HomeMy WebLinkAbout33-Public Services
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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject:. Resolution authorizing the
execution of an annual purchase order,
with three (3) single year renewal
options, to Arata Equipment Co. for the
purchase of specific equipment parts
and supplies for the Public Services
Refuse fleet utilized by the Public
Services Department Fleet Division.
Dept: Public Services
Date May 31, 2005
Meeting Date: June 20, 2005 ,
Recommended Motion:
;L{l/
Signature
Adopt resolution
Contact person Don Johnson, Fleet Manager Phone: 5220
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS: .
Amount: $60,000
Source: 635-341-5111
Materials and Supplies
Finance:
~CII Notes:
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,./U/05
Agenda Item No. a3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution of the Mayor and Common Council of the City of San Bernardino
authorizing the execution of an annual purchase order, with three (3) single year
renewal options, to Arata Equipment Co. for the purchase of specific Labrie equipment
parts and supplies utilized by the Public Services Fleet Division.
Background:
The City Fleet Division has thirty-four (34) Labrie refuse trucks, which includes twenty-
eight (28) automated side loaders and six (6) front loaders. Arata Equipment Co. is the
only authorized dealership in California that furnishes specific equipment parts and
supplies for the Refuse fleet; therefore, is considered a sole source supplier. An
assessment by staff found no local vendors authorized to supply Labrie parts and
supplies.
During the FY2003/2004an Annual Purchase Order No. 204006 was issued to Labrie
Equipment in Quebec, Canada. Due to the establishment of a specific Labrie parts and
supplies distributor in San Carlos, California (Arata Equipment Co.) an annual Purchase
Order is requested, for a total amount not to exceed $60,000.
Financial Impact:
Funds for this Purchase Order are contained in the Public Services, Fleet Division
budget, FY 2005/2006, Account No. 635-341-5111, Materials and Supplies in the
amount of $982,000.
Recommendation:
Adopt resolution
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RESOLUTION NO. t ~ IPY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH THREE (3) SINGLE YEAR RENEWAL OPTIONS, TO
ARATA EQUIPMENT CO. FOR THE PURCHASE OF SPECIFIC LABRIE
EQUIPMENT PARTS AND SUPPLIES UTILIZED BY THE PUBLIC SERVICES
FLEET DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Arata Equipment Co. is a sole source provider in California of
specific equipment parts and supplies for the Refuse Division fleet; pursuant to this
determination the Purchasing Manager is hereby authorized to issue an annual
purchase order to Arata Equipment Co, in an amount not to exceed $60,000 for
FY2005/2006, with three (3) single year renewal options.
SECTION 2. The Purchase Order shall reference this Resolution No.2005-_
and shall read, "P.O. No.
, not to exceed $60,000 for Labrie refuse
truck parts and equipment".
SECTION 3. The authorization to issue the above referenced Purchase Order
is rescinded if not issued within sixty (60) days of the passage ofthis resolution.
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May 31, 2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH THREE (3) SINGLE YEAR RENEWAL OPTIONS, TO
ARATA EQUIPMENT CO. FOR THE PURCHASE OF SPECIFIC LABRIE
EQUIPMENT PARTS AND SUPPLIES UTILIZED BY THE PUBLIC SERVICES
FLEET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2005, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
11 ESTRADA
12 LONGVILLE
13 MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City A~orney I
By: ~~_ f ./&.\.....~,_
/i
,.' /
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May 31.2005
....
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
\
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ ;' }(J 105 Item #
Vote: Ayes~ Nays
Change to motion to amend original documents 0
~3
Resolution #
-)Pt;S- ~ /7:r--
Abstain
Companion Resolutions
Absent
NulUVoid After: U,fJ days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
.~
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PUBLISH 0 POST 0 RECORD W/COUNTY 0
Date Sent to Mayor: b ;'7)4 ~ /"
0.", of May",', Signature. G f t}' ~ --
Date of Clerk/CDC Signature: . ( "3 /
By:
Reso. Log Updated: f/
Seal Impressed: rr
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders(64.~~, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (55?1):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes
Yes
Yes
Yes
Yes
No~By_
No~ By_
NO~ By_
No 7::-
No_ By_
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Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
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EDA 0 Information Services 0
Facilities ~/ Parks & Recreation 0
Finance Police Department V
Fire Department 0 Public Services
Human Resources 0 Water Department 0
Notes:
I
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Ready to File: V
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Date: l-II~
Revised 12/18/03