HomeMy WebLinkAbout35-City Administrator
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Date:
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ORIGlNAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Fred Wilson,
City Administrator
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino approving Amendment NO.2 to
that certain Loan Agreement by and among
the City of San Bernardino, the San
Bernardino Valley Municipal Water District,
and the San Bernardino Regional Water
Resources Authority
City Administrator's Office
May 9,2005
Council Date: May 16, 2005
Synopsis of Previous Council Action:
10/01/01
10/21/02
12/20/04
4/11/05
Approval of Loan Agreement by and among the City of San Bernardino the San
Bernardino Valley Municipal Water District and the San Bernardino Regional Water
Resources Authority.
Approval of Amendment to Loan Agreement by and among the City of San Bernardino,
the San Bernardino Regional Water Resources Authority and the San Bernardino Valley
Municipal Water District.
Approval of Sub-Recipient Agreement by and between the City and the JPA
Water Resources Authority approves Amendment NO.2 to that certain Loan Agreement
by and among the City of San Bernardino, the San Bernardino Valley Municipal Water
District, and the San Bernardino Regional Water Resources Authority_
Recommended Motion:
Adopt Resolution
I ori Sassoon
Phone:
5122
Contact person:
1,2and3
Supporting data attached: Staff Reoort. Resolution
And Amendment
Ward:
FUNDING REQUIREMENTS:
Amount: No current requirement. Adoption may delay
certain repayments.
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Source: (Accl. No.) -0-
(Ar.d nF!!'\r.riptinn) -0-
Finance:
Agenda Item No.
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the Mayor and Common Council of the City of San Bernardino approving
Amendment No.2 to that certain Loan Agreement by and between the City of San Bernardino,
the San Bernardino Valley Municipal Water District, and the San Bernardino Regional Water
Resources Authority.
Back2round
On October 1, 2001, the City entered into a loan agreement with the JPA (the San Bernardino
Regional Water Resources Authority) and with Valley (the San Bernardino Valley Municipal
Water District). The City and Valley each agreed to loan an amount not to exceed $600,000 to
the JP A for the purposes of paying fees and for the expense of consulting work by EEK. On
October 21, 2002, Amendment No.1 was approved which provided for an additional loan of
$250,000 each. It also added the costs of preparing an Environment Impact Report to the scope
of work. This produced a total loan of $850,000 from the City.
As of this writing, the JP A' s loan is approaching its limit of $850,000 from both the City and
Valley. In order to continue to fund its operations, this Amendment has been proposed.
Proposed Amendment
The proposed resolution would adopt an Amendment No.2. The Amendment would commit the
City and Valley, upon the JPA's written request, to re-loan funds received back from federal
grants and other sources pursuant to the Sub-Recipient Agreement and Grant Allocation
Agreement approved in late 2004. The total principal loan amount would remain limited to
$850,000 at any point in time.
This Amendment provides that beginning July 1, 2005, loan proceeds may only be used for the
purposes of paying fees and authorized expenses of a project manager, legal counsel, office
expenses, etc., as indicated in Section 4, page 3 of the Amendment as follows:
Project manager services:
Routine legal services:
Audit services:
Office expenses:
Other misc expenses:
Total FY 05-06 Budget:
$60,000
24,000
5,000
5,000
6.000
$100,000
These expenses are limited to a total of $100,000 for FY 2005-06, of which the City's loan share
would be 50% ($50,000). In subsequent years, the Authority will be required to adopt an
expenditure plan each year that similarly limits expenses.
Additionally, the Amendment will provide funds to be used to pay for other invoices that are
currently outstanding through the end of the current fiscal year. These expenses are primarily
consultant fees, management, and legal services related to the EIR. The following summarizes
the funds currently available and pending invoices. The summary indicates that the total in loan
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proceeds needed for the remainder of the fiscal year will be approximately $46,000 (with the
City's share being 50%, or $23,000):
JPA's account balance as of 5/9/05:
$ 15,000
Pending invoices (through March 31):
RBF: $ 4,500
J. Hoegar: 4,900
Legal svcs:' 7.600
Subtotal: $17,000
(17,000)
Estimated expenses (April 1 - June 30):
RBF: $ 15,000
J. Hoegar: 15,000
Legal svcs: 14.000
Subtotal: $ 44,000
Total account balance, pending invoices, and expenses:
(44.000)
$ (46,000)
Beginning July 1, 2005, any expenses other than those included in the expenditure plan, and
which the Authority desires to pay with loan proceeds, would require approval of the Mayor and
Council before drawing down loan funds for those purposes. Other expenses might include costs
related to a CEQA challenge.
There is also limitation to clarify that specific Project-related tasks with regard to the North Lake
Project only will be funded directly by Valley and those for the South Lake only directly by the
City. If the North Lake Project moves forward, Valley will be responsible for the cost of
acquisition, demolition, relocation, and construction, with the JPA's costs limited to routine
administrative expenses.
In effect, this Amendment will allow the City to re-loan funds to the JPA as the JPA's loan
balance is paid down through the receipt of grant funds.
Financial Impact
Federal grants earmarked to date for this project are summarized as follows:
Grant
FY 2003 earmark
FY 2004 earmark
FY 2005 earmark
Totals
Federal Grant
$ 447,100
482,100
450.000
$1,379,200
Matching Funds
30,000*
394,446**
368.181 **
$ 792,627
Total Grant & Match
$ 477,100
876,546
818.181
$ 2,171,827
*In-kind match
"Cash match to be provided by Valley, pursuant to the Sub-Recipient Agreement
A Sub-Recipient Agreement between the City and the JP A provides that federal grant funds will
be used to repay a portion of the JPA's loans from the City and Valley. To date, the FY 2003
earmark has been received, and the $447,100 in grant proceeds was used to repay the City and
Valley each $223,550.
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On a go-forward basis, the Grant Allocation Agreement between the City and Valley provides
that the City (as the EPA grantee for the FY 04 and FY 05 grants) will process all of the
associated reimbursements for Valley, with Valley being responsible for compliance with grant
assurances and to provide all local matching funds. In return, Valley will pay the City's General
Fund an amount equal to one half of these reimbursements. Both the City and Valley will
execute Instruments of Forbearance to further reduce the remaining amounts due under their
loans to the JP A.
Assuming that all grant funds allocated are eventually received, the amount repaid to the City
would total $689,600, which equals 50%" of the grant allocations. Assuming expenses
anticipated for the remainder of this fiscal year and proposed for next year, and if all Federal
funds were to be received during the fiscal year, the JPA's debt to the City on June 30, 2006
would be approximately as follows:
Current outstanding loan balance:
Anticipated reimbursements through Grant
Allocation Agreement with Valley:
City's share of expenses 4/1/05 - 6/30/05:
City's share of expenses 7/1/05 - 6/30/06:
Total loan balance on 6/30/06:
$ 850,000
(689,600)*
23,000
50,000
$ 233,400
*Note that at this time, it is unknown if all grants will be drawn down by the end of the FY 05-06 fiscal year, so the
actual loan balance on this date may be higher. Grant reimbursements will take place as Valley incurs eligible
expenses and is able to draw down federal funds.
Staff will also continue to pursue reimbursement of the City's costs through future federal grant
funds.
Recommendation
Adopt resolution.
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From:
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Date:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Fred Wilson,
City Administrator
City Administrator's Office
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino approving Amendment NO.2 to
that certain Loan Agreement by and among
the City of San Bernardino, the San
Bernardino Valley Municipal Water District,
and the San Bernardino Regional Water
Resources Authority
April 18, 2005
Council Date: April 25, 2005
Synopsis of Previous Council Action:
08/26/98
10/01/01
10/21/02
12/20/04
4/11/05
Approval of the Joint Exercise of Powers Agreement to form the San Bernardino
Regional Water Resources Authority.
Approval of Loan Agreement by and among the City of San Bernardino the San
Bernardino Valley Municipal Water District and the San Bernardino Regional Water
Resources Authority.
Approval of Amendment to Loan Agreement by and among the City of San Bernardino,
the San Bernardino Regional Water Resources Authority and the san Bernardino Valley
Municipal Water District.
Approval of Sub-Recipient Agreement by and between the City and the JPA
Water Resources Authority approves Amendment NO.2 to that certain Loan Agreement
by and among the City of San Bernardino, the San Bernardino Valley Municipal Water
District, and the San Bernardino Regional Water Resources Authority.
Recommended Motion:
Adopt Resolution
I nri Sa~~nnn
Phone:
51:>2
Contact person:
Ward:
1.2 and 3
Supporting data attached: Staff Report. Resolution
And Amendment
FUNDING REQUIREMENTS:
Amount: No current requirement. Adoption may delay
certain repayments.
Source: (Acct. No.) -0-
(A~cl nF!~~riptinn) -0-
Finance:
Agenda Item Ni
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the Mayor and Common Council of the City of San Bernardino approving
Amendment No.2 to that certain Loan Agreement by and between the City of San Bernardino,
the San Bernardino Valley Municipal Water District, and the San Bernardino Regional Water
Resources Authority.
Backl!round
On October 1, 2001, the City entered into a loan agreement with the JPA (the San Bernardino
Regional Water Resources Authority) and with Valley (the San Bernardino Valley Municipal
Water District). The City and Valley each agreed to loan an amount not to exceed $600,000 to
the JP A for the purposes of paying fees and for the expense of consulting work by EEK.
On October 21, 2002, Amendment No.1 was approved which provided for an additional loan of
$250,000 each. It also added the costs of preparing an Environment Impact Report to the scope
of work. This produced a total loan of $850,000 from the City.
As of this writing, the JP A' s loan is approaching its limit of $850,000 from both the City and
Valley. In order to continue to fund its operations, this Amendment has been proposed.
Prooosed Amendment
The proposed resolution would adopt an Amendment No.2. The Amendment would commit the
City and Valley, upon the IPA's written request, to re-Ioan funds received back from federal
grants and other sources pursuant to the Sub-Recipient Agreement and Grant Allocation
Agreement approved in late 2004. The total principal loan amount would remain limited to
$850,000 at any point in time.
This Amendment also provides that loan proceeds may only be used for the purposes of paying
fees and authorized expenses of a project manager, legal counsel, the remainder of the EIR
consultant charges, etc.. There is also limitation to clarify that specific Project-related tasks with
regard to the North Lake Project only will be funded directly by Valley and those for the South
Lake only directly by the City. If the North Lake Project moves forward, Valley will be
responsible for the cost of acquisition, demolition, relocation, and construction, with the IPA's
costs limited to routine administrative expenses.
In effect, this Amendment will allow the City to re-Ioan funds to the JPA as the JPA's loan
balance is paid down through the receipt of grant funds.
Financial Imoact
Federal grants earmarked to date for this project are summarized as follows:
Grant
FY 2003 earmark
FY 2004 earmark
FY 2005 earmark
Totals
Federal Grant
$ 447,100
482,100
450,000
$1,379,200
Matchinl! Funds
30,000*
394,446**
368.181 **
$ 792,627
Total Grant & Match
$ 477,100
876,546
818.181
$ 2,171,827
*In-kind match
"Cash match to be provided by Valley, pursuant to the Sub-Recipient Agreement
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A Sub-Recipient Agreement between the City and the JP A provides that federal grant funds will
be used to repay a portion of the JPA's loans from the City and Valley. To date, the FY 2003
earmark has been received, and the $447,100 in grant proceeds was used to repay the City and
Valley each $223,550.
On a go-forward basis, the Grant Allocation Agreement between the City and Valley provides
that the City (as the EPA grantee for the FY 04 and FY 05 grants) will process all of the
associated reimbursements for Valley, with Valley being responsible for compliance with grant
assurances and to provide all local matching funds. In return, Valley will pay the City's General
Fund an amount equal to one half of these reimbursements. Both the City and Valley will
execute Instruments of Forbearance to further reduce the remaining amounts due under their
loans to the JP A.
Assuming that all grant funds allocated are eventually received, the amount repaid to the City
would total $689,600, which equals 50% of the grant allocations. If none of these repayment
amounts were re-Ioaned to the JPA, the JPA's remaining debt to the City would be $160,400. If
all repayments are eventually re-Ioaned to the JPA, the JPA's debt to the City would be
$850,000. At this time, the eventual cost to the City remains unknown, but the City's exposure
would be capped at $850,000.
Staff will also continue to pursue reimbursement of the City's costs through future federal grant
funds.
Recommendation
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO APPROVING AMENDMENT NO.2 TO
THAT CERTAIN LOAN AGREEMENT BY AND AMONG THE CITY OF
SAN BERNARDINO, THE'SAN BERNARDINO VALLEY MUNICIPAL
WATER DISTRICT, AND THE SAN BERNARDINO REGIONAL WATER
RESOURCES AUTHORITY
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WHEREAS, the City of San Bernardino, California (the "City"), is a charter city, duly
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organized and existing pursuant to the provisions of the Constitution of the State of California;
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and
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WHEREAS, the City, the San Bernardino Valley Municipal Water District (the
"District") and the San Bernardino Regional Water Resources Authority (the "Authority")
heretofore entered into that certain 2001 Loan Agreement dated as of October 1, 2001 (the
"Loan Agreement"), pursuant to which each of the City and the District agreed to loan to the
Authority an amount not to exceed Six Hundred Thousand Dollars ($600,000.00) for the
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II
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purposes of paying the fees and authorized expenses of the Initial Consultant; and
WHEREAS, the City, the District and the Authority heretofore entered into that certain
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Amendment No.1 to 2001 Loan Agreement dated as of October 21,2002, pursuant to which
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each of the City and the District agreed to loan to the Authority an amount not to exceed an
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additional Two Hundred Fifty Thousand Dollars ($250,000.00) for the purposes of paying the
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fees and authorized expenses of the Initial Consultant and the next phase in the development
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and implementation of the Project as redefined by the Authority, to wit: the preparation of an
Environmental Impact Report ("EIR") in accordance with the California Environmental Quality
Act, as amended and the Guidelines established thereunder; and
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WHEREAS, the Authority retained the services of a firm to assist the Authority in the
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preparation of an EIR (the "EIR Consultant"); and
4831-1871-7440.1
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WHEREAS, upon repayment, in whole or in part, and from time-to-time of the amounts
owed by the Authority to the City and the District, the City and District hereby commit to re-
loan additional funds attributable to repayments received from such appropriate federal grant
funds only, on an equal basis, to the Authority, so long as the total principal amount as so
loaned and outstanding at anyone time, plus any remaining balance so owed to City and
District by the Authority never exceeds Eight Hundred Fifty Thousand Dollars ($850,000) in
principal at any point in time for either the City or District.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
Section 1: The Mayor and Common Council hereby approves Amendment No. 2
attached hereto as Exhibit "A". The Mayor of the City of San Bernardino is hereby authorized
and directed to execute Amendment No.2, together with such technical and conforming
changes as may be approved by the City Attorney.
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III
III
III
III
III
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4831-1871-7440.1
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING AMENDMENT NO. 2 TO THAT CERTAIN LOAN
AGREEMENT BY AND AMONG THE CITY OF SAN BERNARDINO, THE SAN
BERNARDINO VALLEY MUNICIPAL WATER DISTRICT, AND THE SAN
BERNARDINO REGIONAL WATER RESOURCES AUTHORITY
Section 2.
This Resolution shall take effect upon its adoption and execution in the
6 manner as required by the City Charter.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting thereof, held on the
9
day of
, 2005, by the following vote to wit:
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Council Members:
Aves
Navs
Abstain
Absent
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ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
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Rachel G. Clark, City Clerk
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day of
,2005.
The foregoing resolution is hereby approved this
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Judith Valles, Mayor
City of San Bernardino
Approved as to form and Legal Content:
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4831-1871-7440.1
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AMENDMENT NO.2 TO
2001 LOAN AGREEMENT
(City of San Bernardino and the San Bernardino Valley Municipal Water District)
THIS AMENDMENT NO.2 is entered into this _ day of , 2005,
by and among the City of San Bernardino, a California charter city (the "City"), the San
Bernardino Valley Municipal Water District, a public water district organized under the laws of
the State of California (the "District"), and the San Bernardino Regional Water Resources
Authority, a joint powers authority organized pursuant to California Government Code Section
6500, et seq. (the "Authority").
WHEREAS, the Authority was organized for the purpose of determining the most
beneficial method of alleviating high ground water problems existing in the City; and
WHEREAS, to accomplish its goals and objectives, the Authority is conducting a
water resource and storage project formerly known as the San Bernardino Vision 20/20 Project
which is now defined as the project described in the current EIR (as defined below) as the North
Lake Project and the South Lake Project (collectively, the "Project"); and
WHEREAS, the Authority initially retained Ehrenkrantz, Eckstut & Kuhn
Architects PC (the "Initial Consultant") to assist in the development and implementation of the
Project as initially described; and
WHEREAS, the City, the District and the Authority heretofore entered into that
certain 2001 Loan Agreement dated as of October 1, 200 1 (the "Loan Agreement"), pursuant to
which each of the City and the District agreed to loan to the Authority separate amounts not to
exceed Six Hundred Thousand Dollars ($600,000.00) for each of the City and the District for the
purposes of paying the fees and authorized expenses of the Initial Consultant; and
WHEREAS, the City, the District and the Authority heretofore entered into that
certain Amendment No.1 to 2001 Loan Agreement dated as of October 21, 2002, pursuant to
which each of the City and the District agreed to loan to the Authority separate additional
amounts not to exceed an additional Two Hundred Fifty Thousand Dollars ($250,000.00) for
each of the City and the District for the purposes of paying the fees and authorized expenses of
the Initial Consultant and RBF Consultants (the "Consultants") for the next phase in the
development and implementation of the Project as redefined by the Authority, to wit: the
preparation of an Environmental Impact Report ("EIR") in accordance with the California
Environmental Quality Act, as amended and the Guidelines established thereunder; and
WHEREAS, upon repayment, in whole or in part, and from time-to-time of the
amounts owed by the Authority to the City and the District, the City and District hereby commit
to re-loan additional funds attributable to repayments received from such appropriate federal
grant funds only, on an equal basis, to the Authority, so long as the total principal amount as so
loaned and outstanding at anyone time, plus any renlaining balance so owed to City and District
4824.2665.7536.1
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by the Authority, never exceeds Eight Hundred Fifty Thousand Dollars ($850,000) in principal at
any point in time for either the City or District.
NOW, THEREFORE, in consideration of the premises and such other good and
valuable consideration, receipt of which is acknowledged by the parties, the parties hereto agree
as follows:
Section 1. Except as hereby amended, the Loan Agreement, as amended by
Amendment No.1, is in all respects ratified and confirmed and all of the terms, provisions and
conditions thereof shall be and remain in full force and effect.
Section 2. Except as otherwise provided herein, all terms not otherwise
defined in this Amendment No.2 shall have the same meanings in this Amendment No.2 as
those terms are given in the Loan Agreement, as previously amended.
Section 3. Paragraph numbered 1 of the Loan Agreement is amended by
adding the following at the end of said Paragraph:
"Upon repayment, in whole or in part, and from time-to-time of the
outstanding Eight Hundred Fifty Thousand Dollars ($850,000)
owed by the Authority to each the City and District, the City and
District commit to re-loan additional funds which are received as
loan repayments from the Authority attributable to appropriate
federal grant funds only on an equal basis to the Authority upon
receipt of the Authority's written request for such subsequent loan,
provided that the total principal amount as so loaned by each of the
City and the District, plus any remaining principal balance so owed
to the City and District by the Authority, never exceeds Eight
Hundred Fifty Thousand Dollars ($850,000) at any point in time,
for either the City or District, subject to the limitations contained in
Paragraph 2 of this Agreement. The President of the Authority
shall be hereby authorized to act for and on behalf of the Authority
to request in Writing such additional loan of funds from the City
and the District in such amounts and subject to the requirements as
set forth above."
Section 4. Paragraph numbered 2 of the Loan Agreement is hereby amended
in its entirety to read as follows:
"2. Use of Citv/District Loan~ The Authority shall use the
City/District Loan proceeds solely for the purposes of paying fees
and other routine expenses associated with the normal operations
and administrative activities of the Authority, such as costs of the
project manager, legal counsel, the remaining invoices of the
Consultant related to the EIR and for such other fees and other
o necessary and normal expenses reasonably incurred by the.
4824.2665.7536, I 2
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Authority related to the Project. It is understood that future
specific Project-related tasks with respect to (i) the North Lake
Project only will be funded directly by the District, and (ii) the
South Lake Project only will be funded directly by the City,
including, but not limited to, relocation, planning, NEP A analysis,
property acquisition, and other activities associated with the
planning, design and construction of the North Lake Project and
the South Lake Project, respectively.
Notwithstanding any other provisions of this section, it is
understood by the parties that beginning July 1, 2005, the
City/District Loan proceeds shall be used only for expenditures
that are made in accordance with an Expenditure Plan that shllll be
annually adopted by the Authority. For the fiscal year beginning
July I, 2005, the Expenditure Plan for the Authority shall be as
follows:
Project manager services:
Routine legal services:
Audit services:
Office expenses:
Other misc expenses:
Total FY 05-06 Budget:
$60,000
24,000
5,000
5,000
6.000
$100,000
Beginning July 1, 2005, the Authority may use City/District Loan
proceeds for expenses other than those contained in the
Expenditure Plan only upon the approval of the Mayor and
Common Council of the City and the Board of Directors of the
District. "
Section 5. This Amendment No.2 may be executed in counterparts, each of
which shall be an original, and all of which shall constitute but one and the same instrument.
4824-2665-7536.1
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IN WIlNESS WHEREOF, the parties hereto have duly executed this Amendment
No.2 as of the date first above written.
CITY
City of San Bernardino
By:
Judith Valles
Mayor
ATTEST:
By:
City Clerk
APPROVED AS TO FORM
AND LEGAL CONTENT:
DISTRICT
San Bernardino Valley Municipal Water District
By:
C. Patrick Milligan
President
ATTEST:
By:
Secretary
4824-2665-7536.1
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(SEAL)
ATTEST:
By:
Secretary
APPROVED AS TO FORM:
By:
Authority Counsel
4824-2665-7536.1
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AUTHORITY
San Bernardino Regional Water Resource Authority
By:
Judith Valles
President
. 5