HomeMy WebLinkAbout29-Public Services
ORIGJNAl
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: October 11, 2005
Subject: Resolution ratifying the
execution of a purchase order to
Guzman Construction for the repair
and/or clean out of approximately six
hundred and eighty feet of the Meyer
Road storm drain.
From: Ken Fischer, Director
Dept: Public Services
Meeting Date: October 17, 2005
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Contact person: Ken Fischer, Director
Phone: 5140
Supporting data attached: Staff Report
Ward: 5
FUNDING REQUIREMENTS: Amount: $180,000.00
Source: 004-431-5505-5073
FEMA: 75% - $135,000.00
State OES: 18.75% - $33,750.00
001-402-5505-5073
City of San Bernardino: 6.25% - $11,250.00
Finance:
Council Notes: ~. ,;? &05- 3:::-/
Agenda Item No. -.1!J
loIn/or
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution ratifying the execution of a purchase order to Guzman Construction for the
repair and/or clean out of approximately six hundred and eighty feet of the Meyer Road
storm drain.
Background:
During the period December 27, 2004 through January 11, 2005 severe storms and
flooding resulted in debris including dirt and rocks which accumulated in the Meyer
Road area in the City of San Bernardino. The storm drain along Meyer Road to Meyer
Canyon Wash was plugged. The storm drain runs from Little League Drive six hundred
and eighty feet to Meyer Canyon Wash. The storm drain runs along the south side of
Meyer Road from Little League Drive on the east to the Meyer Canyon Wash on the
west. The project cleared debris from the Meyer Road storm drain.
Per Federal Emergency Management Authority (FEMA) Presidential Declaration
Guidelines, the Public Services Department staff was given approximately six months to
complete the Meyer Road project as of February 2005. However FEMA did not review
and obligate the Meyer Road project until June 24, 2005. The Public Services
Department was left with approximately six-weeks to complete the project. City staff
solicited bids from qualified contractors in an attempt to complete the project within the
original timeline. National Plant was originally awarded the project for $185,549.71.
However, at a pre-construction meeting held on July 27, 2005 National Plant informed
City staff they would not be able to schedule the work within the necessary timeframe.
Subsequent attempts were made to procure other bids from qualified contractors.
Guzman Construction was the sole respondent bidding $180,000.00 for the work.
Since, Guzman's bid was below the National Plant bid submitted to FEMA and
approved by FEMA, funding was adequate. Due to the inability of National Plant to
commence work within the schedule, the original project timeline for completion could
not be met. Therefore, City staff requested and was granted an extension to complete
the project by September 4, 2005. The work has been completed a"ld staff is now
seeking Council ratification of staff efforts, under Municipal Code Section 3.04.010, B, 3
Exemptions to the purchasing procedures. Staff believes the unusual circumstances for
this work made it necessary to forgo the normal bidding process and thereby remain in
compliance with FEMA eligibility rules
Financial Impact:
Per the FEMA Project Worksheet Report, the City of San Bernardino will be reimbursed
seventy-five percent (75%) of the final project cost, which would not exceed
$135,000.00 by FEMA; eighteen and three-quarters percent (18.75%) will be
reimbursed of the final project cost, which would not exceed $33,750.00 by State OES;
six and one-quarter percent (6.25%) of the final project cost, which would not exceed
$11,250.00 will not be reimbursable and is the responsibility of the City. The Public
Services Department FY 2005-2006 budget, Account 001-402-5505-5073 will be utilized
for non-reimbursable costs.
Recommendation:
Adopt Resolution.
9
10
11
12
13
14
15
.16
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
CC~ l?1f
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE EXECUTION OF A PURCHASE ORDER
TO GUZMAN CONSTRUCTION FOR THE REPAIR AND/OR CLEAN OUT OF
APPROXIMATELY SIX HUNDRED AND EIGHTY FEET OF MEYER ROAD
STORM DRAIN,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7
8
SECTION 1,
That the 1\layor and Common Council of the City of San Bernardino
hereby ratify execution of Purchase Order No. 908682 on August 30, 2005, to Guzman
Construction in an amount not to exceed $180,000.00 for the provision of all labor, equipment and
materials necessary to clear and clean six hundred and eighty feet of a se\'enty-two inch storm
drain pipe at the i\leyer Ruad Storm Drain.
111/
I 1/1
/ /,
II/I
IIII
IIII
IIII
IIII
( ktohcr 1 II, 20ll)
1f :2q~ __
/0/(7/0>
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE EXECUTION OF A PURCHASE ORDER
TO GUZMAN CONSTRUCTION FOR THE REPAIR AND/OR CLEAN OUT OF
APPROXIMATELY SIX HUNDRED AND EIGHTY FEET OF MEYER ROAD
STORM DRAIN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the l\layor and
Commol1 Coul1cil of the City of San Bernardino at a meeting thereof, held on
the day of , 2005, by the following ,'ote, to wit:
- -
.\bstain
Absent
Nays
~
(ouncill\lembers:
ESTR.\D.\
LONGYILLE
l\ICGI!\:!\:IS
DERRY
KELLEY
JOHNSON
1\ICC\\[1\L \0':
City Oerk
The foregOing reso!utJol1 is hereby approved this
day of
,2005.
Judith Yalles, l\Iayor
City of San Bernardino
Approved as to form and
J .egal content;
':1.mcs I- Pc 11 111:1.11. City. \ttorl1CY
BY: ~-141/~ .
()
(krohcf lll..200:;
:1
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
'-"4",
RESOLUTION AGENDA ITEM TRACKING FORM
/
Mooting Dat< (Dat' A'q'dJ' 1D - i 1 , 0:' It,m #
Vote: Ayes Nays
Change to motion to amend original documents 0
}i
Resolution #
,1vO~~ 3~ I
Abstain
Companion Resolutions
Absent
NullNoid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W /COUNTY 0
By:
Date Sent to Mayor: {O~, '\ g., (!:. <;
Date of Mayor's Signature: J!2~Jt,. f!)~~
Date of ClerklCDC Signature: I 0 ~ (1 .-(}s
Reso. Log Updated: rzj
Seal Impressed: ~
Reso. # on Staff Report ~
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
~/
Yes
Yes
Yes
Yes
Yes
NO~
No~
NO~
No+
No
By_
By_
By_
By_
By_
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator ~ Facilities ~ Parks & Recreation 0
City Attorney Finance Police Department ~~)
Code Compliance 0 Fire Department 0 Public Services
Development Services 0 Human Resources 0 Water Department 0
Others:
{1 _A1-.--/'
/(,/.<7 v
/
Ready to File: ~
Revised 12/18/03