HomeMy WebLinkAbout18-Facilities Management
CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
ORIGINAL
From: James Sharer, Director
Subject: Resolution authorizing the
issuance of an annual Purchase Order with
three one-year renewal options to Nexus 1.S. for
the equipment maintenance of the City's telephone
system for the Facilities Management Department
in the amount of$44,460.l5.
Dept: Facilities Management
Date: September 9, 2005
Meeting Date: October 17,2005
Synopsis of Previous Council Action
May 20, 2002 2002-143 Issuance of a contract with two one-year renewal options.
Recommended Motion:
Adopt resolution
Contact person:
James Sharer
Phone:
384-5244
Supporting data attached: Staff Report, Resolution
Ward(s): All
FUNDING REQUIREMENTS:
Amount: $44,460.15
Source 630-262-5172
~. ~{)OS- - 390
Barbara Pachon
Finance Director
1. Council Notes:
I 0 /J1j DS-
Agenda Item No. ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing
the issuance of an annual purchase order with three one-year renewal options to Nexus
I.S. for the equipment maintenance of the City's NEC telephone system for the Facilities
Management Department in the amount of $44,460.15.
BACKGROUND
Nexus I.S. is the current equipment maintenance contractor for the City. The City of San
Bernardino has an extensive telephone network that provides service to over 1800
telephones in over 100 locations. The City also has a voicemail system and automatic call
distribution (ACD) system, which were designed and installed by Nexus I.S. If approved
by the Mayor and Common Council, this Resolution will authorize a Negotiated
Purchase, which is allowed under Municipal Code Section 3.04.010 (B) (3).
Nexus I.S. has provided repairs and maintenance to the City's NEC telephone systems for
the Facilities Management Department for the past 9 years. They are a NEC Authorized
Dealer and have provided excellent technical support to the City. Their hourly rates are in
line with other NEC authorized dealers in Southern California. There are no NEC
Authorized dealers in San Bernardino. Staff recommends that Nexus I.S. be issued a
Purchase Order for equipment maintenance of the City's NEC telephone system with
three, one-year renewal options for the base year amount plus the CPI rate of inflation to
cover cost increases.
FINANCIAL IMPACT
Funds in the amount of $44,460.15 are included in the Telephone Support budget for
Fiscal Year 2005/06, in account # 630-262-5172.
RECOMMENDA nON
Adopt Resolution
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RESOLUTION NO.
(C(O)fY
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF AN ANNUAL PURCHAS
ORDER WITH THREE ONE-YEAR RENEWAL OPTIONS TO NEXUS I.S. FOR THE
EQUIPMENT MAINTENANCE OF THE CITY'S TELEPHONE SYSTEM FOR THE
FACILITIES MANAGEMENT DEPARTMENT IN THE AMOUNT OF 544,460.15.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. Nexus I.S. is the selected source vendor for the equipment maintenance
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of the City's NEe telephone system for the Facilities Management Department. The
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Finance Department is hereby authorized and directed to issue a purchase order and a standard
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service agreement to said vendor in the amount of $44,460.15 for Fiscal Year 2005106 and
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authorize three one-year renewal options as long as funds are available and appropriated in the
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budget each year. The purchase order and agreement shall reference this Resolution and shall be
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issued to Nexus I.S. for the equipment maintenance of the City's telephone system in an amount
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not to exceed $44,460.15
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SECTION 2. This resolution is rescinded if the aforementioned Purchase Order and
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agreement are not issued within sixty (60) days of the passage of this resolution.
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IIIII
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE ISSUANCE OF AN ANNUAL PURCHAS
ORDER WITH THREE ONE-YEAR RENEWAL OPTIONS TO NEXUS l.S. FOR THE
EQUIPMENT MAINTENANCE OF THE CITY'S TELEPHONE SYSTEM FOR THE
FACILITIES MANAGEMEl'IT DEPARTMENT IN THE AMOUNT OF S44,460.15.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,
held on the day of ,2005, by the following vote, to wit:
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Council Members:
AYES
NAYS
ABSTAIN
ABSENT
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ESTRADA
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LONGVILLE
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MCGINNIS
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DERRY
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KELLEY
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.I01INSO;\
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.
McCAMMACK
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City Clerk
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The foregoing resolution is hereby approved this
day of
,2005.
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Judith Valles, Mayor
City of San Bernardino
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Approved as to form and legal content:
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Moeting 0.10 (D." Adrd Q, 11 ,Ii) r Item # _J ~ R"olution #
Vote: Ayes Nays Abstain
Change to motion to amend original documents 0 Companion Resolutions
}fJD'S ~ 3 V 3
Absent
NulI!Void After:
days/
Resolution # On Attachments: 0
PUBLISH 0
By:
Note on Resolution of attachment stored separately: 0
RECORD W/COUNTY 0
POST 0
./
Date Sent to Mayor: r 0 I \ \! ' c' \,
Date of Mayor's Signature: ,0/ ICi, 0~
Date of ClerklCDC Signature: -' ()- I~ /~-
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Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Reso. Log Updated: ~
Seal Impressed: if
Reso. # on Staff Report .0"
Yes~
Yes
Yes
Yes
Yes
No
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No
No /
By_
By_
By_
No~ ,By-
No -.L' By _
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 / Facilities ~ Parks & Recreation 0
City Attorney If(' Finance &i Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File: I'
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Date:
t\i; :> I, b\
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Revised 12/18/03