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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: May 12, 2005
Subject: Resolution authorizing the
execution of a purchase order to Turf
Star, Inc. for a Toro Riding Mower to be
utilized by the Parks and Recreation
Department.
From: Ken Fischer, Director
Dept: Public Services
Meeting Date: June 6, 2005
Synopsis of Previous Council Action
Recommended Motion:
Adopt Resolution
J~
Si ature
Contact person Don Johnson, Fleet Manager
Phone:
5220
All
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount: $66,509.62
Source: 635-341-5701
Motor Vehicles
Finance:
Council Notes:
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Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the execution of a purchase order to Turf Star, Inc. for a Toro
Riding Mower to be utilized by the Parks and Recreation Department.
Background:
The Parks and Recreation Department utilizes unit #764, a 1989 Toro 580-0 Riding
Mower for park maintenance on a daily basis. The cost to maintain this fifteen-year-old
mower has increased with age, and use, and some repair parts are no longer available,
or are non-stock items and must be special ordered. Because of these factors, in
conjunction with the increased downtime, this mower has become too costly to operate.
This unit is included on the FY 2004/2005 approved Vehicle Replacement List,
therefore, unit #764 will be placed in surplus for auction.
Turf Star, Inc. of Brea, California is the Regional dealer for Toro equipment and is
considered a sole source dealer; there are no local dealers for this particular equipment.
The Toro 580-0 is the industry standard for this type of industrial mowing, and the City
currently operates two mowers of this type, and has for many years. Fleet staff has
found it to be more cost effective to standardize types of vehicles and equipment for
better operational economy. Therefore, fewer brands of parts must be stocked, and
mechanic training is specialized and more thorough.
Fleet staff developed specifications and a formal bid # RFQ F-05-35 was issued through
the purchasing division for a Toro GM-580-D Riding Mower, a direct replacement for
unit #764. One bid was received. The City has been offered the California Multiple
Award Schedule (CMAS) contract price of $66,509.62, including tax from Turf Star Inc.
(see Exhibit I).
Financial Impact:
Funds for this purchase are available in FY2004/2005 Account No. 635-341-5701 Motor
Vehicles.
Recommendation:
Adopt resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO TURF STARt INC. FOR A TORO RIDING MOWER TO BE UTILIZED BY THE
PARKS AND RECREATION DEPARTMENT.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2005, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles. Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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By: [U1>I.-7 f "'t:v""I.~
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May 18. 2005
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~~/11/2665 69:57
17149968729
TURF STAR BREA
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(BOO) SBS.8DO I
~vv.tur~rar.com
May 11, 2005
Sheila Futch
City of San Bernardino
300 North D Street, 4th Floor
San Bernardino, Ca. 92418
Dear Sheila:
PAGE 132
This letter shall confinn that Turf Star Inc. is the exclusive supplier and seller of
all Toro turf equipment and products in the state of Callfomia. In addition, we are
authorized to offer the City of San Bemardino CMAS pricing levels.
~
Matt Butler
Territory Manager
Turf Star Inc.
955 Beacon St.
Brea, CA 92621
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171499El8729
TURF STAR BREA
PAGE El3
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'800) 585-800 I ~
www~rurfstar.com
City of San Bernardino
300 N. 0 St., 4th Floor
San Bernardino, CA 92418
AUn: Sheila Futch
909-384-5220 Fax: 909-384.5085
QTY DESCRIPT.ON
1 Taro Groundsmasler 580-D
1 Taro Groundsmaster 580-0 Road Kit
1 Taro Groundsmaster 580-0 Canopy
MaY-11-2005
"" . ". ,~, ." .,'i::r~i~~""'lIIiie.
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30582 $60,123.55
30582 51,101.32
8-10966 5501.00
....-.
$60,123.55
$1.101.32
$501.00
ABOVE PRODUCT PRICING ARE BASED ON CMAS PRICING.
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THIS QUOTE IS FOR CITY OF SAN BERNADINO RFQ F-05-35
.. ALL NEW TORO EQUIPMENT COMES WITH A 2 YEAR OR 1500HR. WARRANTY"
SUB-TOTAL
SALES TAX
TOTAL (Cash'Plica.
7.75%
$61,725.87
$4.783.75
.....
QUOTE IS FIRM FOR 30 DAYS
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Turf Star Inc.
Matt Butler- Territory Manager
955 Beacon Street
Brea. 'CA 92621
(714) 990-1490 Ext 4011
0(714) 990-8729 Fax
P.O. Number:
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N_IDemo:
If Demo, Warrant)':
!xpeer.d Delv. Date:
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Terms:
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REQUEST FOR QUOTES:
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TURF STAR BREA
PAGE 64
RFQ F-05-35
DESCRIPTION OF RFQ: Large Area Rotary Mower
BIDDER'S NAME/ADDRESS: ~ ~ .~.
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NAMElTELEPHONE NO. OF h A1T ~- - A
AUTHORIZED REPRESENTATIVE III . VILTle/L
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Please provide detailed Firm Fixed Price cost information in the spaces provided below,
and any other Incidental or additional costs required to complete the Technical
Specification requirements.
PRICE FORM
Large Area Rotary Mower
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-----
(Include Sales Tax and ShippingIFreight for each item)
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1.
Large Area Rotary Mower
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PRINT SIGNER'S NAME AND TITLE: (Y1A7r l3tn1.J'rL
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FAX:{#.9?O. 67J7
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AUTHORIZED SIGNATURE:
DA IE SIGNED:
COMPANY NAME & ADDRESS:
PHONE: ~ 8a:J1
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TURF STAR BREA
IF SUBMITTING A "NO BID", PLEASE STATE REASON(S) BELOW:
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