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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTI~R I GINA L
From: TOM MAREK
ACTING I.S. DIRECTOR
Subject: RESOLUTION OF mE CITY
OF SAN BERNARDINO
AUTHORIZING mE RENEWAL OF A
MAINTENANCE CONTRACT FOR
MAINTENANCE SERVICES FROM
TIBURON, INC., OF FREMONT,
CALIFORNIA.
Dept: ADMINIINFORMATION
SERVICES
Date: May 24, 2005
MlCC Meeting Date: June 20, 2005
Synopsis of Previous Council Amon:
June 21, 2004 - Resolution #2004-199 - Approved the renewal of a mainteoance contract for
maintenance services on the Computer-Aided-Dispatch system (CAD), Police Records
Management System (PRMS) and Mobile Data Software used by the Police and Fire
Departments from Tiburon, Inc., of Fremont, California
June 2, 2003 - Resolution #2003-113 - Approved the renewal of a maintenance contract for
maintenance services on the computer-aided-dispatch system (CAD), Police records
management system (PRMS) and mobile data software used by the Police and Fire Departments
from Tiburon, Inc. of Fremont, California
Sep. 23, 2002 - Resolution #2002-306 - Approved an upgrade of the computer-aided-dispatch
system (CAD), the Police records management system (PRMS), and the mobile data software
used by the Police and Fire Departments from Tiburon, Inc. of Fremont, California
Recommended Motion: Adopt resolution.
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Signature
Contaet penon:
TO~ M.& v"FJl"
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Supporting data attached: StlIff R..port
Ward:
FUNDING REQUIREMENTS: Amount: S 147,538.00
Souree: (Acct. No.) $ 147,530.00 679-251-5172
(Acct. Description) Maintenance Co$"aCtS
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN ..RNARDINO -"QUa" FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the City of San Bernardino authorizing the renewal of a maintenance contract for
maintenance services on the Computer-Aided-Dispatch System (CAD), Police Records
Management System (PRMS), Jail Management (JAIL), and Mobile Data software suites used
by the Police and Fire Departments from Tiburon, Inc., of Fremont, California.
BACKGROUND:
The City of San Bernardino upgraded its public safety Computer-Aided-Dispatch (CAD) and
Police Records Management System (PRMS) software in 1997.
In July 1999, the City entered into a three-year maintenance contract with Tiburon, Inc., of
Fremont, California, to maintain all of this specialized software. Tiburon Inc. is the only
company that can provide this service because of their proprietary, privately owned software.
The three-year maintenance agreement expired during 2002 and a new agreement was negotiated
for the next three fiscal years (2002/03, 2003/04, 2004/05). The vendor agreed to charge us a
fixed rate of$118,393 for the next three years. The price was to remain in effect, until we added
new features or upgraded the covered computer systems.
In September 2002, the City Council approved a modernization of the existing systems and the
addition of an Automation Vehicle Locator system (A VL) for Police patrol vehicles. The
modernization, once completely installed and accepted, and the new A VL system increased the
maintenance cost by $27,137.00.
In February 2005, a new maintenance agreement was negotiated for 2005/2006. The vendor
agreed to charge us rates of$147,530 for fiscal year 2005/2006.
FINANCIAL IMPACT:
The annual cost for software maintenance of Police and Fire CAD, RMS, and MDCs for FY
2005/2006 is $147,530.00. The amount for fiscal year 2004/2005 was $145,530.00 for an
increase of $2,000.00.
RECOMMENDATION:
Adopt resolution.
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RESOLUTION NO. Je: (Q) IP Y
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF A MAINTENANCE CONTRACT FOR MAINTENANCE SERVICES ON
THE COMPUTER-AIDED-DISPATCH SYSTEM (CAD), POLICE RECORDS
MANAGEMENT SYSTEM (PRMS), JAIL MANAGEMENT (JAIL), AND MOBILE DATA
SOFTWARE SUITES USED BY THE POLICE AND FIRE DEPARTMENTS FROM
TIBURON, INC.. OF FREMONT, CALIFORNIA.
BE IT RESOLVED:
SECTION 1. That Tiburon is a sole source for software maintenance of the City's
Public Safety Computer-Aided-Dispatch System (CAD), Police Records Management System
(PRMS) and Mobile Data System.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $ 147,530.00 to Tiburon, Incorporated for these
maintenance services. The Purchase Order shall reference the number of this
resolution and shall incorporate the terms and conditions of the existing maintenance contact,
which is on file in the City Clerk's Office. The Purchase Order shall read, in addition to the
itemization, "Tiburon FY 2005/2006 Annual Maintenance Contract for the City of San
Bernardino's Public Safety Computer-Aided-Dispatch System (CAD), Police Records
Management System (PRMS), Jail Management (JAIL) and Mobile Data System, not to exceed
$147,530.00."
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE RENEWAL
OF A MAINTENANCE CONTRACT FOR MAINTENANCE SERVICES ON THE
COMPUTER-AIDED-DISPATCH SYSTEM (CAD), POLICE RECORDS MANAGEMENT
SYSTEM (PRMS), JAIL MANAGEMENT (JAIL), AND MOBILE DATA SOFTWARE
SUITES USED BY THE POLICE AND FIRE DEPARTMENTS FROM TIBURON, INC., OF
FREMONT, CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the_ day of
,2005, by the following vote, to wit:
Abstain
Absent
Council Members
Aves
Navs
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of ,2005.
Judith Valles, Mayor
City of San Bernardino
Approyed as to form and legal content:
James F. Penman, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
,
RESOLUTION AGENDA ITEM TRACKING FORM
Null/Void After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
By:
~
Moeting Dote (Dote ~t<d), b- }tI, I):) Item'
Vote: Ayes Nays
Change to motion to amend original documents 0
7&
Abstain
Companion Resolutions
~
POST 0 ~ORDW/COUNTY 0
I )r-O<)
Date of Mayor's Signature: .. 7'
Date ofClerk/CDC Signature: to,)--3' 05
PUBLISH 0
Date Sent to Mayor:
~
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders{64~r~' 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (55?,1):
Updated Traffic Folders (3985, 8234, 655,92-389):
Copies Distributed to:
-'.:
I Animal Control 0 EDA 0
City Administrator ~ Facilities ~/
City Attorney Finance
Code Compliance 0 Fire Department 0
Development Services 0 Human Resources 0
Others:
Notes:
Resolution #
:J-ooc-/4S
Absent
Reso. Log Updated: 4/
Seal Impressed: V
Not Returned: 0
Yes
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Yes
Yes
Yes
Yes
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No/ By_
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Information Services
Parks & Recreation
Police Department
Public Services
Water Department
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Ready to File:
Date: 'bl/l (J
Revised 12/18/03