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Home My WebLink About16-Development Services ORIGJNAL CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding a contract to Kalban, Inc. for Construction of ADA Access Ramps and Sidewalk at Various Locations, Phase VII, 2005/06, (SS-B), per Plan No. 11056. Dept: Development Services Date: October 17,2005 File Nos. 1.7202-05-1 MCC Date: November 7, 2005 Synopsis of Previous Council Action: August 2005 The Mayor and Common Council approved FY 2005-06 CIP Budget. Recommended Motion: Adopt Resolution. ~ F:Jv James Funk, Development Services Director Contact Person: Mike Grubbs, Engineering Manager/Field Engineer Phone: 5179 Supporting data attached: Staff Report, Resolution, Vicinity Map Ward: 2, 3, 6 FUNDING REQUIREMENTS: Amount: $340,000.00 Source: (Acct. No) 129-367 -5504-7202 Acct. Description: Yz-Cent Sales Tax Finance: Council Notes: gv, .,~ f)(} .5----J f; g IJ/7/OS Agenda Item No. / to CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution awarding a contract to Kalban, Inc. for the Construction of ADA Access Ramps and Sidewalk at Various Locations, Phase VII, 2005/06, (SS-B), per Plan No. 11056. Background: On August 15, 2005, the Mayor and Common Council allocated funds, as part of the FY 2005/06 Capital Improvement Program (CIP), for the Construction of ADA Access Ramps and Sidewalk at Various Locations, Phase VII, 2005/06, (SS-B), per Plan No. 11056. This project consists of the following: I. Removal of curb-gutter, sidewalk, asphalt and existing ramps. 2. Construction of curb-gutter, sidewalk, ADA ramps, and asphalt. 3. Replacement of striping, signage and roadway improvements. This project is a continuation of our annual project to eliminate barriers within the public right-of-way throughout the City. The locations to receive improvements were based, in part, on a survey of intersections conducted in May 2000. Criteria for establishing a priority list of location to receive ADA improvements were developed based on the proximity of government building, schools, hospitals, retail, entertainment and recreation sites (city parks etc.). Staff also maintains a list of locations needing improvements identified by the Mayor, City Council, and by the public. Areas of the City to receive improvements are rotated each year so that all parts of the City will eventually receive improvements. The overall goal is to eliminate all barriers throughout the City. The plans and specifications for this project have been completed and bids were received on October I], 2005. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's web sites, and with the San Bernardino Area Chamber of Commerce. Bids have been received and are listed below: Name of Bidder City Amount of Basic Bid KALBAN, Inc. Sun Valley $ 263,330.00 Fischer, Inc. San Bernardino $ 271,564.00 Portsmouth Construction Chino $ 283,151.00 IDC, Inc. Rancho Cucamonga $ 288,157.60 En~ineer's Estimate $ 250,166.00 Based on review of the sealed competitive bids received, staff has determined that Kalban, Inc. of Sun Valley, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the referenced contract to Kalban, Inc. 2 10/25/2005 3:58 PM CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION Staff Report (Continued) Financial Impact: The estimated project costs are as follows: rox. 10%) TOTAL $263,330.00 $ 27,170.00 $ 39,500.00 $330,000.00 If approved, this project is expected to begin construction in late November of 2005 and be completed by April of2006. Adequate funding for these projects is available 111 FY 2005/2006 CIP, SS-B, "Construct Accessibility Improvements at Various Locations", (Annual). Recommendation: Adopt Resolution. 3 10/25/2005 3:58 PM CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK A T VARIOUS LOCATIONS PHASE VII - 20054/06 (SS-B) Provisions No. 11056 Locations of ADA Ramps and Sidewalk ADA Ramos ADA Ramos "K" St @ Chestnut St = N/W & S/W corners Medical Center Dr @ Alturas St = N/E & S/E corners Medical Center Dr @ Temple St = N/W & S/W corners Medical Center Dr @ Temple St = N/E & S/E corners Medical Center Dr @ Concord St = N/W & S/W corners Medical Center Dr @ Concord St = N/E & S/E corners Medical Center Dr @ 10th St = N/W & S/W corners Medical Center Dr @ 10th St = N/E & S/E corners Medical Center Dr @ 11 th St = N/W & S/W corners Medical Center Dr @ 11th St = N/E & S/E corners "K" St@Alley Way = N/W & S/W corners "K" St @ Oak St = N/W & S/W corners "K" St @ Lytle Creek Park Entrance = N/W & S/W corners "K" St @ Congress St = N/W corner "K" St @ Congress St = N/W corner "K" St @ Alley = N/E & S/E corners "K" St @ Belleview St = N/E & S/E corners "K" St @ Alley = N/W & S/W corners '']'' St @ Hazel Ave = N/W & S/W corners Medical Center Dr @ Goodlett St = N/E corner "J" St @ Hazel Ave = N/E & S/E corners ''J'' 8t @ Jefferson Ave = N/E & 8/E corners "J" 8t @ Esperanza 8t = N/W & 8/W corners Sidewalk Access "J" 8t @ Esperanza 8t = N/E & 8/E corners "K" 8t at Congress Street south to Esperanza 8t = 2600':!: Sidewalk Access "J" St @ Alley = N/W & S/W corners Medical Center Dr @ 9th St = N/W & S/W corners Medical Center Dr @ 9th St = N/E & S/E corners "H" St at Alley south of Orange St = lO':!: Sidewalk Access "J" St at Mill Street south to Hazel Ave = 1800':!: Sidewalk Access Medical Center Dr @ Alturas St = N/W & S/W corners -- Il) Il) l-< __ -- Il) C/J Il) ro .b NC/J a ~ ~~ Il) ~ ~C6 ~ Il) ~ g ~ ~ ---< Il) Il) 0 l-< __ ........... C/J ro ...... :.: ~ ~ 0 ~ -- ~ j:_..... .:.' ...;.;",..M'i82il ~ ~~ -. .., ~ 1'" ':1-. (]:j ~~ ;,: . ,1 S 5T "' rJ~j(j"l' ,~ ~i~~ ~ ~~~! , .. .. III ''':'; ... 1~, " llll v5 f.,; ~ ~ ~ ~ ~ u ~ -- Il) Il) .b C/J ...... ...... ~ o -- Il) ;::::l ~ Il) > -< o -- ....... ro C2 8 o ~ I.e" , b- ~''I> ". 0., t ~:'" , tl11In1 ._u" ~ -"N '.:",/ .,,-cz I, c nUl)~' ~ ~ ~ ~ ~t;, " I i ;J~ 'r :;: ~~. ~ I,.. _u~...:.. . ...... il) il) ~ C/J .:; .--< .--< ...... ~ ...... il) il) ;.... ...... C/J ~ ;c ~ il) ;:j I:::: il) ;> <C ""d I:::: ~ ........ ...t:: OJ) .- il) ~ ;> 0 .- ;.... ...... Q ...... il) ;.... il) il) ;.... ...... ...... I:::: C/J il) -B u I:::: ........ .- ~ z u .- S ""d il) 0 ~ r.l:: v.r ~(\'i~ ~ . - ~ UlMJlIllL' VI1VJV N~, w ~!;, ~ IHl"j',rif)H '1.',' . \T t;, .MIl ......,'... L' . '" .- ~ t \llut.1d !;, . ," L' " ."..... ~< L' .~ L' \ll.r...ldlN'>"\tM -':.'1 , N L' w ^' ,~ " AV H1~UI^W N .~ ,~ " :i ~~ ;.:-.: : ,,'" AV iUltiV~1 ~ " 'IN '" ....~ ~~ 111.1111" 'V ll1..t~Il.l . . i , " . ' ~ ~ t);;' tJ ~ 1i'*fll"l. ;= ffi;, "'i ~ 'V ~ , .1 ;1; IUI,! , o ..~ 'v on ... JHlll." AN IU " "'''' :...., z " AV NIlU':,lM ,. . " I ""ii .~9,.~~.?:.I~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~~~y RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO KALBAN, INC. FOR CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK AT V ARIOl'S LOCATIONS, PHASE VII, 2005/06, (SS-B), PER PLAN NO. 11056 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Kalban, Inc., 9075 Glenoaks Bou]evard, Sun Valley, CA 9]352, is the lowest responsible bidder for Construction of ADA Access Ramps and Sidewalk at Various Locations, Phase VII, 2005/06, (SS-B), per Plan No. 11056. A contract is awarded accordingly to said bidder in a total amount of $263,330.00, with a contingency amount of $39,500.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. // /! ! /// '-116. /~ III~ 19 The foregoing resolution is hereby approved this 20 21 22 23 24 25 26 27 28 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A WARDING A CONTRACT TO KALBAN, INC. FOR CONSTRUCTION OF ADA ACCESS RAMPS AND SIDEWALK AT VARIOUS LOCATIONS, PHASE VII, 2005/06, (SS-B), PER PLAN NO. 11056 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 7 8 9 10 11 12 13 14 15 16 17 18 meeting thereof, held on the Common Council of the City of San Bernardino at a day of , 2005, by the following vote, to wit: Council Members: NAYS ABSTAIN ABSENT AYES ESTRADA LONGVILLE MC GINNIS DERRY KELLEY JOHNSON MC CAMMACK City Clerk day of ,2005. Judith Valles, Mayor City of San Bernardino Approved as to fOI1]l and legal content: 1\; . c} I 'l/ \ m ~- . . ( ~~.~.,-- Jalies!F. Penman, 9{ty 4.ttomey { . \ / \J CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: November 10, 2005 TO: Leslie Crawford, Engineering Assistant I FROM: Eileen Gomez, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2005-368 At the Mayor and Common Council meeting of November 7, 2005, the City of San Bernardino adopted Resolution No. 2005-368 - Resolution awarding a contract to Kalban, Inc. for Construction of ADA Access Ramps and Sidewalk at Various Locations, Phase VII, 2005/06, (SS-B), per Plan No. 11056. Attached are one (1) certified copy of Resolution No. 2005-368 one (1) original bound contract, and three (3) duplicate original bound contracts. The contracts have been executed by the Mayor, City Attorney, and City Clerk. Please obtain signatures where indicated and return one fully executed original bound contract to the City Clerk's office as soon as possible to my attention. Please distribute the remaining bound contracts accordingly. Please be advised that the resolution and contract will be null and void if not executed within sixty (60) days, or by Thursday, January 5, 2006. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Signed: ove mentioned documents. Please sign and return Date: ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Dalo (Date Ad~1)' \ \-1, 0 <; Item # -I L Vote: Ayes Nays Resolution # doD~ - Jtl ~ Abstain Absent Change to motion to amend original documents 0 Companion Resolutions NulVVoid After: {;!D days / Resolution # On Attachments: 0 1/ ~/ Ole Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: \ \ I' ~(''O( '" / Date of Mayor's Signature: -JJ 10/ DS ./ Date of Clerk/CDC Signature: 1 ~. 10", cS Reso. Log Updated: .q::: Seal Impressed: rJ ~ Reso. # on Staff Report EJ Date Memo/Letter Sent for Signature: I st Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): YesL' No By_ Yes NoL By_ Yes N07 By_ Yes NO~_ Yes No By_ Copies Distributed to: (f) Animal Control 0 EDA 0 Information Services 0 City Administrator ~........--- Facilities 0 / Parks & Recreation 00 City Attorney !:::::f Finance Q-" Police Department Code Compliance 0 6 Fire Department 0 Public Services 0 Development service. s.. ~ (If 7 Human R s urces J;. "W. ater Department I 0 y,) v/ -/. ~ 11/1 " ;) ,II /' ./ /)' -;; / Others: VIr 1"1 :".Lt-e~ - U'1l ^ /f 7~47Jj I'/"/..{t{ ,~7L~ Notes: Ready to File: \} Date: ,liD/vb I Revised 12/18/03