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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of a purchase order to Road
Works, Inc. for crack-sealing services.
Dept: Public Services
Date: December 22, 2005
MICC Meeting Date: January 23, 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Si re
Contact person: Ken Fischer, Director
Phone:
5140
Supporting data attached: Staff Report
Bids
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$50,000.00
Source:
126-369-5504-7306
Capital Improvement
Budget
$50,000.00
Finance:
Council Notes:
~.~ ;)oIJ6- )!l
Aoeo', Item :!~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the issuance of a $50,000 purchase order to Road Works, Inc.
for crack-sealing services.
Background:
The City will be completing the slurry sealing of several streets this fiscal year. For
maximum life expectancy streets need to be properly prepared before applying the
slurry seal product. This often requires crack-sealing of all cracks over Y. inch.
Road Works Inc. is a well-known crack-sealing contractor. Road Works has provided
bid documents from the City of San Diego. San Diego completes several hundred
thousand dollars of crack-sealing each year. They pay $.3053 per foot because of the
amount of crack-sealing they complete each year. This same price is available to San
Bernardino. The bid documents specifically allow other cities to "piggyback" on the San
Diego bid. Staff is requesting authorization to issue a $50,000 purchase order to Road
Works for completion of all necessary crack-sealing required prior to the application of.
slurry seal. This item can be approved under code section 3.04.010.B3 which is Council
approval to award a purchase order to a vender at the Departments request, with no bid
done.
Financial Impact:
Funds for this purchase order are contained in the 2005/06 Capital Improvement
Budget, Account No. 126-369-5504-7306.
Recommendation:
Adopt resolution.
Sert By:' Roadwo~ks;
909 469 5112;
Jan-9-06 16:26;
Page 1/1
ROAD WORKS, INC
January 9, 2006
Purchasing Department
City of San Bernardino
300 N. "D" Street
811Il Bernardino, CA 92418
To Whom It May Concern:
This letter is to ofter tht: City of San Bernardino an oPP rtunity to "piggyback" a contract
between Road Works, Inc. and the City of San Diego (c ntract Bid No. 6559-1l4-W 0). This
contract is for "on-call", hot rubber cr<lck sealing of city streets at a unit cost of .3053/1f. The
City of San Bernardino has the right to terminate this a eement at any time for any Teallon.
Respectfully Yours,
Y--x 7il{
Larry sQckcr
Vice-President
(909) 469-5101 . Fax (909) 469-5 12. (800) 729-0970
303 Short Street. Pomona, California 1766. State Lie. #561431
WWW.ROADWORS.NET
Sent By:' Roadwo~ks;
909 469 5112;
ROAD WORKS, INC
January 9,2006
Purchasing Department
City of San Bernardino
300 N. liD" Street
SIIIl Bernardino, CA 92418
To Whom It May Concern:
Jan-9-0616:26;
Page 1/1
This letter is to ofter tht: City of San Bernardino an opp rtwlity to "piggyback" a conlTact
between Road Works, Inc. andthe City OfSlIll Diego (c ntract Bid No. 6559-1l4-W 0). This
contract is for "on-call", hot rubber crack sealing of city streets at a unit cost of .3053/1f. The
City of San Bernardino has the right to terminate this a eement at any time for any Teallon.
Respectfully Yours,
Y--x 7lL{
Larry sQCkcr
Vice-President
(909) 469-5101 . Fax (909) 469-5 12. (800) 729-0970
303 Short Street. Pomona, California 1768. State Lie. #561431
WWW.ROADWORS.NET
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RESOLUTION NO.rt:: 0 [p r
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO ROAD WORKS, INC. FOR CRACK-SEALING SERVICES THROUGHOUT THE
CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Road Works, Inc. submitted the lowest quote for the
negotiated purchase for crack-sealing services in the total amount of $50,000.00.
Pursuant to this determination the Purchasing Manager is hereby authorized to issue a
purchase order to Road Works, Inc. in the amount of $50,000.00.
SECTION 2. The Purchase Order shall reference this Resolution NO.2005-
and shall read, "Road Works, Inc. for crack-sealing services at various locations
14 throughout the City of San Bernardino." P.O. No.
, not to exceed $50,000.00
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and shall incorporate the terms and conditions of the purchase order.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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December 22,2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO ROAD WORKS, INC. FOR CRACK-SEALING SERVICES THROUGHOUT THE
CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
day of
, 2006, by the
meeting thereof, held on the
8 following vote, to wit:
9 Council Members:
NAYS
ABSTAIN ABSENT
AYES
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ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
16 JOHNSON
17 MCCAMMACK
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Rachel G. Clark, City Clerk
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The foregoing resolution is hereby approved this
,2006.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
C~A~, '
By: ;/~
December 22. 2005
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Item # I g
Meeting Date (Date Adopted):/ ,~( pic.
Vote: Ayes -1 Nays
Change to motion to amend original documents 0
Abstain
Companion Resolutions
Null/Void After: days 1
Resolution # On Attachments: 0
Resolution #
~ DOlo -;7,9
Absent
PUBLISH 0
RECORD W/COUNTY 0
Note on Resolution of attachment stored separately: 0
By:
POST 0
~ ,'}~/O r
1,--,5.D(;>
\, ')<:, DIP
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerklCDC Signature:
Date MemolLetter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
20d Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
o
~
o
o
EDA
o
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o
o
Facilities
Finance
Fire Department
Human Resources
Reso. Log Updated: n:
Seal Impressed: 6'
Reso. # on Staff Report ~
Not Returned: 0
/
Yes
NO/By_
NO~By_
No / By
NO~y=
No By_
Yes
Yes
Yes
Yes
Information Services 0
Parks & Recreation 0 /
Police Department 0 _~
Public Services (3) ~?~~
Water Department 0
Notes:
Date I (~ 01 &1,
Ready to File:
Revised 12/18103