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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
increase to Annual Purchase Order No.
206291 to Rehrig Pacific Company for the
purchase of automated carts for residential
refuse services.
Dept: Public Services
Date July 26, 2005
Meeting Date: September 6, 2005
Synopsis of Previous Council Action
Resolution 2005-142 June 6. 2005
Annual PO
Recommended Motion:
Adopt Resolution.
~~
r Ignature
Contact person: Ken Fischer. Director
Phone: 5140
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount:.,$278.000.00
Source: Refuse Fund
Residential Carts
527-412-5112
Finance:
CouncjJ, Notes:
--{!, ($1" :2{)05 - 303
q J lIJ I O~
Agenda Item No. -23
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to annual purchase order no. 206291 to Rehrig
Pacific Company for the purchase of automated carts for residential refuse services.
Background:
The City of San Bernardino Department of Public Services, Refuse Division services
approximately 40,000 residential customers through an automated collection system.
The City has over 100,000 automated refuse carts that require service on a weekly
basis. Automated refuse carts need to be replaced due to negligence, incidental
damage, theft, natural causes and the simple wear and tear of use over the years.
Additionally, the city is experiencing rapid growth in new home construction. This rapid
growth requires an ongoing cart acquisition program.
Rehrig Pacific Company of Los Angeles, California manufactures residential containers
that have been tested in the areas of the City that experience the greatest exposure to
the Santa Ana winds. These containers have been proven to withstand the Santa Ana
Wind conditions. During the testing period there were no complaints of missing carts
because of wind. The Public Services Refuse Division issued a Purchase Order in
Fiscal Years 2003/2004 and 2004/2005 to Rehrig Pacific Company through the City of
Los Angeles cooperative purchasing agreement included in their contract. This is the
final year of the cooperative agreement. Each cart costs $38.50 under the cooperative
agreement, which is the same as in FY 04-05.
Currently, the Public Services Refuse Division has issued a purchase order 206291 to
Rehrig Pacific Company in the amount of $24,900. The Department is requesting an
increase to purchase order 206291 in the amount of $253,100.00 to Rehrig Pacific
Company for a total not to exceed $278,000.00. This will allow the purchase of an
additional 6000 carts, enough for 2000 homes.
Financial Impact:
Funding for the purchase of new and/or replacement automated refuse carts is already
included in account number 527-412-5112 for FY 05-06.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
CC~~lr
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER NO. 206291 TO REHRIG PACIFIC COMPANY FOR THE PURCHASE OF
AUTOMATED CARTS FOR RESIDENTIAL REFUSE SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Rehrig Pacific Company furnishes automated carts for
residential refuse service; pursuant to this determination the Purchasing Manager is
hereby authorized to increase Purchase Order No. 206291 by $253,100.00 for a total
of amount not to exceed $278,000.00
SECTION 2. The Purchase Order shall reference this Resolution No. 2005-
142 and shall read, "P.O. No. 206291, Rehrig Pacific Company, Automated
Residential Refuse Carts", not to exceed $278,000 and shall incorporate the terms and
conditions of this resolution.
SECTION 3. The authorization to execute the above reference Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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August 17, 2005
/I/O. 33
q/&/05'
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER 206291 TO REHRIG PACIFIC COMPANY FOR THE PURCHASE OF
AUTOMATED CARTS FOR RESIDENTIAL REFUSE SERVICES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
day of
, 2005, by the
meeting thereof, held on the
following vote, to wit:
Aves
Navs
Abstain Absent
Council Members:
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
.2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and Legal content:
JAMES F. PENMAN,
City Attorney
By: #~~ I%lvf
August t 7, 2005
2
Jul 28 05 10:20a
S.B. ReFuse
909 384-5547
p.2
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April 28, 2005 I;;
W andaJ Arlington Rodgers
City of San Bernardino
234 S. Mtn. View Ave, Bldg #109
San Bernardino, CA 92408
Via Fax: ({jUY) 38'i-5547
Dear Wanda:
Thank you for your call yesterday requesting confirmation of your order details. Per our
conversation, I have outlined the details below,
fnl~@~!I~n:~~
&\ MAY 0 4 2005 '
Product Color Quantity Price
95-gallon Black 56 $38.50/cart
universal cart
*Pricing is exclusive of tax and applicable freight to your facility
~Shipment: Production will be completed within 2 weeks. We will coordinate with you
prior to delivery.
Subtotal:
Sales Tax @ 8.25%
Freigb t
Total
$2.156
$177.87
$200.00
52533.87
Thank you again for your can and order. Please call me at (323) 228-5757 if you have
any questions,
Sincerely,
.e')(}.;:: c, r\', 'r'I',
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" '.:..) ,
, "
Blair Chastain
Sales Manager
BClbb
4010 EAST 16TH ST. . LOS ANGEl..E~, CALIF. Q,002J /:.2J'2~7-~145 . fAX 3ZJ-2~9-8S"6
QUA LI T Y CON TAl N E RS FOR I N 0 U S TRY SIN C E , 91 3
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): c; - {;I - 05- Item # 33 Resolution #
Vote: Ayes 1-' 17 Nays Abstain
,;J ODS. 30 =s
Absent
Change to motion to amend original documents 0
Companion Resolutions
NulllVoid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W /COUNTY 0
By:
Date Sent to Mayor: CJ - ']- OC;:-
Date of Mayor's Signature: q" i~" 05'-./
Date of Clerk/CDC Signature: q " '8' O~
Reso. Log Updated: ~ //
Seal Impressed: 1:1 /
Reso. # on Staff Report 0'
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
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Yes
Yes
Yes
No . By_
No/ By_
No 7 By
NO~ By=
No /. By_
Yes
Yes
Copies Distributed to:
Animal Control 0 // EDA 0
City Administrator ~ Facilities 0
City Attorney Finance [B".
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
Information Services
Parks & Recreation
Police Department
Public Services C)-)
Water Department
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Notes:
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Ready to File: :J
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Date: 9" l~r 0\
Revised 12/18/03