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Home My WebLink About17-Human Resources _~_c... ,..m. -, '^~--'--"~~"- -,,-' - , L .. ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SIDE LETTER TO RESOLUTION NO. 2001-94, ESTABLISHING A COMPENSATION AND BENEFITS PLAN FOR THE MANAGEMENT, CONFIDENTIAL & UNCLASSIFIED EMPLOYEES, AMENDING SECTION 2, 1- PERS, AND ADDING A NEW SECTION TO SECTION 2, X - HOLIDAYS, FOR POLICE SAFETY MANAGEMENT EMPLOYEES MICC Meeting Date: July 5, 2005 Linn Livingston Dept: Human Resources Date: June 17,2005 Synopsis of Previous Council Action: On December 11, 2003, the Mayor and Common Council adopted Resolution No. 2003- 364, approving a side letter to Resolution No. 2003-239, amending Section I, PERS, Safety Employees, Subsection 5, for Police Safety Management. Recommended Motion: 1. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2005-06 Budget and transfer funds from Account #001-092-5011 to various Poli e Division sala Ibenefit accounts. Contact person: Linn Livinaston Phone: 384-5161 Supporting data attached: Ward: Yes FUNDING REQUIREMENTS: Amount: $56.600 Various Police Salaryl Benefit Accounts Source: (Acct. No.) (Acct. Description) Finance: Council Notes: --1J.o. fit :;.()O~... ~3 0 Agenda Item No. /7 1/6/0S - ~, F "",~~~""r"l' '''''''''','C' ~ ""'.'''''.'..:"...-,.:".",.~~ L . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the City of San Bemardino approving a side letter to Resolution No. 2001-94, establishing a compensation and benefits plan for the Management/Confidential & Unclassified Employees, for the Police Safety Management Employees. Back2round: On December 11, 2003, the Mayor and Common CounCil adopted Resolution No. 2003-364, approving a side letter to Resolution No. 2003-239, amending Section I, PERS, Safety Employees, Subsection 5, for the Police Safety Management employees to provide a supplemental retirement benefit program based on the difference between PERS 3% @ 55 Plan and 3% @ 50 Plan. The qualification period is from January 1, 2004, to December 31,2005. The PARS Retirement Enhancement Plan (REP) will expire on December 31,2005, and the Police Management employees requested to meet with the Human Resources Director to discuss the extension of the REP benefit. The Human Resources Department reviewed both the cost of the City's current PARS Plan, as well as the cost to modify our current PERS contract to maintain the 3% @ 50 retirement equivalent benefit for Police Management employees. With consideration to the City's budget, it is much more cost effective at this time to extend the City's current PARS agreement. Therefore, it is our recommendation to extend the current PARS agreement for the period of January 1, 2006, through December 31,2008. As part of the newly adopted MOU's for the General and Mid-Management Units, the City agreed to consider a holiday as a nine-hour day accrual instead of the current eight-hour day accrual. The Police Management Association is requesting to increase holiday pay from an eight (8) hour to nine (9) hour accrual per holiday, and to allow a cap of 126 hours in the holiday bank. Due to the 9/80 majority work schedule, it is recommended that we increase the holiday accrual to nine hours per holiday. Financial Impact: The original Council Action approved on December 11,2003 reflected the amortization schedule presented for this benefit. The cost to extend the REP from January 1, 2006, through December 31, 2008 (3 years) will utilize the same amortization schedule with an increased cost of approximately $43,300 per year. The increase in holiday accrual is a cost of $13,300 per year. The total cost for this proposal is $56,600 annually. I. ',," "~<~"'''''''','':;~'.F''''''<i:'0'''' ... ,. -<"~' .' ~ "...-'c""'''''':'''-'-''''~'''''''''l''''"''''''Y''''''.'V';Jjf ~.,.~=_ , Recommendation: 1. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2005-06 Budget and transfer funds from Account #001-092-5011 to various Police Division salarylbenefit accounts. HR/ Agenda Items:SRPolice.3%@50.Extension """"~~~..",,,-,, 'f1iiJl'""" .'" 1 n<"'""''''''~'''' ""," '''''''','' p """"""r"T~O''''c"",,:-,, '''~~. Resolution NoJb 0) f Y 2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SID 3 LETTER TO RESOLUTION NO. 2001-94, ESTABLISHING A COMPENSATION 4 BENEFITS PLAN FOR THE MANAGEMENT, CONFIDENTIAL AND UNCLASSIFIE EMPLOYEES, AMENDING SECTION 2, I - PERS AND ADDING A NEW SECTION T 5 SECTION 2, X - HOLIDAYS, FOR POLICE SAFETY MANAGEMENT EMPLOYEES. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AS FOLLOWS: 8 SECTION 1: The Mayor of the City of San Bernardino and the Director of Hum 7 Resources are hereby authorized and directed to execute on behalf of said City a Side Letter t 9 10 Resolution No. 2001-94, updating language in Section 2, I, PERS, Safety Employees, and addin 11 a new section to Section 2, X, Holidays, a copy of which is attached hereto and incorporate 12 herein marked Exhibit A. 13 III 14 III 15 III 16 III 17 III 18 III 19 III 20 III 21 III 22 23 III 24 III 25 III .. "- '.' ..~.,~ '1"'-r:1'"' .. - IT T -" -,- '~"",C''''~_:!_''''C5)'''''~~~.......__:;,~"'".-;...,,,",~",_ ..,_ RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SID LETTER TO RESOLUTION NO. 2001-94, ESTABLISHING A COMPENSATION 2 BENEFITS PLAN FOR THE MANAGEMENT, CONFIDENTIAL AND UNCLASSIFIE EMPLOYEES, AMENDING SECTION 2, I - PERS AND ADDING A NEW SECTION T 3 SECTION 2, X - HOLIDAYS, FOR POLICE SAFETY MANAGEMENT EMPLOYEES. Council of the City of San Bernardino at a meeting thereof, held on th 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Commo 5 6 7 day of , 2005, by the following vote, to wit: COUNCILMEMBERS: AYES 8 ESTRADA 9 LONGVILLE 10 MC GINNIS 11 DERRY KELLEY 12 JOHNSON 13 MC CAMMACK 14 15 16 NA YES ABSTAIN ABSENT Rachel G. Clark, City Clerk 17 The foregoing resolution is hereby approved this o 18 ,2005. 19 20 21 Approved as to form and Legal content: 22 JAMES F. PENMAN, 23 City Attorney 24 25 By: Judith Valles, Mayor City of San Bernardino HRI Agenda Items:Reso.Police.3%@50.Extension ".R~"'''''.'.'''';;''?--'''''''''''''''"'''Y';;.'''''-~'''''''''"''-''''-"'''''''''' - ..., .-'n '" J -~,- -- " ,'". ..--n-----~---'<~--,-"W""''''_ _ SIDE LEITER TO RESOLUTION NO. 2001-94 FOR POLICE SAFETY MANAGEMENT EMPLOYEES The following sets forth a Side Letter to Resolution No. 2001-94, for full-time, regular active Police Safety Management Employees to amend the language in Section 2, I, PERS, Safety Employees, of the Management and Confidential Employee Compensation and Benefits Plan, extendine the effective period January 1. 2006 to December 31. 2008, and adding a section for Safety Employees in Section 2, X, Holidays, granting 9-hour holiday accruals for Safety Employees. Section 2. L PERS. Safetv Emoloyees: (AMEND) To qualify for supplemental retirement benefits based on the difference between CalPERS 3% @ 55 Plan and 3% @ 50 Plan, employees must meet all of the following qualifications between January 1, 2006 and prior to December 31,2008. The extension to this benefit will be effective January 1, 2006. . Must be 50 years of age; . Have 20 or more years of service with the City of San Bernardino; and . Be eligible for retirement and concurrently retire with PERS; or . Meets the eligibility requirements for an industrial disability retirement with the City of San Bernardino When retiring, employees must retire from the City of San Bernardino. Section 2. X. Holidavs: (ADD) Safety EmDloyees: Effective January 1, 2006, safety employees will accrue nine (9) hours per holiday. Holidays earned in any twelve-month period are not accumulative beyond the total number of holidays allowed each year by this pay plan. Employees may not exceed a balance of 126 hours at any time. DATE: DATE: FOR THE CITY: Representatives of POLICE SAFETY MANAGEMENT EMPLOYEES: Linn Livingston Director of Human Resources HR/ Agenda Items;Side.Letter.PMA.3%@50.Ext , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Ad~ed): 1 ~51 05 Item # /1 Vote: Ayes · I Nays Resolution # :l o{}5 ' (), 30 Abstain Absent Change to motion to amend original documents 0 Companion Resolutions days/ Null/Void After: Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 !oj PUBLISH 0 POST 0 RECORD W/COUNTY 0 Date Sent to Mayor: ~,6 IV( ,/ Date of Mayor's Signature: 1/1 'O'S __ Date of Clerk/CDC Signature: "1 ~ 7 / ~ By: Reso. Log Updated: Seal Impressed: ~. ~ Date Memo/Letter Sent for Signature: I st Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 I ~:1 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders(64!}, 6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): . .... Updated Traffic Folders (3985, 8234, 655, 92-389): / Yes_ Yes Yes Yes Yes No No/ No/ By_ By_ By_ NoL By_ No-LBy_ Copies Distributed to: ~ Animal Control 0 EDA 0 Information Services 0 1;< V il City Administrator ~ Facilities 0 Parks & Recreation City Attorney Finance -0 Police Department Code Compliance 0 Fire Department g; Public Services 0 Development Services 0 Human Resources Water Department 0 Others: Notes: / Ready to File: J- D~: f "5/ o{/ Revised 12/18/03 - --~~~T - !~ ..~_1Il CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: July 19, 2005 TO: Linn Livingston, Director Human Resources FROM: Eileen Gomez, Senior Secretary RE: Transmitting Documents for Signature - Resolution Nos. 2005-230 At the Mayor and Common Council meeting of July 5, 2005, the City of San Bernardino adopted Resolution No. 2005-230 - Resolution approving a side letter to Resolution No. 2001-94, establishing a compensation and benefits plan for the Management, Confidential and Unclassified employees, amending Section 2, 1- PERS and adding a new section to Section 2, x- Holidays, for Police Safety Management employees. Attached are one original (1) and thee duplicate original side letters, to be executed by Linn Livingston, Director of Human Resources and the representatives of Police Safety Management employees. Please obtain signatures in the appropriate locations and return the ORIGINAL side letter to the City Clerk's Office to my attention as soon as possible. Please forward one fully executed original to the Police Safety Management representative, and keep one fully executed original for your records. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Eileen Gomez Senior Secretary I hereby ackn~eiPt olthe above mentioned docnments. Signed: iOa ~~ Date: 7//910; Please sign and return