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Home My WebLink About27-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: A resolution authorizing an increase to Purchase Orders for Pavement Recycling Systems Inc. and Precision Cold Planing. Dept: Public Services Date: October 27,2005 MICC Meeting Date: November 7,2005 Synopsis of Previous Council Action: Recommended Motion: Adopt Resolution Contact person: Ken Fischer, Director Phone: 5140 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $420,870.00 Source: See Attached Exhibit 1 & 2 Finance: Council Notes: 0;1> d C{~-" ::;7 t Agenda Item No. --17 " /7 JDS CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing an increase to Purchase Orders for Pavement Recycling Systems Inc. and Precision Cold Planing. Background: As part of an overall emphasis on street repair and maintenance activities within the current fiscal year, the Public Services Department, Street Division, in conjunction with Development Services, has developed a joint departmental strategy to rehabilitate certain streets. On major street resurfacing efforts, the strategy utilizes Street Division crews to perform street surface preparation, sweeping, placement, leveling, rolling, traffic control and hauling of recycling debris generated by the cold-milling process. Private contractors are used to provide the cold milling, labor and equipment rental. The Public Services Department has been utilizing Precision Cold Planing services this fiscal year. Precision Cold Planing has been providing cold milling services while staff was completing a request for quotation. By doing so, staff was able to begin the scheduled Capital Improvement Program street rehabilitation. Staff recommends that the Mayor and Common Council increase the current Precision Cold Planing Purchase Order from $24,900.00 to $108,900.00 for a total increase of $84,000.00. The Purchase Order will pay for services Precision Cold Planing has provided this fiscal year prior to the award of this work to Pavement Recycling Systems Inc. Staff has completed a request for quotation for services required for the cold milling, labor and equipment rental. Request for quotations were sent to seven companies. Two responses were received and are summarized below. COMPANY Pavement Recycling Systems Inc. Precision Cold Planing All-American Industrial Asphalt Tim Sigman Paving and Paver Rental Advantage Asphalt Vulcan Materials LOCATION Riverside Temecula Corona San Bernardino Mira Loma Rancho Cucamonga San Bernardino TOTAL COST $5,907.00 per day $6,465.00 per day Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Staff reviewed the quotations for completeness and discussed the ability of each company to provide timely service. Pavement Recycling Systems Inc. submitted the apparent low bid and staff believes Pavement Recycling Systems Inc. will meet the City's requirements for service. Therefore, staff completed a request for a new Purchase Order for Pavement Recycling Systems Inc. in the amount of $24,900.00. This will allow staff operational flexibility during the change of contractors providing cold planing services for the City. Staff recommends that the Mayor and Common Council increase the current Pavement Recycling Systems Inc. Purchase Order from $24,900.00 to $361,770.00 for a total increase of $336,870.00. The Purchase Order will pay for services Pavement Recycling Systems Inc. will provide this fiscal year for scheduled Capita/Improvement Program street rehabilitation. Financial Impact: Exhibit 1 lists projects totaling $336,870, to be funded from the California Infrastructure & Economic Development Bank (CIEDB) Loan Capital Projects Fund. Exhibit 2 projects total $84,000, which are to be funded from the Y2 Cent Sales and Road Tax Fund, AB2928 Fund, and the CIEDB Loan Fund. Recommendation: Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~~fY RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO INCREASING PURCHASE ORDERS FOR PAVEMENT RECYCLING SYSTEMS INC AND PRECISION COLD PLANING BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Pavement Recycling Systems Inc. and Precision Cold Planing provides cold milling, labor and equipment rental for City street repair; pursuant to this determination the Purchasing Manager is hereby authorized to increase purchase orders to Pavement Recycling Systems Inc. $336,870.00 and Precision Cold Planing $84,000.00. SECTION 2. The Purchase Orders shall reference this Resolution No. 2005- and shall read, "Pavement Recycling System Inc., cold milling, labor and equipment rental for City street repairs - Increase P.O. No. 999296, not to exceed $361,770.00 and Precision Cold Planing, cold milling, labor and equipment rental for City street repairs - Increase P.O. No. 206244, not to exceed $108,900.00 and shall incorporate the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded in not issued within sixty (60) days of the passage of this Resolution. III III III III III Ylo .~f II /1/6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO INCREASING PURCHASE ORDERS FOR PAVEMENT RECYCLING SYSTEMS INC AND PRECISION COLD PLANING I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2005, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2005. day of Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney r By: ~. i /l~/}~,,-- EXHIBIT 1 ~ TYPE CIP# WARD FUND SOURCE STREET Sc:;GMENT GRINDING / REHABILITATION MILLING COST SS 06-05 3 240-379-5504-7603 Mill SI. from Mt. Vernon to Bordwell 1.5" full mill and Ave overlay $5,910 SS 06-06 3 240-379-5504-7604 Mill SI. from Rancho Ave. to Pepper 1.5" full mill and $11,820 Ave. overlay SS 06-06 3 240-379-5504-7604 Mill SI. from E SI. to Mt. Vernon Ave 1.5" full mill and $17,730 overlay SS 06-07 1 240-379-5504-7605 2nd St from E SI. to Mt. Vernon Ave. 1.5" full mill and $17,730 overlay SS 06-10 1,2,6 240-379-5504-7606 Baseline SI. from Waterman Ave. to 1.5" full mill and $5,910 Windsor Dr. overlay SS 06-14 4 240-379-5504-7607 Electric Ave. from Parkdale Ave. to 1.5" full mill and - 40th SI. overlay $11,820 SS 06-16 7 240-379-5504-7608 Golden Ave from Highland Ave to 1.5" full mill and $11,820 Lvnwood Dr. overlay SS 06-19 1,7 240-379-5504-7609 Del Rosa Ave. from Highland Ave. to 1.5" full mill and $11,820 Pumalo St overlay SS 06-21 1 240-379-5504-7610 H SI. from 6th St 10 91h SI 1 .5" full mill and $11,820 overlav SS 06-27 2 240-379-5504-7611 Muscupiabe Dr. from Highland Ave. 10 1.5" full mill and $11,820 27th SI overlay SS 06-29 4 240-379-5504-7612 Northpark Blvd. From F SI. 10 Eleclric 1.5" full mill and $11,820 Ave. overlay SS 06-30 5 240-379-5504-7613 Pine Ave from Irvington Ave to Ohio 1.5" full mill and $17,730 Ave overlay SS 06-40 1 240-379-5504-7618 2nd SI. from 1-215 freeway 10 E St. 1.5" full mill and $17,730 overlay SS 06-46 7 240-379-5504-7621 271h SI. from Cedar Silo Golden Ave 1.5" full mill and $11,820 overlay SS 06-50 4 240-379-5504-7625 40th SI from Sierra Way to Waterman 1.5" full mill and $17,730 Ave overlay SS 06-52 1 240-379-5504-7626 H St from Baseline St to 16th St 1.5" full mill and $11,820 overlay SS 06-53 2 240-379-5504-7627 16th St from ESt 10 G SI 1.5" full mill and $11,820 overlav SS 06-54 1,6 240-379-5504-7628 16th SI from MI. Vernon Ave to Perris 1.5" full mill and $11,820 St overlay SS 06-55 4,7 240-379-5504-7629 40lh SI from Walerman Ave 10 1.5" full mill and $17,730 Valencia Ave overlav SS 06-56 7 240-379-5504-7630 Sterling Ave from Highland Ave 10 1 .5" full mill and $17,730 Date PI. overlay SS 06-57 1,3 240-379-5504-7631 Mill St from Arrowhead Ave to 1.5" full mill and $17,730 Walerman Ave. overlay SS 06-58 2 240-379-5504-7632 Davidson Ave from Highland Ave to 1.5" full mill and $5,910 271h St overlay SS 06-59 2 240-379-5504-7633 Serrano Rd fro Highland Ave 10 27th 1.5" full mill and $5,910 St overlay SS 06-60 2 240-379-5504-7634 261h St from Serrano Rd to I St 1.5" full mill and $5;910 overlay SS 06-61 2 240-379-5504-7635 28th St from Lincoln Dr. to I St 1.5" full mill and $5,910 overlay SS 06-62 2 240-379-5504-7636 I St from 271h Silo Colima Rd 1.5" full mill and $5,910 overlay CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING I REHABILITATION MILLING COST SS 06-63 3 240-379-5504-7637 Heritage Ln fr.om Foscroft Way to 1.5" full mill and $5,910 Wier Rd overlay SS 06-64 3 240-379-5504-7638 Harwick Dr from Weir Rd to Hunts Ln 1.5" full mill and $11,820 overlay S5 06-65 3 240-379-5504-7639 Eucalyptus Ave form Mill 5t to Rialto 1.5" full mill and $5,910 Ave overlay TOTAL $336,870 . EXHIBIT 2 I CIP# WARD FUND SOURCE STREET SEGMENT TYPE GRINDING / REHABILITATION MIlLING COST SS 04-64 1,3,6 129-367 -5504-7383 Pavement Rehab for 2 lanes: 24" gas 1 .5" full mill and $12,000 line oroiect overlav SS 04-121 1 129-367 -5504-7 588 Third St. from Sterling Ave. to Victoria 1.5" full mill and $18,000 Ave. overlav SS 04-124 2 129-367-5504-7589 Gilbert St. from Waterman Ave. to 1.5" full mill and Twin Creek Channel overlay $6,000 SS 04-142 6 129-367-5504-7590 Cajon Blvd. From Mt. Vernon to 1.5" full mill and California St. overlav $12,000 SS 04-143 2 129-367-5504-7591 Garden Dr. from Pacific St to 1.5" full mill and Northerly Terminus overlav $6,000 SS 04-149 7 129-367-5504-7593 Parkdale Dr. from Parks ide Dr. to 1 .5" full mill and Waterman Ave overlav $6,000 SS 06-23 3 135-378-5504-7600 Hospitality Ln. from Waterman Ave. to 1.5" full mill and $6,000 ESt. overlav SS 06-10 1,2,6 240-379-5504-7606 Baseline St. from Mt. Vernon. Ave to 1.5" full mill and Meridian overlav $18,000 TOTAL $84,000 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM J\ r1 c( "1 Meeting Date (Date Ad~d): ,,() Item # Vote: Ayes '"-l Nays Resolution # 3'7/, :;oo~ . Ir Abstain Absent Change to motion to amend original documents D Companion Resolutions NulVVoid After: days I Resolution # On Attachments: D Note on Resolution of attachment stored separately: D PUBLISH D POST D RECORD W/COUNTY D /' Date Sent to Mayor: 1\...,/<6,' 0 S Date of Mayor's Signature: _~Ur \(> OS ' Date ofClerk/CDC Signature: -J ) ('> r 't. ~/ By: Reso. Log Updated: -6 Seal Impressed: c::r/ Reso. # on Staff Report [2( Date MemolLetter Sent for Signature: 151 Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: D Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes/ :// :~= No~ By_ No . By_ No~y_ Yes Yes Yes Yes Copies Distributed to: Animal Control D Information Services D City Administrator D / Facilities D./ Parks & Recreation D City Attorney ~ Finance ff Police Department D ~ Code Compliance D . Fire Department D Public Services l~~~~ Development Services '- D A/ Human Ry,ources p D Water Departwt D Oth,,,, ~)~ 4)t'tY'-'t / rf""~ ~.v:, / (1Z!cd--- .ou4 D EDA Notes: I Ready to File: --I // // Date: t l/ iL(,. 07 Revised 12/18/03