HomeMy WebLinkAbout01-Budget Deliberations
Recommended Adjustments to FY 05-06 Preliminary Budget:
Projected General Fund balance per Preliminary Budget $ 15,100
Budgeted in General Government for additional positions,
pending MCC review 490,000
Total available per Preliminary Budget (A)
$
505,100
Revenues/transfers:
Increase general fund revenues to account for fee
increases approved on 6/6/05 $ 100,000
Increase transfer to the General Fund from the Refuse
Fund per the updated Cost Allocation Plan 400,000
Total changes to revenues/transfers (B)
$
500,000
Total available for adjustments (A + B)
$
1,005,100
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Expenditures:
Add 1 Associate Planner $ 69,000
Add 1 Building Inspector (with vehicle) 75,800
Add 10 P-1 's; upgrade 2 P-1 's to Sergeant; add 1 Records
Tech (phased over FY 05-06) 685,600
Police Department vests for SWAT and Narcotics units 90,800
Debt service - lease financing of various building
maintenance projects (facility roofs, fleet garaQe doors) 30,000
Mentoring Program part-time employee and M&O 14,800
Landscape contracts for new University Heights and
Palmllrvington parks 10,000
Additional staffing at community centers (Hernandez,
Campos, Lytle Creek) to maintain current operating hours
and employee safety 12,500
Increase preventative maintenance at 6 pool locations 13,200
Total expenditure adjustments ( C )
$
1,001,700
Revised projected General Fund balance (A + B) - C
$
3,400
I ~l (ref u5j
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6/16/2005 2: 14 PM
City Administrator's Office
PROGRAM CHANGE REQUEST
DEP ARTMENT: Administration
DIVISION: CATV
DESCRIPTION:
Replacement of the three-camera system located in the Council Chambers, and the Control Room support
equipment located in the Basement of City Hall, which are used in the creation and televised production of the
City Council meetings.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
107-261-5704
The current Council Chambers system was installed sometime
prior to 1991. It has many major issues that impact the quality
of the production. The camera control system randomly
malfuctions, causing unpredictable results. All three cameras
are displaying "color drifts", such as the color white is no
longer properly produced, resulting in color differences
between cameras. The overall camera picture reproduction is
not as sharp, and has deteriorated over time, because the age
of the components is impacting quality.
Replace pre-1991 three camera system with a new four-
camera system. Keep current lenses and install in new system. 40,000
Replace old camera and system cables between the Council
Chambers and the Control Room located in the basement, 10,000
redesign basement Control Room equipment rack and add any
additional support equipment as needed.
Refurbish current four (4) camera controllers to extend life
span of equipment 25,000
TOTAL NET CHANGE I 75,000
-
1.
PROGRAM CHANGE REQUEST
DEPARTMENT: Development Services DIVISION: 181,182,183,190,191,192
DESCRIPTION: Augmentation of Development Services staff in order to meet the current service demands
of the development community.
ACCOUNT
NUMBER EXPENDITURE JUSTIFICATION AMOUNT SOURCE OF FUNDS
+ OR (-)
Phase I
183-5011 1. Engineering Assistant III +$63,262 CIP & Eng. Fees
192-5011 2. Development Technician (Plan Check) +$49,640 Plan Check Fees
182-5011 3. Development Technician (Assessment Districts) +$49,640 CIP & Asmnt Dst. Fees
181-5011 4. Part-time Account Clerk +$18,000 Eng/B1dg/Plng Fees
5. Three (3) Part-time Building Inspector Interns / +$54,000 Bldg. Permit Fees
Apprentices (With Vehicle)
191-5011 6. Vehicle for Bid Inspector II +$18.000 Bldg. Permit Fees
Total PIlase I +252,500 FY 2005/06
Phase II
190-501 I 1. Associate Planner +$69,001 Planning Fees
183-50 I I 2. Survey Map Checker +$61,284 CIP & Eng. Fees
192-5011 3. Development Technician (Signs) +$49,640 Plan ChckIPlng Fees
181-5011 4. Account Clerk II +$37,920 Eng/B]dg/Plng Fees.
191-501 I 5. Building Inspector II (With Vehicle) +$75,784 Bldg. Permit Fees
Phase III
183-5011 1. Engineering Aide +$45,058 Engineering Fees
181-5011 2. Records Maintenance Clerk +$35,144 Eng/Bldg/P]ng Fees
191-501 I 3. Building Inspector II (With Vehicle) +$75,784 Bldg. Permit Fees
191-501 I 4. Upgrade Sr. B]dg. Insp. to Supervising Bldg. Inspector +$ 3,770 Bldg. Permit Fees
191-5011 5. Upgrade Bldg. Insp. II to Senior Building Inspector +$ 3,359 Bldg. Permit Fees
191-5011 6. Upgrade Admin Clerk II to Admin. Clerk III +$ ],771 Bldg. Permit Fees
Total Cost +$837,842
(Included in Preliminary Budzet: Associate Planner
Building Inspector II)
TOTAL NET CHANGE - Phase I +252,500
,.
2
PROGRAM CHANGE REQUEST
DEPARTMENT:
Development Services
DIVISION:
191 Building Inspection
DESCRIPTION:
Purchase and implement an Interactive Voice Recognition (IVR) telephone system to
automate the processing of inspection requests and to provide timely inspection result
infonnation to homeowners, contractors and developers.
ACCOUNT
NUMBER
001-191-5702
EXPENDITURE JUSTIFICA nON
An IVR system can automate the processing of
inspection requests, and improve the productivity of
the clerical staff. The savings in clerical time which
is currently spent on inspection processing tasks will
be approximately 50 hours per week (shared
between the Building Divisiqn Clerk and the
Clerical Pool). Currently, the tasks that are required
to be perfonned are answering- inspection requests
by telephone, entering them into the Permits Plus
System, printing scantron fonns, processing
inspection results, and responding to customer's
telephone inquiries regarding inspection results.
Clerical time can be better spent serving
department~l and customer's needs. This system
also allows homeowners, contractors, and
developers to retrjeve inspection results by touch-
tone telephone. The capital costs would be
recouped by labor savings in approximately 1 VI - 2
years.
TOTAL NET CHANGE
AMOUNT + (-)
+$56,000
+$56,000
'3
PROGRAM CHANGE REQUEST
DEPARTMENT:
Development Services Department
DIVISION:
Building Inspection Services
DESCRIrTI ON:
Accela wireless computing module and twelve (12) portable ruggedized computers with
wireless modem cards and graphic notepad capability for use by field inspectors.
ACCOUNT
NUMBER EXPENDITURE JUSTIFICATION
191-5702
AMOUNT + (-)
By automating the assignment of inspections, data
entry and tracking of inspection results, the
productivity of the inspection staff can be increased
by about 12-20 percent. This would save about 45-
60 manhours per week, enabling the inspection staff
to devote more time to inspections rather than
administrative functions (paperwork, locating files,
etc.) This will result in a reduced number of missed
inspections and complaints, and enable the Division
to better meet the current demand for inspection
services. Additional benefits include real-time data
entry, instant access to inspection results by
contractors, homeowners, and developers, more
efficient and accurate tracking of correction notices,
and direct access to permit and inspection records by
field inspectors. The capital costs would be
offset/recouped by labor savings in approximately
1 Yz - 2 years.
Accela Wireless-Service with 10 licenses
5 client license pack
Implementation Services
Annual Maintenance (28%)
12 Portable computers
+$33,495
+$ 9,567
+$26,000
+$12,058
+$94,800
TOTAL NET CHANGE
+$175,920
4
PROGRAM CHANGE REQUE'ST
DEPARTMENT:
Development Services Department
DIVISION:
Building Inspection Services
And Plan Check Divisions.
DESCRIPTION:
Accela GIS software module for Permits Plus and server.
ACCOUNT
NUMBER EXPENDITURE JUSTIFICATION
192-5702
Integrating the City's GIS information with the
Department's permit processing and tracking system
(permits Plus) will provide ready access to
information needed by Plans Examiners, Building
Inspectors, Planners, and Engineers. This will
reduce research and processing times and enable
staff to provide faster response times to customers at
the public counter. It will reduce staff time spent on
research and improve the processing of Building,
Planning, and Engineering applications.
This was one of the recorm:nendations from the
Process Improvement Program (pIP) that identified
ways to streamline the Department's permit process.
Access GIS Server (With 5 licenses)
5 client license pack
Implementation Services
Annual Maintenance (18%)
AMOUNT + (-)
+$ 9,995
+$ 2,995
+$30,000
+$ 2,338
TOTAL NET CHANGE +$45,328
5'
,-
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321-5706
DESCRIPTION:
Convention Center Roof/City Hall Plaza Sealing - The city Hall Plaza is 33 years old and in desperate need of
repair. The plaza has a pitch membrane covered by a decorative brick paver. The waterproof membrane has
failed and the result is major leaks into the convention center with every rain. Replllcing the existing system
would cost in excess of one million dollars. StatTrecommends that a polyuerthane membrane be placed on top of
the existing,
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-321-5706
Plaza Sealing and caulking
+ 180,000
TOTAL NET CHANGE +180,000
..
6
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321-5706
DESCRIPTION:
City Hall Boiler Replacement - City Hall has two 4 million btu boilers that were used to provide heat when the
building was built. They were sized to also heat the convention center and performing arts building. The system
now is red-tagged due to AQMD requirements and the current use of geo-thermal ~eating. Geo-thermal i"
proving less reliable with each passing year, and the code requires heat on cold days.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + ~ )
001-321-5706
Install two 750,000 btu boilers
+ 180,000
TOTAL NET CHANGE +180,000
.7
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321-5706
DESCRIPTION:
City Hall Council Chamber Voting System - The current voting system used for the official recording of the
council vote is the original system and is completely outdated. A new voting system is needed to replace this
system before it fails and the city is left scrambling. This new system will meet all'requirements and is state of
the art.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-321-5706
Install new Voting system
+20,000
TOTAL NET CHANGE +20,000
8
PROGRAM CHANGE REQUEST
DEPARTMENT: 'Facilities Management
DIVISION: 321-5706
DESCRIPTION:
City Hall Council Chamber Recording System. The current recording system used for the official recording of
the council meetings is the original system and is completely outdated. A new recording system is needed to
replace this system before it fails and the city is left scrambling. This new system \\<i11 meet all requirements and
is state of the art.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-321-5706
Install new Recording system
+28,000
TOTAL NET CHANGE +28,000
9
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 324
DESCRIPTION:
Police Building B Custodial Service - The Police Department has an annex building to the Central Police Station,
commonly known as Bldg B. This building houses a JPA police operation, Property overflow, Police IS, and the
Hand-to-hand combat training area. Our operation there calls for once a week cust~dial service, which is entirely
inadequate. This service need to be increased to three times a week, minimum.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
001-324-5."
Part-time labor and materials for three times a week service of +10,000
a 20,000sf facility.
TOTAL NET CHANGE +10,000
;
10:
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321
DESCRIPTION:
IAQ Testing - Facilities Management is responsible for responding to all IAQ inquiries generated by users of
City buildings. The past two years have seen the departmnent spending over $30,000 to test and repair IAQ
issues stemming from mold and asbestoes. We currently have identified $4,000, so the hit to the budget means
that budgeted services are not being delivered. " '
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-325-5507
Increase Facilities budget for IAQ testing and resolution
+24,000
TOTAL NET CHANGE +24,000
11
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321-5706
DESCRIPTION:
Feldheym Libbrary roof restoration - The Feldheym Library is now 20 years old and has the original roof. A roof
restoration project was done there eight years ago to extend the life of this roof. At this time more maintennace
must be done or the roof will have to be replaced. Restorationwill run about $6 sf or replacement will cost about
.
$12 sf.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-321-5706
Feldheym Library roof restoration
+224,000
TOTAL NET CHANGE +224,000
\;;
"i2,
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DMSION: 321-5706
DESCRIPTION:
LYtle Greek Rec Center Roof Replacement . Lytle Creek Center is 3,800 flat roof building constrcuted in 1968.
The roof is not original and there are no records indicating its age. It has reached the end of its useful life and
must be replaced. Replacement cost is $12 sf. ·
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-321-5706
Lytle Creek Center roof replacement
+48,000
TOTAL NET CHANGE +48,000
13
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 325
DESCRIPTION:
Central Garage Overhead Doors and Operators - The central garage has service bays for the repair and
maintenance of the City vehicle fleet. There are 32 overhead doors and operators on these service bays.
Approximately half of the doors and operators have been replaced, and the other half are performing poorly as
they are now over twenty years old, This project will replace 6 doors and 6 operators, at $5000 per unit.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-325-5706
Replace overhead doors and operators
+60,000
TOTAL NET CHANGE +60,000
11
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DMSION: 321-5706
DESCRIPTION:
City Hall Ceiling replacement - Facilities Management in the past dedicated about $20,000 to replace the
concealed spline ceilings in the 3rd and 6th floor lobby/corridors. This has not been done in the past few years as
funds have been diverted to other projects. This will allow the replacement of ceilIngs on the 2nd and 4th floor
lobby/corridors.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICA nON ' .
AMOUNT + (-)
001-321-5706
City Hall ceiling replacement
+50,000
TOTAL NET CHANGE +50,000
15
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DI\:'lSION: 321-5706
DESCRIPTION:
City Hall Electrical Switchgear maintenance - The electrical switchgear in City hall is original and is now 33
tears old. There are no records that the system has ever been serviced, and in the past year the system failed for
no llPparent reason. This request will have a high voltage electrical contractor ex~ine all the gear and rebuild
any circuit breakers that are under performing.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICA nON
AMOUNT + (-)
001-321-5706
Electrical Switchgear maintenance
+30,000
TOTAL NET CHANGE +30,000
1~
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321
DESCRIPTION:
City-wide roof replacement - Replacement of the following roofs that have exceeded their usefullifes:
Delamnn Hts Pool Bldg - $35,000
Fire Station 224 - $84,000
Fire Station 227 - $44,000
Mill Center Head Start - $78,000
PRCS Admin & Annex - $105,000
Carousel Mall, sections 11 & 6 - $225,000
ACCOUNT
NUMBER
EXPENDITURE JUSTIFlCA TION
AMOUNT + (-)
001-321-5706
City-wide roof replacement - Replacement of the following
roofs that have exceeded their usefullifes:
+571,000
Delamnn Hts Pool Bldg - $35,000
Fire Station 224 - $84,000
Fire Station 227 - $44,000
Mill Center Head Start - $78,000
PRCS Admin & Annex - $105,000
Carousel Mall, sections 11 & 6 - $225,000
TOTAL NET CHANGE +571,000
~7
"
PROGRAM CHANGE REQUEST
DEPARTMENT: Facilities Management
DIVISION: 321-5706
. .
.
DESCRIPTION:
City Hall Carpeting - Facilities Management in the past dedicated about $20,000 a year to carpet replacement.
This has not been done in the past few years as funds have been diverted to other ~rojects. This will allow the
replacement of carpet on a standard level of the building. '
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT +(-)
001-321-5706
City Hall carpet
+30,000
TOTAL NET CHANGE +30,000
18
PROGRAM CHANGE REQUEST
DEPARTMENT: Fire DIVISION: 201
DESCRIPTION: Department Vehicle Replacement
In FY 01/02, the following vehicles were scheduled for purchase under the Vehicle
Replacement Program. In FY 02/03, the purchase of the vehicles did not occur due to funding
availability. Funds are requested for the purchase of approved vehicles and communication
devices. We have submitted a request to the Department of Homeland Security to assist in the
funding of the command vehicle in the amount of $34,300, the additional cost to purchase the
built of the vehicle is being requested.
Estimated cost:
I - Command Vehicle at $61,620.00
1 - Mobile Display Terminals at $10,500.00 each
2 - 800 Mhz Mobile Radios at $5,175.00
1 - VHF Mobile Radios at $1,320 each
ACCOUNT EXPENDITURE JUSTIFICA nON AMOUNT + (-)
NUMBER
001-201-5609 Vehicle Replacement $61,620
123-XXX-5609 FY 04 Department of Homeland Security Grant (one time funding) $ -34,300
001-202-5703 Communication Equipment $22,170
TOT AL NET CHANGE $49,490
....
19
PROGRAM CHANGE REQUEST
DEPARTMENT: Fire DIVISION: 202
DESCRIPTION: Land Acquisition: Area of Waterman Avenue and 9th Street
The Mayor and Common Council adopted Fire Service Emergency Response Planning
Standards in June 2000. One of the standards is to provide a drive time of 5 minutes or less,
90% of time for first-in fire engine arrival to an emergency scene. This plan designates
stations to be moved to effective and strategically located positions in the City of San
Bernardino. These relocations will provide a drive time of 5 minutes or less for first-in fire
engine to an emergency scene.
Facilities Department will need to purchase the land and relocate Fire Station 221 Emergency
Operation Services to area of Waterman Avenue and 9th Street. During this transition, the
Vehicle Maintenance Shop services will be relocated to the main station (200 East Third
Street) and the fire equipment storage facility to the new relocated Fire Station 221. The
estimated cost of land acquisition for relocating Fire Station 221 is $500,000 ($250,000 per
acre x 2 acres). It is necessary to purchase two acres of land to house the Fire Station 221
Emergency Operation Services and storage facility for fire equipment.
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
001-202-5706 Alterations and Renovations $500,000
TOTAL NET CHANGE $500,000
20'
PROGRAM CHANGE REQUEST
DEP ARTMENT: City Administrator
DIVISION: I.S.
DESCRIPTION:
Additional IS Analyst II position (Class code 10626) for the IS Business Systems Group
ACCOUNT
NUMBER
679-251-5011-0000
EXPENDITURE JUSTIFICATION AMOUNT + (-)
The IS Business Systems Group (BSG) supports a wide $70,000
variety of systems (e.g., financials, permit tracking, code
enforcement, refuse billing, fleet management, animal shelter
management, City Clerk's document imaging, web site, water
billing, water financials, Wllter imaging, etc.).
In addition to the day-to-day support of these systems, BSG
staff members are heavily involved in the implementation of
new business systems, and special project work.
The demand for services from this group is very high, but the
current staffing is barely able to perform the necessary day-to-
day systems management and support work. High priority
special projects repeatedly get delayed due to inadequate
staffing.
TOTAL NET CHANGE $70,000
21
PROGRAM CHANGE REQUEST
DEPARTMENT: City Administration
DIVISION: Info Svs
DESCRIPTION:
Annual Technology Replacement Fund contribution
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
679-251-5702
Prior to FY 03/04, the IS budget included $120,000 in annual $95,000
PC replacement fund contributions needed to fund periodic PC
upgrades.
Due to the budget deficit. nothing was contributed to this fund
in FY 03/04, and only $55,100 was contributed in FY 04/05,
This fund is needed for more than just periodic PC
replacements. It is needed for continual replacement and/or
upgrades of over 700 PCs and monitors, printers, notebook
computers, office automation software, servers, laptops, and
other supporting hardware and software. -
Given the requirements. and the fact that very little has been
contributed to the fund over the last two fiscal years, it is
essential that at least $95.000 be contributed to the fund for
continued support of this necessary technology.
TOTAL NET CHANGE $95,000
22
PROGRAM CHANGE REQUEST
DEPARTMENT: City Administrator
DIVISION: I.S.
DESCRIPTION:
Document imaging system expansion for Development Services. Increase of $30,000 to professional/contractual
services for scanning and establishing a retrieval system, and placement of various plans, standard drawings, etc.
on the City's internet site. The documents to be included are CIP project plans, roadway plans, sewer plans,
street improvement plans, street light plans, as built drawings. Placing these items on the City's web site will
enable developers, engineers, architects to access the drawings and plans rather than having to come to the office
and have research them and provide them with hard copies. This system will also provide a method to preserve
and maintain the integrity of the City's infrastructure data.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
679-25 1-5702-0000
The City recently implemented a LaserFiche document
imaging system for the storage of important documents. Major
benefits realized through the use of this system include: $50,000
. Protection and preservation of vital documents from
wear and tear
. Fast and easy search and access to documents
. Reduced storage space requirements
Due to budget restrictions, the system was only implemented
in the City Clerk's Office. However, both the LaserFiche
software and server hardware were selected for their
expandability with the expectation that LaserFiche would
ultimately become the city-wide imaging system.
The funding requested here is to purchase the necessary
software licenses, scanning hardware, and additional disk
storage, for initial implementation of document imaging in
Development Services.
001-183-5502
Professional/contractual services for Development Services
$30,000
001-183-5502
Less "carry-over"
($10,000)
TOTAL NET CHANGE $70.000
23
,PROGRAM CHANGE REQUEST
DEPARTMENT: City Administrator
DIVISION: I.S,
DESCRIPTION:
Upgraded all PCs to Office Professional 2003
ACCOUNT
NUMBER
679-251-5072-0000
EXPENDITURE JUSTIFICATION AMOUNT + (-)
Most City PCs currently have Microsoft Office 97 $77,000
Professional. This software was released in 1997 and has
been replaced over the years by: Office 2000, Office XP, and
Office 2003. The City's office application software is now 8
years old and 3 releases out of date.
Microsoft's Support Policy on Office 97 is as follows:
-Mainstream hotfix support for Office 97 ended on August 31,
2001.
.Extended hotfix support ended on February 28, 2002.
The standard of the industry at the majority of businesses,
utilities and government offices is Office 2003. Each
successive release of Office has introduced substantial
improvements in ease of use, productivity and security. The
security improvements are directly related to our ability to
handle electronic viruses and wonns. Our lack of compliance
with standards of the industry affects not only our ability to
interact with other businesses but our productivity and
security.
TOTAL NET CHANGE $77,000
2.f:
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PROGRAM CHANGE REQUEST
DEPARTMENT: City Administrator
DIVISION: I.S.
DESCRIPTION:
SAN backup system
ACCOUNT
NUMBER
679-251-5702-0000
EXPENDITURE JUSTIFICATION AMOUNT + (-)
The number and diversity of computer servers utilized by the $28,000
Police and Fire Departments has increased rapidly over the
past few years which has complicated the process of backing
up critical data. ,
The data on each server is currently backed up daily to its own
backup device using one of.the many different backup
procedures. This requires significant staff time to setup and
verify. The complexity of the current method increases the
likelihood of operator error and exposes the City to the risk of
failed backups and potential data loss. -
In addition, due to the large volume of data that must be
backed up daily, backups are taking excessive time to
complete (up to 24 hours).
A SAN backup system would centralize all Police and Fire
backups to a central server. The process would be more
automated and require less user intervention. The newer
technology also decreases the time needed to complete a
backup.
TOTAL NET CHANGE $18,000
.25
PROGRAM CHANGE REQUEST
DEPARTMENT: City Administrator
DIVISION: I.S.
DESCRIPTION:
Non-water based tire suppression system
ACCOUNT
NUMBER
679-25) -5702-0000
EXPENDITURE JUSTIFICATION
The basement server room holds a large number of critical
servers for the City. The room is currently on a traditional
water-based tire suppression system. This type of system is
inappropriate for the computer hardware.
By the time a water-based system kicks on, the servers would
be beyond repair. If they managed to make it to that point, the
water would completely damage these important machines.
This means that these servers with their important data are
unprotected. A non-water based tire suppression system would
kick on at a lower heat threshold. The material used to
extinguish a fire is not harmful to the computer hardware.
This system also has a notification system that would send out
a page or similar type of alert to IS personnel in the event of
activation.
AMOUNT + (-)
$54,000
TOTAL NET CHANGE $54,000
26',
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PROGRAM CHANGE REQUEST
DEPARTMENT: Parks, Recreation & Community Services
DIVISION: 381
DESCRIPTION:
The overall design of the City of San Bernardino Mentoring Program is based on the
Mentoring concept wherein responsible, caring adults volunteer to work with younger people
as role models and friends. The Mentoring program is limited to high-risk youth, due to the
significant youth problems. The project is a direct partnership between the school district,
selected school sites, Department of Public Health and the Parks, Recreation & Community
Services Department.
ACCOUNT
NUMBER
EXPENDITURE JUSTIF1CATION
001-381-5014
Request part-time funding for a half-time employee to work
with the mentoring program A part-time person would be
used to help monitor the current 46 mentees and mentors.
This position would also help seek additional funding for this
program through grants.
AMOUNT + (-)
+$8,320
Request funding for meetings and conferences for the +$6,500
mentoring coordinator. The current county grant only funds
$732 for travel and per diem In order to make this program
successful the coordinator needs to attend conferences and
seminars. Funding to pay for cost of mentoring activities
including camping trip, mentor recognition and holiday party.
$2,500 - 5111 and $4,000 - 5132
001-381-5111/5132
TOTAL NET CHANGE $14,820
27
PROGRAM CHANGE REQUEST
DEPARTMENT: Park, Recreation & Community Services
DMSION: 382
DESCRIPTION: University Heights Park (I-acre) and Palm & Irvington Park (4-acre)
are new parks,
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (_)
001-382-5506
Additional funding is needed for landscape + 1 0,000
contracts for the new University Heights Park and
Palm & lrvington Park. University Heights Park is a
I-acre park adjacent to 4 acres of a LMD park
received In exchange for park impact fees to
address a park acreage deficit in the Verdemont
area. Palm & lrrvington Park is a 4-acre developed
park received in lieu of park impact fees. This park
is at the gateway to Verdemont and includes open
space, trees and a landscape amphitheater.
TOTAL NET CHANGE $10,000
28
PROGRAM CHANGE REQUEST
DEPARTMENT: Park, Recreation & Community Services DIVISION: 382
DESCRIPTION: Seccombe Lake is a 44 acre park with ballfields, shelters, a gazebo,
playground areas, walking track and a lake.
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
001-382-5506 Increased funding is necessary to maintain recently +33,200
renovated park and upgrade the overall maintenance
of the park to improve the aesthetics of downtown
or potential residential/commercial development.
TOTAL NET CHANGE $33,200
29
PROGRAM CHANGE REQUEST
DEPARTMENT: Parks, Recreation & Community Services DIVISION: 388
DESCRIPTION:
Community Centers (Rudy Hernandez, Ruben Campos & Lytle Creek) Hours of Operation Mon.-Fri. 9am to
8pm (1 I hours) and Nicholson Community Center Mon-Fri 2p.m. - 8 p.m. (6 hours).
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
001-388-5011 Several incidents this year at our community centers have +12,480
highlighted a need for a greater staff ratio at the community
centers. An increase in part-time staff salaries is needed to
ensure a safe working environment for staff and for centers to
continue to provide quality programs and keep the current
hours and programs. The additional funding would provide a
minimum of 2 staff during minimum hours of operation for
the 4 community centers.
TOTAL NET CHANGE + I 2,480
30:
PROGRAM CHANGE REQUEST
DEPARTMENT: Park, Recreation & Community Services DIVISION: 382
DESCRIPTION: Program includes the construction, acquisition, and annual maintenance of
a pocket park at 36th and 'E' Street.
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
001-382-5506 Additional funding is for landscape contract if the +58,900
City procures property at 36th and E Street.
The initial cost would include cost of automatic
irrigation, hydro-seeded turf, electric meter and
prevailing wage. After the first year cost would be
$4,200 per year for maintenance.
TOTAL NET CHANGE $58,900
31
PROGRAM CHANGE REQUEST
DEPARTMENT: Parks, Recreation and Community Services
DIVISION: 389
DESCRIPTION:
The Aquatics/Sports Division provides aquatics programs and maintenance at six pool locations (Jerry Lewis
Family Swim Center, Nunez, Hernandez, Mill, Delmann Heights, Boys & Girls Club).
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (_)
001-389-5505
Additional funds are required for preventative maintenance +$ 1 3,200
activities. Annual preventative maintenance of pool chemical
controllers is currently not in place, and the replacement of
just one controller, which regulates the acid and chlorine
injection of pools, can cost $3,000-8,000. During 03-04 the
Nunez pool controller had to be replaced and this year the
Jerry Lewis controller has to be replaced. Preventative
maintenance of the 19 sand filters at 6 pool locations extends
the life of the units and is critical to the regular maintenance of
water quality and to proper water flow and pressure which will
prevent failure of other parts of the system. Previous
maintenance has been performed on the equipment from a
depleted trust account.
TOTAL NET CHANGE + $13,200
, 32
PROGRAM \CHANGE REQUEST
DEPARTMENT: Parks, Recreation and Community Services
DIVISION: 387
DESCRIPTION:
The Norton Recreation Center and Galaxy Ballroom faclilities provide a wide range of recreational, cultural,
youth, adult and community services. This division includes programs and services at the Norton Gymnasium,
six tennis courts, four racquetball courts, fitness and weight rooms and at the Galaxy Ballroom. The Galaxy
Ballroom serves as the city's primary rental facility for family gatherings, business seminars, and other
ceremonies. Various special interest classes are also taught.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
001-387-50l4
Part-time Staff to cover increased programming of activities
such as youth and adult sports leagues and expansion of
operational hours an additional 3 hours on Saturdays year-
round. This staffing is essential to planning and coordinating
fee-based activities (revenue) and to maintain proper facility
supervision. This program will result in 100% cost recovery.
+ $4,800
TOTAL NET CHANGE + $4,800
33
PROGRAM CHANGE REQUEST
DEPARTMENT: Police
DIVISION: 210 (Various)
DESCRIPTION:
Add 10 new P-l officers and two support personnel during 05/06, Estimate assumes a start date of 9/1/05 for the
employees. The two Sergeants are requested in order to add the appropriate number of supervisors for the
additional P-I pos'itions based upon the industry standard ratio of 1:5 (one supervisor per every 5 employees),
The additional non-sworn position is needed to provide support services for additional officers,
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
50 I 1/5029
Salary and applicable benefits for the following additional
sworn police positions for FY 2005/06:
(10) Police Officers (P- I)
(5) Laterals A/B step
(5) L.E.T 6 mo. training, 3 mo P-I A step
+$536.200
Academy training Costs for (5) P-l Officers
(tuition, materials, etc),
Approximately 80% of these training costs ($ I 6,600) will be
reimbursed by P.O.S.T,
+$20,800
-($ I 6,600)
Vehicle Lease payments (2) vehicles-year I
Emergency Equipment to outfit new vehicles
+$20.000
+$58.300
Upgrade one P-I position to P-3 (Sergeant) for 12 months
+$26,800
Upgrade one P-l position to P-3 (Sergeant)' for 6 months
+$ I 3.400
Salary for (1) Records Technician (9 mos)
+$26,700
TOTAL NET CHANGE
+$685,600
34"
PROGRAM CHANGE REQUEST
I
i
I DEPARTMENT: Police DIVISION: 218 Invest
DESCRIPTION:
Detective Bureau Re-Configuration
.
I
I
,
I
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
5704 Our current configuration of the Detective Bureau does not +$20,000.00
adequately house personnel currently assigned to
invesitgations. In order to promote interaction, teamwork and
improved problem solving cababilties we need to insure that
we can keep our personnel in the appropriate work groups.
We need to add six work stations to accommodate current
personnel. While we are completing a reconfiguration we
may also desire to add work stations for future expansion.
TOTAL NET CHANGE +$20,000.00
,.
35
PROGRAM CHANGE REQUEST
DEPARTMENT: POLICE
DIVISION: 220-SUPPORT SER
DESCRIPTION:
Building Repairs and Maintenance:
ACCOUNT
NUMBER
0012205505
EXPENDITURE JUSTIFICATION AMOUNT + (-)
The Police Department building is 10 years old shows obvious +$30,000
signs of deterioration both esthetically and functionally.
Functional systems such as the Hirsch card readers, smoke
alarm system, audio/video/surveillance systems and automated
door/gate systems are requiring frequent and numerous repairs
that have impacted the current budget
Additionally, the carpeting throughout the department has had
continuous wear (24n) over this 10 year period resulting in
areas where there are exposed seams, areas that are worn
through to the underlying cement, and bubbling due to failure
of the underlying adhesive. These factors create safety
hazards and diminish the esthetic appearance of the building.
Because; the Police department provides the most visible city
service to the public and because of the cost invested to
construct the new Police station, the budget for building
maintenance should be increased by $30,000 for
the ongoing repairs, replacement and upgrades of the various
functional systems and carpeting.
TOTAL NET CHANGE
+$30,000
c;c ~,.. .
;...;, '~.'
PROGRAM CHANGE REQUEST
DEPARTMENT: Police
DIVISION: P & T
DESCRIPTION:
24 - Protech Trimax 3 level IlIA kevlar body armor tactical vests, complete with trauma plate, lOx 12 groin
protector and upper ann protective sheaths
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
001-224-5704
The San Bernardino Police Department Weapons and Tactics
team is comprised of24 officers who respond to a variety of
inherently dangerous situations including hostage rescue,
anned barricaded subjects and active shooter incidents. These
scenarios can result in SWAT officers proactively engaging
anned suspects in an effort to protect innocent people from
injury or death. Sufficient body annor is a critical component
of a SWAT officers safety gear. The listed vest specifications
have been previously researched for their ballistic protective
ability and they have met all technical thresholds required for
SWAT officers. Vests currently in use are 5 years old and are
no longer covered by the manufacturer's warranty, Materials
used in the construction of the vests degrade after 5 years and
continued use of the vests exceeds the specifications for
dependability and officer safety. Failure to replace the vests
after 5 years endangers officers and exposes the City to
additional liability.
AMOUNT + (-)
+ $72,000.00
TOTAL NET CHANGE + $72,000.00
" 37
PROGRAM CHANGE REQUEST
DEPARTMENT: Police DIVISION: P & T
DESCRIPTION:
l6-Point Tactical Armor, level iliA Hi-Lite Pro complete with groin and bicep protection,
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
00] -224-5704 The San Bernardino Police Department narcotics unit is + $18,768.00
comprised of 16 officers who work to reduce community
violence through the enforcement of drug laws. They are
involved in daily proactive investigations, including the
service of over 300 drug search warrants a year, that bring
them into contact with potentially armed criminal suspects.
The listed vest specifications have been previously researched
for their ballistic protective ability and have met all technical
thresholds.
TOTAL NET CHANGE + $]8,768,00
,38
Program Change Request
Department: PUBLIC SERVICES Division: FLEET
Fleet is requesting the establishment of a Fleet Parts Specialist position for our Parts section.
The addition of this position was also recommend by the DMG Fleet study completed in 2000
The Fleet Parts Specialist would allow Fleet to operate in a more cost efficient manner. The parts specialist would purchase
parts at cost savings by using "Stock Purchasing Programs" offered through various vendors. Stock purchasing programs
are designed to give the buyer better pricing on their parts, based on larger purchases with less deliveries.
Fleet has no Parts room coverage during the swing shift. Supervising Equip. Mechanics and Mechanics must be pulled
off the working floor to pull needed parts. Fleet does not have staff to conduct cycle counting only annual parts inventory,
This coverage would allow Fleet to convert to bar coding, which would allow Fleet to charge parts directly to work orders
without manual entry making it possible to conduct cycle counting. This would also allow parts to be ordered & delivered
after 4:00 p.m.. This in turn will allow Fleet to adjust part levels and availability in a more expeditious manner.
Fleet conducted a "Parts Inventory Mgmt. Services proposal"and determined that Fleet was conducting business in a more
cost efficient manner. However, inefficiencies existed in stock availability's creating loss of mechanic hours and increased
vehicle down time, affecting all city departments
The addition of this position will allow Fleet the capability to increase mechanic productivity, therefore decreasing vehicle
down time.
Salary Range (1343) $2456-$2986
See attached job description
Account Number
Expenditure Justification
Amount +( - )
5011
Fleet Parts Specialist
+
$40,100.00
Salary & Benefits $40,100
Total Net Change:
+
$40,100.00
39
PROGRAM CHANGE REQUEST
DEPARTMENT: Public Service
DIVISION: Fleet
DESCRIPTION:
Fleet is requesting (I) one additional Service Worker Position to be assigned to the Automotive shop. This will
allow Fleet to free up mechanics to complete more complex repairs, improve PM levels, and vehicle availability
for Police vehicles. 'This postion will also allow Fleet to implement a "Lube & oil service bay" to benefit all light
vehicle users. Salarly range #1324 ($2234-$2716 mo.) See attached draft job description.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
SOli
I-Service Worker Salary & Benefits
+$37,000,00
TOTAL NET CHANGE +$37,000.00
40
PROGRAM CHANGE REQUEST
DEPARTMENT: Public Services
DIVISION: Refuse
DESCRIPTION:
Eight (8) Extra Relief Heavy Laborers (Part Time) to fill in whenever there is a need in the refuse operation.
They will be used for cart assembly, cart delivery, cart repair, bin cleaning, bin repair, as swampers on
commercial trucks, pull out service assistance, field checks for City and franchised services and any other
customer service or operational need that they may be suited.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
527-412-5014
527-413-5014
Eight (8) Extra Relief Heavy Laborers (Part Time) to fill in +$187,200.00
whenever there is a need in the refuse operation. They will be
used for cart assembly, cart delivery, cart repair, bin cleaning,
bin repair, as swampers on commercial trucks, pull out service
assistance, field checks for City and franchised services and
any other cutomer service or operatinal need that they may be
suited.
TOTAL NET CHANGE +$187,200.00
41
PROGRAM CHANGE REQUEST
DEPARTMENT: Public ServiceslReCuse DMSION: 415
DESCRIPTION:
Environmental Projects Assistant - The position is necessary to implement commercial recycling programs
needed to achieve 50% diversion goal and to maintain current grant funded projects.
ACCOUNT EXPENDITURE JUSTIFICATION AMOUNT + (-)
NUMBER
527-415-5011 Salary and Benefits + $52,448
TOTAL NET CHANGE + $52,448
42
PROGRAM CHANGE REQUEST
DEPARTMENT: Public Services
DIVISION: Refuse
DESCRIPTION:
The increase is necessary to purchase indoor recycling containers (varying sizes), backyard compost bins, and
special event recycling boxes.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
527-415-5111
Our inventory of indoor recycling containers is depleted. +$39,500
CSUSB, SB Valley College, and the Rock Church have
requested containers. These funds would also be used to
restock our compost bins and purchase special event recycling
boxes.
TOTAL NET CHANGE +$39,500
43
PROGRAM CHANGE REQUEST
DEPARTMENT: Public Services
DIVISION: Refuse
DESCRIPTION:
Funds are needed to implement a multi-media campaign to reduce greenwaste contamination. Greenwaste
contamination rates are as high as 50% in some areas.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
527-415-5121
A multi-media effort needs to be launched to stop and reverse +$19,500
the amount of greenwaste contaminated by trash. Greenwaste
materials are a big part of our recycling program. When we
can not recycle the material due to contamination from trash,
we not only lose this tonnage in diversion, but it is then
counted as trash, which counts against our efforts to reach and
maintain 50% diversion.
TOTAL NET CHANGE +$19,500
41
PROGRAM CHANGE REQUEST
DEPARTMENT: PUBLIC SERVICES
Maintenance
DIVISION: 402 Street
DESCRIPTION:
Increase account 001-402-5015 by $20,000,00 to cover all emergency signal and lighting knockdown
response.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION AMOUNT + (-)
001-402-5015
Public Services responds to all street light and traffic $20,000,00
signal emergency knockdowns as well as staffing
special events, Increasing this account by $20,000.00
will allow continuous funding for overtime to accomplish
these work activities.
TOTAL NET
$20,000.00
CHANGE
45
PROGRAM CHANGE REQUEST
DEPARTMENT: Stadium
DESCRIPTION:
DIVISION: 133-461-5706
Parking lot sealing and striping -
The stadium parking lot is now 10 years old and is showing signs of age and wear. The striping is fading, grass is
starting to come through sparsely used areas, and fragmenting is occurring at traffic turn points, Repairing,
sealing and striping now will give the lot another 5 - 8 years of life.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
133-461-5706
Seal and stripe parking lot
+48,000
TOTAL NET CHANGE (48,000
40
PROGRAM CHANGE REQUEST
DEPARTMENT: Stadium
DIVISION: 133-461-5706
DESCRIPTION:
Stadium Deck sealing and caulking - The stadium is now ten years old and the seating area concrete deck leaks
at every seam and seal. This is in line with the life span of sealants and caulks. This project must be done to
protect the stadium and the public. The deck is over the clubhouse and not correctipg this could lead to serious
mold or structural damage if the leaks are not addressed.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
AMOUNT + (-)
133-461-5706
Reseal and cauld concrete deck
+72,000
TOTAL NET CHANGE +72,000
47
PROGRAM CHANGE REQUEST
DEPARTMENT: Code Compliance Department
Development Services Department
DIVISION:
DESCRIPTION:
Create Cross Departmental Beautification Team to address entry ways. A more detailed description will be
provided upon approval of concept.
ACCOUNT
NUMBER
EXPENDITURE JUSTIFICATION
I Code Compliance Officer and equipment
Funding of Los Padrinos two-man crew and equipment
Funding for Public Improvements on entry ways
AMOUNT + (-)
+ 65,000
+ 62,000
+ 150,000
TOTAL NET CHANGE +277,760
, 48
CITY OF SAN BERNARDINO
CITY ADMINISTRATOR'S OFFICE
INTEROFFICE MEMORANDUM
TO: Mayor and Common Council
FROM: Fred Wilson, City Administrator
SUBJECT: Program Change Requests
DATE: June 16, 2005
COPIES:
Attached are the program change requests submitted by City departments during the budget
process. Please note a summary of these requests has been attached for your reference. These
requests are for expenditures that have not been included in the Preliminary Budget, but are
reqeusted by departments for various reasons.
A short list of recommended program changes will be presented separately for your
consideration. In the meantime, if you have any questions please contact me.
flIL~(tJP;)
Fred Wilson
City Administrator
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