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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Dept: Public Services
Date May 31, 2005
Subject: A resolution authorizing an
increase to an Annual Purchase Oreler
to Star Auto Parts for the purchase of
automotive parts and supplies utilized
by the Public Services Department,
Fleet Division.
Meeting Date: June 20, 2005
Reso 2000-286
Reso 2001-58
Reso 2002-95
Reso 2003-49
Reso 2003-134
9/18/00
3/19/01
4/01/02
2/19/03
6/16/03
Recommended Motion:
Adopt resolution
Annual Purchase Oreler - $44,000
Increase Annual PO - $14,000
Increase Annual PO - $28,000
Increase Annual PO - $33,000
Annual PO - three single year renewal options
Contact person Don Johnson, Fleet Mgr. Phone: 5220
Supporting data attached:
FUNDING REQUIREMENTS:
CP;;Cil Notes: .
. ).l) 0 S' ~ /7 7
Ward: All
Source:
Amount: $120,000
$120,000
635-341-5111
Materials & Supplies
Finance:
(,J~J~
Agenda Item No. 31 '
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an Annual Purchase Order, to Star Auto Parts
for the purchase of automotive parts and supplies utilized by the Public Services
Department, Fleet Division.
Background:
On June 16,2003 the Mayor and Common Council approved Resolution 2003-134
authorizing $90,000 for an annual purchase order with three single year renewal
options, to Star Auto Parts of San Bernardino.
Star Auto Parts of San Bernardino is the major vendor providing parts and supplies
necessary to repair and perform preventative maintenance on the City's light and heavy
vehicles and equipment. The Public Services Department, Fleet Division is requesting
an increase of $30,000 to the purchase order, for a total amount not to exceed
$120,000.
New California Air Resources Board (CARB) emission regulations regarding Diesel
particulates, will now require Fleet to replace the air and fuel filters on the City's fleet of
85 plus heavy duty trucks on a much more frequent basis to accommodate the
particulate traps being installed, and to comply with the stringent opacity test (smoke
test) requirements. Fleet has also seen an increase in the cost of suspension related
parts used on the redesigned frame of the new Crown Victoria Police Interceptors.
Fleet is requesting authorization to exercise the second year renewal option for this
purchase order.
Financial Impact:
Funds for this purchase order are contained in the Public Services Department, Fleet
Division Fiscal Year 2005/2006 Budget, Account No. 635-341-5111 Materials &
Supplies in the amount of $120,000.
Recommendation:
Adopt resolution.
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RESOLUTION NO.~~ IPV
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER TO STAR AUTO PARTS, FOR THE PURCHASE OF AUTOMOTIVE PARTS
AND SUPPLIES UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET
DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Star Auto Parts furnishes parts and supplies for repairs and
preventative maintenance of the City fleet of light and heavy vehicles and equipment.
Pursuant to this determination, the Purchasing Manager is hereby authorized to issue
an increase to an Annual Purchase Order, to Star Auto Parts, for parts and supplies in
an amount not to exceed $120,000 beginning in FY 2005-2006.
SECTION 2. The Purchase Order shall reference this Resolution No. 2005-
and shall read, "Star Auto Parts, parts and supplies", P.O. No.
, not to
exceed $120,000", and shall incorporate the terms and conditions of the Contract,
which is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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June 13, 2005
No. j<i
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER TO STAR AUTO PARTS, FOR THE PURCHASE OF AUTOMOTIVE PARTS
AND SUPPLIES UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET
. DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
8 following vote, to wit:
day of
, 2005, by the
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is' hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. P(:NMAN,
City J)tttorney )
By: J A,{~ --:; 'I C'\..y'---"'_
I)
June 13, 2005
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
bl' '"W7) O( -0(}
Meeting Date (Date Adop;s:f): tI v Item # a
Vote: Ayes + Nays
Change to motion to amend original documents D / Companion Resolutions
Null/V oid After: ~/V days / ~ I" ~ I ~
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
Resolution #
j-grJ~,./7.1
Abstain
Absent
PUBLISH D
POST D. yeORD W/COUNTY D
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By:
\;.
Date Sent to Mayor:
Reso. Log Updated: 6 /
Seal Impressed: ~
Date of Mayor's Signature:
Date ofClerk/CDC Signature: b/~I ()
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
:I';r"
Updated CDC Personnel Folders (5551):
..-~.
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes
Yes
Yes
Yes
Yes
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No.L. By_
No-L By_
No /By_
By_
By_
, Copies Distributed to:
." Animal Control 0 EDA 0 Information Services 0
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~ City Administrator 0 Facilities ~ Parks & Recreation 0
Er/ ~/ ..
City Attorney Finance Police Department
Code Compliance D Fire Department D Public Services
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File:
Date1ll1' t)
Revised 12/18/03