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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: MAY 23, 2005
Subject: RESOLUTION OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
PURCHASING MANAGER TO AWARD
AN ANNUAL PURCHASE ORDER AND
SERVICE AGREEl!lENT, WITH TWO
SINGLE YEAR RENEWAL OPTIONS, TO
ACCELA, INC. FOR THE MAINTENANCE
AND SUPPORT OF THE PERIITS+
SYSTEM.
MlCC ....tlng Date: JUNE 20, 2005
From: TOIl MAREK,
ACTING I.S. DIRECTOR
Dept ADMINllNFORMATION
SERVICES DMSION
Synopsis of Previous Council Action:
Jan. 11, 1995 - Resolution #95-14 - Council approved the execution of an agreement
with Sierra Computer Systems, Inc. for the purchase of the Permits+ system.
Jan. 11, 1995 - Resolution #95-15 - Council approved the execution of an agreement
with Sierra Computer Systems, Inc. for the maintenance of the Permits+ system.
Recommended Motion:
Adopt resolution.
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Signature
Contact person: Tom Marek
Phone:
384-&947
Supporting data attached: Staff ReDOrt and Maintenance Quote Ward:
FUNDING REQUIREMENTS: Amount: $ 28,897.10
Source: (Acct. No.)
679-251-5172
(Acct. Description) Equipment Maintenance
Finance:
Council Notes:
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Agenda Item No. ~
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CITY OF SAN BERNARDINO - _QUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the Purchasing Manager to award an
annual purchase order and service agreement, with two single year renewal options, to Accela,
Inc. for the maintenance and support of the Permits+ system.
Background:
The Permits+ system was originally purchased in 1995, and is used by Development Services,
Fire Department, Code Compliance Division, and the Water Department. This system is used to
produce and track various permits, cases, and inspections.
Accela (formerly Sierra Computer Systems, Inc.), located in Visalia, California is the vendor of
the system, and the sole source for Permits+ maintenance and support services. These services
include telephone support and software upgrades, and are necessary to keep this critical system
running and up to date.
Financial Impact:
The annual cost for maintenance and support of the Permits+ system for fiscal year 2005/2006 is
$28,897.10. This is an increase of$I,400.38 over the fiscal year 2004/2005 cost of $27,496.72.
Recommendation:
Adopt resolution.
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RESOLUTION NO. <<: <<:>> ry
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASING MANAGER TO AWARD AN ANNUAL PURCHASE ORDER AND
SERVICE AGREEMENT, WillI TWO SINGLE YEAR RENEWAL OPTIONS, TO
ACCELA, INC. FOR THE MAINTENANCE AND SUPPORT OF THE PERMITS+
SYSTEM.
BE IT RESOLVED:
SECTION 1: That Accela, Inc. is the sole source for maintenance and support of
the City's Permits+ system. Pursuant to this determination, the Purchasing Manager is
hereby authorized to issue an Annual Purchase Order and Service Agreement, with two
single year renewal options, to Accela, Inc. in an amount not to exceed $28,897.10 for Fiscal
Year 200512006 for the maintenance and support of the City's Permits+ system. Future year
renewal options shall be contingent upon funds being approved in the City's budget for this
service.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $28,897.10 to Accela, Inc. ofVisalia, California for
maintenance and support services. The Purchase Order shall reference the number of this
resolution and shall incorporate the terms and conditions of the existing maintenance
contract, which is on file in the City Clerk's Office. The Purchase Order shall read. "Annual
Permits+ Gold Maintenance and Support, FY 2005/2006. Not to exceed $28,897.10.
SECTION 3: The authorization to execute the above referenced
agreement order is rescinded if it is not issued within ninety (90) days of the
passage of this resolution.
11/
/11
11/
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20 The foregoing resolution is hereby approved this
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PURCHASING MANAGER TO A WARD AN ANNUAL PURCHASE ORDER AND
SERVICE AGREEMENT, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO
ACCELA. INC. FOR THE MAINTENANCE AND SUPPORT OF THE PERMITS+
SYSTEM.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting thereot: held
on the day of , 2005, by the following vote, to wit:
Abstain
Absent
Council Members
Aves
Nays
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark. City Clerk
day of
,2005
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Judith Valles. Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman. City Attorney
)
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Mooting Dote (Date Ad~)' ~ ")i>r Q:( Item' ~ ReaoIution . }-B [) ;;'-/<:: g
Vote: Ayes ~ Nays Abstain Absent
Change to motion to amend original documents 0 Companion Resolutions
Null/Void After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
.;
Date Sent to Mayo" b' >-r'~ :::
Date of Mayor's Signature: _b")..,3/ ~f . ./
Date ofClerk/CDC Signature: 6... >'3" C5
Reso. Log Updated: 6' /'
Seal Impressed: ~
Date Memo/Letter Sent for Signature:
1 sl Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
I
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Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders(64!}, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5551):
.'
Updated Traffic Folders (3985, 8234, 655,92-389):
yes/
Yes
Yes
Yes
Yes
No By
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No By_
No ~y_
No_ By_
Copies Distributed to: ~
~1 0
<l Animal Control 0 EDA Information Services
~ City Administrator ~ Facilities V Parks & Recreation 0
City Attorney Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File:
Datl{At,o \
Revised 12/18/03