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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: City Administrator's Office
Subject: Resolution authorizing the execution
of the Third Amendment to the Cooperative
Agreement between the City and SANBAG for
the San Bernardino Metrolink Commuter Rail
Station and the Santa Fe Depot Rehabilitation
Project, Contract No. 04-040
From: Lori Sassoon, Assistant City
Administrator
Date: September 12, 2005
MICC Meeting Date: September 19,2005
Synopsis of Previous Council Action:
December 1, 2003 - Resolution 2003-339 authorizes Cooperative Agreement 04-040 between San
Bernardino Associated Governments (SAN BAG) and the City concerning the Metrolink Station and Santa
Fe Depot
March 16, 2004 - Resolution 2004-17 authorizes the First Amendment to the Cooperative Agreement
Recommended Motion:
fJ1 JJ~
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Adopt resolution.
Signature
Contact person: Lori Sassoon
Phone:
5122
Supporting data attached: staff report resolution,
Agreement, attachments
Ward:
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FUNDING REQUIREMENTS:
Amount: None by this action; costs to maintain future parking
structure have yet to be determined
Source: (Aeet. No.)
(Aeet. Description)
Finance:
Council Notes: ~.;;;, DOS' - 3/7
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Agenda Item No. --1.!l-
ST AFF REPORT
Subiect:
Resolution authorizing the execution of Amendment Number 3 and ratifying Amendment
Number 2 to the Cooperative Agreement between the City of San Bernardino and the San
Bernardino Associated Governments (SANBAG) for the San Bernardino Metrolink Commuter
Rail Station and the San Bernardino Santa Fe Depot Rehabilitation Project, Contract No. 04-040
Background
In 1993, the City's Economic Development Agency entered into Cooperative Agreement 93-066
with San Bernardino Associated Governments (SANBAG) concerning the design, construction,
maintenance, and security at the Metrolink commuter rail station. In summary, the agreement
called for SANBAG to develop the station, with the EDA retaining ownership of the associated
parking lot. EDA was also made responsible for bearing costs associated with maintenance,
landscaping, and security at the station and its parking lot.
In 1999, the Council and Community Development Commission approved an amendment to
Cooperative Agreement 93-066. Among its key provisions, this amendment added the City as a
party to the agreement, and designated the City the lead agency responsible for the Depot
restoration project. SANBAG remained a vital participant in the project, with both the City and
SANBAG sharing equally in the costs for grant matching funds. The City and SANBAG were
to hold title to the Depot property as tenants in common, with SANBAG reimbursing the City for
50% of maintenance and security at the Depot once the restoration was completed.
In late 2003, the Mayor and Council authorized the execution of Cooperative Agreement 04-040
(Attachment 1). This Cooperative Agreement with SANBAG replaced the prior Cooperative
Agreement 93-066 and its amendment. This new agreement provided the framework for
SANBAG's occupancy of the Depot, and management of the building as it relates to other
tenants. Also, the City's responsibility for costs associated with security and maintenance
Metrolink Station remained unchanged.
In March 2004, the Mayor and Council approved the First Amendment to Cooperative
Agreement 04-040 (Attachment 2), which increased SANBAG's contribution to the Depot
restoration project from $160,000 to $1,530,747. In September 2004, Mayor Valles executed
Amendment No.2, which cleaned up two minor issues concerning SANBAG's mailing address
and timing of payments for shared expenses at the Depot (Exhibit 2).
Since the time of the last amendments, SANBAG and City staff have been working to address
the parking shortage at the Metrolink Station. The current parking lot is inadequate to serve the
Metrolink ridership using the station, and ridership is anticipated to grow in the coming years.
This issue is addressed by the proposed Amendment Number 3 to the Cooperative Agreement,
which has the following key provisions:
. SANBAG will construct a temporary Metrolink parking lot to the west of the Mt. Vernon
bridge, on property that is owned by SANBAG. The City will waive planning and
building fees for this project, and will maintain and provide security for the parking lot as
an extension of the current Metrolink parking lot. This new lot will provide
approximately 150 additional spaces for Metrolink riders. The plans for this temporary
parking lot are currently in plan check, and construction on the lot is anticipated to be
completed before the end of2005.
. The City will be the lead agency for the construction of a multi-level parking structure to
the south of the current Metrolink parking lot, on the Viaduct Park property co-owned by
the City and SANBAG. This project is totally grant-funded; $6 million has been secured
in federal CMAQ funds, with matching funds provided by SANBAG as detailed in
Section 6.10. Construction of this parking structure is expected to be completed in late
2007.
. Once the parking structure is completed, the temporary Metrolink parking lot will no
longer be available for parking. SANBAG will grant a no-cost license for the City to use
this property as the staging area for the construction of the replacement Mt. Vernon
Bridge. This property is ideal for staging this major construction effort.
SANBAG's Administrative Committee is scheduled to consider Amendment No.3 at its
meeting on September 22, and the full SANBAG Board will consider it on October 5.
In addition to authorizing the execution of Amendment No.3, the proposed resolution will also
ratify Amendment No.2.
Financial Impact:
There is little additional cost associated with this action. The City's obligation to fund Metrolink
station security and maintenance will continue. These costs now total approximately $80,000
annually, and are already included in the City's budget. There will be some cost associated with
maintaining the temporary parking lot, although it will be minimal.
The costs to maintain and provide security for the parking structure have yet to be determined.
Once the parking structure is completed, the City and SANBAG may explore paid parking at the
Metrolink Station as a way to offset these costs.
Recommendation:
Adopt resolution
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RESOLUTION NO. t~flf
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER 3
AND RATIFYING AMENDMENT NUMBER 2 TO THE COOPERATIVE
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) FOR THE SAN
BERNARDINO METRO LINK COMMUTER RAIL STATION AND THE SAN
BERNARDINO SANTA FE DEPOT REHABILITATION PROJECT, CONTRACT NO.
04-040
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City Amendment Number 3 to Cooperative Agreement 04-
040 with San Bernardino Associated Governments (SANBAG) for the San Bernardino
Metrolink Commuter Rail Station and the San Bernardino Santa Fe Depot Rehabilitation
Project, Contract No. 04-040. A copy of Amendment Number 3 to Cooperative Agreement is
attached as Exhibit "1", and is incorporated herein.
SECTION 2. The authorization to execute the above-referenced agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
SECTION 3. Amendment Number 2 to SANBAG Cooperative Agreement 04-040, by
letter dated September 1, 2004, attached and incorporated herein as Exhibit "2", is hereby
ratified by the Common Council.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER 3
AND RATIFYING AMENDMENT NUMBER 2 TO THE COOPERATIVE
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) FOR THE SAN
BERNARDINO METRO LINK COMMUTER RAIL STATION AND THE SAN
BERNARDINO SANTA FE DEPOT REHABILITATION PROJECT, CONTRACT NO.
04-040
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting thereof, held on the
, 2005, by the following vote, to wit:
_ day of
Council Members:
NAYS
ABSTAIN
ABSENT
AYES
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
James F. Penman, City Attorney
cf-:l',L
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AMENDMENT NUMBER 3
TO COOPERATIVE AGREEMENT 04-040
THIS AMENDMENT NUMBER 3 to Agreement 04-040 is hereby made and
entered into and effective this 5th day of October, 2005, by and between the SAN
BERNARDINO ASSOCIATED GOVERNMENTS (hereinafter referred to as
"SANBAG") and the CITY OF SAN BERNARDINO (hereinafter referred to as
"CITY"), with regard to the Commuter Rail Station and San Bernardino Santa Fe Depot
located in the CITY.
WHEREAS, SANBAG and CITY previously entered into Agreement 04-040 on
December 3, 2003, specifying the roles and responsibilities for the provision of
maintenance and security at the Commuter Rail Station and the rehabilitation of the
Depot; and
WHEREAS, in March 2004, SANBAG and the CITY approved Amendment
Number 1 to Agreement 04-040 amending Exhibit "G" to reflect an increase in the
SANBAG contribution for the rehabilitation of the depot; and
WHEREAS, in September 2004, SANBAG and the CITY approved Amendment
Number 2 to Agreement 04-040 changing the address for SANBAG and revising the
timing in which SANBAG and CITY pay for Common Area Expenses and Non-Leased
Space Expenses; and
WHEREAS, both SANBAG and CITY recognize the shortage of available
parking at the Commuter Rail Station; and
WHEREAS, on October 5, 2005, the SANBAG Board consolidated federal
funding previously approved for Metrolink station parking expansion projects in the
cities of Rialto and San Bernardino and approved $6,200,000 (Congestion Mitigation Air
Quality funds in the amount of$5,488,860 and Local Transportation Funds in the amount
of $711,140) for the construction of a Multi-Level Parking Structure to increase the
number of parking spaces for the San Bernardino Commuter Rail Station; and.
WHEREAS, in adopting the Fiscal Year 2005/2006 Budget, the SANBAG Board
approved the expenditure of $200,000 for the construction of a temporary expansion of
the San Bernardino Commuter Rail Station parking (Temporary Parking Lot) on land
owned by SANBAG located west of the Mount Vernon Street Bridge; and
WHEREAS, SANBAG and CITY desire to further amend the agreement in order
to define the roles and responsibilities of the Parties in relation to the provision of
additional parking at the Commuter Rail Station.
NOW, THEREFORE, it is agreed that Agreement 04-040 is amended by adding
Sections 6.05 to 6.11, inclusive, as set forth below:
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VI
COMMUTER RAIL ST AnON
6.05 Temporarv Parking Lot Plans. Specifications. Environmental Clearance and
Construction. SANBAG shall be the lead agency for the development of plans,
specifications, and estimates (PS&E), environmental clearance and construction for the
Temporary Parking Lot as identified in Exhibit "A", attached and incorporated herein to
this Amendment. SANBAG shall be responsible for expenses incurred for the
Temporary Parking Lot PS&E, environmental clearance and construction. SANBAG
shall coordinate this project with CITY. CITY, in consideration of Section 6.08 of this
Amendment, shall waive any fees required for Temporary Parking Lot plan review and
approval, construction permits and inspection.
6.06 Provision of Security and Maintenance for Temporarv Parking Lot. Upon
completion of construction the CITY shall be responsible for the provision of security
and maintenance, including maintenance of the catch basin storm water filter, of the
Temporary Parking Lot. SANBAG hereby grants a license to CITY for the purpose of
allowing CITY to extend its responsibilities for the provision of security and maintenance
as identified in Sections 6.03 and 6.04 for the existing Commuter Rail Station to the
Temporary Parking Lot.
6.07 Termination of Temporarv Parking Lot Use. Unless otherwise mutually agreed to
by both SANBAG and CITY, the use of the Temporary Parking Lot and the license for
the provision of security and maintenance granted to CITY by SANBAG shall terminate
upon the completion of the construction of the Multi-Level Parking Structure.
6.08 Subsequent use of Temporarv Parking Lot by CITY. Upon the completion of the
'construction of the Multi-Level Parking Structure and the termination of the use of the
Temporary Parking Lot, SANBAG shall grant CITY a no-cost license to use the
Temporary Parking Lot space for a staging area for the construction of the Mount Vernon
Bridge replacement project.
6.09 Permanent Multi-Level Parking Structure Plans. Specifications. Environmental
Clearance and Construction. CITY shall be the lead agency for the development of plans,
specifications, and estimates (PS&E), environmental clearance and construction for a
Permanent Multi-Level Parking Structure located on property jointly owned by
SANBAG and CITY as identified as Area "C" in Exhibit "A" of Agreement 04-040 and
any additional property made available for this project by CITY as part of the Santa Fe
Depot District Area Development Plan; i.e., the property west of the proposed extension
of Giovanola Avenue between 2nd and 3rd Streets. CITY shall coordinate this project
with SANBAG. CITY shall be responsible for awarding a construction contract for the
project and performing project construction management.
6.10 Permanent Multi-Level Parking Structure Funding. Funding for the Permanent
Multi-Level Parking Structure in the amount of $6,200,000 has been identified as being
available. CITY shall be responsible for any and all actions required for the obligation
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0635205
and receipt of the $5,488,860 in CMAQ funds approved for this project. SANBAG shall
provide CITY with the $711,140 as the local match for the CMAQ funding. Upon the
execution of this Amendment SANBAG shall provide CITY with $103,230 as the local
match for CMAQ funds approved for PS&E and environmental clearance work. CITY
shall provide a copy of authorization to proceed with construction with the remaining
balance of CMAQ funds to SANBAG. Within thirty (30) days of receipt of such
authorization, SANBAG shall provide CITY with the remaining CMAQ local match of
$607,910. CITY shall copy SANBAG on all requests for reimbursements for CMAQ
funds. Upon project close-out, CITY shall provide an accounting of the funds used with
any remaining local match funds advanced to CITY by SANBAG clearly identified.
Within thirty (30) days of project close-out, CITY shall return to SANBAG any unspent
local match funds.
6.11 Provision of Security and Maintenance of Permanent Multi-Level Parking
Structure. The CITY shall be responsible for the provision of security and maintenance
of the Permanent Multi-Level Parking Structure as specified in Sections 6.03 and 6.04.
All other terms and conditions contained in SANBAG Contract 04-040 as previously
amended by Amendment Number 1 and Amendment Number 2 shall remain in full force
and effect.
IN WITNESS THEREOF, the authorized parties have signed below;
SAN BERNARDINO
ASSOCIATED GOVERNMENTS
CITY OF SAN BERNARDINO
"Kelly Chastain, President
Date:
Esther Estrada, Mayor Pro Tem
Date:
Approved as to form:
Approved as to form and legal content:
Jean-Rene Basle
SANBAG Legal Counsel
James F. Penman
City Attorney
By:
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0635205
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Governments
SAN BAG
Exfuv,r 1/2 If
San Bernardino Associated Governments
1170 W. 3rd Street, 2nd Floor San Bernardino, CA 92410-1715
Phone: (909) 884-8276 Fax: (9091 885-4407 Web: www.sanbagca.gov
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NBPORTATION
MEASURE I
Working Together
_ San Bernardino County Transportation Commission _ San Bernardino County Transportation Authority
_ San Bernardino County Congestion Management Agency _ Service Authority for Freeway Emergencies
September 1,2004
Mayor Judith Valles
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-000 I
Re: Amendment No.2 to SANBAG Cooperative Agreement 04-040
Dear Mayor Valles:
On December 3, 2003, the SANBAG Board approved a cooperative agreement (SANBAG
Contract 04-040) with the City of San Bernardino, outlining the roles and responsibilities with
respect to the provision of security and maintenance at the San Bernardino MetroIink station, the
renovation of the historic Santa Fe depot and SANBAG's occupancy in the depot, and property
management of the depot building.
The purpose of this letter is to amend two sections that agreement. First, as SANBAG is now an
occupant in the depot building and pursuant to Section 12.01 Notices to Parties, this letter
provides the new address for SANBAG. Any communications or notices to should be addressed
to:
Executive Director
San Bernardino Associated Governments
1170 W. 3rd Street, 2nd Floor
San Bernardino, CA 92410-1715
Secondly, Sections 8.04 Common Area Expenses and Section 8.05 Non-Leased Space Expenses
by deleting the reference of SANBAG paying for all costs and being reimbursed quarterly in
arrears for the City's share, it being mutually agreed that both parties will contribute funds to the
depot building operating fund maintained by the property management firm. The City's
financial contribution shall be made to the following address:
JVO~090 I-mabdoc
Indirect
Cities of: Adelanto, Barstow, Big Bear lake, Chino. China Hills. Colton. Fontana. Grand Terrace, Hesperia, Highland, loma linda. Montclair,
Needles, Ontaria, Rancho Cucamanga, Redlands, Rialto. San Bernardino, Twentynine Palms, Upland, Vlctorville, Yucaipa
Towns of: Apple Valley. Yucca Valley County of San Bernardina
Amendment No.2 to SANBAG Cooperative Agreement 04-040
September 1, 2004
Page 2
San Bernardino Associated Governments
c/o CityCom Real Estate Services, Inc.
P.O. Box 548
Rancho Cucamonga, CA 91729
Please concur to the above revisions by signing this letter in the appropriate space.
Should you have any questions or concerns, please contact Michael Bair, Director of Transit and
Rail Programs at (909) 884-8276.
Sincerely,
--...
~~:b
"-
Supervisor Paul Biane
President
MV04090 I-mag.doc
Indirect
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RESOLUTION NO. 2003-339
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE
AGREEMENT 04-040 BETWEEN SAN BERNARDINO ASSOCIATED
GOVERNMENTS (SANBAG) AND THE CITY OF SAN BERNARDINO
CONCERNING THE METROLINK COMMUTER RAIL STATION AND THE SANTA
FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City, Cooperative Agreement 04-040 between SAN
BERNARDINO ASSOCIATED GOVERNMENTS (SANBAG) and the City of San
Bernardino, a copy of which is attached hereto marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
14 SECTION 2. The authorization to execute the above-referenced agreement is
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rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
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2003-339
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF COOPERATIVE
AGREEMENT 04-040 BETWEEN SAN BER.J.~ARDINO ASSOCIATED
GOVERNMENTS (SANBAG) AND THE CITY OF SAN BERNARDINO
CONCERNING THE METRO LINK COMMUTER R.\IL STATION AND THE SANTA
FE DEPOT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
j t.
and Common Council of the City of San Bernardino at a reg. meeting thereof, held on the
~ day of December , 2003, by the following vote, to wit:
Council Members: AYES
ESTRADA X
LONGVILLE X
MCGINNIS X
DERRY X
-
SUAREZ X
ANDERSON X
MCCAMMACK X
-
NAYS
ABSTAIN ABSENT
,~
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CityClerk
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-)
The foregoing resolution is hereby approved this .'j.. ,.1
day of December,
2003.
~ .
Approved as to
Form and legal content:
Ju . h alles, Mayor
C' y. f San Bernardino
/
./
By:
2003-339
SAN BAG COOPERATIVE AGREEMENT 04-040
THIS AGREEMENT (hereinafter the "Agreement") is hereby made,
entered into and effective on the 3rd day of December, 2003, by and between the
SAN BERNARDINO ASSOCIATED GOVERNMENTS (hereinafter referred to as
"SAN BAG"), and the CITY OF SAN BERNARDINO (hereinafter referred to as
"CITY"), with regard to the Commuter Rail Station and the Depot located in the CITY.
WHEREAS, SAN BAG and the ECONOMIC DEVELOPMENT AGENCY OF
THE CITY OF SAN BERNARDINO (the "Agency") previously entered into a
Cooperative Agreement, SAN BAG Contract No. 93-066, dated April 26, 1993
("Cooperative Agreement No. 93-066"), with regard to the design, construction,
maintenance and security of the Commuter Rail Station and the Depot; and.
WHEREAS, on February 15, 1999, the Agency, SAN BAG and the CITY
entered into a First Amendment to Cooperative Agreement 93-066, adding the CITY
as a party and specifying and clarifying certain responsibilities and obligations of the
Agency, SAN BAG and the CITY under Cooperative Agreement No. 93-066; and.
WHEREAS, all obligations of the parties under Cooperative Agreement No.
93-066 have either been performed to the satisfaction of the parties or will be
performed pursuant to this new cooperative agreement between the CITY and
SAN BAG; and,
WHEREAS. the Agency, SANBAG and the CITY terminated Cooperative
Agreement No. 93-066 effective December 3,2003; and.
WHEREAS, SAN BAG and CITY desire to enter into this Agreement, also
effective December 3, 2003, to continue to perform certain obligations with regard to
the Commuter Rail Station and the Depot.
NOW, THEREFORE, CITY and SAN BAG have agreed and by these presents
do hereby agree to associate themselves on the following terms and conditions.
I.
DEFINITIONS
1.01 Definitions. As used in this Agreement, the following terms, phrases,
words and their derivations, shall have the meanings set forth herein. Words used in
the present tense include the future tense, words used in the singular shall include
the plural, and plural words shall include the singular. Words not specifically defined
shall be given their common and ordinary meaning.
a. "Operating Property" shall refer to that real property essential
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2003-339
to railroad operations and including, but not necessarily limited to the railroad
trackage right-of-way. The Operating Property is shown as AREA "B" on Exhibit "A",
Property.
b. "Non-Operating Property" shall refer to such real property,
excluding future retail development and excluding Operating Property, on which the
Commuter Rail Station is situated, and including parking lots and such other land as
may be adjacent to the Commuter Rail Station and used for its functions. Non-
Operating Property shall also include the Standard Platform. The Non-Operating
Property is shown as AREA "A" and AREA "C" on Exhibit "A", Property.
c. "Standard Platform" shall refer to that certain type of rail
passenger platform, the size, dimensions, and materials of which are set forth in
more particular detail in Exhibit "B", Standard Platform.
d. "Station Site" shall refer to the real property purchased from
the Santa Fe Railroad and/or other persons upon which the subject Commuter Rail
Station was built as more particularly set forth as described in Exhibit "A", Property.
e. "Commuter Rail Station" shall refer to the commuter rail
passenger terminal and all Operating Property and Non-Operating Property
associated therewith.
f. "SCRRA" shall refer to the Southern California Regional Rail
Authority.
g. "Depot" shall refer to the Santa Fe Railroad Depot Building.
The Depot and its adjacent land are shown as AREA "D" on Exhibit "A", Property.
II.
PURPOSE OF COOPERATIVE AGREEMENT
2.01 Maintenance and Security of Commuter Rail Station. The purpose of
this Agreement shall be to provide for the maintenance and security of the Commuter
Rail Station on the Station Site.
2.02 Rehabilitation and Use of the Depot. The purpose of this Agreement
shall also be to provide for the rehabilitation, use, maintenance and security of the
Depot.
III.
OWNERSHIP OF PROPERTY
3.01 VestinQ of Title. The parties agree that title to the Operating Property,
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2003-339
Non-Operating Property and the Depot is or shall be held as follows:
a. SAN BAG and CITY shall hold title as tenants in common to all
Non-Operating Property (excluding the Standard Platform) and the Depot and its
adjacent land shown as AREA "0" on Exhibit "A", Property.
b. SANBAG shall hold title to the Operating Property.
IV.
TERM OF AGREEMENT
4.01 Term. The term of this Agreement shall commence on December 3,
2003 and shall continue thereafter until terminated as provided for in Section XIV,
TERMINATION OF AGREEMENT. The parties agree to review the continuing need
for this Agreement every five (5) years and to enter good faith negotiations on issues
of concern to either party during that review.
V.
PROJECTS
5.01 Proiect Description. As set forth in Section II, PURPOSE OF
COOPERATIVE AGREEMENT, the parties contemplate two ongoing work projects to
be covered by this Agreement:
a. Commuter Rail Station. The ongoing use, maintenance and
'operation of the Commuter Rail Station. This project will be as set forth herein and
in general accordance with the Commuter Rail Station Master Plan approved by the
parties for the ultimate development of the various parts for the property as set forth
in Exhibit "C", Commuter Rail Station Master Plan. In this regard, SAN BAG reserves
the right to expand the Commuter Rail Station to include additional railroad tracks
. and additional Standard Platforms, as necessary.
b. Depot. The rehabilitation and ongoing use, maintenance and
operation of the Depot. This project will be as set forth herein and in general
accordance with the Depot Master Plan approved by the parties for the ultimate
development and use of the Depot property as set forth in Exhibit "0", Adaptive
Reuse Plan.
c. The parties understand and acknowledge that Exhibit "C",
Commuter Rail Station Master Plan, does not exist at the time of approval of this
Agreement. The parties agree to cooperate in good faith to jointly prepare the exhibit
and add it to this Agreement as soon as practicable.
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VI.
COMMUTER RAIL STATION
6.01 Reservation of Commuter Rail Parkino. CITY shall perform appropriate
planning, zoning, and permit activities to ensure that parking at the Commuter Rail
Station is reserved exclusively for rail commuters during operating hours.
6.02 Parkino Fees. The CITY may, subject to the approval of SANBAG,
initially set and charge parking fees to: 1) Defray the costs of obtaining necessary
permits and approvals; 2) Maintain the Commuter Rail Station and parking lot; and 3)
Provide security to commuter rail patrons during operating hours. All such fees
collected by the CITY shall remain the sole property of the CITY subject only to the
limitations set forth above.
6.03 Maintenance of Station. CITY shall maintain the Commuter Rail Station
and parking lot and shall pay for all utility services required to operate and maintain
the Commuter Rail Station (excluding the Operating Property) and parking lot,
excluding any costs for devices or expenses to ticket vending machines or other
items necessary for maintaining the Metrolink operations. The CITY shall maintain
the Commuter Rail Station as set forth in Exhibit "E", Commuter Rail Station
Maintenance. The CITY shall arrange for and fund the maintenance for the
Commuter Rail Station.
6.04 Station Security. CITY shall arrange for and fund the provision of
security for the Commuter Rail Station and parking lot to ensure customer and
vehicle safety during commuter periods. Security shall be provided 15 minutes
before the first scheduled train and end 30 minutes after the last scheduled train.
^ Station security shall exclude any security for trains, whether while in operation,
parked at or in the vicinity of the Commuter Rail Station during non-operating hours.
VII.
DEPOT REHABILITATION
7.01 Rehabilitation of the Depot. The CITY shall assume the lead
responsibility in the preparation of the detailed construction rehabilitation plans
consistent with the Depot Master Plan and for the actual construction rehabilitation
contracting of the Depot. CITY shall provide or cause to be provided adequate
insurance to cover all aspects of the rehabilitation process. CITY has coordinated
with SAN BAG to include SANBAG's office space plans as part of the Depot
renovation project. (See Exhibit "F", SANBAG Depot Office Space Plans.) Any
additional tenant improvements requested by SAN BAG will be at SAN BAG's
expense. The detailed construction rehabilitation plans will be coordinated with
SAN BAG's Representative prior to the CITY awarding any construction contracts for
the rehabilitation of the Depot. Any future improvements to the Depot desired by
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either party must preserve the historic fabric of the Depot and must be approved by
both the CITY and SAN BAG.
7.02 FundinQ of the Depot Rehabilitation Except as provided herein, the
CITY shall be solely responsible for all administrative costs and rehabilitation
construction expenses incurred by the CITY in the rehabilitation of the Depot.
(a) The CITY shall be responsible for obtaining all grant amounts shown on
Exhibit "G", Funding for San Bernardino Depot Rehabilitation Project, and the CITY
shall provide its share of the local match for federal grants as identified in the same
exhibit.
(b) SANBAG shall provide its share of local match as shown on Exhibit "G",
Funding for San Bernardino Depot Rehabilitation Project.
(c) The CITY shall undertake all good faith efforts to obtain additional state or
other grant funds for the Depot Rehabilitation. Any grant funds received will be used
to reduce the amount of matching funds equally from the CITY and SANBAG.
(d) Rehabilitation of the East Parking Lot, shown as "East Parking Lot" on
Exhibit "H", Depot Parking Layout Plan, shall be part of the Depot Rehabilitation
completed by the CITY with funding included in the amounts set forth in
subparagraphs (a) and (b), above.
(e) Notwithstanding the above, if CITY, after good faith efforts, is not able to
obtain funding for the entire Depot rehabilitation project, CITY, after coordination with
SANBAG on which portion of the Depot rehabilitation to complete, shall be required
, to complete only so much of the agreed upon Depot rehabilitation for which funds are
available. SAN BAG will use good faith efforts to assist CITY in obtaining additional
funds for the Depot rehabilitation.
7.03 Monthlv Report on Depot Rehabilitation. Commencing with the month
of May 2002, SAN BAG's Representative may attend and fully participate in the
CITY's monthly Santa Fe Depot Team meeting. CITY shall coordinate closely with
SANBAG's Representative concerning the process and timing of the expected
certification for occupancy of SANBAG's office space, and shall promptly notify
SAN BAG's Representative when SAN BAG's office space has been certified for
occupancy.
7.04 Use of the Depot After Rehabilitation. After the rehabilitation of the
Depot by the CITY is completed and SAN BAG's office space has been certified for
occupancy, the parties agree to use the Depot as set forth in Section VIII, DEPOT
USE. The use of the land in AREA "D" outside of the Depot, to the extent its use is
not immediately required for an agreed upon use of the Depot itself, shall be jointly
determined by SANBAG and CITY.
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VIII.
DEPOT USE
8.01 SAN BAG's Office Space in Depot. Upon completion of the Depot
rehabilitation and after SANBAG's office space has been certified for occupancy, the
parties agree that SAN BAG shall have the exclusive right to occupy the
approximately 22,235 sq. ft. of second floor space ("SAN BAG's Space") shown as
SANBAG's Space on Exhibit "F", SAN BAG Depot Office Space Plans, along with the
exclusive right to use the elevators and stairways providing access to the second
floor. For any change in SANBAG's Space use SAN BAG shall give 90-day notice to
CITY and the Property Management Firm (as defined in Section 8.10 Property
Manaqement Firm), and confer with the CITY on the change. SANBAG will not
assign, sublet or allow the use of any part or all of SAN BAG's Space by any person
or entity not providing direct support to SANBAG or related to SAN BAG without
CITY's prior approval.
8.02 Banquet/Board Meetinq Room. SAN BAG shall have the exclusive and
no cost use of the first floor 5,329 sq. ft. banquet space once per month on the first
Wednesday of the month from 8:00 AM to 12:30 PM for SANBAG Board meetings.
Commencing upon SAN BAG's occupancy of SAN BAG's Space, SAN BAG shall
provide the Property Management Firm with a schedule for future SANBAG Board
meetings every six months. Other periodic no cost use of the banquet space by
SAN BAG and CITY may be requested and scheduled up to six months in advance by
the Property Management Firm. The Property Management Firm shall make this
space available for community meetings, banquet functions and other events at set
rates (that may not be waived) to be approved by the parties' Representatives.
8.03 Utilities. Commencing upon SANBAG occupying SAN BAG's Space,
SAN BAG shall pay for all utility expenses for the Depot. The parties agree that the
electrical, water, sewer and gas utilities for SAN BAG's Space shall be separately
metered as part of the rehabilitation of the Depot, and that SANBAG, commencing
upon SAN BAG occupying SANBAG's Space, shall pay all service charges and
related taxes for its use of those separately metered utilities. SAN BAG shall pay for
its own telephone service. SAN BAG shall pay its pro-rata share of trash removal
costs at the Depot and its pro-rata share of any other utilities' costs at the Depot that
are not separately metered.
8.04 Common Area Expenses. Common Area Expenses shall be
apportioned to leaseable space on a per square footage basis. Commencing upon
SANBAG occupying SAN BAG's Space, SAN BAG shall pay for all Common Area
Expenses for the Depot and CITY shall reimburse SAN BAG quarterly in arrears for
CITY's share of the Common Area Expenses for the Depot. The CITY's share shall
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be 50% of the net Common Area Expenses. Net Common Area Expenses are those
expenses apportioned to Non-Leased Space. The parties Representatives shall
agree upon what items shall constitute the Common Area Expenses for the Depot,
but such expenses shall include, but not limited to, real property insurance for the
Depot, the costs for maintenance of the east parking lot, the costs for signage,
security, and the costs for perimeter landscaping and lighting. The parties agree that
for the first six months of SANBAG's occupancy CITY's 50% of net Common Area
Expenses for the Depot shall be considered to be $0.34 per square toot of Common
Area. The parties agree the Common Area of the Depot is 146,462 square feet
(12,836 square feet interior and 133,626 square feet exterior), and is shown as
"Common Area" on Exhibit "I", Depot Layout Plan. At the end of the first six months
of SAN BAG's occupancy and semi-annually thereafter, the reimbursement rate for
Common Area Expenses shall be adjusted by the parties' Representatives based
upon the actual costs of the Common Area Expenses for the prior six months. The
Property Management Firm described in section 8.10, Property ManaQement Firm,
shall be responsible for tracking the actual costs of the Common Area Expenses for
the Depot.
8.05 Non-Leased Space Expenses. SAN BAG shall pay for all Non-Leased
Space Expenses for the Depot, it being the intent and understanding of the parties
that the tenants of Lease Space that is actually being leased will pay for its own
expenses. For the purposes of this Agreement, "Non-Lease Space" is all of that
space of the Depot that is shown as "Lease Space" on Exhibit "I", Depot Layout Plan,
but which is not actually being leased. Commencing upon SAN BAG occupying
SAN BAG's Space, CITY shall reimburse SAN BAG quarterly in arrears for CITY's fifty
percent (50%) share of the Non-Leased Space Expenses for the Depot. The parties'
Representatives shall agree upon what portion of the Lease Space is Non-Lease
Space and upon which items shall constitute the Non-Leased Space Expenses for
the Depot, including but not limited to Common Area Expenses. The parties agree
that for the first six months of SAN BAG's occupancy CITY's fifty percent (500/0) of the
Non-Leased Space Expenses for the Depot shall be considered to be $0.17 per
square foot of Non-Leased Space. The parties agree the Lease Space is 36,515
square feet, and is shown as "Lease Space" on Exhibit "I", Depot Layout Plan. At
the end of the first six months of SAN BAG's occupancy and semi-annually thereafter,
the reimbursement rate for Non-Leased Space Expenses shall be adjusted by the
parties' Representatives based upon the actual costs of the Non-Leased Space
Expenses for the prior six months. The Property Management Firm described in
section 8.10, Property Manaqement Firm, shall be responsible for tracking the actual
costs of the Non-Leased Space Expenses for the Depot.
8.06 Insurance. SAN BAG shall provide its own insurance to cover
SAN BAG's personal property at the Depot. CITY shall provide its own insurance to
cover CITY's personal property at the Depot. SAN BAG shall provide real property
insurance to cover the Depot. This cost shall be included as part of Common Area
Expenses.
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8.07 ParkinQ. SAN BAG shall have exclusive use of the East Parking Lot,
shown as "East Parking Lot" on Exhibit "H", Depot Parking Layout Plan, during
normal SAN BAG business hours until such time that this parking is needed for a
proposed Depot restaurant tenant in which case the CITY, after consultation with and
approval by SANBAG, will provide alternative parking for SAN BAG's use.
8.08 SiqnaQe. CITY, in consultation with SANBAG, shall provide adequate
signage located at the Depot. SAN BAG shall be entitled to use at least its pro-rata
share of any signage that may be provided for the Depot. CITY will work with
SAN BAG on the amount of signage located on the property to be used by SANBAG.
8.09 Other Tenants in the Depot. The Property Management Firm described
in section 8.10, Property Manaqement Firm, shall be responsible for the
administration of all leases at the Depot. Such administration shall include the
screening and tentative selection of tenants, collection, deposit and disbursement of
rents, charges, fees and deposits of any other amounts receivable. The Property
Management Firm shall provide SAN BAG and CITY with justification for each
proposed action and obtain the approval of SANBAG's and CITY's Representatives
prior to taking such action. SAN BAG's and CITY's Representatives shall use good
faith efforts to agree on a decision within ten (10) working days, but failure to do so
will not be deemed approval of the proposed action. Notwithstanding the preceding,
SANBAG, after consultation with the CITY, has the exclusive right to enter into,
amend or terminate all leases at the Depot, institute actions for evictions and execute
notices to vacate and to take judicial proceedings, but the Property Management Firm
shall make recommendations on all such actions to SANBAG. Any lease (including
banquet room fees) revenue will first be applied to costs associated with the lease,
then to costs of the Property Management Firm, maintenance of common areas and
non-leased space and Depot property insurance costs, with any remaining balance
shared equally by the CITY and SANBAG.
8.10 Property Manaqement Firm. CITY and SANBAG agree that SANBAG
shall hire a private property management firm or person ("Property Management
Firm") to serve as property manager and oversee the Depot's building maintenance
including all adjacent parking and banquet space and leasing of available building
space and the future retail development. SAN BAG shall conduct a request for
proposals ("RFP") process to locate suitable candidates for the Property
Management Firm position. SAN BAG shall coordinate the RFP process with CITY's
Representative and receive CITY's Representative's approval of the entire RFP
process, including membership on any evaluation committee, review and approval of
the selection of and contract for the Property Management Firm. SAN BAG and CITY
shall equally share the compensation (including any reimbursable expenses) for the
Property Management Firm.
8.11 Pro-Rata Share. The parties agree that for the purposes of this
Agreement, SAN BAG's "pro-rata share" shall mean sixty-four percent (64%) of the
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cost or the amount of the item in question.
8.12 Future Retail Development. The parties may agree upon an area to be
considered for future retail development. SAN BAG shall be responsible for
managing the retail development with the assistance of the Property Management
Firm. All income from such retail development shall be split fifty-fifty (50/50) between
SANBAG and the CITY, after deduction for the reasonable expenses of managing
the retail development.
IX
FISCAL YEAR
9.01 Fiscal Year. The fiscal year of this Agreement shall begin on the first
day of July each year.
X.
ACCOUNTING
10.01 Accountinq. Each party shall render to the other party a complete
accounting of the affairs undertaken or conducted by such party pursuant to this
Agreement, as of the close of business on the last day of June each year. Such
accountings shall be rendered to each party to this Agreement within thirty (30) days
after the close of each such year. Each party shall make its accounting books and
records available to the other party at any time during the term of this Agreement
upon reasonable prior written notice. Except as to manifest errors brought to the
attention of the other parties to this Agreement within thirty (30) days after it is
rendered, each such accounting shall be final and conclusive as to each party to this
Agreement.
XI.
DISTRIBUTION OF PROPERTY
11.01 Distribution of Property to SANBAG. Upon any termination of this
Agreement, all property owned by SAN BAG and CITY as tenants in common shall be
promptly transferred to SANBAG free and clear.
a. If the termination of this Agreement is by SAN BAG pursuant to
Subsection "b" of Section XIV, Termination of Aareement, or because of a default by
SANBAG pursuant to Subsection "c" of Section XIV, Termination of Aareement,
SAN BAG shall pay CITY an amount equal to the CITY's monetary contributions with
respect to all Phase I, Phase II and Depot rehabilitation costs and expenses paid by
the CITY under the prior Cooperative Agreement, SAN BAG Contract No. 93-066,
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dated April 26, 1993, and this Agreement. The costs and expenses of the CITY
hereunder shall include all capital items, major repairs and replacements,
reconstruction remodeling (excluding specifically any item contained within the Level
of Maintenance and the Level of Security), payment of CITY fees, permits and
processing charges, costs of construction and land acquisition costs. All such costs
and expenditures shall bear interest at the rate of interest equal to the rate of
earnings by the San Bernardino County Investment Pool per annum from the date
paid by the CITY until paid by SAN BAG pursuant to this Section.
b. If the termination of this Agreement is for any other reason,
SAN BAG shall not be required to pay CITY any amounts for the CITY's monetary
contributions with respect to all Phase I, Phase II and Depot rehabilitation costs and
expenses paid by the CITY under the prior Cooperative Agreement, SAN BAG
Contract No. 93-066, dated April 26, 1993, or this Agreement.
11.02 Income From Property. Any net income derived from the Non-
Operating Property shall be applied toward CITY's costs for security and
maintenance under this Agreement to the extent such costs are incurred.
XII.
NOTICES
12.01 Notices to Parties. Any and all notices or communications required or
permitted by this Agreement or by law to be delivered to, served on, or given to either
party to this Agreement by the other party to this Agreement shall be in writing and
shall be deemed properly delivered, served, or given to the party so directed, to or in
lieu of each such personal service, when deposited in the United States mail,
first-class postage prepaid, and addressed to:
Executive Director
San Bernardino Associated Governments
472 North Arrowhead Avenue
San Bernardino, CA 92401
City Administrator
The City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Either party may change its mailing address for the purposes of this
paragraph by giving written notice of such change to the other party.
XIII.
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MISCELLANEOUS
13.01 Consents and Aoreements. Any and all consents and agreements
provided for or permitted by this Agreement shall be in writing, and a signed copy
thereof shall be filed and maintained by each party in their official records together
with this Agreement. Whenever consent or approval of either party is required that
party shall not unreasonably withhold or delay such consent or approval.
13.02 Sole and Only AQreement. This Agreement contains the sole and only
agreement of the parties and correctly sets forth the rights, duties, and obligations of
each party to the other as of December 3, 2003. Any prior agreements, policies,
negotiations, and/or representations are expressly set forth in this Agreement.
13.03 Amendments. This Agreement may be amended or modified in any
manner by an instrument in writing, stating the amendment or modification, signed by
the parties hereto.
13.04 Severability. In case anyone or more provisions contained in this
Agreement shall for any reason be held invalid or illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability shall not affect any other
provision hereof; and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provisions had never been contained herein.
13.05 Headinos and Subtitles. Headings and subtitles of this instrument have
been used for convenience only and do not constitute matter to be considered as
interpreting this Agreement.
13.06 AttorneY's Fees. In the event of any dispute hereunder or any
proceedings to enforce the provisions hereof, the prevailing party in such dispute or
proceeding shall be entitled to recover, among other things, all costs, reasonable
attorney's fees and reasonable disbursements, regardless of whether such dispute or
proceedings are handled by attorneys or employees of such party or outside counsel.
"Prevailing party in any dispute or proceeding" shall be the party who obtains
substantially all the relief sought by such action or proceedings, regardless of whether
final court judgment is entered.
13.07 Indemnity. The parties hereto each agree to defend, indemnify, and
hold harmless the other party, and its authorized agents, officers, elected officials,
volunteers and employees against any and all claims arising from the party's acts,
errors, or omissions and from any and all expenses (including reasonable attorneys'
fees) incurred by the other party on account of any claim therefore. The costs, salary
and expenses of the CITY Attorney and members of his office in enforcing this
Agreement. as amended, on behalf of the CITY shall be considered as "attorneys"
fees for the purposes of this paragraph. The cost, salary and expenses of the County
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Counsel and members of his office in enforcing this Agreement, as amended, on
behalf of SAN BAG shall be considered as "attorneys' fees" for the purposes of this
paragraph. Each party shall obtain and maintain during the time this Agreement, as
amended, is in effect adequate insurance or self-insurance to cover its liability,
defense and indemnification obligations in order to protect itself and the other parties.
13.08 Law of the Jurisdiction and Venue. In the event of any litigation arising
out of the terms of this Agreement, the law of the State of California shall apply, and
the venue of any such action shall be the Superior Court of the State of California for
the County of San Bernardino, Central District.
13.09 Exhibits. All exhibits referred to are attached to this Agreement and
incorporated by reference.
13.10 Representatives. Each party shall appoint and give the other party
notice of its Representative for purposes of this Agreement. Except for specifically
delegated authority, the Representatives shall have no authority to amend this
Agreement or otherwise bind their respective party in any manner.
13.11 JUry Trial Waiver. CITY and SANBAG hereby waive their respective
right to trial by jury and agree to accept trial by judge alone of any cause of action,
claim, counterclaim or cross-complaint in any action, proceeding and/or hearing
brought by either CITY against SANBAG or SAN BAG against CITY on any matter
whatsoever arising out of, or in any way connected with, this Agreement, the
relationship of CITY and SAN BAG, either parties use or occupancy of the Depot, or
any claim of injury or damage, or the enforcement of any remedy under any law,
statute, or regulation, emergency or otherwise, now or hereafter in effect.
XIV.
TERMINATION OF AGREEMENT
14.01 Termination. This Agreement may be terminated as follows:
a. Mutual agreement of the parties;
b. Either party may terminate this Agreement without cause
by giving not less than one (1) year's notice of termination;
c. Either party may terminate this Agreement with cause due
to any default or breach of this Agreement by the other party hereto which has not
been cured within thirty (30) days after notice of such default to the other party, or
such later time as is reasonably necessary if the default cannot be reasonable cured
within such thirty (30) day period.
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XV.
ACCEPTANCE
15.01 Acceptance of Aqreement. The parties hereto have approved this
Agreement by official actions of their respective governing bodies, accept and agree
and agree to the terms set forth therein as of the date set forth above.
Dated: /.;.' -J - {0
......~
SAN BE~:;l;!.SO
J. Alexander
Title: President
Dated:
CITY OF SAN BERNARDINO
By
Name: Judith Valles
Title: Mayor
APPROVED AS TO FORM:
;~~
REX A H)NE EY, //g~Coonsel
/ --./
JAMES PENMAN, CITY Attorney
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XV.
ACCEPTANCE
15.01 Acceptance of AQreement. The parties hereto have approved this
Agreement by official actions of their respective governing bodies, accept and agree
and agree to the terms set forth therein as of the date set forth above.
Dated: /)-3 I":'
SAN BE
Title: President
Dated:
CITY OF SAN BERNARDINO
By
Name: Judith Valles
Title: Mayor
APPROVED AS TO FORM:
JAMES PENMAN, CITY Attorney
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xv.
ACCEPTANCE
15.01 Acceptance of AClreement. The parties hereto have approved this
Agreement by official actions of their respective governing bodies, accept and agree
and agree to the terms set forth therein as of the date set forth above.
Dated:
SAN BERNARDINO ASSOCIATED GOVERNMENTS
By
Name: William J. Alexander
Title: President
Dated: /;) ]" (i 3
o
By
APPROVED AS TO FORM:
REX A. HINESLEY, SAN BAG Counsel
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Exhibit MA"
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Exhibit "A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA "A"
Those portions of Lots 10, 11 and 12, Block 15, Rancho San Bernardino, in the City of San
Bernardino. County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of
Maps in the Office of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82.50 feet wide and the North
line of 3rd Street, 82.50 feet wide as described in Parcel 1 of that certain Indenture between the
Santa Fe Land Improvement Company and the City of San Bernardino recorded November 14,1917
in Book 622, Page 157 of Deeds in the Office of said County Recorder, said intersection also being
the Northwest comer of said Parcel 1; thence along the north line of said 3rd Street, North 86042'30"
East, 13.47 feet to the TRUE POINT OF BEGINNING; thence leaving said north line North 2036'26"
West, 249.00 feet; thence South 77005'02" East, 60.28 feet; thence South 72059'17" East, 156.88
feet; thence South 50015'26" East, 23.50 feet; thence South 89057'46" East, 37.55 feet; thence
North 02029'31" West, 5.38 feet; thence North 89041 '33" East, 42.00 feet; thence South 2029'31"
East, 5.38 feet; thence South 89058'17" East, 616.93 feet; thence South 0027'39" East, 121.74 feet
to the north line of 3rd Street as described in Parcel 1 of said Indenture; thence South 86042'30"
West, 914.48 feet along said north line to the TRUE POINT OF BEGINNING.
EXCEPT THEREFROM that portion described as Parcel 1 of that certain Quitclaim Deed to the City
of San Bernardino recorded April 3D, 1959 in Book 4805, Page 81 of said Official Records,
Containing approximately 3.3 acres.
Se.e Sheet 2 for a plat depicting the above described property,
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/'~ _KENDA~L AVEN~E SO' Z7'39"E 3311 EAST SHELBY STREET . ONTARIO. CA 91764
TEL. (909) 9BO-1982 . FAX: (9091 941-0891
2003-339
Exhibit "A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA "C"
Those portions of Lots 1 0, and 11, Block 15, Rancho San Bernardino, in the City of San Bernardino,
County of San Bernardino, State of California, per map recorded in Book 7, Page 2 of Maps in the
Office of the County Recorder of said County described as follows:
Commencing at the intersection of the east line of Mt. Vernon Avenue, 82.50 feet wide and the North
line of 3rd Street, (vacated) 82.50 feet wide as described in Parcel 1 of that certain Indenture
between the Santa Fe Land Improvement Company and the City of San Bemardino recorded
November 14, 1917 in BOOk 622, Page 157 of Deeds in the Office of said County Recorder, said
intersection also being the Northwest corner of said Parcel 1; thence along the northerly line of said
3rd Street, North 86042'30" East, 13.47 feet to the POINT OF BEGINNING; thence North 86042'30.
East, 546.00 feet continuing along said northerly line: thence leaving said northerly line South
03"17'30" East, 41.25 feet: to the beginning of a non-tangent curve concave southeasterly and
having a radius of 360.00 feet, a radial line to the beginning of said curve bears North 36"08'06"
West; thence southwesterly 97.38 feet along the arc of said curve, through a central angle of
15"29'53": thence South 38"22'01" West, 173.49 feet to the beginning of a curve concave
northwesterly and having a radius of 255.00 feet; thence westerly 229.61 feet along the arc of said
curve, through a central angle of 51"35'27" to the beginning of a compound curve concave
northeasterly and having a radius of 125.50 feet; thence westerly and northerly 131.42 feet along the
arc of said curve, through a central angle of 59059'55" to the beginning of a compound curve
concave easterly and having a radius of 288.00 feet; thence northerly 100.69 feet along the arc of
said curve through a central angle of 20"01'51 "; thence North 1 0'00'46" West, 15546 feet to the
POINT OF BEGINNING.
Containing approximately 2.85 acres,
See Sheet 2 for a plat depicting the above described property.
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VERNON AVENUE
Associated Engineer's, Inc.
.3311 E. SHELBY ST.
ONTARIO, CALIFORNIA 91764
TEL: (909)980-1982 · FAX; (909)941-0891
K: \97092\OWC\PARCELC1.DWC
2003-339
Exhibit "A"
Sheet 1 of 2
LEGAL DESCRIPTION
AREA "0"
Lying within Lots 11. 12,13, 14 and 15. Block 15. Rancho San Bernardino, in the City of San
Bernardino. County of San Bernardino, State of California, as shown on a map recorded in Book 7,
Page 2 of Maps in the Office of the County Recorder of said County, being a portion of Parcel 2 in a
Grant Deed to San Bernardino Associated Governments recorded December 15, 1992 as
Instrument No. 92-514402 of Official Records in the Office of the County Recorder of said County,
described as follows:
BEGINNING at the southwest corner of Parcel 3 in that certain Quitclaim Deed to the City of San
Bernardino recorded April 30, 1959 in Book 4805, Page 81 of said Official Records said comer also
being on the northerly line of 3rd Street, 82.50 feet wide as described in Parcel 1 of that certain
Indenture between the Santa Fe Land Improvement Company and the City of San Bernardino
recorded November 14,1917 in Book 622, Page 157 of Deeds in the Office of said County
Recorder; thence South 86042'30" West, 536.99 feet along said northerly line; thence North
00027'39" West, 213.24 feet; thence South 90000'00" East, 511.11 feet to a point on a line that is
parallel with and 15.00 feet south of the centerline of "Track P2", said point being the beginning of a
non-tangent curve, concave southerly and having a radius of 1487.85 feet. a radial line of said curve
to said point bears North 2029'46" West; thence Easterly 45.95 feet along said curve through a
central angle of 1046'13"; thence North 89016'27" East, 305.78 feet to the southeasterly line of said
Parcel 2; thence southwesterly and westerly along the southeasterly and southerly line of said
Parcel 2 the following three courses; thence South 36002'55" West, 174.71 feet to the beginning of
a non-tangent curve concave northwesterly, a radial line through said curve bears South 40'17'28"
East: thence westerly 143.12 feet along the arc of said curve through a central angle of 41000'00";
thence North 89017'28" West, 90.37 feet to the POINT OF BEGINNING.
Containing approximately 3.51 acres.
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3311 E. SHELBY ST.
ONTARIO. CALIFORNIA 91764
TEL:(909)980-1982 · FAX:(909)941-0891
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2003-339
Exhibit "B"
Standard Commuter Rail Platform
A04-040-mab.doc
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Exhibit ~C'
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Exhibit "E"
Commuter Rail Station Maintenance
ITEM FREQUENCY
Landscape/Irrigation 1 wice Monthly
Trash Pickup Twice per Week
Platform Washing Twice per Month
Graffiti Removal As Needed
Plumbing/Electrical Annually or As Needed
Vandalism Repairs As Needed
A04.-040-mab.doc
Indirect
18
2003-339
Exhibit MF"
SAN BAG Depot Office Space Plans
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2003-339
Exhibit "G"
San Bernardino Depot Grant Funding
Grant Type Grant SAN BAG City Total
Amount Match Match Amount
TEA 6/93 $ 1,300,000 $ 168,926 $ 1.468.926
TEA 21 Demo. $ 2.462,699 $ 243,662 $ 412,588 $ 3.118.949
FT A 5309 10/00 $ 2.943.286 $ 551.431 $ 184,391 $ 3679,108
TEA 11/99 $ 2,832,960 $ 367,040 $ 3,200.000
FTA 530910/01 $ 594,189 $ 74,274 $ 74 274 $ 742.737
TEA 09/02 $ 863,289 $ 232.345 $ 232,345 $ 1.327.979
TEA 09/03 $ 661,225 $ 44.388 $ 44,388 $ 750.001
Additional Local Funding $ 55,721 $ 645,862 $ 701 583
-----.--- .i1~riO-:747 _._---_.....;,. ---_...;..&..---
Total $11,657,648 $ 1,960,888 $14,989,283
Match Committed 93-066 $ 412588 $ -
Match Still Required $ 958,159 $ 1,960.888
SAN BAG Match Includes:
$ 456,976, Valley TMEE
$ 858,050 Rail Asset Revenue
$ 55,721 BNsF
DepoIFundingSplil-mab.xls
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8:40 AM
2003-339
Exhibit"H"
Depot Parking Layout Plan
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2003-339
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Exhibit "I"
Depot Layout Plan
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22
2003-339
Depot Layout Plan
SANBAG Space:
22,235 sq. ft. Second Floor
1.271 sq. ft. Stairs and Elevator
23,506 sq. ft.
Metrolink
4,546 sq. ft. First Floor
Amtrak
1,201 sq. ft. First Floor
Building Maintenace
440 sq. ft. First Floor
East Lounge (office)
820 sq. ft. First Floor
East Future Tenant
5,313 sq. ft. First Floor
East Annex
980 sq. ft. First Floor
East Annex
980 sq. ft. Second Floor
Total Leasable Space Excluding SANBAG Stairs and Elevator:
36,515 sq. ft.
Common Area Interior:
3,850 sq. ft. Main Lobby
5,329 sq. ft. Banquet Room
1,633 sq. ft. Lobby Restrooms
2,024 sq. ft. Misc. & Circulation
Common Area Exterior
133,626 sq. ft.
Total Common Area:
146,462 sq. ft.
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RESOLUTION NO. 2004-70
3
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF FIRST AMENDMENT TO COOPERATIVE AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND THE SAN BERNARDINO
ASSOCIATED GOVERNMENTS (SANBAG) FOR THE SAN BERNARDINO
5 METROLINK COMMUTER RAIL STATION AND THE SAN BERNARDINO SANTA
FE DEPOT REHABILITATION PROJECT, CONTRACT NO. 04-040.
4
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
9
11
San Bernardino Associated Governments (SANBAG) for the San Bernardino Metrolink
12 Commuter Rail Station and the San Bernardino Santa Fe Depot Rehabilitation Project, Contract
13 No. 04-040. A copy of said First Amendment to Cooperative Agreement is attached as Exhibit
14
.. A " , and is made a part hereof.
15
16
SECTION 2. The authorization 10 execute the above First Amendment to Cooperative
17 Agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days
18 of the passage of this resolution.
19 III
20
III
21
22
23
24
25
26
27
28
",
... .
2004-70
. t
1
2
3
4
5
6
7
RESOLUTION ......AUTHORIZING THE EXECUTION OF FIRST
AMENDMENT TO COOPERATIVE AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND THE SAN BERNARDINO ASSOCIATED GOVERNMENTS
(SANBAG) FOR THE SAN BERNARDINO METROLINK COMMUTER RAIL
STATION AND THE SAN BERNARDINO SANTA FE DEPOT REHABILITATION
PROJECT, CONTRACT NO. 04-040.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a jt. reg. meeting thereof, held
8 on the 15thdayof
March
, 2004. by the following vote. to wit:
9 Council Members:
10
11
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
x
LONGVILLE
x
12
13
MC GINN IS
x
x
DERRY
14
15 KELLEY
16 JOHNSON
17 MC CAMMACK
18
19
20
x
x
x
21
22
23
24
~n1 hr~
City Clerk
The foregoing resolution is hereby approved this -' ,,"'1"l_ day of
March
2004.
J dith Valles, Mayor
ty of San Bernardino
25 Approved as to
26 form and legal content:
27 JAMES F. PENMAN,
City Attorney
28 ^
By: ~ T. f~/WOA
o
",
"
EXHIBIT "A"
First Amendment to Cooperative Af!reement 04-040
THIS FIRST AMENDMENT TO COOPERATIVE AGREEMENT No. 04-040 is
hereby made and entered into and effective on the 3rd day of March, 2004, by and
between the SAN BERNARDINO ASSOCIATED GOVERNMENTS ("SANBAG") and
the CITY OF SAN BERNARDINO ("the CITY").
WHEREAS, the CITY and SANBAG entered into a Cooperative Agreement,
SANBAG Contract 04-040, dated December 3, 2003, with regard to the San Bernardino
Metrolink Commuter Rail Station and the San Bernardino Santa Fe Depot; and
WHEREAS, Paragraph 7.02 Fundinsz for the Deoot Rehabilitation recites
financial responsibilities of the CITY and SANBAG and references the amounts in
Exhibit "G" as being the local financial contributions from each party; and
WHEREAS, the CITY and SANBAG desire to amend the Agreement to increase
the SANBAG financial contribution to the San Bernardino Santa Fe Depot rehabilitation
project in order to pay for tenant improvements required for SANBAG occupancy.
NOW, THEREFORE, it is agreed that the Agreement is amended as set forth
below.
I. The parties agree that Exhibit "G" is hereby amended as attached to increase the
SANBAG local contribution by $160,000 for a new total of$I,530,747.
2. All other provisions of Agreement 04-040, which are not altered by this
amendment, shall remain in full force and effect.
SAN BERNARDINO ASSOCIATED
GOVERNMENTS
CITY OF SAN BERNARDINO
c"
APPROVED AS TO FORM:
APPROVED AS TO FROM:
~- (4 (U
-Rene Basle
SANBAG Counsel
r-,/~
Dated:
'Lh. r!1>'1
Dated:
A040401-mab.doc
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Governments
;- I (J {)JJIl IWI.;A ..J /
Working Together
SAN BAG
San Bernardino Associated Governments
1170 W. 3rd Street, 2nd Floor San Bernardino, CA 92410-1715
Phone: (909) 884-8276 Fox: (909) 885-4407 Web: www.sonbogcogov
~
I
HBPOATAT'ON
MEASURE I
. San Bernardino County Transportation Commission . San Bernardino County Transportation Authority
. Son Bernardino County Congestion Management Agency . Service Authority for Freeway Emergencies
September 1,2004
Mayor Judith Valles
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Re: Amendment No.2 to SANBAG Cooperative Agreement 04-040
Dear Mayor Valles:
On December 3, 2003, the SANBAG Board approved a cooperative agreement (SANBAG
Contract 04-040) with the City of San Bernardino, outlining the roles and responsibilities with
respect to the provision of security and maintenance at the San Bernardino Metrolink station, the
renovation of the historic Santa Fe depot and SANBAG's occupancy in the depot, and property
management of the depot building.
The purpose of this letter is to amend two sections that agreement. First, as SANBAG is now an
occupant in the depot building and pursuant to Section 12.01 Notices to Parties, this letter
'provides the new address for SANBAG. Any communications or notices to should be addressed
to:
Executive Director
San Bernardino Associated Governments
1170 W. 3rd Street, 2nd Floor
San Bernardino, CA 92410-1715
Secondly, Sections 8.04 Common Area Expenses and Section 8.05 Non-Leased Space Expenses
by deleting the reference of SANBAG paying for all costs and being reimbursed quarterly in
arrears for the City's share, it being mutually agreed that both parties will contribute funds to the
depot building operating fund maintained by the property management firm. The City's
financial contribution shall be made to the following address:
JVO~090 I-mab doc
Indirect
',\
Cities of: Adelanto. Barstow, Big Bear lake. Chino, China Hills, Colton, Fontana, Grand Terrace, Hesperia, Highland, lorna linda. Montclair,
Needles, Ontario, Rancho Cucamonga, Redlands, Rialto. San Bernardino. Twentynine Palms, Upland, Victorville, Yucaipa
Towns of: Apple Valley, Yucca Valley County or San Bernardino
Amendment No.2 to SANBAG Cooperative Agreement 04-040
September 1, 2004
Page 2
San Bernardino Associated Governments
c/o CityCom Real Estate Services, Inc.
P.O. Box 548
Rancho Cucamonga, CA 91729
Please concur to the above revisions by signing this letter in the appropriate space.
Should you have any questions or concerns, please contact Michael Bair, Director of Transit and
Rail Programs at (909) 884-8276.
Sincerely,
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~
Supervisor Paul Biane
President
MV04090 I-mag.doc
Indirect
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