liability Effective Dates:
Per Person $
Per Accident $
Damage Liability $
Combined Single Limit L-
ERRORS AND OMISSIONS LIABILITY INSURANCE
Name of Contractor's Insurance Company:
Limits of Liability Effective Dates:
Per Occurrence $
Additional Insured Endorsement Attached
Yes
No: On File w/CDH
No: On File w/CDH
Annual Aggregate $ Certificate of Insurance Attached
PROFESSIONAL LIABILITY INSURANCE
Yes
Name of Contractor's Insurance Company:
Limits of Liability Effective Dates:
Per Occurrence $
Annual Aggregate $
Additional Insured Endorsement Attached Yes
Certificate of Insurance Attached Yes
No: On File w/CDH
No: On File w/CDH
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
COMMUNITY DEVELOPMENT
COMMISSION
By:
By:
JUDITH VALLES
Chairperson
BILL POSTMUS, Chairman
Board of Supervisors
Date:
Date:
SIGNED AND CERTIFIED THAT A COpy
OF THIS DOCUMENT HAS BEEN DELIVERED- ATTEST:
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors By:
of the County of San Bernardino
By: Date:
Date:
APPROVED AS TO LEGAL FORM
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
City Attorney
Date:
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
ASSISTANCE LEAGUE
OF SAN BERNARDINO
/
I
/
By:
President
Date:
Page 10 ofl0
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
COMMUNITY DEVELOPMENT
COMMISSION
By:
By:
JUDITH VALLES
Chairperson
BILL POSTMUS, Chairman
Board of Supervisors
Date:
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED..' ATTEST:
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors By:
of the County of San Bernardino i
By: Date:
Date:
APPROVED AS TO LEGAL FORM
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
City Attorney
Date:
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date: /
I ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
Page 10 of 10
IN WITNESS WHEREOF. the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
By:
BILL POSTMUS. Chairman
Board of Supervisors
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
Date:
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
Page 10 of 10
COMMUNITY DEVELOPMENT
COMMISSION
By:
JUDITH VALLES
Chairperson
Date:
ATTEST:
By:
Date:
APPROVED AS TO LEGAL FORM
By:
City Attorney
Date:
ASSISTANCE LEAGUE
OF SAN BERNARDINO
By:
President
Date:
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of
the day and year first written above.
COUNTY OF SAN BERNARDINO
COMMUNITY DEVELOPMENT
COMMISSION
By:
By:
JUDITH VALLES
Chairperson
BILL POSTMUS, Chairman
Board of Supervisors
Date:
Date:
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN OF THE BOARD
ATTEST:
DENA SMITH
Clerk of the Board of Supervisors
of the County of San Bernardino
By:
By:
Date:
Date:
APPROVED AS TO LEGAL FORM
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
City Attorney
Date:
By:
MICHELLE D. BLAKEMORE
Deputy County Counsel for CDH
Date:
ASSISTANCE LEAGUE
OF SAN BERNARDINO
/
I
I
By:
President
Date:
Page 10 of 10
I
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
/
/
. \\'-?I'O)
Meetmg Date (Date Adopted):
Vote: Ayes ~ (p Nays
Item #
~')~
Abstain
Change to motion to amend original documents 0
Companion Resolutions
NulI/Void After: days /
Resolution # On Attachments: 0
7
{:;f)C/:J ct/<c> - t.f{'J
Absent
Resolution #
PUBLISH 0
POST 0
Note on Resolution of attachment stored separately: 0
RECORD W/COUNTY 0 By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control 0 EDA 0
City Administrator 0 Facilities 0
City Attorney 0 Finance 0
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
Notes:
Reso. Log Updated: 0
Seal Impressed: 0
Reso. # on Staff Report 0
Yes No By__
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Information Services 0
Parks & Recreation 0
Police Department 0
Public Services 0
Water Department 0
Ready to File: _
Date:
Revised 12/18/03