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, CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director.
ORIGiNAL
Subject: RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR
OR HER DESIGNEE TO EXECUTE A
CONTRACT BETWEEN THE COUNTY OF
SAN BERNARDINO PRESCHOOL SERVICES
AND THE CITY OF SAN BERNARDINO TO
CONTINUE THE HEAD START/PRESCHOOL
PROGRAM AT DELMANN HEIGHTS
COMMUNITY CENTER FOR FY 2005-2006
BEGINNING JULY 1, 2005 THROUGH JUNE
~n. 2nnli.
MICC Meeting Date: June 20, 2005
Dept: Parks, Recreation & Community
Services Dept.
Date: May 31, 2005
Synopsis of Previous Council Action:
6-7 -05 - Council approved Resolution 2004-147 to continue the Head StartlPreschool Program
at the Delmann Heights Community Center for FY 2004-05.
Recommended motion:
Adopt Resolution.
Contact person:
Mitch Assumma
Phone:
384-5132
Supporting data attached: Staff Report, Reso, & Aweement Ward: City-wide
FUNDING REQUIREMENTS: Amount: $278,590 Contract Funding
Source: (Acct. No.) 123-523-xxxx
(Acct. Description)
Finance:
C~i1 Notes:
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Agenda Item No. .;l. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor or her designee to execute a Contract between the County of San Bernardino Preschool
Services and the City of San Bernardino to continue the Head StartlPreschool Program at
Delmann Heights Community Center for FY 2005-2006 beginning July 1,2005 through June 30,
2006.
Backl!rou~
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The City i~ a subcontractor for a federal grant received by the County Preschool Services for the
Head StartlPreschool Program. The Head Start Preschool Program has been in operation at
Delmann Heights Community Center for the past 31 years. The school began with one class of
15 children and has now grown to four classes of 15 children each. Two classes (30 participants)
take place in the morning (8:00 a.m. - 11:30 a.m.) and two classes (30 participants) take place in
the afternoon (12:30 p.m. - 4:00 p.m.). The morning class enjoys breakfast and lunch and the
afternoon class receives lunch (on arrival) and an afternoon snack prior to going home. Program
curriculum includes music, language arts, math and science.
There are 11 staff members that coordinate, implement and supervise the program. Staff works
194 days (i.e.: mid-August to late-May) and each program participant receives 170 days of
education. The demographic profile is as follows: 55% Hispanic, 25% African-American, 10%
Anglo, 3% Asian-American and 7% other. This program is for low-income children ages 3 to
4.9 years old. Families must meet Federal income guidelines in order for the children to
participate in this free program.
All participants receive a free dental and vision exam annually. The program is a successful
collaboration between the City of San Bernardino Parks, Recreation & Community Services
Department and the County of San Bernardino Preschool Services Department. These 60
children are now receiving education and training opportunities that would not be available to
them were it not for the Delman Heights Program.
Financial Impact:
There is no General Fund cash match required but $62,635 City in-kind services are required.
The in-kind includes thousands of hours of volunteer work by the parents of the children in the
Head Start program as well as the program's proportionate share of administrative staff and
operating costs for the Delmann Heights Community Center. The funding is $246,158
(Program), $4,382 (budget modification May 2005) and $28,050 (Food Service) for a total of
$278,590.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
(C(Q)/PY
1
l) RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
.. SAN BERNARDINO AUTHORIZING THE MA YOR OR HER DESIGNEE TO
~ EXECUTE A CONTRACT BETWEEN THE COUNTY OF SAN BERNARDINO
oJ PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO CONTINUE
4 THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS I
,COMMUNITY CENTER FOR FY 2005-2006 BEGINNING JULY 1, 2005 THROUGH I
f) JUNE 30, 2006. I
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OF SAN BERNARDINO AS FOLLOWS:
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
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SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
10 :authorized to execute a Contract for Delegation of Activities with the County of San Bernardino
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. - Preschool Services Department, copies of which are attached hereto, marked Exhibit "A" and
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incorporated herein by reference as fully as though set fonh at length, and the Director of Parks,
1't:)
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I, iRecreation and Community Services Department is hereby authorized to administer federal
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15 i Igrants to continue the Head StartlPreschool Program at Dclmann Heights Community Center.
16! I SECTION 2. The authorization granted hereunder shall expire and be void and of no
1, i I further effect if the agreement i, not execuled by both parti" ""d returned to the Office of the
18 ,City Clerk within 120 days following effective date of the Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
1 CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
EXECUTE A CONTRACT BETWEEN THE COUNTY OF SAN BERNARDINO
2
PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO CONTiNUE
3 rfHE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS
COMMUNITY CENTER FOR FY 2005-2006 BEGINNING JULY 1, 2005 THROUGH
.1 I UNE 30, 2006. .
I
511 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
G I ,and Cornman Council of the City of San Bernardino at a Meeting,
I
71 thereof, held on the day of , 2005, by the following vote to
,
8 wit:
9 COUNCIL MEMBERS
AYES
NAYS
ABST AlN ABSENT
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111IESTR..A.DA
IILONGVILLE
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I' Approved as to form
'H! I And Legal content:
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251' James F. Penman
261 City Attorney
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I By: l'y<1"'
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Rachel G. Clark, City Clerk
,2005.
day of
The foregoing resolution is hereby approved this
JUDITH V ALLES, MAYOR
City of San Bernardino
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EXHIBIT A
FOR COUNTY USE ONL Y
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.x New Vendor Code Dept. Contract Number
Change SANBERN772 SC A
-
Cancel
County Department Dept. Orgn. Contractor's License No.
PRESCHOOL SERVICES
County Department Contract Representative Telephone Total Contract Amount
Pattie McGinty (909)388-0295 $278,590
Contract Type
i Revenue 00 Encumbered 0 Unencumbered 0 Other:
If not encumbered or revenue contract type. provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
July 1 , 2005 June 30,2006 $278,590
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
RSC HPS 100 , 300 3252 , $278.590
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
,
Fund Dept. Organization Appr. Obj/Rev Source GRClPROJ/JOB No. Amount
, ,
Project Name Estimated Payment Total by Fiscal Year
FY Amount 110 FY Amount I/O
PSD - DELEGATE AGENCY 05/06 $ 250.540
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FOOD SERVICE 05/06 $ 28,050
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Contract Type 2 (b)
County of San Bernardino
FAS
STANDARD CONTRACT
" CONTRACT is entered into in the State of California
Preschool Services. hereinafter called the County, and
Name
City of San Bernardino Parks & Recreation
Address
547 N. Sierra Way
San Bernardino, CA 92410
by and between the County of San Bernardino
hereinafter called
DELEGATE AGENCY (DELEGATE)
Phone
(909) 384-5233
FederallD No. or Social Security No.
Birth Date
IT IS HEREBY AGREED AS FOllOWS:
WHEREAS, The County desires to have activities for the Head Start/State Preschool Program provided for
its various sites; and
WHEREAS, County has been allocated funds by the State Department of Education (SDE) and Federal
Administration for Children and Families (ACF) to provide such services; and
WHEREAS, County finds the City of San Bernardino Parks & Recreation, a Delegate Agency, qualified to
provide all activities for the Head Start/State Preschool Program; and
WREAS, County desires that such services be provided by a Delegate Agency and the Delegate Agency
~s to perform these services as set forth below;
NOW THEREFORE, County and Delegate Agency mutually agree to the following terms and conditions:
Page 1 of 17
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II.
III.
IV.
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VI.
VII.
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XII.
XIII.
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TABLE OF CONTENTS
DE FI N ITI ON S ..................................................................................................................................... 3
DELE GATE AGENCY PROGRAM RESPONSIBILITIES ................ .............................. .....................3
DELEGATE AGENCY CURRICULUM AND CLASSROOM REQUiREMENTS......................... .., 4
DELEGATE AGENCY FOOD SERVICE RESPONSIBILITIES...........................................................5
DELEGATE AGENCY GENERALRESPONSIBILlTIES.............................................. ..............6
C OU NTY RES PO N S I BI LITI E S........................................................................................................... 11
FI SCAL PROViSiONS.................................................................................................................... .... 11
RIGHT TO MONITOR AND AUDIT ..........................................................................................................13
CORRECTION OF PERFORMANCE DEFICIENCIES ............................................................................13
TERM .......................................................................................................................................................14
EARLY TERMI NATION . .......................................... ............................................................... ........... ......14
GENERAL PROVISiONS.........................................................................................................................14
CONCLUSION .........................................................................................................................................16
ATTACHMENT A - CACFP MEAL PATTERN
ATTACHMENT B . PROGRAM BUDGET
Page 2 of 17
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I. DEFINITIONS
o A.
Administration for Children and Families (ACF) - The Federal funding source for this contract.
B. Child and Adult Care Food Program (CACFP) - Provides the requirements for student's nutritional
needs set by the United States D~partment of Agriculture and the Head Start Program Performance
Standards.
C. Delegate Agency - Organization performing services for the County of San Bernardino Preschool
Services D~partment
D. Head Start Program Federal Performance Standards - Regulations applicable to the Program.
E. Human Services System (HSS) - Oversees the eight Human Services System Departments and
fosters concern for social programs within the county and comm'unities as a whole.
F. Preschool Services Department (PSD) - Has operated the Head Start/State Preschool Program for
the past forty years.
G. State Department of Education (SDE) - The State funding source for this contract.
H. Site Location:
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SAN BERNARDINO CITY - PARKS & RECREATION
2969 Flores Street
San Bernardino, California 92405
J.
United States Department of Agriculture (USDA) - The federal agency that oversees food safety,
regulates school breakfasts and lunches, and administers the Food Stamp Program, in addition to
numerous other responsibilities.
II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES
Delegate Agency agrees to:
A. Perform all activities for the Head Start/State Preschool Program, as approved in the ACF/State
Preschool grants to the Count. in accordance with the Federal Performance Standards, Funding
Terms and Conditions and State of California and/or Community Care Licensing regulations, for 4
classes of 15 children each, (60 Children), for a period of one hundred seventy (170) days in a
satisfactory manner.
C.
B. The Delegate shall comply with Head Start Program Performance Standards 45 CFR. Part 1304.50
(Program Governance and Appendix A-Governance and Management Responsibilities dated
November 5, 1996), as it pertains to parents in decision making. The program shall be conducted in
compliance with Head Start/State Preschool Program funding sources' guidelines and
requirements. approved program budget (Attachment B), all County requirements and directives.
and any special conditions that may from time to time be requested.
Submit to the County, such reports as may be required by ACF and State Preschool directives. or
by the County, according to but not limited to the following schedule:
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1. Attendance Reports - Due 5th day of each month.
2. Audit Report - as required.
3. Child Outcomes Analysis and Action Plan - Due March 15th and June 15th annually
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Final Financial Reports, for ACF - Due September 15th, annually.
Final Financial Reports, for State - Due July 31S\ annually.
Finance Reports - Due 10th day of each month.
Local Contributions (In-kind) 10% of annual total - Due 10th day of each month.
Participant's Records (those records without parental consent to be held for school
information) - Due 10 days following close of classes.
Personnel Policies and Grievances procedure for all program employees. Due January 15th,
annually. .
Policy Committee by-laws - Due January 15th, annually.
Property Inventory - Due January 15th, annually.
Revision to Final Financial Report, for ACF - Due October 1st, annually.
Revision to Final Financial Report, for State - Due August 15th, annually.
10.
11.
12.
13.
III. DELEGATE AGENCY CURRICULUM AND CLASSROOM REQUIREMENTS
Delegate Agency agrees to comply with the Head Start Performance Standards (45 CFR 1304)
requirements for developmentally appropriate curriculum.
Delegate shall:
A. Ensure that each child is screened within forty-five days of enrollment, completing both the
Acuscreen and the PSD speech screen. Results of screens indicating areas of concern should be
referred to appropriate professionals for further observation and possible evaluation.
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B.
Ensure that individual goals for each child are developed by both the teacher and parent and are
properly documented per Head Start Performance Standards.
Document and record on-going observations of children's strengths, concerns, interests, and
progress, per Head Start Performance Standards.
Be responsible for Weekly Lesson Plans. Lesson Plan should be developed based on observations
of children's interests, their goals, and parent input to the curriculum. The current Weekly Lesson
Plan form, as well as the separate Small Group Planning Sheet. should be posted in the classroom
on Monday morning of each week. Plan should include both indoor and outdoor activities.
C.
D.
Ensure that a minimum of four individual parent conferences are completed for each child per
program year. At least two of those conferences should be in the form of a home visit; the other
two may be set up as parent conferences at the school site. Each contract should be documented
on a Home Visit/Parent Conference form. Suggested timelines are September, December, March,
and May.
E.
Provide educational field trips. Field trips should be planned regularly to support and extend
classroom learning. Field Trip requests are submitted at least one month prior to the date by
completing the Field Trip Planning Sheet. Field trips will be approved if they are found to be
educational and appropriate.
F.
Be responsible for completing the Kindergarten Transition Progress Summary on each child who is
scheduled to attend kindergarten the following year. The KTPS is completed twice: the 1st one is
done in December and the 2nd one is done in April or May.
G.
Be responsible for arranging the classrooms into distinct learning areas with adequate amounts and
variety of material and equipment for the number of children. Materials should be stored in labeled
containers on shelves that are accessible to children. Classrooms should be free of clutter and
Paoe 4 of 17
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obstructions, and should be kept clean, neat, and orderly. Delegate shall maintain licensing
requirements regarding square footage per child in the classroom.
Provide a "soft and cozy" area in every classroom for the children. This "quiet area" can be
accomplished with the use of small area rugs, pillows, stuffed animals, the use of fabric on the
walls, curtains, plants, etc.
J. Establish and follow a consistent daily routine.
IV. DELEGATE AGENCY FOOD SERVICE RESPONSIBILITIES
Delegate Agency agrees to:
A. Provide and deliver breakfast, lunch and snacks to Head Start/State Preschool site locations within
the County of San Bernardino as listed in Section I of this contract as follows:
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2.
3.
4.
5.
6.
7.
0 8.
9.
1. Meals shall comply with Child and Adult Care Food Program (CACFP) requirements for
student's nutritional needs set by the United States Department of Agriculture and the Head
Start Program Performance Standards {1304.23 (b) 1-2, and (c) 1-4}. (See CACFP Meal
Pattern for Older Children, Attachment A). Morning classes require breakfast and lunch,
afternoon classes require lunch and snack, and full day classes require all three meals. All
meals will be served family style. Meal components shall consist of:
a. Breakfast - % cup of 1 % milk, Yz cup vegetable or fruit, and a bread or bread/alternate.
b. Lunch - % cup pint of 1% milk, 1 1/2 oz. edible portion of meat/meat alternate, 1/2 slice
bread or bread/alternate, 1/2 cup total fruit and vegetable.
c. Snack - shall consist of two of the following components; Yz cup of 1 % milk, Yz cup
vegetable, fruit or full strength juice and a meat/meat alternate.
In addition, low fat chocolate milk can be provided at least 1-2 times a month
Provide food that is low in fat, salt and sugar and is culturally diverse.
Ensure the temperature and quality of all meals, up to and including the time of delivery,
meet the requirements of Federal, State and local sanitation laws.
On a yearly basis, provide a nutritional analysis of a month's menu to the PS Administrative
Office to ensure that meals are meeting children's daily nutritional needs.
Meet with small committees of parents of children enrolled in the Program in order to solicit
input on menu planning.
Provide food substitutions for children with physician-documented allergies, e.g. juice for
milk, chicken or beef for pork, etc.
Provide invoice slips/records for each meal, with the site name, and total amount of meals
served, etc.
Adjust meal quantities to accommodate enrollment fluctuations.
Provide the PSD Administrative Office copies of food specifications for any commercially
prepared items and standardized recipes for food cooked from scratch.
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10.
Supply all necessary serviceware e.g. serving bowls, spoons, forks, cups, etc. and
equipment needed to provide the food service requested in this contract.
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11. Provide copies of the monthly menu to the PSD Administrative Office two weeks prior to-the
beginning of the month, and shall provide sufficient copies of the menu for each family.
12. Implement a cooking experience once a month. The cooking experience shall be
developmentally appropriate, where the child is an active participant, and benefits from a
hands-on interaction with food.
13. Conduct a non-profit food service operation and use income accruing to its food service
operations only for program purposes.
14. Maintain storage, preparation and service areas of food within proper sanitation and health
standards in conformance with applicable State and local laws and regulations.
15. Accept cash-in lieu of commodities in the amount established for the fiscal year in
accordance with regulations. Total payment to an institution including cash for commodities
shall not exceed total program costs less cash income to the program.
16. Ensure that chairs, tables and eating utensils will be suitable for the size and developmental
level of the children.
DELEGATE AGENCY GENERAL RESPONSIBILITIES
V.
OA.
In the performance of this Contract, Delegate, its agents and employees, shall act in an independent
capacity and not as officers, employees, or agents of the County of San Bernardino. Delegate certifies
that neither it nor its principals is presently disbarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal department or
agency.
B. Without the prior written consent of County, this Contract is not assignable by Delegate either in whole
or in part.
C. Delegate agrees to provide or has already provided information on former County of San
Bernardino administrative officials (as defined below) who are employed by or represent Delegate.
The information provided includes a list of former County administrative officials who terminated
County employment within the last five years and who are now officers, principals, partners.
associates or memberS of the business. The information also includes the employment with or
representation of Delegate. For purposes of this provision, "County administrative official" is
defined as a member of the Board of Supervisors or such officer's staff, County Administrative
Officer or member of such officer's staff, County department or group head, assistant department or
group head. or any employee in the Exempt Group, Management Unit or Safety Management Unit.
D. If during the course of the administration of this Contract. the County determines that the Delegate
has made a material misstatement or misrepresentation or that materially inaccurate information
has been provided to the County, this Contract may be immediately terminated. If this Contract is
terminated according to this provision, the County is entitled to pursue any available legal remedies.
o E.
Delegate agrees not to enter into any subcontracts for work contemplated under the Contract without
first obtaining written approval from the Assistant County Administrator - Human Services System.
Any subcontractor shall be subject to the same provisions as Delegate. Delegate shall be fully
responsible for the performance of any subcontractor.
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F.
Delegate shall maintain all records and books pertaining to the delivery of services under this Contract
and demonstrate accountability for contract performance. Said records shall be kept and maintained
within the County of San Bernardino. County shall have the right upon reasonable notice and at
reasonable hours of business to examine and inspect such records and books.
Records, should include, but are not limited to, monthly summary sheets, sign-in sheets, food invoices,
menu production records, and other primary source documents. Fiscal records shall' be kept in
accordance with Generally Accepted Accounting Principles and must account for all funds, tangible
assets, revenue and expenditures. Fiscal records must also comply with the appropriate Office of
Management and Budget (OMB) Circulars (A-87 and A-102 (45CFR Part 92)), which state the
administrative requirements, cost principles and other standards for accountancy.
All records shall be complete and current and comply with all Contract requirements. Failure to
maintain acceptable records per the preceding requirements shall be considered grounds for
withholding of payments for billings submitted and for termination of the Contract.
G. Delegate shall notify County in writing of any change in mailing address and/or physical location
within ten (10) days of the change, and shall immediately notify County of changes in telephone or
fax numbers.
H.
Delegate shall notify County of any continuing vacancies and any positions which become vacant
during the term of this Contract which will result in reduction of services to be provided under this
Contract. Upon notice of vacancies, the Delegate shall apprise County of the steps being taken to
provide the services and to fill the position as expeditiously as possible. Vacancies and associated
problems shall be reported to County on each periodically required report for the duration of said
vacancies and/or problems.
I. Delegate shall provide a system, approved by the County, through which recipients of service shall
have the opportunity to express and have considered their views and complaints regarding the delivery
of services. The procedure must be in writing and posted in cle~r view of all recipients.
J. Delegate shall notify County HSS Contract Administration of all upcoming meetings of the Board of
Directors or other governing party and shall keep County apprised of any and all actions taken by its
Board of Directors which may impact on the Contract. All Board of Directors' minutes shall be
submitted to County with the monthly reports in the month following approval of the minutes. Further, a
County representative shall have the option of attending Board meetings during the term of this
Contract.
K. Delegate shall protect from unauthorized use or disclosure names and other identifying information
concerning persons receiving services pursuant to this Contract, except for statistical information
not identifying any participant. The Delegate shall not use or disclose any identifying information for
any other purpose other than carrying out the Delegate's obligations under this Contract, except as
may be otherwise required by law. This provision will remain in force even after the termination of
the Contract.
L. Delegate shall ensure that all known or suspected instances of child abuse or neglect are reported to
the appropriate law enforcement agency or to the appropriate Child Protective Services agency.
This responsibility shall include:
1. Assurance that all employees, agents, consultants or volunteers who perform services under
this Contract and are mandated by Penal Code Sections 11164 et seq. to report child abuse or
neglect, sign a statement, upon the commencement of their employment, acknowledging their
reporting requirements and their compliance with them. '
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2. Development and implementation of procedures for employees, agents. consultants. or
volunteers who are not subject to the mandatory reporting laws for child abuse to report any
observed or suspected incidents of child abuse to a mandated reporting party, within the
program, who will ensure that the incident is reported to the appropriate agency.
3. Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections
11164 et seq.) for all employees, agents, consultants, and volunteers. or verification that such
persons have received training in the law within thirty (30) days of employment/volunteer
activity.
4. Oelegate shall ensure that any written report of known or suspected instances of child abuse
or neglect and/or any unusual incident reports submitted to Community Care Licensing are
submitted within five business days of filing the report to:
County of San Bemardino
Preschool Services Department
Attn: Licensing Analyst
250 S. Lena Road
San Bernardino, CA 92415-0630
Delegate shall obtain from the Department of Justice (DOJ) records of all convictions involving any
sex crimes, drug crimes, or crimes of violence of a person who is offered employment or volunteers
for all positions in which he or she would have contact with a minor, the aged, the blind, the
disabled or a domestic violence client, as provided for in Penal Code Section 11105.3. This
includes licensed personnel who are not able to provide documentation of prior Department of
Justice clearance. A copy of a license from the State of California is sufficient proof.
N. Delegate shall notify County of any staff member, paid intern or volunteer who is knowingly or
neglig'1lntly employed who has been convicted of any crime of violence or of any sexual crime.
Delegate shall investigate all incidents where an applicant, employee, intern or volunteer has been
arrested and/or convicted for any crime listed in Penal Code Section 11105.3 and shall notify
County. In the County's discretion, the County may instruct Delegate to take action to either
deny/terminate employment or terminate internship and/or volunteer services where the
investigation shows that the underlying conduct renders the person unsuitable for employment,
intemship, or volunteer services.
Delegate shall immediately notify HSS concerning the arrest and/or conviction, for other than minor
traffic offenses, of any paid employee, agent, consultant, intern, or volunteer staff, when such
information becomes known to Delegate.
M.
O. Delegate shall make every reasonable effort to prevent employees, consultants or members of its
governing bodies from using their positions for purposes that are or give the appearance of being
motivated by a desire for private gain for themselves or others, such as those with whom they have
family, business, or other ties. In the event County determines a conflict of interest exists, any increase
in costs associated with the conflict of interest may be disallowed by County and such conflict may
constitute grounds for termination of the Contract. This provision shall not be construed to prohibit
employment of persons with whom Delegate's officers, agents, or employees have family, business or
other ties so long as the employment of such persons does not result in increased costs over those
associated with the employment of any other equally qualified applicants and such persons have
successfully competed for employment with other applicants on a merit basis.
P.
Delegate agrees to and shall comply with the following indemnification and insurance requirements:
1. Indemnification - The Delegate agrees to indemnify, defend, and hold harmless the County and
its authorized officers, employees, agents and volunteers from any and all claims, actions,
losses, damages, and/or liability arising out of this Contract from any cause whatsoever,
D~,...15. II ", 17
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including the acts, errors or omissions of any person and for any costs or expenses incurred by
the County on account of any claim therefore, except where such indemnification is prohibited
bylaw.
2.
Insurance - Without in anyway affecting the indemnity herein provided and in addition thereto,
the Delegate shall secure and maintain throughout the Contract the following types of
insurance with minimum limits as shown:
a. Worker's Compensation - A program of Workers' Compensation insurance or a State-
approved Self Insurance Program in amount or form to meet all applicable
requirements of the Labor Code of the State of California, including Employer's Liability
with $250,000 limits, covering all persons providing services on behalf of the Delegate
and all risks to such persons under this Contract.
b.
If Delegate has no employees, it may certify or warrant to County that it does not
currently have any employees or individuals who are defined as "employees. under the
Labor Code and the requirement for Workers' Compensation coverage will be waived
by the County's Risk Manager.
With respect to Delegates that are non-profit corporations organized under California or
Federal law, volunteers for such entities are required to be covered by Workers'
Compensation insurance. If the County's Risk Manager determines that there is no
reasonably priced coverage for volunteers, evidence of participation in a volunteer
insurance program may be substituted.
Comprehensive General and Automobile Liability Insurance - This coverage to include
contractual coverage and automobile liability coverage of owned, hired and non-owned
vehicles. The policy shall have combined single limits for bodily injury and property
damage of not less than one million dollars ($1,000,000).
c. Errors and Omissions Liability Insurance, - Combined single limits of $1,000,000 and
$3,000,000 in the aggregate Q[
Professional Liability - Professional liability insurance with limits of at least $1,000,000
per claim or occurrence.
3. Additional Named Insured - All policies, except for Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements naming the
County and its officers, employees, agents and volunteers as additional named insured with
respect to liabilities arising out of the performance of services hereunder.
4. Waiver of Subrogation Rights - Except for Errors and Omissions Liability and Professional
Liability, Delegate shall require the carriers of the above required coverages to waive all rights
of subrogation against the County, its officers, employees, agents, volunteers, contractors and
subcontractors.
5. Policies Primary and Non-Contributory - All policies required above are to be primary and non-
contributory with any insurance or self-insurance programs carried or administered by the
County.
6.
Proof of Coverage - Delegate shall immediately furnish certificates of insurance to the County
Department administering the Contract evidencing the insurance coverage, including
endorsements, above required prior to the commencement of performance of, services
hereunder, which certificates shall provide that such insurance shall not be terminated or expire
without thirty (30) days written notice to the Department, and Delegate shall maintain such
Page 9 of 17
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insurance from the time Delegate commences performance of services hereunder until the
completion of such services. Within sixty (60) days of the commencement of this Contract, the
Delegate shall furnish certified copies of the policies and all endorsements.
7.
Insurance Review - The above insurance requirements are subject to periodic review by the
County. The County's Risk Manager is authorized, but not required, to reduce or waive any of
the above insurance requirements whenever the Risk Manager determines that any of the
above insurance is not available, is unreasonably priced, or is not needed to protect the
interests of the County. In addition, if the Risk Manager determines that heretofore
unreasonably priced or unavailable types of insurance coverage or coverage limits become
reasonably priced or available, the Risk Manager is authorized, but not required, to change the
above insurance requirements, to require additional types of insurance coverage or higher
coverage limits, provided that any such change is reasonable in light of past claims against the
County, inflation, or any other item reasonably related to the County's risk.
8.
Any such reduction or waiver for the entire term of the Contract and any change requiring
additional types of insurance coverage or higher coverage limits must be made by amendment
to this Contract. Delegate agrees to execute any such amendment within thirty (30) days of
receipt.
Q. Delegate shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or
regulations relating to its duties, obligations and performance under the terms of the Contract and shall
procure all licenses and pay all fees and other charges required thereby. Delegate shall maintain all
required licenses during the term of this Contract. Failure to comply with the provisions of this section
may result in immediate termination of this Contract.
o R.
Delegate shall comply with all applicable local health and safety clearances, including fire clearances,
for each site where services are provided under the terms of this Contract.
S. Delegate agrees to and shall comply with the County's Equal Employment Opportunity Program
and Civil Rights Compliance requirements:
2.
o
1. Equal Employment Opportunity Program: The Delegate agrees to comply with the
provisions of the Equal Employment Opportunity Program of the County of San Bernardino
and rules and regulations adopted pursuant thereto: Executive Order 11246, as amended by
Executive Order 11375, 11625, 12138, 12432, 12250. Title VII of the Civil Rights Act of
1964 (and Division 21 of the California Department of Social Services Manual of Policies
and Procedures and California Welfare and Institutions Code, Section 10000), the California
Fair Employment and Housing Act, and other applicable Federal, State, and County laws,
regulations and policies relating to equal employment or social services to welfare
recipients, including laws and regulations hereafter enacted.
The Delegate shall not unlawfully discriminate against any employee, applicant for
employment, or service recipient on the basis of race, color, national origin or ancestry,
religion, sex, marital status, age, political affiliation or disability. Information on the above
rules and regulations may be obtained from County HSS Contract Administration.
Civil Rights Compliance: The Delegate shall develop and maintain internal policies and
procedures to assure compliance with each factor outlined by state regulation. These
policies must be developed into a Civil Rights Plan, which is to be on file with County HSS
Contract Administration within 30 days of awarding of the Contract. The Plan must address
prohibition of discriminatory practices, accessibility, language services, staff development
and training, dissemination of information, complaints of discrimination, compliance review,
and duties of the Civil Rights Liaison. Upon request, HSS shall supply a sample of the Plan
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format. The Delegate shall be monitored by HSS for compliance with provisions of its Civil
Rights Plan.
T.
Delegate agrees to comply with all applicable provisions of the Americans with Disabilities Act (ADA).
U. Delegate shall observe the mandatory standards and policies relating to energy efficiency in the State
Energy Conservation Plan (Title 20, Division 2, California Code of Regulations).
V. If the amount available to Delegate under this Contract exceeds $100,000, Delegate agrees to comply
with the Clean Air Act (42 USC 7606), Section 508 of the Clean Water Act (33 USC 1368), Executive
Order 11738 and Enyironmental Protection Agency regulations (40 CFR, Part 15).
W. Delegate shall use recycled and recyclable products, whenever practicable, in fulfilling the terms of this
Contract: Recycled printed products shall include a symbol identifying the recycled material.
X. Delegate understands and agrees that any and all legal fees or costs associated with lawsuits
concerning this Contract against the County shall be the Delegate's sole expense and shall not be
charg~d as a cost under this Contract. In the event of any Contract dispute hereunder, each Party
to this Contract shall bear its own attorney's fees and costs regardless of who prevails in the
outcome of the dispute.
VI. COUNTY RESPONSIBILITIES
0 A.
B.
C.
D.
E.
The County shall:
Supervise, evaluate, and provide guidance and direction to the Delegate in the conduct of activities
performed under this agreement.
Comp~nsate Delegate per the provisions outlined in Section VII of this contract.
Monitor and evaluate contract performance, on an on-going basis, by scheduling periodic meetings
with Delegate to discuss performance, problem areas, procedures, and recommended changes.
Provide a County HSS staff member who will act as a liaison between PSD and Delegate.
In accordance with the approved grants, the County will provide to the Delegate such supportive
services and monitoring as agreed upon, to include the following:
a. Administration
b. Disability Services
c. Educational Program for Children
d. Eligibility Services
e. Health Services: Medical, Dental, Mental and Nutrition
f. Parent Involvement, Training & Technical Assistance and monitoring
g. Qualifications for Staff
h. Social Services
i. Training: Pre-service/ln-servicelWorkshops
o
VII. FISCAL PROVISIONS
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A.
The maximum amount of reimbursement under this Contract shall not exceed $278,590 and shall
be subject to availability of funds to the County. The consideration to be paid to Delegate, as
provided herein, shall be in full payment for all Delegates' services and expenses incurred in the
performance hereof, including travel and per diem.
B. The Delegate will contribute $62,635 to the program funds. Such contributions shall be in cash in
the amount of $-0-, and in-kind in the amount of $62,635, per Attachment B.
C. The County agrees to reimburse the Delegate for authorized expenditures as detailed in the FY
2005/2006 Budget (Attachment B). No later than 10 calendar days following the month of service
Delegate shall submit to the County a claim for payment for the reporting month in a format
acceptable to the County and that is sufficient to support payment under the County's accounting
procedures established or approved by the County's Controller. Within thirty (30) days, the County
shall approve or disapprove payment of the claim. In no event, will the Delegate receive
reimbursement exceeding $278,590, except if it has received prior written authorization from the
County, which shall be incorporated into and attached to this agreement.
D. For food services, the Delegate will provide invoices once a month to PSD Finance Department not
later than the tenth (10th) day of each month for the previous month's activities. Invoices shall
include, and be based upon the actual number of meals delivered at the negotiated rate per meal.
E.
Delegate will maintain record control over all non-expendable property purchased, including all
office machinery and office furniture, regardless of value. Record control means: (1) Written
records furnishing item description, serial and/or model number, acquisition cost and document
number and date; (2) all pieces of property shall be tagged for purpose of identification; (3) an
inventory of property shall be submitted to the County annually; (4) disposal, loss or destruction of
property shall bE: properly documented, with copies of such documentation furnished to the County
within thirty (30) days following the occurrence causing the same. Non-expendable property is any
article having a service life in excess of one (1) year and which cannot be correctly described as
either materials or supplies. Title to this property, whether purchased or donated as non-Federal
share contribution, shall be determined in accordance with ACF and State Preschool guidelines.
Any purchase in excess of five thousand dollars ($5,000) not approved in the original budget must
be approved in writing by the funding sources.
F.
Costs for services under the terms of this Contract will be incurred during the contract period except
as approved by County. Delegate will not use current year funds to pay prior or future year
obligations.
G.
Funds made available under this Contract shall not supplant any federal, state or any governmental
funds intended for services of the same nature as this Contract. Delegate shall not claim
reimbursement or payment from County for, or apply sums received from County with respect to
that portion of its obligations, which have been paid by another source of revenue. Delegate agrees
that it will not use funds received pursuant to this Contract, either directly or indirectly, as a
contribution or compensation for purposes of obtaining funds from another revenue source without
prior written approval of the County.
H.
County is not liable for the payment of any taxes, other than applicable sales or use tax, resulting
from this Contract however designated, levied or imposed, unless County would otherwise be liable
for the payment of such taxes in the course of its normal business operations.
Delegate shall keep full and accurate records of its food service operation to serve as a basis for
claim for reimbursement, and for audit and review purposes. The records to be kept must include
the following:
1. Daily attendance records
Paae 12 of 17
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2. Daily meal count, by types of meals served for both children and adults.
3. Menu planning worksheat, including specific type and amount of food used.
4. Monthly inventory records to determine cost of food.
5. Program expenditures supported by invoices, receipts, or other proof of expenditures for food
and labor.
J.
Compensation may be reduced or withheld in the event that Delegate fails to comply with the
provisions of this contract or does not perform in accordance with the terms of this Contract.
VIII. RIGHT TO MONITOR AND AUDIT
0,
C.
o G.
A.
County shall have the absolute right to monitor the performance of Delegate in the delivery of services
provided under this Contract.
S.
County or any subdivision or appointee thereof, the State of California or any subdivision or
appointee thereof, including the Auditor General, and the Food and Nutrition Service of the USDA,
shall have absolute right to review and audit all records, books, papers, documents, corporate
minutes, and other pertinent items as requested, and shall have absolute right to monitor the
performance of Delegate in the delivery of services provided under this Contract. Technical
program data shall be retained locally and made available upon the County's reasonable advance
written notice or turned over to County. If said records are not made available at the scheduled
monitoring visit, Delegate may, at County's option, be required to reimburse County for expenses
incurred due to required rescheduling of monitoring visits. Such reimbursement will not exceed $50
per hour (including travel time) and be deducted from the following month's claim for
reimbursement.
D.
Delegate shall cooperate with County in the implementation. monitoring and evaluation of this Contract
and comply with any and all reporting requirements established by this Contract.
All records pertaining to service delivery and all fiscal, statistical and management books and records
shall be available for examination and audit by County, Federal and State representatives for a period
of five years after final payment under the Contract or until all pending County, State and Federal
audits are completed, whichever is later. Records of the Delegate which do not pertain to the services
under this Contract may be subject to review or audit unless provided in this or another Contract.
Technical program data shall be retained locally and made available upon the County's reasonable
advance written notice or turned over to County. If said records are not made available at the
scheduled monitoring visit, Delegate may, at County's option, be required to reimburse County for
expenses incurred due to required rescheduling of monitoring visit(s). Such reimbursement will not
exceed $50 per hour (including travel time) and be deducted from the following month's claim for
reimbursement.
E.
Delegate shall provide all reasonable facilities and assistance for the safety and convenience of
County's representatives in the performance of their duties. All inspections and evaluations shall be
performed in such a manner as will not unduly delay the work of the Delegate.
Delegate shall hire a licensed Certified Public Accountant, approved by the County, who shall
prepare and file with County, within 60 days after the termination of the Contract, a certified fiscal
audit of related expenditures during the term of the Contract and a program compliance audit.
F.
Pursuant to OMS Circular A-133, Delegates expending $500,000 or more in Federal funds in a year
through a Contract with County must have a single audit or program-specific audit performed. A
copy off the audit performed in accordance with OMS Circular A-133 shall be submitted to the
County within thirty (30) days of completion, but no later than nine months following the end of the
Delegate's fiscal year.
D!:Ino 1't nf 17
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o CORRECTION OF PERFORMANCE DEFICIENCIES
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X.
A. Failure by Delegate to comply with any of the provisions, covenants, requirements or conditions of this
Contract shall be a material breach of this Contract.
B. In the event of a non-cured breach, County may, at its sole discretion and in addition to immediate
termination and any other remedies available at law, in equity, or otherwise specified in this Contract:
1. Afford Delegate thereafter a time period within which to cure the breach, which period shall be
established at sole discretion of County; and/or
2. Discontinue reimbursement to Delegate for and during the period in which Delegate is in
breach, which reimbursement shall not be entitled to later recovery; and/or
3. Withhold funds pending duration of the breach; and/or
4. Offset against any monies billed by Delegate but yet unpaid by County those monies
disallowed pursuant to Item "2" of this paragraph; and/or
5. Terminate this Contract and be relieved of the payment of any consideration to Delegate
should Delegate fail to perform the covenants herein contained at the time and in the manner
herein provided. In event of such termination, the County may proceed with the work in any
manner deemed proper by the County. The cost to the County shall be deducted from any
sum due to the Delegate under this Contract and the balance, if any, shall be paid by the
Delegate upon demand.
TERM
This Contract is effective as of July 1, 2005 and expires June 3D, 2006 but may be terminated earlier in
accordance with provisions of Section XI of the Contract. The Contract term may be extended for two
additional one year periods by mutual agreement of the parties.
XI. EARLY TERMINATION
XII.
o
A. The County may terminate the Contract immediately under the provisions of Section IX of the Contract.
In addition, the Contract may be terminated without cause by the County by serving a written notice to
the Delegate thirty (3D) days in advance of termination. The Assistant County Administrator - Human
Services System is authorized to exercise the County's rights with respect to any termination of this
Contract.
B. Delegate shall only be reimbursed for costs and un cancelable obligations incurred prior to the date of
termination. Delegate shall not be reimbursed for costs incurred after the date of termination.
GENERAL PROVISIONS
A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed
to the following respective addresses listed below.
Delegate:
City of San Bernardino Parks & Recreation
547 N. Sierra Way
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San Bernardino, CA 92410
County:
County of San Bernardino
Human Services System
Attn: Contract Administration
150 S. Lena Road
San Bernardino, CA 92415-0515
County (Insurance Information Only):
County of San Bernardino
c/o Insurance Data Services
P.O. Box 12010 - CB
Hemet, CA 92546-8010
B.
Nothing contained in this Contract shall be construed as creating a joint venture, partnership or
employment arrangement between the Parties hereto, nor shall either Party have the right, power or
authority to create an obligation or duty, expressed or implied, on behalf of the Party hereto.
Delegate shall not offer (either directly or through an intennediary) any improper consideration such as,
but not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of
value to any officer, employee or agent of the County in an attempt to secure favorable treatment
regarding this Contract.
The County, by written notice, may immediately tenninate any Contract if it detennines that any
improper consideration as described in the preceding paragraph was offered to any officer, employee
or agent of the County with respect to the proposal and award process. This prohibition shall apply to
any amendment, extension or evaluation process once a contract has been awarded.
C.
Delegate shall immediately report any attempt by a County officer, employee or agent to solicit
(either directly or through an intennediary) improper consideration from Delegate. The report shall
be made to the supervisor or manager charged with supervision of the employee or to the County
Administrative Office. In the event of a tennination under this provision, the County is entitled to
pursue any available legal remedies.
D,
County shall have Power of Attorney to pay delinquent debts and unpaid wages for work provided
under this Contract from accounts payable to Delegate in the event debts and wages have not been
paid on a current basis.
E.
No waiver of any of the provisions of the Contract Documents shall be effective unless it is made in
a writing which refers to provisions so waived and which is executed by the Parties. No course of
dealing and no delay or failure of a Party in exercising any right under any Contract Document shall
affect any other or future exercise of that right or any exercise of any other right. A Party shall not
be precluded from exercising a right by its having partially exercised that right or its having
previously abandoned or discontinued steps to enforce that right.
Any alterations, variations, modifications, or waivers of provisions of the Contract, unless
specifically allowed in the Contract, shall be valid only when they have been reduced to writing, duly
signed and approved by the Authorized Representatives of both parties as an amendment to this
Contract. No oral understanding or agreement not incorporated herein shall be binding on any of
the Parties hereto.
If any provision of the Contract is held by a court of competent jurisdiction to be unenforceable or
contrary to law, it shall be modified where practicable to the extent necessary so as to be enforceable
(giving effect to the intention of the Parties) and the remaining provisions of the Contract shall not be
affected.
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H.
This Contract shall be governed by and construes in all aspects in accordance with the laws of the
State of California without regard to principles of conflicts of laws. The Parties agree to the exclusive
jurisdiction of the federal and state courts located in the County of San Bernardino. for any and all
disputes arising under this Contrad, to the exclusion of all other federal and state courts.
XIII. CONCLUSION
o
o
A. This Contract, consisting of seventeen (17) pages and Attachments A and e, is the full and
complete document describing services to be rendered by Delegate to County including all
covenants, conditions and benefits.
e. The signatures of the Parties affixed to this Contract affirm that they are duly authorized to commit
and bind their respective institutions to the terms and conditions set forth in this document.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of San Bemardino has caused this
Contract to be subscribed to by the Clerk thereof, and Delegate has caused this Contract to be
subscribed in its behalf by its duly authorized officers. the day, month and year written.
COUNTY OF SAN BERNARDINO
8
San Bernardino City - Parks and Recreation
(Print or type name of corporation. company, Delegate. etc.)
Bill Postmus, Chairman, Board of Supervisors
By ~
(Authorized signature. sign in blue ink)
Dated
Name Judith Valles
(Print or type name of person signing contract)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE Title Mayor
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors Dated
of the County of San Bernardino.
(Print or Type)
By
Deputy
Address 547 North Sierra Way
San Bernardino,CA 92410
Approved as to Legal Fonn
Reviewed by Contract Compliance
Presented to BOS for Signature
~
Julie J. Surber. County Counsel
~
Lori Ciabaltini. HSS Contracts Unit
~
Ron Griffin, Interim Director
Dale
Date
Date
Page 17 of 17
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Meal Pattern for Older Children
.CE~UtA "TrO"N
Attachment A
Child and Adult Care Food Program meal requirements for children ages one through
twelve.
Taken from: http://www.cde.ca.gov/ls/nu/heloldChrTllpat.asp
Last modified: Monday, April 18, 2005
Brea kfast
L. -. Vesetables, F~lts. ~u~
!L_ MlI~, Fluid
,I VllRable, Fruit. or Full.Strenllth (100%)
:1 Juice
!L~~03 t~~06 ~~::~~-
L..!!~~L_ L.~~p_".1 .1 cup ___
t~/4_CUP :1 1/2 cup :~/2 cup!
III GralnslBreads (whole .-aln or enriched) Il Ages 1 to 3 . Alft 3 to 6 ilAift 6 to 12 'I
: I ~ , ~~ . ~~ .
I {- Bread J 1/2 slice _i~.Y~ sli~e__ -t.1 ~Ii~~__
!I.___ OR Rolls, MuffIns. etc. .JL 112ll.e..r:.vin~j 1/? se~ing-'..~_~Elry!~
I ; OR Cold Dry Cereal 'I" 1/4 cup or ; 1/3 cup or ; 3/4 cup or 1.
: (volume or _llht. whichever Is 185) , 1/3 oz. . 1/2 oz. oz.
I :1~Cooked ~e:~~=leproducts;I__~1/4~~~-~~I-"1/4 ~~~ u. I. 1/2 cup
Lunch or Supper
'1,1 ;j Aift1 to 3 ilAses3t06 ilAift6to 12;
" V-.etablft, Fruits. Fluids !L yea~ years: y~ "
L _ Milk. Fluid _: L___.1!2 ,?~p. _' L .~~~ cup_ { -~ ~up--
ItV-.etable and/or Fruit (two or more kinds); 1/4 cup total 1/2 cup : 3/4 cup total
, i total
, .. ____ __hd'_ .__ ._..._~~ ___..______ . _ _
:r '---'-- ______u_.___.___ fA~1i~3 :1 Aift 3lo6 il Ages 6to 12 .
L GralnsIB~ (whole .-aln or enrlch~)!1 uU y"~ars. ' .__y~! _~~~__._'
II Bread .1'-__ ~/2 slic~___ J J!~~.L_~_~_i
:J OR Rolls. Muffins, etc. _._i1.1/2_~~i_r1g 11I~. se_rvi_n~ : 1_1~e~Il9_.!
!:L OR Cooked Cereal, Pasta. Noodle Products. 'I 1/4 cup :11/4 cup :1 1/2 cup
! or Cereal Grains ! . :
I .,. . __._. _ _ .' . . . .
,I Meat/Meat Alternatives
I' -.-----LNn Meat, Fish. or Poultry
(edlble portion as served)
I ! '_ _ -~R Ch~ (n~~~al or pr~~)
d Alft1t03
JL_ yea~ __
il 1oz.
L.
t,_ 1 oz.
.
. ~~~~~~o 6. :1_~~;_1~:
I 1.5 oz. :1 2 oz.
I 1.5 oz. J 2 oz.
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, OR CottaBe Cheese. Cheese FoocIICheese :1 1/4 cup j 3/8 cup II 1/2 cup
,
! Spread Substitute : or 2 oz. or 3 oz. or 4 oz.
, .-_. - ._ __ __ . ,... n_ . ... .
L. OR EBB - JI. 1eg9 t 1~Qg t. 1 egg ..
- -.- -----
t. OR ~ook~~~~~ns or Dried P~: .iL..1!4 cuP ._1.~8 c~e. " ~(2cuL
, OR Peanut Butter, Recluced-Fat Peanut !C::=I 3 Tbsp. J. 4TbSP...
, Butter, Soy Nut Butter. or Other Nut or
Seed Butters
OR Pea~uts, Soy Nuts, Tree !uts, Roasted L 1/2 oz.** l 3/4 oz.'" 1 oz."
Peas, or Seeds; .
. . -OR Yoaurt . ;11/2 cup r 3/4 cu~--r . 1 cu~--
(plain or flavored. unsweetened or ! ' .
, sweetened) ! _._ _... ., _ ...'.n ..
OR An Equivalent Quantity of Any IL
! Combination of tile Above Meat/Meat
Alternatives
.. . .-
!
I
I A.M. or P.M. Supplement
(select 2 of these 4 components)***
i
lu'--' ..
i ,1_____ . V~:ables, .~rults, FI~lds ..:~o 3
I :L_ _ _ . Milk, Flu~d . .il Y2.~~p
I :i Veaetable, Fruit, or FuU.StrenBth (100%) il 1/2 c p
IlL , Juice : u
:, Aps 3to 6l~'6-t~12
! ~..:... ~rs .
. L~/~ c':!p ..L. 1 c':!P ..
!L1/2 cup .L 3/4 ~up ..
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!L_G~~reacls (whole ifaln. or enrl~) J _ . years .
iL ~rea~._ ._._ . :1 .11?- sli~
il OR Rolls, MuffIns, etc. . J..1/2 serving
OR Cold Dry Cereal 1/4 cup
(volume or _iBht, whichever is less) or 1/3 oz.-
, OR Cook~ Cere.1l. Pasta, Noodle produ~':l 1/4 cup
:._ . _ or Cereal G.!:~lns.. j .
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! :., Meat/Meat Alternatives II ABes 1 to 3 il Ales 3 to 6 :1 Ales 6 to 12
, ,L years ' , years .! L years
I ~:b:~I:'a~ ~~iiL "1/2 oz, [I 1/2 oz. j ..~ oz:_
I. OR Cheese (natural or processedl .L 1/2 oz. ~oz. _L. 1 oz. ..
l~~C~~;;:s~~:;~~~~:1 ~~B1C~i. 'I ~~B1c~i. l ~~~ ~i.
:1 OR En__.. . . :1 1/2 egg I 1/2 egg 1 1 egg
: _ (plain ~r ~==~1;ren~ 0:_. ![ 1/4 cu~ j 1/4 cu~ _11~ ~u: '
I OR Cooked Dried Beans or DrIed Peas" iL..1/B cup _..LYB.cufl. L!/:4..c:':lP..
! ~~~~~Etrc::r~: iL._ 1 Tb~~.!11~bSP.. t2~bSP:,
. .O~.~~~~:.S;A~u~i :;-;(NU~, ~ !I. __ .112_~z 1. ~/2 oz. J 1 oz.
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OR An Equivalent Quantity of Any :/
Combination of the Above Meat/Meat ,
Altemat1ves .
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. Dried beans or dried peas may be used as a meat alternate or as a vegetable
component; but cannot be counted as both components in the same meal.
.. No more than 50 percent of the requirement shall be met with nuts or seeds. Nuts
or seeds shall be combined with another meat/meat altemate to fulfill the
requirement. to determine combinations. 1 oz. of nuts or seeds is equal to 1 oz. of
I cooked lean meat. poultry. or fish. Roasted peas can count as a meat altemate or
I vegetable component, but cannot be counted as both in the same meal.
I
i-Juice cannot be served when milk is served as the only other component.
I
,.... If yogurt is used as the meat component in supplements. milk cannot be used to
satisfy the second component requirement. Commercially added fruit or nuts in
flavored yogurt cannot be used to satisfy the second compQnent requirement in
supplements.
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S8 City-parks-DA ATTACHMENT B
0 FY 2005-06 Budaet
(Funded Slots: 60 Federal Part-Day Slots)
Fedenll H..d Start Funds USDA r Total
Head Start Budget ModifiClllion Nutrition Bud"et
~ o.scrlDtlon Funds May 27, 2005 Funds FY 2ON-05
A. Personnel
A01 Program Managers & Content Area Experts 26.317 1.350 27.667
A02 T eachersllnfllnt Toddler Teachers 89.768 89. 768 ~-
A05 Teacher Aides & Other EducatIOn Personnel 38.063 38.063 .'
A16 Clerical Personnel 15.815 15.815 :'
A19 Ma,ntenance Personnel 6.456 6.456 ~
Total Personnel 176.419 1.350 177 769 ~"
B. Fringe Benefits /' ' t
~
BOl Social Securily(FICA). State Disability. Unemployment 6.616 334 6.950 !
B02 Health/DentallL~e insurance 42.527 2.122 44.649 t;
B03 Retirement 9.052 455 9.507 t'
B04 Other Fringe 2,558 121 t 2.679 ,
Total Fringe Beneflta 60.753 3,032 63,715 .
E. Supplies J.
EOl OffIce Supplies 2.485 . ~::: I
.
E02 Child and Family Service Supplies 2,480 ~
E03 Food Services Supplies 2,200 f 2.200
E04 Other Supplies f,. 7, ;65 ~
Total Supplies 7,165 ,.',
0 F. Contractual ~,
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F04 Child i ransportation Services 1.200 1.200,.
F08 Other Contracts j,;
Total Supplies 1,200 1.200 ~
"
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H. Other it
f:
H17 Other 621 621 ,.
Total Other 621 621
Sub Total 246,151 4.312 i., 250,540
;
Food Program 28,050 ~ 28,050
t 278,590 I
Grand Total Budget 246,158 II 4,38211 28,050 tl
In-Kind Match Required
u
62,635 i
61,540 II
1,09611
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ORIG'NAl
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X New Vendor Code Dept. Contract Number
- Change SANBERN772 SC A
Cancel
County Department Dept. Orgn. Contractor's License No.
PRESCHOOL SERVICES
County Department Contract Representative Telephone Total Contract Amount
Pattie McGinty (909)388-0295 $278,590
Contract Type
, :...J Revenue !Xl Encumbered 0 Unencumbered 0 Other:
If not encumbered or revenue contract type. provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
July 1, 2005 June 30, 2006 $278,590
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
RSC HPS 100 , 300 3252 I $278.590
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
, I
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
, ,
Project Name Estimated Payment Total by Fiscal Year
FY Amount 110 FY Amount I/O
PSD - DELEGATE AGENCY 05/06 $ 250,540
- -
FOOD SERVICE 05/06 $ 28,050
- -
- -
Contract Type 2 (b)
FOR COUNTY USE ONL Y
County of San Bernardino
FAS
5T ANDARD CONTRACT
o
THIS CONTRACT is entered into in the State of California by and betweer, the County of San Bernardino
Preschool Services, hereinafter called the County, and
Name
~ity of San Bernardino Parks & Recreation hereinafter called DELEGATE AGENCY (DELEGATE)
Address
547 N. Sierra Way
San Bernardino, CA 92410
Phone
(909) 384-5233
Federal 10 No. or Social Security No.
Birth Date
IT IS HEREBY AGREED AS FOllOWS:
WHEREAS, The County desires to have activities for the Head Start/State Preschool Program provided for
its various sites; and
WHEREAS, County has been allocated funds by the State Department of Education (SDE) and Federal
Administration for Children and Families (ACF) to provide such services; and
WHEREAS, County finds the City of San Bernardino Parks & Recreation, a Delegate Agency, qualified to
provide all activities for the Head Start/State Preschool Program; and
~REAS, County desires that such services be provided by a Delegate Agency and the Delegate Agency
~es to perform these services as set forth below;
NOW THEREFORE, County and Delegate Agency mutually agree to the following terms and conditions:
Paoe 1 of 17
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o TABLE OF CONTENTS
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
O.
XI.
XII.
XIII.
o
I.
DEFI NITIONS ..... ..... ......... ......... ............... ............. ............................ ......... ..... ..... ..... ........ ..... ...... ......3
DELEGATE AGENCY PROGRAM RESPONSIBILITIES ...................................................................3
DELEGATE AGENCY CURRICULUM AND CLASSROOM REQUiREMENTS......................... ...4
DELEGATE AGENCY FOOD SERVICE RESPONSIBILITIES ...........................................................5
DELEGATE AGENCY GENERAlRESPONSIBILlTIES............................................................6
COUNTY RESPONSI BlllTI ES .... ...... ...... ...... ........... ..................... ...... ..... ....... ................. ..................11
FISCAL PR OVIS IONS........................................................................................................................ 11
RIGHT TO MONITOR AND AUDIT ..............................................~...........................................................13
CORRECTION OF PERFORMANCE DEFICIENCIES ............................................................................13
TERM .......................................................................................................................................................14
EARLY TERMINATION ....... ................................................................... - ... .............................................14
GENERAL PROViSiONS.........................................................................................................................14
CONCLUSION .........................................................................................................................................16
ATTACHMENT A - CACFP MEAL PATTERN
ATTACHMENT B - PROGRAM BUDGET
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DEFINITIONS
I.
OA.
o
B.
C.
D.
E.
F.
G.
H.
J.
Administration for Children and Families (ACF) - The Federal funding source for this contract.
Child and Adult Care Food Program (CACFP) - Provides the requirements for student's nutritional
needs set by the United States Department of Agriculture and the Head Start Program Performance
Standards. .
Delegate Agency - Organization performing services for the County of San Bernardino Preschool
Services Department.
Head Start Program Federal Performance Standards - Regulations applicable to the Program.
Human Services System (HSS) - Oversees the eight Human Services System Departments and
fosters concern for social programs within the county and communities as a whole.
Preschool Services Department (PSD) - Has operated the Head Start/State Preschool Program for
the past forty years.
State Department of Education (SDE) - The State funding source for this contract.
Site Location:
SAN BERNARDINO CITY - PARKS & RECREATION
2969 Flores Street
San Bernardino, California 92405
United States Department of Agriculture (USDA) - The federal agency that oversees food safety,
regulates school breakfasts and lunches, and administers the Food Stamp Program, in addition to
numerous other responsibilities.
II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES
Delegate Agency agrees to:
o C.
A.
B.
Perform all activities for the Head Start/State Preschool Program, as approved in the ACF/State
Preschool grants to the Count, in accordance with the Federal Performance Standards, Funding
Terms and Conditions and State of California and/or Community Care Licensing regulations, for 4
classes of 15 children each, (60 Children), for a period of one hundred seventy (170) days in a
satisfactory manner.
The Delegate shall comply with Head Start Program Performance Standards 45 CFR, Part 1304.50
(Program Governance and Appendix A-Governance and Management Responsibilities dated
November 5, 1996), as it pertains to parents in decision making. The program shall be conducted in
compliance with Head Start/State Preschool Program funding sources' guidelines and
requirements, approved program budget (Attachment B), all County requirements and directives,
and any special conditions that may from time to time be requested.
Submit to the County, such reports as may be required by ACF and State Preschool directives, or
by the County, according to but not limited to the following schedule:
1. Attendance Reports - Due 5th day of each month.
2. Audit Report - as required.
3. Child Outcomes Analysis and Action Plan - Due March 15th and June 15th annually
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4.
5.
6.
7.
8.
Final Financial Reports, for ACF - Due September 15th, annually.
Final Financial Reports, for State - Due July 31st, annually.
Finance Reports - Due 10th day of each month.
Local Contributions (In-kind) 10% of annual total- Due 10th day of each month.
Participant's Records (those records without parental consent to be held for school
information) - Due 10 days following close of classes.
Personnel Policies and Grievances procedure for all program employees - Due January 15th,
annually.
Policy Committee by-laws - Due January 15th, annually.
Property Inventory - Due January 15th, annually.
Revision to Final Financial Report, for ACF - Due October 1 st, annually.
Revision to Final Financial Report, for State - Due August 15th, annually.
9.
10.
11.
12.
13.
III. DELEGATE AGENCY CURRICULUM AND CLASSROOM REQUIREMENTS
o B.,
o H.
Delegate Agency agrees to comply with the Head Start Performance Standards (45 CFR 1304)
requirements for developmentally appropriate curriculum.
Delegate shall:
A.
Ensure that each child is screened within forty-five days of enrollment, completing both the
Acuscreen and the PSD speech screen. Results of screens indicating areas of concem should be
referred to appropriate professionals for further observation and possible evaluation.
Ensure that individual goals for each child are developed by both the teacher and parent and are
properly documented per Head Start Performance Standards.
C.
Document and record on-going observations of children's strengths, concerns, interests, and
progress, per Head Start Performance Standards.
D.
Be responsible for Weekly Lesson Plans. Lesson Plan should be developed based on observations
of children's interests, their goals, and parent input to the curriculum. The current Weekly Lesson
Plan form, as well as the separate Small Group Planning Sheet, should be posted in the classroom
on Monday morning of each week. Plan should include both indoor and outdoor activities.
E.
Ensure that a minimum of four individual parent conferences are completed for each child per
program year. At least two of those conferences should be in the form of a home visit; the other
two may be set up as parent conferences at the school site. Each contract should be documented
on a Home VisiVParent Conference form. Suggested timelines are September, December, March,
and May.
F.
Provide educational field trips. Field trips should be planned regularly to support and extend
classroom learning. Field Trip requests are submitted at least one month prior to the date by
completing the Field Trip Planning Sheet. Field trips will be approved if they are found to be
educational and appropriate.
Be responsible for completing the Kindergarten Transition Progress Summary on each child who is
scheduled to attend kindergarten the following year. The KTPS is completed twice: the 1st one is
done in December and the 2nd one is done in April or May.
G.
Be responsible for arranging the classrooms into distinct learning areas with adequate amounts and
variety of material and equipment for the number of children. Materials should be stored in labeled
containers on shelves that are accessible to children. Classrooms should be free of clutter and
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obstructions, and should be kept clean, neat, and orderly. Delegate shall maintain licensing
requirements regarding square footage per child in the classroom.
Provide a "soft and cozy" area in every classroom for the children. This "quiet area" can be
accomplished with the use of small area rugs, pillows, stuffed animals, the use of fabric on the
walls, curtains, plants, etc.
Establish and follow a consistent daily routine.
IV. DELEGATE AGENCY FOOD SERVICE RESPONSIBILITIES
Delegate Agency agrees to:
A. Provide and deliver breakfast, lunch and snacks to Head Start/State Preschool site locations within
the County of San Bernardino as listed in Section I of this contract as follows:
a.
0 b.
c.
2.
3.
4.
5.
6.
7.
0 8.
9.
1. Meals shall comply with Child and Adult Care Food Program (CACFP) requirements for
student's nutritional needs set by the United States Department of Agriculture and the Head
Start Program Performance Standards {1304.23 (b) 1-2, and (c) 1-4}. (See CACFP Meal
Pattern for Older Children, Attachment A). Morning classes require breakfast and lunch,
afternoon classes require lunch and snack, and full day classes require all three meals. All
meals will be served family style. Meal components shall consist of:
Breakfast - % cup of 1 % milk, % cup vegetable or fruit, and a bread or bread/alternate.
Lunch - % cup pint of 1% milk, 1 1/2 oz. edible portion of meat/meat alternate, 1/2 slice
bread or bread/alternate, 1/2 cup total fruit and vegetable.
Snack - shall consist of two of the following components; }2 cup of 1 % milk, % cup
vegetable, fruit or full strength juice and a meat/meat alternate.
In addition, low fat chocolate milk can be provided at least 1-2 times a month
Provide food that is low in fat, salt and sugar and is culturally diverse.
Ensure the temperature and quality of all meals. up to and including the time of delivery,
meet the requirements of Federal, State and local sanitation laws.
On a yearly basis, provide a nutritional analysis of a month's menu to the PS Administrative
Office to ensure that meals are meeting children's daily nutritional needs.
Meet with small committees of parents of children enrolled in the Program in order to solicit
input on menu planning.
Provide food substitutions for children with physician-documented allergies, e.g. juice for
milk, chicken or beef for pork, etc.
Provide invoice slips/records for each meal, with the site name, and total amount of meals
served, etc.
Adjust meal quantities to accommodate enrollment fluctuations.
Provide the PSD Administrative Office copies of food specifications for any commercially
prepared items and standardized recipes for food cooked from scratch.
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10.
Supply all necessary serviceware e.g. serving bowls, spoons, forks, cups, etc. and
equipment needed to provide the food service requested in this contract.
11. Provide copies of the monthly menu to the PSD Administrative Office two weeks prior to the
beginning of the month, and shall provide sufficient copies of the menu for each family.
12. Implement a cooking experience once a month. The cooking experience shall be
developmentally appropriate, where the child is an active participant, and benefits from a
hands-on interaction with food.
13. Conduct a non-profit food service operation and use income accruing to its food service
operations only for program purposes.
14. Maintain storage, preparation and service areas of food within proper sanitation and health
standards in conformance with applicable State and local laws and regulations.
15. Accept cash-in lieu of commodities in the amount established for the fiscal year in
accordance with regulations. Total payment to an institLition including cash for commodities
shall not exceed total program costs less cash income to the program.
16. Ensure that chairs, tables and eating utensils will be suitable for the size and developmental
level of the children.
DELEGATE AGENCY GENERAL RESPONSIBIUTIES
In the performance of this Contract, Delegate, its agents and employees, shall act in an independent
capacity and not as officers, employees, or agents of the County of San Bemardino. Delegate certifies
that neither it nor its principals is presently disbarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any federal department or
agency.
B.
Without the prior written consent of County, this Contract is not assignable by Delegate either in whole
or in part.
C.
Delegate agrees to provide or has already provided information on former County of San
Bernardino administrative officials (as defined below) who are employed by or represent Delegate.
The information provided includes a list of former County administrative officials who terminated
County employment within the last five years and who are now officers, principals, partners,
associates or members of the business. The information also includes the employment with or
representation of Delegate. For purposes of this provision, "County administrative official" is
defined as a member of the Board of Supervisors or such officer's staff, County Administrative
Officer or member of such officer's staff, County department or group head, assistant department or
group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.
If during the course of the administration of this Contract, the County determines that the Delegate
has made a material misstatement or misrepresentation or that materially inaccurate information
has been provided to the County, this Contract may be immediately terminated. If this Contract is
terminated according to this provision, the County is entitled to pursue any available legal remedies.
D.
Delegate agrees not to enter into any subcontracts for work contemplated under the Contract without
first obtaining written approval from the Assistant County Administrator - Human Services System.
Any subcontractor shall be subject to the same provisions as Delegate. Delegate shall be fully
responsible for the performance of any subcontractor.
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F.
Delegate shall maintain all records and books pertaining to the delivery of services under this Contract
and demonstrate accountability for contract performance. Said records shall be kept and maintained
within the County of San Bemardino. County shall have the right upon reasonable notice and at
reasonable hours of business to examine and inspect such records and books.
Records, should include, but are not limited to, monthly summary sheets, sign-in sheets, food invoices,
menu production records, and other primary source documents. Fiscal records shall be kept in
accordance with Generally Accepted Accounting Principles and must account for all funds, tangible
assets, revenue and expenditures. Fiscal records must also comply with the appropriate Office of
Management and Budget (OMB) Circulars (A-87 and A-102 (45CFR Part 92)), which state the
administrative requirements, cost principles and other standards for accountancy.
All records shall be complete and current and comply with all Contract requirements. Failure to
maintain acceptable records per the preceding requirements shall be considered grounds for
withholding of payments for billings submitted and for termination of the Contract.
G. Delegate shall notify County in writing of any change in mailing address and/or physical location
within ten (10) days of the change, and shall immediately notify County of changes in telephone or
fax numbers.
H.
Delegate shall notify County of any continuing vacancies and any positions which become vacant
during the term of this Contract which will result in reduction of services to be provided under this
Contract. Upon notice of vacancies, the Delegate shall apprise County of the steps being taken to
provide the services and to fill the position as expeditiously as possible. Vacancies and associated
problems shall be reported to County on each periodically required report for the duration of said
vacancies and/or probleMS.
I. Delegate shall provide a system, approved by the County, through which recipients of service shall
have the opportunity to express and have considered their views and complaints regarding the delivery
of services. The procedure must be in writing and posted in clear view of all recipients.
J. Delegate shall notify County HSS Contract Administration of all upcoming meetings of the Board of
Directors or other goveming party and shall keep County apprised of any and all actions taken by its
Board of Directors which may impact on the Contract. All Board of Directors' minutes shall be
submitted to County with the monthly reports in the month following approval of the minutes. Further, a
County representative shall have the option of attending Board meetings during the term of this
Contract.
K. Delegate shall protect from unauthorized use or disclosure names and other identifying information
conceming persons receiving services pursuant to this Contract, except for statistical information
not identifying any participant. The Delegate shall not use or disclose any identifying information for
any other purpose other than carrying out the Delegate's obligations under this Contract, except as
may be otherwise required by law. This provision will remain in force even after the termination of
the Contract.
L. Delegate shall ensure that all known or suspected instances of child abuse or neglect are reported to
the appropriate law enforcement agency or to the appropriate Child Protective Services agency.
This responsibility shall include:
1. Assurance that all employees, agents, consultants or volunteers who perform services under
this Contract and are mandated by Penal Code Sections 11164 et seq. to report child abuse or
neglect, sign a statement, upon the commencement of their employment, acknowledging their
reporting requirements and their compliance with them.
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2. Development and implementation of procedures for employees, agents, consultants, or
volunteers who are not subject to the mandatory reporting laws for child abuse to report any
observed or suspected incidents of child abuse to a mandated reporting party, within the
program, who will ensure that the incident is reported to the appropriate agency.
3. Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections
11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that such
persons have received training in the law within thirty (30) days of employment/volunteer
activity.
4. Delegate shall ensure that any written report of known or suspected instances of child abuse
or neglect and/or any unusual incident reports submitted to Community Care Licensing are
submitted within five business days offiling the report to:
County of San Bernardino
Preschool Services Department
Attn: Licensing Analyst
250 S. Lena Road
San Bernardino, CA 92415-0630
M.
Delegate shall obtain from the Department of Justice (DOJ) records of all convictions involving any
sex crimes, drug crimes, or crimes of violence of a person who is offered employment or volunteers
for all positions in which he or she would have contact with a minor, the aged, the blind, the
disabled or a domestic violence client, as provided for in Penal Code Section 11105.3. This
includes licensed personnel who are not able to provide documentation of prior Department of
Justice clearance. A copy of a license from the State of California is sufficient proof.
N.
Delegate shall notify County of any staff member, paid intern or volunteer who is knowingly or
negligently employed who has been convicted of any crime of violence or of any sexual crime.
Delegate shall investigate all incidents where an applicant, employee, intern or volunteer has been
arrested and/or convicted for any crime listed in Penal Code Section 11105.3 and shall notify
County. In the County's discretion, the County may instruct Delegate to take action to either
deny/terminate employment or terminate internship and/or volunteer services where the
investigation shows that the underlying conduct renders the person unsuitable for employment,
internship, or volunteer services.
Delegate shall immediately notify HSS concerning the arrest and/or conviction, for other than minor
traffic offenses, of any paid employee, agent, consultant, intern, or volunteer staff, when such
information becomes known to Delegate.
O.
Delegate shall make every reasonable effort to prevent employees, consultants or members of its
governing bodies from using their positions for purposes that are or give the appearance of being
motivated by a desire for private gain for themselves or others, such as those with whom they have
family, business, or other ties. In the event County determines a conflict of interest exists, any increase
in costs associated with the conflict of interest may be disallowed by County and such conflict may
constitute grounds for termination of the Contract. This provision shall not be construed to prohibit
employment of persons with whom Delegate's officers, agents, or employees have family, business or
other ties so long as the employment of such persons does not result in increased costs over those
associated with the employment of any other equally qualified applicants and such persons have
successfully competed for employment with other applicants on a merit basis.
Delegate agrees to and shall comply with the following indemnification and insurance requirements:
1. Indemnification - The Delegate agrees to indemnify, defend, and hold harmless the County and
its authorized officers, employees, agents and volunteers from any and all claims, actions,
losses, damages, and/or liability arising out of this Contract from any cause whatsoever,
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including the acts, errors or omissions of any person and for any costs or expenses incurred by
the County on account of any claim therefore, except where such indemnification is prohibited
bylaw.
2.
Insurance - Without in anyway affecting the indemnity herein provided and in addition theretc,
the Delegate shall secure and maintain throughout the Contract the following types of
insurance with minimum limits as shown:
a. Worker's Compensation - A program of Workers' Compensation insurance or a State-
approved Self Insurance Program in amount or form to meet all applicable
requirements of the Labor Code of the State of California, including Employer's Liability
with $250,000 limits, covering all persons providing services on behalf of the Delegate
and all risks to such persons under this Contract.
If Delegate has no employees, it may certify or warrant to County that it does not
currently have any employees or individuals who are defined as "employees. under the
Labor Code and the requirement for Workers' Compensation coverage will be waived
by the County's Risk Manager.
With respect to Delegates that are non-profit corporations organized under California or
Federal law, volunteers for such entiti.es are required to be covered by Workers'
Compensation insurance. If the County's Risk Manager determines that there is no
reasonably priced coverage for volunteers, evidence of participation in a volunteer
insurance program may be substituted.
o
b.
Comprehensive General and Automobile Liability Insurance - This coverage to include
contractual coverage and automobile liability coverage of owned, hired and non-owned
vehicles. The policy shall have combined single limits for bodily injury and property
damage of not less than one million dollars ($1,000,000).
c. Errors and Omissions Liability Insurance - Combined single limits of $1,000,000 and
$3,000,000 in the aggregate or
Professional Liability - Professional liability insurance with limits of at least $1,000,000
per claim or occurrence.
3. Additional Named Insured - All policies, except for Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements naming the
County and its officers, employees, agents and volunteers as additional named insured with
respect to liabilities arising out of the performance of services hereunder.
4. Waiver of Subrogation Rights - Except for Errors and Omissions Liability and Professional
Liability, Delegate shall require the carriers of the above required coverages to waive all rights
of subrogation against the County, its officers, employees, agents, volunteers, contractors and
subcontractors.
5. Policies Primary and Non-Contributory - All policies required above are to be primary and non-
contributory with any insurance or self-insurance programs carried or administered by the
County.
o
6.
Proof of Coverage - Delegate shall immediately furnish certificates of insurance to the County
Department administering the Contract evidencing the insurance coverage, including
endorsements, above required prior to the commencement of performance of services
hereunder, which certificates shall provide that such insurance shall not be terminated or expire
without thirty (30) days written notice to the Department, and Delegate shall maintain such
__E~'"",~"_" _
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2.
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insurance from the time Delegate commences performance of services hereunder until the
completion of such services. Within sixty (60) days of the commencement of this Contract, the
Delegate shall furnish certified copies of the policies and all endorsements.
7.
Insurance Review - The above insurance requirements are subject to periodic review by the
County. The County's Risk Manager is authorized, but not required, to reduce or waive any of
the above insurance requirements whenever the Risk Manager determines that any of the
above insurance is not available, is unreasonably priced, or is not needed to protect the
interests of the County. In addition, if the Risk Manager determines that heretofore
unreasonably priced or unavailable types of insurance coverage or coverage limits become
reasonably priced or available, the Risk Manager is authorized, but not required, to change the
above insurance requirements, to require additional types of insurance coverage or higher
coverage limits, provided that any such change is reasonable in light of past claims against the
County, inflation, or any other item reasonably related to the County's risk.
8.
Any such reduction or waiver for the entire term of the Contract and any change requiring
additional types of insurance coverage or higher coverage limits must be made by amendment
to this Contract. Delegate agrees to execute any such amendment within thirty (30) days of
receipt.
Delegate shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or
regulations relating to its duties, obligations and performance under the terms of the Contract and shall
procure all licenses and pay all fees and other charges required thereby. Delegate shall maintain all
required licenses during the term of this Contract. Failure to comply with the provisions of this section
may result in immediate termination of this Contract.
Delegate shall comply with all applicable local health and safety clearances, including fire clearances,
for each site where services are provided under the terms of this Contract.
Delegate agrees to and shall comply with the County's Equal Employment Opportunity Program
and Civil Rights Compliance requirements:
1. Equal Employment Opportunity Program: The Delegate agrees to comply with the
provisions of the Equal Employment Opportunity Program of the County of San Bernardino
and rules and regulations adopted pursuant thereto: Executive Order 11246, as amended by
Executive Order 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of
1964 (and Division 21 of the California Department of Social Services Manual of Policies
and Procedures and California Welfare and Institutions Code, Section 10000), the California
Fair Employment and Housing Act, and other applicable Federal, State, and County laws,
regulations and policies relating to equal employment or social services to welfare
recipients, including laws and regulations hereafter enacted.
The Delegate shall not unlawfully discriminate against any employee, applicant for
employment, or service recipient on the basis of race, color, national origin or ancestry,
religion, sex, marital status, age, political affiliation or disability. Information on the above
rules and regulations may be obtained from County HSS Contract Administration.
Civil Rights Compliance: The Delegate shall develop and maintain internal policies and
procedures to assure compliance with each factor outlined by state regulation. These
policies must be developed into a Civil Rights Plan, which is to be on file with County HSS
Contract Administration within 30 days of awarding of the Contract. The Plan must address
prohibition of discriminatory practices, accessibility, language services, staff development
and training, dissemination of information, complaints of discrimination, compliance review,
and duties of the Civil Rights Liaison. Upon request, HSS shall supply a sample of the Plan
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1.
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format. .. The Delegate shall be monitored by HSS for compliance with provisions of its Civil
Rights Plan.
Delegate agrees to comply with all applicable provisions of the Americans with Disabilities Act (ADA).
u.
Delegate shall observe the mandatory standards and policies relating to energy efficiency in the State
Energy Conservation Plan (Title 20, Division 2, California Code of Regulations).
If the amount available to Delegate under this Contract exceeds $100,000, Delegate agrees to comply
with the Clean Air Act (42 USC 7606), Section 508 of the Clean Water Act (33 USC 1368), Executive
Order 11738 and Environmental Protection Agency regulations (40 CFR, Part 15).
V.
w.
Delegate shall use recycled and recyclable products, whenever practicable, in fulfilling the terms of this
Contract. Recycled printed products shall include a symbol identifying the recycled material.
Delegate understands and agrees that any and all legal fees or costs associated with lawsuits
concerning this Contract against the County shall be the Delegate's sole expense and shall not be
charged as a cost under this Contract. In the event of any Contract dispute hereunder, each Party
to this Contract shall bear its own attorney's fees and costs regardless of who prevails in the
outcome of the dispute.
x.
VI. COUNTY RESPONSIBILITIES
0 A.
B.
C.
D.
E.
o
The County shall:
Supervise, evaluate, and provide guidance and direction to the Delegate in the conduct of activities
performed under this agreement.
Compensate Delegate per the provisions outlined in Section VII of this contract.
Monitor and evaluate contract performance, on an on-going basis, by scheduling periodic meetings
with Delegate to discuss performance, problem areas, procedures, and recommended changes.
Provide a County HSS staff member who will act as a liaison between PSD and Delegate.
In accordance with the approved grants, the County will provide to the Delegate such supportive
services and monitoring as agreed upon, to include the following:
a. Administration
b. Disability Services
c. Educational Program for Children
d. Eligibility Services
e. Health Services: Medical, Dental, Mental and Nutrition
f. Parent Involvement, Training & Technical Assistance and monitoring
g. Qualifications for Staff
h. Social Services
i. Training: Pre-service/ln-service/Workshops
VII. FISCAL PROVISIONS
o
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01.
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A.
The maximum amount of reimbursement under this Contract shall not exceed $278,590 and shall
be subject to availability of funds to the COU'1ty. The consideration to be paid to Delegate, as
provided herein, shall be in full payment for all Delegates' services and expenses incurred in the
performance hereof, including travel and per diem.
B. The Delegate will contribute $62,635 to the program funds. Such contributions shall be in cash in
the amount of $-0-, and in-kind in the amount of $62.635, per Attachment B.
C. The Cpunty agrees to reimburse the Delegate for authorized expenditures as detailed in the FY
2005/2006 Budget (Attachment B). No later than 10 calendar days following the month of service
. Oelegate shall submit to the County a claim for payment for the reporting month in a format
acceptable to the County and that is sufficient to support payment under the County's accounting
procedures established or approved by the County's Controller. Within thirty (30) days, the County
shall approve or disapprove payment of the claim. In no event, will the Delegate receive
reimbursement exceeding $278,590, except if it has received prior written authorization from the
County, which shall be incorporated into and attached to this agreement.
D. For food services, the Delegate will provide invoices once a month to PSD Finance Department not
later than the tenth (10th) day of each month for the previous month's activities. Invoices shall
include, and be based upon the actual number of meals delivered at the negotiated rate per meal.
E.
Delegate will maintain record control over all non-expendable property purchased, including all
office machinery and office furniture, regardless of value. Record control means: (1) Written
records furnishing item description, serial and/or model number, acquisition cost and document
number and date; (2) all pieces of property shall be tagged for purpose of identification; (3) an
inventory of property shall be submitted to the County annually; (4) disposal, loss or destruction of
property shall be properly documented, with copies of such documentation furnished to the County
within thirty (30) days following the occurrence causing the same. Non-expendable property is any
article having a service life in excess of one (1) year and which cannot be correctly described as
either materials or supplies. Title to this property, whether purchased or donated as non-Federal
share contribution, shall be determined in accordance with ACF and State Preschool guidelines.
Any purchase in excess of five thousand dollars ($5,000) not approved in the original budget must
be approved in writing by the funding sources.
F. Costs for services under the terms of this Contract will be incurred during the contract period except
as approved by County. Delegate will not use current year funds to pay prior or future year
obligations.
G. Funds made available under this Contract shall not supplant any federal, state or any governmental
funds intended for services of the same nature as this Contract. Delegate shall not claim
reimbursement or payment from County for, or apply sums received from County with respect to
that portion of its obligations, which have been paid by another source of revenue. Delegate agrees
that it will not use funds received pursuant to this Contract, either directly or indirectly, as a
contribution or compensation for purposes of obtaining funds from another revenue source without
prior written approval of the County.
H. County is not liable for the payment of any taxes, other than applicable sales or use tax, resulting
from this Contract however designated, levied or imposed, unless County would otherwise be liable
for the payment of such taxes in the course of its normal business operations.
Delegate shall keep full and accurate records of its food service operation to serve as a basis for
claim for reimbursement, and for audit and review purposes. The records to be kept must include
the following:
1. Daily attendance records
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2, Daily meal count, by types of meals served for both children and adults.
3. Menu planning worksheet, including specific type and amount of food used.
4. Monthly inventory records to determine cost of food.
5. Program expenditures supported by invoices, receipts, or other proof of expenditures for food
and labor.
J.
Compensation may be reduced or withheld in the event that Delegate fails to comply with the
provisions of this contract or does not perform in accordance with the terms of this Contract.
VIII. RIGHT TO MONITOR AND AUDIT
o
A. County shall have the absolute right to monitor the performance of Delegate in the delivery of services
provided under this Contract.
S.
County or any subdivision or appointee thereof, the State of California or any subdivision or
appointee thereof, including the Auditor General, and the Food and Nutrition Service of the USDA,
shall have absolute right to review and audit all records, books, papers, documents, corporate
minutes, and other pertinent items as requested, and shall have absolute right to monitor the
performance of Delegate in the delivery of services provided under this Contract. Technical
program data shall be retained locally and made available upon the County's reasonable advance
written notice or turned over to County. If said records are not made available at the scheduled
monitoring visit, Delegate may, at County's option, be required to reimburse County for expenses
incurred due to required rescheduling of monitoring visits. Such reimbursement will not exceed $50
per hour (including travel time) and be deducted from the following month's claim for
reimbursement.
C. Delegate shall cooperate with County in the implementation, monitoring and evaluation of this Contract
and comply with any and all reporting requirements established by this Contract.
D. All records pertaining to service delivery and all fiscal, statistical and management books and records
shall be available for examination and audit by County, Federal and State representatives for a period
of five years after final payment under the Contract or until all pending County, State and Federal
audits are completed, whichever is later. Records of the Delegate which do not pertain to the services
under this Contract may be subject to review or audit unless provided in this or another Contract.
Technical program data shall be retained locally and made available upon the County's reasonable
advance written notice or turned over to County. If said records are not made available at the
scheduled monitoring visit, Delegate may, at County's option, be required to reimburse County for
expenses incurred due to required rescheduling of monitoring visit(s). Such reimbursement will not
exceed $50 per hour (including travel time) and be deducted from the following month's claim for
reimbursement.
E. Delegate shall provide all reasonable facilities and assistance for the safety and convenience of
County's representatives in the performance of their duties. All inspections and evaluations shall be
performed in such a manner as will not unduly delay the work of the Delegate.'
F. Delegate shall hire a licensed Certified Public Accountant, approved by the County, who shall
prepare and file with County, within 60 days after the termination of the Contract, a certified fiscal
audit of related expenditures during the term of the Contract and a program compliance audit.
o G. Pursuant to OMS Circular A-133, Delegates expending $500,000 or more in Federal funds in a year
through a Contract with County must have a single audit or program-specific audit performed. A
copy off the audit performed in accordance with OMS Circular A-133 shall be submitted to the
County within thirty (30) days of completion, but no later than nine months following the end of the
Delegate's fiscal year.
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10 CORRECTION OF PERFORMANCE DEFICIENCIES
A. Failure by Delegate to comply with any of the provisions, covenants, requirements or conditions of this
Contract shall be a material breach of this Contract.
B. In the event of a non-cured breach, County may, at its sole discretion and in addition to immediate
termination and any other remedies available at law, in equity, or otherwise specified in this Contract:
1. Afford Delegate thereafter a time period within which to cure the breach, which period shall be
established at sole discretion of County; and/or
2. Discontinue reimbursement to Delegate for and during the period in which Delegate is in
breach, which reimbursement shall not be entitled to later recovery; and/or
3. Withhold funds pending duration of the breach; and/or
o
4. Offset against any monies billed by Delegate but yet unpaid by County those monies
disallowed pursuant to Item "2" of this paragraph; and/or
5. Terminate this Contract and be relieved of the payment of any consideration to Delegate
should Delegate fail to perform the covenants herein contained at the time and in the manner
herein provided. In event of such termination, the County may proceed with the work in any
manner deemed proper by the County. The cost to the County shall be deducted from any
sum due to the Delegate under this Contract and the balance, if any, shall be paid by the
Delegate upon demand.
X.
TERM
This Contract is effective as of July 1, 2005 and expires June 30, 2006 but may be terminated earlier in
accordance with provisions of Section XI of the Contract. The Contract term may be extended for two
additional one year periods by mutual agreement of the parties.
XI. EARLY TERMINATION
A. ' The County may terminate the Contract immediately under the provisions of Section IX of the Contract.
In addition, the Contract may be terminated without cause by the County by serving a written notice to
the Delegate thirty (30) days in advance of termination. The Assistant County Administrator - Human
Services System is authorized to exercise the County's rights with respect to any termination of this
Contract.
B. Delegate shall only be reimbursed for costs and uncancelable obligations incurred prior to the date of
termination. Delegate shall not be reimbursed for costs incurred after the date of termination.
XII. GENERAL PROVISIONS
o A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed
to the following respective addresses listed below.
Delegate:
City of San Bernardino Parks & Recreation
547 N. Sierra Way
o
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OG.
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San Bernardino, CA 92410
County:
County of San Bernardino
Human Services System
Attn: Contract Administration
150 S. Lena Road
San Bernardino, CA 92415-0515
County (Insurance Information Only):
County of San Bernardino
c/o Insurance Data Services
P.O. Box 12010-CB
Hemet, CA 92546-8010
B.
Nothing contained in this Contract shall be construed as creating a joint venture, partnership or
employment arrangement between the Parties hereto, nor shall either Party have the right, power or
authority to create an obligation or duty, expressed or implied, on behalf of the Party hereto.
C.
Delegate shall not offer (either directly or through an intermediary) any improper consideration such as,
but not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of
value to any officer, employee or agent of the County in an attempt to secure favorable treatment
regarding this Contract. -
The County, by written notice, may immediately terminate any Contract if it determines that any
improper consideration as described in the preceding paragraph was offered to any officer, employee
or agent of the County with respect to the proposal and award process. This prohibition shall apply to
any amendment, extension or evaluation process once a contract has been awarded.
Delegate shall immediately report any attempt by a County officer, employee or agent to solicit
(either directly or through an intermediary) improper consideration from Delegate. The report shall
be made to the supervisor or manager charged with supervision of the employee or to the County
Administrative Office. In the event of a termination under this provision, the County is entitled to
pursue any available legal remedies.
D.
County shall have Power of Attorney to pay delinquent debts and unpaid wages for work provided
under this Contract from accounts payable to Delegate in the event debts and wages have not been
paid on a current basis.
E.
No waiver of any of the provisions of the Contract Documents shall be effective unless it is made in
a writing which refers to provisions so waived and which is executed by the Parties. No course of
dealing and no delay or failure of a Party in exercising any right under any Contract Document shall
affect any other or future exercise of that right or any exercise of any other right. A Party shall not
be precluded from exercising a right by its having partially exercised that right or its having
previously abandoned or discontinued steps to enforce that right.
F.
Any alterations, variations, modifications, or waivers of provisions of the Contract, unless
specifically allowed in the Contract, shall be valid only when they have been reduced to writing, duly
signed and approved by the Authorized Representatives of both parties as an amendment to this
Contract. No oral understanding or agreement not incorporated herein shall be binding on any of
the Parties hereto.
If any provision. of the Contract is held by a court of competent jurisdiction to be unenforceable or
contrary to law, it shall be modified 'where practicable to the extent necessary so as to be enforceable
(giving effect to the intention of the Parties) and the remaining provisions of the Contract shall not be
affected.
Paoe 15 of 17
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H.
This Contract shall be governed by and construes in all aspects in accordance with the laws of the
State of California without regard to principles of conflicts of laws. The Parties agree to the exclusive
jurisdiction of the federal and state courts located in the County of San Bernardino, for any and all
disputes arising under this Contract, to the exclusion of all other federal and state courts.
XIII. CONCLUSION
o
o
A. This Contract, consisting of seventeen (17) pages and Attachments A and B, is the full and
complete document describing services to be rendered by Delegate to County including all
covenants, conditions and benefits.
B. The signatures of the Parties affixed to this Contract affirm that they are duly authorized to commit
and bind their respective institutions to the terms and conditions set forth in this document.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of San Bernardino has caused this
Contract to be subscribed to by the Clerk thereof, and Delegate has caused this Contract to be
subscribed in its behalf by its duly authorized officers, the day, month and year written.
COUNTY OF SAN BERNARDINO
o
~
Bill Postmus, Chairman, Board of Supervisors
San Bernardino City - Parks and Recreation
(Print or type name of corporation. company. Delegate. etc.)
By ~
(Authorized signature - sign in blue ink)
Dated
Name Judith Valles
(Print or type name of person sigmng contract)
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE Title
CHAIRMAN OF THE BOARD
Clerk of the Board of Supervisors Dated
of the County of San Bernardino.
Mayor
(Print or Type)
By
Address 547 North Sierra Way
Deputy
San Bernardino, CA 92410
Reviewed by Contract Compliance
Presented to BOS for Signature
Approved as to Legal Form
~
Julie J. Surber. County Counsel
~
Lori Ciabattini. HSS Contracts Unit
~
Ron Griffin. Interim Director
Date
Date
Date
G '
Auditor/Controll8f-Record8l'
Use On
Approved as to Form
and Legal Content:
James F. Penman, City Attorney
. /J -.;~. Page 17 of 17
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Meal Pattern for Older Children
.CElgU~ATi'o"N
Attachment A
Child and Adult Care Food Program meal requirements for children ages one through
tweLve.
Tiiker, from: http://www.cde.ca.gov/Is/nu/he/Oldchmlpat.asp
Last modified: Monday, April 18, 2005
Breakfast
! i[~:~-=v~~~~~~~ul;-- ,-- ~:r..~~;;~.i:][,-~~~~~~ '~'~i;;~2.1
t. _ _. __ M!~~. FI~ld .___.. _ iL1/2..C~'p- L}/4.Cupl ,1 cup_ :
I : _~~ble. Fruit, %~~~~'Stren~_(100%) il..1/~ .cup _ " ' 1~~ c~p_._L ~/~.c~p. ..
[ Veptables. Fruits, Fluids -_ -LnAl~~~O 3T_A~~~~6T~~~;~.~:
t ___ __.._.~ilk!F!uld '.. _"dm.__l'_d1/2.CUP.13/~_cuP.I..1.cup-
:\ V~ble and/or Fruit (two or more kinds) I 1/4 cup total 1/t~~~P. i 3/4 cup total
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:IO~Cooked~:~~;:~;~le produa:' 11
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.1.12 .sli~ J 1J2..s~i~e .1 1 slice
1/2serving 11 1/2 serving: I 1serving
H1i4'~U~ .. f 1/4 ~UPI'/2 cup
2 oz.
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Meat/Meat Alternatives : I Ales 1to 3
: years
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OREa :1 1 egg 1egg 'I 1 egg
OR Cooked Drlecl Beans or DrIed Pus. d 1/4 cup I 3/8 cup I 112 cup
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OR An Equivalent Quantity of Any : l
Combination of the Above MiNt/Meat ~
Alternatives i
,.._~,_. _..__ __ ., '.___. . ".._0 M_, .~.~._.... ~. __..... _ ._.____0 .
I A.M. or P.M. Supplement
(select 2 of these 4 components)***
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Ii .__~ege~If!S' .~rU.I~~ ~I~~~.... _L~~~~__3
I J .____ . ._",lIk.. .F!~~~. ____. .._ : I .112 cue
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l.112.~~p_l,,~/~~U~ .0
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11.___ ,. ___ ___ Bread :1 1/2 slicel 1/2 slice~~
L __ _ ()R RolI~, Muffins, tttc' : I 1/2 serving 11/2 serving q 1 serving
I : _. .!~~~~e .~RW~~~;t~~;;~r,!s.leSS) q.lo~~t~u;z. .1_o~/_~/~u~Z., .,. ~~41c~i:.
I i ~~~~~ ~':I 114_~'_ ,1:,14 '"'l.'12 '"' ..
[1___,. ___ ~at/~a~.A~em~tl~~S _ ",__. !L[.~~~,r.~O 3__t, "';'.:: 6 Jt,;.:: 12
: __ ,__~:~;~~:';;~;..m' !.._ 1~,~.O~. .,..: .. 1!2.~~.._:_ 1~~.
:1 OR C~ (natural ~ proc~sed) L ,Y?.()~:_ ,L 1{2_oz. "L1_0~:
: OR Cottage Cheese, Cheese FoodlCheese 118 cup '..11/8 c.up 1/4 cup
I : Spread Substitute or 1 oz. . or 1 oz. or 2 oz.
III O.R En il 1/2 egg 1 1/2 egg 1 1 eg~
I I (plain or ~~=~~.~tened or 111/4 cup J 1:~C~P :11:2 cu~
I il:~'::.='::' :1-'i8,"P-~i-'I8,"F \'14 '"' .. ·
I : , Bu~r. ~,~~:';;~e;-~:,~~~_~~..L..1, ~bSP. : 1Tbsp. ,2 Tbsp. ;
I : OR Peanuts, Soy Nuts, Tree Nuts, Roasted '1 1/2 oz .1 1/2 oz. .\ 1
P..Il.. nr 5....<1. . . . oz.
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OR An Equivalent Quantity of Any
Combination of the Above Meat/Meat
Alternatives
:1
. Dried beans or dried peas may be used as a meat alternate or as a vegetable
component; but cannot be counted as both components in the same meal.
I
I.. No more than 50 percent of the requirement shall be met with nuts or seeds. Nuts
or seeds shall be combined with another meat/meat alternate to fulfill the
If requirement. to determine combinations, 1 oz. of nuts or seeds is equal to 1 oz. of
, cooked lean meat, poultry, or fish. Roasted peas can count as a meat alternate or
I vegetable compone!)t, but cannot be counted as both in the same meal.
I
, ... Juice cannot be served when milk is served as the only other component.
.... If yogurt is used as the meat component in supplements. milk cannot be used to
satisfy the second component requirement. Commercially added fruit or nuts in
flavored yogurt cannot be used to satisfy the second component requirement in
supplements.
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S8 City-Parks-DA
FY 2005-06 Budaet
ATTACHMENT B
(Funded Slots: 60 Federal Part-Day Slots)
Fede,.1 Head Start Funds USDA Total
Head Start Budget Modification Nutrition, Budget
GABI Descriotlon Funds May 27, 2005 Funds FY 2004-05
A. Personnel
A01 Program Managers & Content Area Experts 26.317 1.350 27,667
A02 T eachersllnfant Toddler Teachers 89,768 89,768
A05 Teacher Aides & Other Education Personnel 38,063 38,063
A16 Clencal Personnel 15,815 15,815
A19 Maintenance Personnel 6,456 6,456
Total Personnel 176,419 1,350 177,769
.'~.
B. Fringe Benefits "
B01 Soci..1 Security(FICA), State Disability, Unemployment 6,616 334 6,950;
B02 Health/Dental/life insurance 42,527 2,122 44,649 ,:
B03 Retirement 9,052 455 9,507
B04 Other Fringe 2.558 121 2,679
Total Fringe Benefits 60,753 3,032 63,785
E. Supplies
E01 Office Supplies 2,485 2,485',
E02 Child and Family Service Supplies 2,480 2,480
E03 Food Services Supplies 2,200 2,200
E04 Other Supplies
Total Supplies 7,165 7,165
0 '>:,
F. Contractual -"
r04 Child Transportation Services 1.200 1,200;;
F08 Other Contracts
Total Supplies 1,200 1,200 ~
H. Other ~!' ~i:
.
H17 Other 621 621 ;i
Total Other 621 621 g,
''{
II
Sub Total 246,158 4,382 250,540 'f;
if;,'
Food Program , ~
28,050 > 28,050 <
" ~
,;.\
Grand Total Budget 246.15811 4.3821 I 28.050 11 278.590 ~
In-Kind Match Required
61.540 II
1,09611
II
62.635 b
o