HomeMy WebLinkAbout23-Parks & Recreation
OR1G!NAl
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN CITY
RECORDS OF THE PARKS,
RECREATION AND COMMUNITY
SERVICES DEPARTMENT.
Dept: Parks, Recreation & Community
Services Dept.
Date: July 14,2005
MICC Meeting Date: August 15,2005
Synopsis of Previous Council Action:
September 7, 2004 - Mayor and Common Council adopted Resolution No. 2004-277
Recommended motion:
Adopt Resolution
htJ~.
Contact person:
Teresa Martin
Phone: 384-5032
Supporting data attached : staff report and resolution
Ward: N/A
FUNDING REQUIREMENTS:
Amount: -0-
Source: (Acct No.)
(Acct Description)
Finance:
Council Notes' &. ~oo.!;--~8'3
Agenda Item No.
fJiiJOS
2.3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino approving the
destruction of certain City records of the Parks, Recreation and Community Services
Department.
Backl?:round:
The Department has the following records, which are no longer needed for the business of this
department:
General Correspondence Files - Calendar Year 1997
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Council
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1997-98
Consisting of Audited Receipt Books, Departmental Deposits, Paid Purchase Orders, Requests
for Payment, Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year] 997
Consisting of copies of Personnel Action Requests.
It is requested that authorization be granted to remove and destroy the above listed records.
Financiallmvact:
None
Recommendation:
Adopt resolution.
07/14/05111
Destroy Records
RESOLCTION ;\i0.
~Q)f1f
1
RESOLliTlON OF THE MAYOR Al'iD CO:\I:VION COCNCIL OF THE CITY OF
2 SAN BERNARDINO APPROnNG THE DESTRUCTION OF CERTAIN CITY
;) RECORDS OF THE PARKS, RECREATION AND CO!\IMl':\'ITY SERYICES
DEPARTMENT.
4 II WHEREAS, The Director of Parks, Recreation and Community SelTices Department of
511
,~llthe City of San Bemardino has requested authority to destroy certain obsolete records; and
lJ II1I 'E S 'J " d ' I d d' ot'
.., I' \\ H ER ~A , saI request 1S 111 accor ance WIt 1 proee ures an reqUIrements
i I
ij government Code 34090;
:;. I NOW, THEREFORE, BE IT RESOL YED BY THE MAYOR AND COMMOl\'
10 'COUNCIL OF THE CITY OF SAN BER"iARDINO AS FOLLOWS:
1 j I! The records, instruments, books, or papers listed on the Attachment as Exhibit "A" and
Ii
" 'J ! i
1_1, , ", ,
I :1I1corporated herem bv reference m Its entlretv are no longer reqUIred and may be destroyed,
II . ,~ --
.... .'
,
. u,;
_,' !Such items are not involved in pending litig:nion, are more than sewn years old, and are not
.1'.4 j
... 'I ia!.!reements which are still valid and existin!.!,
I~) I ... '-'
II
" ," ! 'I II
-,,, I
li
"fS
.1::
')~) 1
''''~i I
'r,I'i
",c,,' ,
,-" I
:::"11
I
, I
:~II
:all'
"011
' 'I
-v
I
II
: I
I
I
Ylo,,2~hJ
<g / I 5"; ()..:J I
RESOLUTIOl'l OF THE ]\lA YOR A:\'D CO:\J:\lO:\' COCNCIL OF THE CITY OF
1 SA:\' BERNARDINO APPRO\T\G THE DESTRUCTION OF CERTAI:\' CITY
RECORDS OF THE PARKS, RECREATION A:\'D CO:\lI\Il'NITY SERVICES
2
DEPARTME1\'T.
:j
I HEREBY CERTIFY that the foregoing Resolution \\as duly adopted by the ~1ayor and
4
Common Council of the Citv of San Bernardino at a
~ Ilth'''o[' held 00 the " d'yof --
7i/\\It:
, I
81ICOL\'CIL MEMBERS
ft: ,ESTRADA
I
!DIILO~GVILLE
11' Ilvlc GI1\'NIS
q' I
. I I
<- DERRY
1 '}I! I
-"', !KELLEY
I ~
H',
IIJOH~SO\'
If) ii,
HI i\IC CA~1\1ACK
-, i I
....,-,11
1111
181'
In, I
"I I
201 I
i.
21! I,
,,?l
':'~II
i I ApprO\'ed as to fonn
<)') I
.<." I And Legal content:
21i Ijames F, Penman
';);:'1' i City Att,omey
"".J I' '/
26/! BY:/)<=- h~- "7' ;-' ~'"~'''''''
, ,
271 'I' 141\'r.;
Lk"lj'l)~/I{t'cords
Meetll1g,
. 2005. by the following vote. to
AYES
I\AYS
ABST All\!
ABSE:\TT
Rachel ('lark. City Clerk
The foregoing resolution is hereby apprO\ed this
.2005,
.")~
..~v
I!
I'
, I
day of
JCDITH VALLES. MA. '{OR
City of San Bcrnardino
'.
Attachment
Exhibit "A"
The Depal1ment has the follO\\ing recorus, which are no longer needed for the business of this
department:
General COlTespondence Files- Calendar Year 19<)7
Letters and memos relating to routine daily operations
Copies of read files
Copies of agenda items
Information copies of meetings of Mayor and Common Co unci I
Outdated lists of equipment
Copies of outdated rosters of employees
Financial Records - FY 1997-98
Consisting of Audited Receipt Books, Departmental Deposits. Paid Purchase Orders, Requests
for Payment. Petty Cash Slips, and Trust Account Records
Personnel Records - Calendar Year 1997
Consisting of copies of Personncl ,\ction Requests.
It IS IHlucstcu that authori/3tion he granted to remo\"C and destroy the abo\'e listed recorus.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted)g ( I ~~ 0 ( Item #
Vote: Ayes '7. Nays
Change to motion to amend original documents D
;13
Resolution #
)tJ [) ~- )-t 3
Abstain
Absent
Companion Resolutions
NullNoid After: days 1
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
en I l'L c {
Date Sent to Mayor: 0
Date of Mayor's Signature: ~ t'11 I rq<;" ./
Date of Clerk/CDC Signature: ~ (. \ ~ ( 0\
Reso. Log Updated: 0'
Seal Impressed: rz("'
Reso. # on Staff Report [3/'
Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655,92-389):
YesL
.By_
By
NOZ By=
/
No /BY_
No_ By_
No
NoV
Yes
Yes
Yes
Yes
Copies Distributed to:
Animal Control D EDA D
City Administrator D Facilities D
City Attorney g/ Finance D
Code Compliance D Fire Department D
Development Services D Human Resources D
Others:
Notes:
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
V
D
D
D
Ready to File: V
_//
t' 1 , .\/}. I iii)
Date: '6' I
Revised 12/18/03