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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION 0 RIG I N A L
From:
James Funk, Director
Subject:
Resolution awarding a contract to Hillcrest
Contracting, Inc., for Street Improvements on
Third Street at the Historic Santa Fe Depot - Phase
I (SS04-34), per project Plan No. 11300 and
authorization for the Director of Finance to amend
the FY 05/06 Budget.
Dept:
Development Services
Date:
September 27, 2005
File Nos. 1.7319
MCC Date: October 3, 2005
Synopsis of Previous Council Action:
Sept. 2004
August 2005
The Mayor and Common Council approved FY 2004-05 CIP Budget.
The Mayor and Common Council approved FY 2005-06 CIP Budget.
Recommended Motion:
I. Authorize the Director of Finance to amend the FY 2005/06 Budget by a) transferring $88,000 from Account
No.126-369-5504-7345 "SS04-35 Miscellaneous Economic Development Projects on 3rd Street" to a new
Account No. 126-369-5504-7319 "SS04-34 3rd Street & 2nd Street Improvements & Improvements at
Entrance to Depot"; and b) transferring $74,500 from Account No. 129-367-5504-7202 "SS-B Construct
Accessibility Improvements at Various Locations" to a new Account No. 129-367-5504-7319 "SS04-34 3rd
Street & 2nd Street Improvements & Improvements at Entrance to Depot".
2. Adopt Resolution.
~~
\j James Funk
Contact Person:
Michael Grubbs, Engineering Manager/Field Engineer Phone:
5179
Supporting data attached:
Staff Report, Resolution, Vicinity Map
Ward:
FUNDING REQUIREMENTS:
Amount: $ 560.000.00
Source: (Acct. No) 135-378-5504-7319, 129-367-5504-7373,
126-369-5504-7345
Acct. Description: 3rd & 2nd Street Intersection Improvements at
the Santa Fe Depot
Finance:
Council Notes: Ppo. ?1 0 O~ ' '3). g
Agenda Item No.
/()J31o~
I /
/3
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution awarding a contract to Hillcrest Contracting, Inc., for Street Improvements on Third Street at the
Historic Santa Fe Depot - Phase I (SS04-34), per project Plan No. 11300 and authorization for the Director of
Finance to amend the FY 05/06 Budget.
Background:
On August 1, 2005, the Mayor and Common Council allocated funds, as part of the FY 2005/06 Capital
Improvement Program (CIP) for 3rd Street and 2nd Street intersection improvements and entrance to parking lot
at the Santa Fe Depot. These funds were allocated in three projects as follows: SS04-34 "3rd and 2nd Street
intersection improvements and entrance to parking lot"; SS04-35 "Miscellaneous Economic Development Street
Projects at the Santa Fe Depot"; and SS04-44 "3rd Street Pavement Rehabilitation between "K" Street and the
Mt. Vernon Viaduct".
Because the work involved in each of the three projects is primarily curb, gutter, sidewalk, street lights and
pavement, staff combined the three projects into one project so as to obtain the best bid.
This project consists of the following:
I. Remove old asphalt, concrete, sidewalks, curbs and gutters.
2. Grind and overlay asphalt pavement full width on the street.
3. Install new asphalt, sidewalks and curb ramps along with street lights.
This project is Phase I of a three-phase project to upgrade the street and parking lot in front of the Santa Fe
Depot. Phase II will involve the realignment of Viaduct Boulevard to align with Giovanola A venue and Phase
III will involve the redesign and reconstruction of the parking lot fronting the Santa Fe Depot. The schedule for
completion of Phases II and III will depend on availability of funding. Phase II must be completed prior to the
construction of the Metrolink Parking Structure (GB04-19).
The plans and specifications for this project have been completed and bids have been received. The project was
advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board,
Construction Data Hot Sheet, Reed Construction Data and Bid America, Construction Bid Source, the City's
web sites, and with the San Bernardino Area Chamber of Commerce.
Bids have been received and are listed below:
Name of Bidder City Amount of Basic Bid
Hillcrest Contracting, Inc. Corona $ 431,887.20
All American Asphalt Corona $ 469,635.00
Silvia Construction, Inc. Rancho Cucamon~a $ 493,115.00
Engineer's Estimate $ 388,368.00
Based on review of the sealed competitive bids received, staff has determined that Hillcrest Contracting, Inc. of
Corona, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines;
and, therefore, recommends that the Mayor and Common Council award the referenced contract to Hillcrest
Contracting, Inc.
2
09/27/200510:38 AM
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
Staff Report (Continued)
The estimated project costs are as follows:
rox. 15%)
$ 431,887.20
$ 63,329.72
$ 64,783.08
$ 560,000.00
If approved, this project is expected to begin construction in late October of 2005 and be completed by February
of 2006.
Financial Impact:
Adequate funding for these projects is available in FY 2005/2006 CIP, subject to adjustment of the various
accounts as indicated in the attached spreadsheet "Street Improvement Cost Distribution for Project No. 11300."
Recommendation:
1. Authorize the Director of Finance to amend the FY 2005106 Budget by a) transferring $88,000 from
Account No. 126-369-5504-7345 "SS04-35 Miscellaneous Economic Development Projects on 3'd Street" to
a new Account No. 126-369-5504-7319 "SS04-34 3rd Street & 2nd Street Improvements & Improvements at
Entrance to Depot"; and b) transferring $74,500 from Account No. 129-367-5504-7202 "SS-B Construct
Accessibility Improvements at Various Locations" to a new Account No. 129-367-5504-7319 "SS04-34 3rd
Street & 2nd Street Improvements & Improvements at Entrance to Depot."
2. Adopt Resolution.
3
09/27/2005 10:45 AM
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City of San Bernardino, California
Department of Public Works, Division of Engineering
STREET IMPROVEMENTS
ON
THIRD STREET
AT
THE HISTORIC DEPOT
VICINITY MAP
N. T.s.
8804-34
RESOLUTION NO. ,wrv
1
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AWARDING A CONTRACT TO HILLCREST CONTRACTING, INC.,
4 FOR STREET IMPROVEMENTS ON THIRD STREET AT THE HISTORIC SANTA FE
DEPOT - PHASE I (SS04-34), PER PROJECT PLAN NO. 11300.
5
6
7
8
9
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Hillcrest Contracting, Inc., 1467 Circle City Drive, Corona, CA 92879-
1668, is the lowest responsible bidder for Street Improvements on Third Street at the Historic Santa
Fe Depot - Phase I (SS04-34), per project Plan No. 11300. A contract is awarded accordingly to said
10
bidder in a total amount of $431,887.20, with a contingency amount of $64,783.08, but such
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,
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award shall be effective only upon being fully executed by both parties. All other bids,
therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said
contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and
incorporated herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
18
obligated hereunder until the time of such full execution. No oral agreements, amendments,
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23
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
24 within sixty (60) days of passage of the resolution.
25 III!
26 IIII
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\..-J
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO HILLCREST CONTRACTING, INC.,
2 FOR STREET IMPROVEMENTS ON THIRD STREET AT THE mSTORIC SANTA FE
DEPOT - PHASE I (SS04-34), PER PROJECT PLAN NO. 11300.
3
4
5
6
7
8
9
10
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2005, by the following vote, to wit:
Council Members:
ABST AIN
ABSENT
AYES
NAYS
ESTRADA
LONGVILLE
MC GINNIS
12 DERRY
13 KELLEY
14 JOHNSON
15
MC CAMMACK
16
,
17
18 The foregoing resolution is hereby approved this
19
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City Clerk
day of
,2005.
Judith Valles, Mayor
City of San Bernardino