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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
increase to an Annual Purchase Order,
to "Y" Tires of Los Angeles for new and
recapped tires, tubes and related repair
services for City vehicles and
equipment, to be utilized by the Fleet
Division.
Dept: Public Services
Date May 25, 2005
Meeting Date: June 20,2005
July 24, 2000
June 16, 2003
Aug. 4, 2003
Reso 2000-214
Approved
Reso 2003-215
Annual PO two single year renewals
Reject all bids Bid No. F-04-003
Annual PO two single year renewals
Recommended Motion:
Adopt resolution
Contact person Don Johnson, Fleet Mgr. Phone: 5220
Supporting data attached: Ward: All
FUNDING REQUIREMENTS:
Amount: $290,000
Source: 635-341-5111
Material and Supplies
Finance:
C~i1 Notes:
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Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an Annual Purchase Order, to "Y" Tires of Los
Angeles for new and recapped tires, tubes and related repair services for City vehicles and
equipment, to be utilized by the Fleet Division.
Background:
The City purchases a variety of tires for use on refuse equipment, light vehicles, certified
pursuit tires for police vehicles, and road equipment. Heavy-duty truck tires may be
recapped up to eight times before the tire carcass is worn out. Recapping involves
replacing the tread face of the tire. The use of recapped tires provides cost savings over
the use of new tires.
On August 4, 2003 the Mayor and Common Council approved Resolution 2003-215
authorizing $265,000 for an annual purchase order, with two single year renewal options,
to "Y" Tires of Los Angeles, which had submitted the lowest price on Bid No. F04-018.
The Public Services Department, Fleet Division staff is requesting an increase of $25,000
to the purchase order, for a total amount not to exceed $290,000. Ford Motor Co. has
changed the standard equipment wheel and tire for the Crown Victoria Police Interceptor to
a larger 17 inch size on the new units. This new certified pursuit tire size, P225/55R-17 is
an additional one that Fleet will now have to maintain in inventory for the 36 Police units
that require it. Fleet is requesting authorization to exercise the second year renewal
option; this Purchase Order will be sent out for bid for FY 2006/2007.
Financial Impact:
Funds for this request are contained in the Public Services Department Fleet Division
Fiscal Year 2005/2006 Budget, Account No. 635-341-5111 Materials and Supplies.
Recommendation
Adopt resolution.
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RESOLUTION NO.--t.(Q) lP Y
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, TO "Y" TIRES OF LOS ANGELES FOR NEW AND RECAPPED TIRES,
TUBES AND RELATED REPAIR SERVICES FOR CITY VEHICLES AND
EQUIPMENT, TO BE UTILIZED BY THE FLEET DIVISION.
> BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That "Y" Tire Sales, Inc. provides new tire, tubes and related repair
services for light duty vehicles and heavy equipment; and recapped tires, tubes and
related repair services for heavy equipment to be utilized by the Fleet Division.
Pursuant to this determination, the Purchasing Manager is hereby authorized to issue
an increase to the annual purchase order, to said "Y" Tire Sales, Inc., in an amount not
to exceed $290,000 beginning in FY 2005-2006.
SECTION 2. The Purchase> Order shall reference this Resolution No. 2005-
and shall read, "Tires and related materials and services" P.O. No.
not to
17
exceed $290,000 and shall incorporate the terms and conditions of the Contract.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
11/
III
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June 13. 2005
No. ., 't
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, TO "Y" TIRES OF LOS ANGELES FOR NEW AND RECAPPED TIRES,
TUBES AND RELATED REPAIR SERVICES FOR CITY VEHICLES AND
EQUIPMENT, TO BE UTILIZED BY THE FLEET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2005, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
o 15 KELLEY
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JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles. Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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By: '- r:::t-"- i-, i,'C:'1~___
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June 13. 2005
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Me<ting o.te (D.te Ad~)' ~ ')0 ,0-( Item . ?> ~
Vote: Ayes~ Nays Abstain
Change to motion to amend original documents 0 Companion Resolutions
NuDNoldAfte" td2 day. I ~'I~I~
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
Resolution #
;)-Bt/S-~ 178
Absent
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PUBLISH 0 POST 0 RECORD W/COUNTY 0
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Date Sent to Mayor: \0 //
Date of Mayor's Signature: h,Y7 I u{ /
Date of Clerk/CDC Signature: ,h,) ~ I 6)
By:
Reso. Log Updated:
Seal Impressed:
~
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders{Ml"~' 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5551):
"
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes
Yes
Yes
Yes
Yes
NO~ By_
No_ By_
N~....BY --:-
NO~
No By_
Copies Distributed to:
.; 0 0 0
~ Animal Control EDA Information Services
~ City Administrator ~/ Facilities ~/ Parks & Recreation 0
City Attorney Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services ~
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
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Ready to File: /
Date(l/ U, 0 ("
Revised 12/18/03