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OR.IGINAL
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Oirector
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AuTHORIZING THE
MAYOR OR HER DESIGNEE TO EXECUTE
AMENDMENT NO.1 OF THE CONSULTANT
AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND BRUCE C. DANIELS TO
PROVIDE MANAGEMENT SERVICES AT
THE SAN BERNARDINO SOCCER COMPLEX
FOR THE PERIOD OF JUNE 1, 2005
THROUGH MAY 31, 2006.
MICC Meeting Date: May 16,2005
Dept: Parks, Recreation &
Community Servi~es Dept.
Date: April 4, 2005
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Synopsis of Previous Council Action:
5-17-04 - Resolution No. 2004-131 authorizing the Mayor or her designee to execute a
Consultant Agreement between the City of San Bernardino and Bruce C. Daniels to provide
Management services at the San Bernardino Soccer Complex was approved.
Recommended Motion:
Adopt Resolution.
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Contact person: Lemuel P. Randolph
Phone: 5030
Supporting data attached: Rt"ffR~ R.-.,&-C...._ ' Ward: 7 -
FUNDING REQUIREMENTS: Amount:
$8',000 plus up to $4,000 in expenses
and 10% COIIIIftission if ph .. 1Chievecl.
Source: (Acct. No.)134-462-5502
{A~~t n~~~rirtion )PrnfCl~C!inn~I/Contr9('tllal S\/cs
Finance:
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Council Notes:
5/1"10$
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Agenda Item No. ~
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CITY OF SAN BERNAR~INO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor or her designee to execute Amendment No. 1 of the Consultant Agreement between the
City of San Bernardino and Bruce C. Daniels to provide management services at the San
Bernardino Soccer Complex for the period of June 1, 2005 through May 31, 2006.
Background:
In February 2004, the City Council approved a one-year contract with Bruce Daniels to provide
comprehensive management services at the soccer complex. The agreement (attached) included
an option to extend the agreement for three (3) one -year periods at the mutual consent of both
parties. The attached Amendment No. 1 would allow the City to continue this agreement with
Bruce Daniels for a period of one year with the two (2) one-year options to extend the agreement
at the mutual consent of both parties.
This consulting agreement names Mr. Daniels as the lead, and includes two associates. One of
the associates, Kit Vigil, performs primarily administrative functions including scheduling,
office management, applications, contracts, and liaison to CYSA and Coast Soccer League (two
major users of the soccer complex). Bela Bircsak is the other associate and is responsible for
marketing tournaments and events and elite soccer development programs including international
events.
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During the current contract, Mr. Daniels has added the following new events to the Soccer
Complex schedule: LA Galaxy LA Cup 2005, LA Galaxy Clasico Adult Tournament 2005, LA
Galaxy Youth Tournament 2005, A YSO Arrowhead Cup 2005, Police Athletic League
Tournament 2006, Ultimate (frisbee) Adult Regional Tournament 2004, Hansen's Cup
(Thanksgiving); State Recreational Tournament; PCI Tournament (Germany, P A, No CAL
Olympic Development Program (ODP), So CAL ODP), CYSA ODP Training 2005, California
Soccer Association Adult Select Tournament 2005, Copa Ford (Azteca SC) 2005. In addition,
six new vendors were recruited, which in turn will generate additional revenue. Mr. Daniels'
efforts have been significant during the initial year of the contract. Over the course of the next
year additional revenue and benefits from his efforts will be realized. Mr. Daniels has performed
in a satisfactory manner and was very successful in recruiting new clients, new events and
improving the appearance of the facility.
Mr. Daniels will continue to be responsible for developing client incentive packages, facility
maintenance and marketing coordination, facility management, marketing through print and
electronic media, retention and expansion of tournaments and events, economic projections,
facility planning and development, community relations, supervision of part time personnel and
overall facility management.
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The agreement is for one year and includes annual compensation of $85,000 paid in 12 equal
monthly installments, expenses not to exceed $4000 annually and a 10% commission on direct
revenue from new events that meet identified targets. Direct revenue is defined as gross revenue
received by the City from the specific task or project, including admissions, parking, vendors,
tournament fees at the San Bernardino Soccer Complex or other venue(s) where the specific
activity is taking place.
During the extended agreement period, Mr. Daniels will increase field usage via tournaments,
league play, practices, training and other events, which will increase revenue. He will also be
aggressively seeking commercial sponsorship and grant opportunities. To date, Mr. Daniels has
received $73,185.72 for the current agreement with the City. At the end of his 12-month contract
the City will have spent $80,268.
Financial Impact:
During the next contract year, costs are anticipated to be $85,000, plus the cost of expenses (not-
to-exceed $4,000 annually), and a 10% commission if defmed goals are achieved.
Recommendation:
Adopt Resolution.
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The agreement is for one year and includes annual compensation of $85,000 paid in 12 equal
monthly installments, expenses not to exceed $4000 annually and a 10% commission on direct
revenue from new events that meet identified targets.
During the extended agreement period, Mr. Daniels will increase field usage via tournaments,
league play, practices, training and other events, which will increase revenue. He will also be
aggressively seeking commercial sponsorship and grant opportunities. To date, Mr. Daniels has
received $73,185.72 for the ctirrent agreement with the City. At the end of his l2-month contract
the City will have spent $80,268.
Financial Impact:
During the next contract year, costs are anticipated to be $85,000, plus the cost of expenses (not-
to-exceed $4,000 annually), and a 10% commission if defined goals are achieved.
Recommendation:
Adopt Resolution.
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RESOLUTION NO. 2005-128
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
EXECUTE AMENDMENT NO.1 OF THE CONSULTANT AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND BRUCE C. DANIELS TO PROVIDE
MANAGEMENT SERVICES AT THE SAN BERNARDINO SOCCER COMPLEX FOR
THE PERIOD OF JUNE 1,2005 THROUGH MAY 31, 2006.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized
and directed to execute on behalf of said City, Amendment No. 1 to the Consultant Agreement
with Bruce C. Daniels providing Management services at the San. Bernardino Soccer Complex
.).
for the period of June I, 2005 through May 31, 2006 with an option of two additional single
year renewals, a copy of which is attached hereto, marked Exhibit "A" afid incorporated herein
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by reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above referenced agreement is
rescinded if the parties to the agreement fail to execute it within thirty (30) days of the passage
of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUtHORIZING THE MAYOR OR HER DESIGNEE TO
EXECUTE AMENDMENT NO.1 OF THE CONSULTANT AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND BRUCE C. DANIELS TO PROVIDE
MANAGEMENT SERVICES AT THE SAN BERNARDINO SOCCER COMPLEX FOR
THE PERIOD OF JUNE 1,2005 THROUGH MAY 31, 2006.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
joint
and Common Council of the City of San Bernardino at a regular meeting thereof, held
on the 16th day of May
Council Members: AYES
ESTRADA X
LONGVILLE
MCGINNIS X
DERRY X
KELLEY X
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JOHNSON X
MCCAMMACK X
, 2005, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
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Rachel G. Clark, City Clerk
The foregoing resolntion is hereby approvedii ~ $ /L day of Hay
2005.
J - ith Valles, Mayor
ity of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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AMENDMENT NO.1
TO THE
CONSULTANT AGREEMENT
This Amendment No. I to the Consultant Agreement is entered into this _ day of ,2005,
by and between the City of San Bernardino ("CITY") and Bruce C. Daniels ("CONSULTANT") relating
to the management services of the San Bernardino Soccer Complex located at 2500 E. Pacific Ave., San
Bernardino, CA 92404.
I. The Section No. I entitled "TERMS OF AGREEMENT" is hereby amended to now read
as follows:
"The term of this Contractual Agreement shall be May 31, 2005 through May 30, 2006
period. "
2. Paragraph 2, under the heading "Economic DeveloDment" of Attachment A, Scope of
Services of the Consultant Agreement San Bernardino Soccer Complex And Related
Programs, is hereby amended to read: "For the purposes of this Agreement, Direct
Revenue shall be defined as ail of the gross revenue recei ved by the City from the ~cific
task or project, including admissions, parking, vendors, tournament fees at the San
Bernardino Soccer Complex or other venue(s) where the specific activity is taking place."
3. All other terms and conditions of said Consultant Agreement is un~hanged and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above
appearing.
/
A TIEST: BERNARDINO
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BY~ /:J~
Rac I Clark, City Clerk
By:
Title:
Approved as to form
and Legal Content:
JAMES F. PENMAN
City Attorney
JJll. _<c"",ww<~"'F~':l1li~'''<~''~-r'''''-Tr> ",-,..
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CONSULTANT AGREEMENT
SAN BERNARDINO SOCCER COMPLEX AND RELATED PROGRAMS
by and between
Bruce C. Daniels
"Consultant"
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and
CITY OF SAN BERNARDINO
"City"
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CONSULTANTAGREEMENI
SAN BER.lItlARDINO SOCCER COMPLEX AND ~LATED PROGRt\MS
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THIS AGREEMENT is entered into this _ day of May, 2004 by and between the
CITY OF SAN BERNARDINO (hereinafter referred to as "City"), a municipal
corporation, and Bruce C. Daniels (hereinafter referred to as "Consultant").
WHEREAS, the City has determined that it is advantageous and in its best interest to
enter into a contract for management services at the San Bernardino Soccer Complex and
Related Programs; and
WHEREAS, Consultant is experienced in providing such services and is able to
provide personnel with the proper experience and background to carry out the duties
involved in performing services as specified herein.
NOW THEREFORE in consideration of the mutual covenants, benefits and
premises hereinabove stated, the parties hereto agree as follows:
Section I. Terms of AlZJ'eement. This Agreement shall commence on the first day of
June 2004, and ending on the 31st day of May 2005, unless sooner terminated as
hereinafter provided. This Agreement may be extended for (3) one-year peripds at the
mutual consent of both parties. ;;
Section 2. PaYment. In exchange for the right to provide management services at the
San Bernardino Soccer Complex and Related Programs, City agrees to pay Consultant a
fee of Eighty-Five Thousand Dollars ($85,000) plus expenses in twelve (12) equal
monthly installments within thirty (30) working days of the end of each month unless
otherwise agreed upon by the City and the Consultant in writing. Expenses shall not
exceed $4000.00 total in twelve (12) months without the prior written consent of the
Director of Parks, Recreation and Community Services Department.
Consultant shall submit to the City a statement listing the monthly expenses. This
Monthly Statement Form shall be submitted to the City for review as to format. City may
require modification of the Monthly Statement Form to conform to City standards.
Consultant may be eligible for incentive payments for specific tasks, events or other
activities as described in Attachment A hereto.
Section 3. ScoDe of Services. During the term of this contract, Consultant shall
provide the services listed in Attachment A, Scope of Services.
Section 4. EauiDment and Labor. Consultant shall furnish, at his own expense, all
labor, equipment and materials necessary for the satisfactory performance of the work set
forth in the Agreement, excepting the following as allocated within the limits of the City
budget or otherwise furnished by Soccer Complex users:
a. Office space, furnishings, and local telephone calls, for city
purposes only;
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b. Soccer Complex maintenance and repairs;
c. Soccer Complex security;
d. City Concessions and Vendors; and
e. City Staffing, including but not limited to goal placement, field
striping, and clean-up.
Section 5. Indemnification. Consultant agrees to defend, indemnify and hold
hannless the City, its officials, officers, employees and agentsftom any costs, damages,
injuries, claims, actions, or proceedings arising from or related to Consultant's
performance under this Agreement.
Section 6. Insurance. Consultant shaU deposit with the City an insurance policy or
Certificate of Insurance which shaU evidence the fact that the Consultant has in fuU force
and effect comprehensive general liability insurance and automobile liability insurance in
an amount not less than One Million Dollars ($1,000,000) with the City, the City
Council, its officers, employees, and agents named as an additional insured. Said policy
shall contain a provision that the same cannot be modified or canceled without at least ten
(10) days written notice to the Director of Parks, Recreation and Community Services or
his designated representative.
Section 7. Compliance with All Laws. Consultant shaU obtain at his e~pense all
proper licenses and certificates required for the proper operation of theeJfacilities,
including but not limited to a City Business Registration Certificate, and shall abide by
all federal, state, county and local laws associated with the provision of said services.
Section 8. Standards of Ooerations. The Consultant shall meet and conform to
minimum standards of operations as determined by the Director of the Parks, Recreation
and Community Services Department and within approved budget allocation and in
accordance with the General Policy as contained in Attachment "B" hereto.
Section 9. Indeoendent Contractor Status. Consultant is employed hereunder to
render a professional service with the scope of his training and experience and Consultant
only bears a legal relationship of independent contractor to the City with respect to the
services to be performed. As such, the City shall not be caUed upon to assume any
liability for the direct payment of any salary, wage or other compensation to any person
employed by Consultant to perform the services hereunder. The Consultant shall provide
for normal costs of Worker's Compensation Insurance as applicable.
Section IO.Termination. Notwithstanding any other provision of this Agreement to
the contrary, this Agreement may be terminated by either party with or without cause,
providing the other party receives prior written notice at least 30 days in advance, or any
other time deemed mutuaUy acceptable by both parties. In the event that either party is
determined to be in substantial default with the terms and conditions of this contract, the
other part will provide written notice explaining its position in detail. The party
determined to be in default shaU be provided 30 days to come into substantial compliance
or terminate the contract, unless both parties mutually agree in writing to other terms and
conditions. Consultant agrees to remove all equipment owned by Consultant within five
(5) days of the termination of this Agreement.
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Section 11.AssillMlent. Consultant shall not assign, sublet or lease any part or
portion of this Agreement without the prior written approval of the Director of Parks,
Recreation and Community Services.
Section 12.0ther Work. Consultant agrees to submit to City for prior written
approval any outside work that may be construed by City as a conflict of interest or
perception thereof. City shall not unreasonably withhold approval that would unduly
restrict Consultant from gainful employment. Notwithstanding the above, the Consultant
shall not engage in any outside work that includes the management, administration or
promotion of any facility that is used primarily for the sport of soccer.
Section 13.1nsoection. City reserves the right to conduct periodic inspections of the
facility and its operation. Any officer and/or authorized employee of the City may enter
upon the premises at any and all reasonable times for the purpose of determining whether
or not the Consultant is complying with the terms and conditions of this Agreement.
Section 14.Records. Consultant shall maintain a record keeping system satisfactory
to the City with the City being permitted access to these records at any time upon request
by the City. Consultant shall maintain all records for the minimum period of one (11
year.
Section IS.Attomey's Fees. If any action in law or equity is brought to e,force the
terms of this Agreement, the prevailing party shall be entitled to reasonable':attorney's
fees in addition to any other relief to which said party is entitled. The costs, salary, and
expenses ofthe City Attorney and members of his office shall be considered as attorney's
fees for the purposes of this Agreement.
Section 16.Amendments. This Agreement may be amended only by written
agreement by both parties.
Section 17. Notice. Any written notice to the parties hereto shall be delivered
in person or sent by registered mail, postage prepaid, to the following address: . .
CITY:
CITY OF SAN BERNARDINO
Director of Parks, Recreation & Community
Services Department
547 North Sierra Way
San Bernardino, California 92410-4816
CONSULTANT:
Bruce C. Daniels
P.O. Box 3137
Running Springs, California 92382
Section IS.Audit. City may cause to be conducted an annual audit of the books
and business conducted by Consultant. Consultant shall be and is required to comply with
all recommendations contained in said audit report. The cost of such audit shall be
divided equally between the City and Consultant.
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CONSULTANT AGREEMENT
SAN BERNARDINO SOCCER COMPLEX AND RELATED PROGRAMS
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
triplicate at San Bernardino, California as ofthe day and year first above written.
"CITY"
APPROVED AS TO FORM
AND LEGAL CONTENT.
James F. Penman.
City A torney
ERNARDINO
By:
.. ON UL T ANT"
BY:~
v Bruce. niels
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ATTACHMENT A
Scope of Services.
L Consultant will be responsible for the operation of the San
Bernardino Soccer Complex during all scheduled tournaments,
practices, league play and other events. Consultant shall provide
City with a complete and accurate master schedule or-all events
updated weekly with changes at least seven days in advance of the
scheduled event.
II. Consultant shall provide direction for assigned staff of the Parks,
Recreation and Community Services Department as they pertain to
set-up, clean up and event operations. Consultant shall coordinate
the scheduling and operations of the concessions and vendors at
the Soccer Complex.
III. Consultant shall manage operations of the Soccer Complex and
shall be on-site and available for the duration of all activities that
make use of 6 or more fields of the Soccer Complex. .~Consultant
shall provide Director with a weekly schedule of Consultant's
onsite activities at least one week in advance.
IV. Consultant shall be available by City issued 2-way radio/cellular
phone 7 days per week 24 hours per day unless otherwise approved
by the Director of Parks, Recreation and Community Services in
advance.
V. Hours of operation shall commence at least one (I) hour prior, to
the start of the event and end at least thirty (30) minutes after'the
close of the event.
Economic Development - Consultant shall provide priority focus on economic
development activity that generates direct and indirect income from events, cost
savings and revenue enhancement that provide jobs, training and business
opportunities primarily for local residents and businesses. Consultant shall focus first
on business retention and expansion; i.e. ensuring that those clients presently served
are satisfied and assisted. This will be achieved by undertaking a customer and client
survey that includes, but is not limited to: City, tournament sponsors, lodging,
restaurants, retail and clients. Business development efforts will concentrate on
recruitment of new tournaments and other complimentary revenue generating events;
i.e. concerts and fiestas.
For the purposes of this Agreement, Direct Revenue shall be defined as all of the
gross revenue received by the City from the specific task or project, including
admissions, parking, vendors, tournament fees at the San Bernardino Soccer Complex
or other venue(s) where the specific activity is taking place.
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AU tournaments, concerts, and events shaU be subject to the approval of the Director
of Parks, Recreation and Community Services.
Consultant shall provide best efforts to maximize revenue and sponsorship via a
competitive soccer program that combines facility availability with growth in the
number of participants, including but not limited to:
I. Professional Affiliation with Youth Soccer: Forge a permanent bond between
youth, adult and professional soccer organizations, locally, nationally and
internationally.
2. Educational and Government Affiliations: Integration with local schools as it
pertains to developing reciprocal agreements for use of facilities and
programs.
3. International Participation: Application of the sport's international
dimension through cultural exchange programs, emphasizing Southern
California's Pacific Rim cOMection.
4. Funding Strategy: Develop and implement a commercial investment and
sponsorship strategy. Seek government and foundation grants.
Year 1 Deliverables
A. Client Incentive Packa2e
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Review and develop an incentive package that includes priority processing, waiver,
reduction or deferral of fees, supporting capital improvements and programs and
other incentives.
B. Facilitv Maintenance and Marketine: Coordination
Develop and implement a competitive public policy and governmental process to
provide a complete, accurate and timely service to existing and prospective business
clients and market conditions. This includes, but is not limited to balancing!
carefully timed, flexible field maintenance program that adapts to scheduling of
events and hotel occupancy.
C. Reciprocity Agreements
Review and/or develop reciprocity agreements with public and private organizations
including: San Gorgonio High School facility and other schools, San Bernardino
Blast Complex, California State University at San Bernardino, The Orange Show,
The San Bernardino Visitors and Convention Bureau, San Manuel Indian
Reservation, County of San Bernardino and other entities as directed by the Director
of Parks, Recreation and Community Services Department.
D. Facility Mana~ement
Consultant shall provide a management program with the"following elements:
· Install Milestone Management System
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· Review existing contracts, City policies and procedures
· Schedule of events and staff, emphasizing availability on weekends and
evenings; maintenance program and lodging availability coordination
· Review, prepare and process facility use applications, deposits, contracts and
insurance, incident and accident reports, vendors .
· Supervise part-time City recreation staff and review of duties (evaluation,
qualifications, hiring, discipline, tennination, hospitality training)
· Address vandalism and theft issues
· Undertake revenue collection, deposit and disbursement
· Review security plans
· Budget review of management, marketing, maintenance, security and capital
improvements
· Financial management budget recommendations, revenue collection and
deposit, reporting
· Event solicitation, planning, and site management
· Concessions screening, proposal and credential review, site monitoring
E. Marketinl!
Consultant shall undertake the following Marketing program:
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I. Pursue designation of the San Bernardino Soccer Complex as the "San Bernardino
International Soccer Complex"
2. Media liaison (radio, television, newspaper, magazine, internet interviews); trade
shows (trade show booth); conferences; News events (press releases and press
conferences)
3. Develop brochure, video, DVD, web-site and flyer
4. Advertising (radio, TV, internet, newspaper, magazines), press releases; press
conferences
5. Pursue collaborative marketing with the Los Angeles Galaxy and Anschutz
Entertainment Group (AEG)
6. Collaborate with Convention and Visitors Bureau for market research and promotion
strategy
7. Provide incentives where equivalent value, tangible or intangible, generates a greater
return on investment: waiver, reduction, deferral of fees, priority processing
8. Networking with the following public and private organizations: business (lodging,
restaurants, retail); education (elementary schools, high schools, colleges);
intergovernmental relations; soccer organizations; San Manuel Indian Reservation
9. Design and purchase shilts, hats, coats and wann-ups for the San Bernardino Soccer
Complex.
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F. Retain and Expand Existing Tournaments and Events
1. California Youth Soccer Association-South (Cal South) -Negotiate as-year
agreement with Cal South for grant funding,' guaranteed tournament dates and
attendance, official designation as a "Cal South Venue" and CYSA membership.
· Consultant shall receive 10% of the total amount of Direct Revenue generated .for
each additional weekend beyond the (3) weekends this event historically has used
the Soccer Complex.
2. United States Youth Soccer Association Regional Tournament - Promote through Cal
South agreement and submit an application to USYSA.
3. Adult Soccer Tournaments - Recruit one tournament
. Consultant shall receive 10% of the total amount of Direct Revenue for each
additional tournament recruited after the first tournament.
4. Unaffiliated Hispanic Soccer Organizations - Network with local, regional and state-
wide unaffiliated youth and adult soccer organizations and produce at least one event.
. Consultant shall receive 10% of the total amount of Direct Revenue generated for
each additional event recruited after the first event.
5. American Youth Soccer Organization - Network with A YSO National, Section 1 and
Inland Empire Regions, producing at least one event ,
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. Consultant shall receive 10% of the total amount of Direct Revenue generated for
each additional event recruited after the first event.
6. Los Angeles Galaxy - Network with Galaxy, producing at least one event
· Consultant shall receive 10% of the total amount of Direct Revenue for each
additional event recruited after the first event.
7. Concerts - Schedule at least one concert during the summer
· Consultant shall receive 10% of the total amount of Directo Revenue for each
additional concert recruited after the first concert.
8. Police Athlc;tic League - Promote California Police Athletic League Tournament for
2005 and investigate organization of a San Bernardino/Inland Empire Police Athletic
League
. Consultant shall receive 10% ofthe total amount of Direct Revenue generated Jor
recruitment of the tournament in Year 1.
9. International Cultural Exchange - Promote cultural exchange program at youth,
college, select and professional levels. Schedule at least one event
. Consultant shall receive 10% of the total amount of Direct Revenue generated for
each additional event recruited after the first event.
1 O. ~ommercial Sponsorship - Review existing consultant contracts and program and
initiate a complementary commercial sponsorship campaign.
11. City Sponsored Tournament - Host one City-sponsored tournament for Year 2.
· Consultant shall receive 10% of the total amount of Direct Revenue generated for
the Year 1 and each additional tournament recruited after the first tournament.
12. Celtic Cup - Negotiate a S-year agreement to host this event.
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G. Economic Proiections
1. Provide economic projections after analyzing current budget, revenue and indirect
income data. Establish with City target goals for the following: cost savings, revenue
enhancement, direct and in Direct Revenue, tournaments and other events, food
concession, vendors, parking, admissions, facility use fees, hotel rebates, parking,
commercial sponsorships
2. Project and pursue government and foundation grants - Amateur Athletic Foundation,
US Soccer Foundation, CYSA Field Development Foundation, HUD CDBG
Economic Development Initiatives Grant.
3. Seek additional sources of income via naming rights, investors, donations, collective
consumer purchasing program
H. Facilities Plannine and DeveloDment
Undertake a comprehensive inventory of facilities and equipment available for promotion
of soccer events. This survey will examine the following:
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1. San Bernardino Soccer Complex - Analyze the existing facility and adjacent areas,'
including but not limited to the 60-acre redevelopment site, City-owned land
projected for new soccer field construction and San Gorgonio High School from the.
standpoint of parking, parking shuttle service, the new field development;.1concrete
aprons, grandstands and spectator facility, rest rooms, lockers, showers, swimming
pool and RV park.
2. Reciprocity Agreements - Examine existing agreements with other public and private
facilities regarding reciprocity use, including but not limited to: San Gorgonio High
School, San Bernardino Blast Complex, Little League dormitories, California State
University at San Bernardino, Orange Show, elementary schools,
3. San Bernardino Mountains High Elevation Training Center-Study the development
of a high elevation soccer and multi-sports training facility in the San Bemardin(),
Mountains.
I. Community Relations
1. Work through the City with neighborhood and other relevant community
organizations regarding issues affected by the San Bernardino Soccer Complex.
2. Advise City in the formation of a non-profit advisory council
Year 2 Deliverables
A. Los Aneeles Galaxv Satellite Academv
Promote the development of a soccer academy funded and managed by the Los Angeles
Galaxy major league soccer organization. Detennine local and regional soccer
organization and participant interest. The goals of the Satellite Academy are:
I. Significantly expand the Galaxy spectator base via ticket sales, thus promoting team
and brand loyalty through professional training of youth soccer
10
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2. Identify and provide highest quality training for the most competitive players in
selected age groups
3. Provide professional training for all interested soccer players and coaches
4. Recruit commercial and other sponsors to financially support the program fully,
including expansion beginning in the second year of operation.
5. Obtain government and foundation grant funding for lower income and at-risk youth
6. Complement, support and enhance existing youth soccer organization programs.
Incentive Payment: Consultant shall receive I 0% of the total amount of Direct
Revenue generated from this program
B. Commercial SDOnsorship
Conduct a concerted campaign to build brand awareness asa lifestyle association with
soccer, obtaining written pledges from soccer participants to use a particular product in
return for an investment in the program. Negotiate agreements for funding, purchases and
project priorities with commercial investors, soccer organizations and consumers. A
system for tracking purchases is being explored that will verify performance.
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue::
generated.
C. CYSA (Cal South)
}
Develop joint commercial marketing strategy, international cultural exchange, ODP and
academy program
D. Adult and Unaffiliated HisDanic Soccer Or2anization Tournaments
Recruit at least one additional tournament.
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
generated for each additional tournament recruited after the second tournament. , .
E. Concerts
Schedule at least two concerts
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
for each additional concert recruited after the second concert.
3,d and 41" year Deliverables
A. Professional DeveloDment Leuue (PDL) Pro2ram
Deliver establishment of a PDL team.
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
generated.
11
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B. USYSA Re~ional Tournament
Deliver for tournament approval.
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenuc
generated. .
C. A YSO
Host at least one major tournament
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenuc
generated.
D. Los An~eles Galaxy
Promotc Satellitc academy program; appearances; clinics and exhibition match
E. Concerts
Schedule at least three concerts ;
Incentive Payment: Consultant shall receive 10% of the total amount of Dircct Revenue
generated for the third concert.
F. Adult and Unaffiliated Hisoanic Soccer Orlzanization Tournaments
Recruit at least one additional tournament.
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
generated.
G. International Cultural ExchaOlze
Promote cultural exchange program at youth, college, select and professional levels.
Schedule at least one event leading up to Germany World Cup 2006 : :
H. City Soonsored Tournament
Host one additional City-sponsored tournament
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
generated.
I. Commercial Sponsorship
Expand commercial sponsorship campaign via Naming Rights, collaborative marketing
and collective purchasing power
Incentive Payment: Consultant shall receive 10% of the total amount of Direct Revenue
generated.
12
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AITACHMENT B
GENERAL POLICY
Inclement weather causing potentially serious field damage will necessitate a policy
decision regarding possible closure of all or some of the fields. For tournaments with
rain dates, the Consultant will close a)) fields based on a mutual decision of the
Consultant, event organizer, and field maintenance officials. Tournament Directors must
be given at least 24 hours advance notice prior to registration at the field.
MAINTENANCE CONTRACTOR COORDINATION TO ENSURE:
1. Fields mowed
2. Irrigation programmed and adjusted; concessions infonned of overnight irrigation
RECREATION STAFF DIRECTED TO:
I. Paint lines; place goals
2. Schedule Workers; Maintenance Aides; Community Service Workers, identify
contact person . 7~
3. Monitor rest room~ staff must be scheduled for entire day for rest roomlSupport
4. Supplies; rest room supplies; TP, towels, trash liners, etc.
5. Fuel all vehicles, fill all cans; utility carts and vehicles cleaned, fueled and readied
6. Portable Rest rooms
7. Trash containers placed; all trash containers emptied on Fridays
8. Discussions with staff regarding scope and size of tournament. .
9. Facility Use ApDlication
· Send Facility Use Application for Completion : ~
· Receive Completed Facility Use Application and signed, complete and
accurate insurance form (including endorsement letter) at least two weeks
before event, including infonnation on number of tables and chairs, room size
and location, use of tent, ticket price, VIP passes, etc.
· Forward insurance documents for review and approval
· Prepare Contract for signature, file and mailing
10. Enter dates immediately into Master Schedule; distribute Master Schedule
immediately to:
· Food Concessionaire(s}
· Parks Maintenance - identify field numbers, sizes, painting requirements, and
other special requirements . .
· Recreation Staff
II. Fonnally detennine designated food concessionaire(s) by communicating with all
parties at least two weeks before event
13
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12. Obtain detailed tournament schedule at least two weeks before event, including
registration location, number of fields, teams and games, etc. (start and end time,
field numbers, building and date), file and distribute immediately to:
· Food Concessionaire(s)
· Parks Maintenance identify field numbers, sizes, painting requirements, and
other special requirements.
· Recreation Staff
13. Prepare Service Request Form and submit to Processor for distribution to Park
Maintenance staff at least two weeks before event that include: need for tent,
portable restrooms, grass cut, field painting specifications, vehicles, goal
positioning, tables, chairs, picnic tables andlor other special requests
14. Park Maintenance and Recreation Staff will review respective Master Schedule,
checklists and other relevant issues in a meeting (including a field inspection) by
no later than three days prior to the event
15. Tickets
· Order ticket design, including date and fee amount for vehicles, RVs
(combined dates), and VIP passes, at least two weeks before event
· Prepare Open Purchase Order and deliver ticket design for printing at least
one week before event
,
16, Purchase batteries, zip ties and check availability and quantity of ather items
needed; e.g. radios for parking and tournament officials '
17. Prepare parking fee collection, including:
18, Staffing assignments at least one week before event
· Cash for each ticket collector
· aprons, zipped money bags, rubber bands
· tickets and RV passes
· operational radios
· brief staff on special instructions
· Provide escort for all concessions onto the field
19. Day of Event - Arrive 6:30 a.m.
· Traffic control set-up (cones, barricades and signs)
· Direct RVs to designated areas (see attached map)
· Direct Concessionaires to designated areas detennined on a case-by-case basis
· Staple gun, hammers, tables, chairs
· Field net numbers
· Comer flag placement
· Concessionaire support throughout the day
· Radio distribution to staff, tournament officials and food concessionaire
· Deploy ticket takers and monitors with chairs and supplies
· Deploy first aid kit with clipboard and accidenVincident report forms
· Handle money drops at least once each hour
· Assign 3D-minute break for lunch
",
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· Routinely Patrol by vehicle and on foot entire area of activity enforcing
Ordinance
· Check restrooms hourly, assisting Park Maintenance when needed
20. Event Closure
· Lock up bathrooms and gates
· Set alarm to Concession Building (Perimeter check of all doors)
· Lock drink machines
· Remove and store comer flags each day
· Retrieve radios from all personnel each day
· Remove and store cones, barricades and signs each day
· ~tore chairs and_tables in secure location each day
~
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Moeting o.te (Date A<l<>pted)~ Item'
Vote: Ayes 5" . Nays
Change to motion to amend original documents 0
~1 ReSOIUtion~ooS'-/~
Abstain Absent ~ d- # Y
Companion Resolutions
Null/Void After: days /
Resolution # On Attachments: 0
PUBLISH 0
POST 0
Note on Resolution of attachment stored separately: 0
RECORD W/COUNTY 0 By:
,~
~
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated: 0
Seal Impressed: 0
Reso. # on Staff Report 0
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
I
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes No By_
Yes No By_
Yes No By_
Yes No By__
Yes No By_
Copies Distributed to: V
i Animal Control 0 EDA 0 Information Services
~ City Administrator ~ Facilities ~ Parks & Recreation
City Attorney Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
Ready to File:
Date: f.,. ~ ' 0
Revised 12/18/03
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE lEeEfvethOl~Y M:_
Records and Information Management (RI~ Program , ,
.. IIAY as 1'12:24
DATE:
May 24, 2005
TO:
Lemuel Randolph, Parks, Recreation & Community Services Department
FROM:
Eileen Gomez, Senior Secretary
'.,
RE: Transmitting Documents for Signature - Resolution 2005-128
At the Mayor and Common Council meeting of May 16, 2005, the City of San Bernardino
adopted Resolution No. 2005-128 - Resolution authorizing the Mayor or her designee to execute
Amendment No. 1 to the Consultant Agreement between the City of San Bernardino and Bruce C.
Daniels, to provide management services at the San Bernardino Soccer Complex for the period
of June 1, 2005 through May 31, 2006.
Attached is an original Amendment No. 1 and two (2) duplicate original amendments. Please
obtain signatures in the appropriate locations and return the ORIGINAL agreement to the City
Clerk's Office as soon as possible, to my attention. Please keep the fully executed copies for
your records and for the other party.
Please be advised that the resolution and contract will be null and void if not executed
within 30 days from the date of adoption.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Eileen Gomez
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Please sign and return
Date:
1'''<'' <...... .<< ....,... _.,.- '0._.. ..,._~.~,.~.".< '''r~'r<><' . .." ..'" C" <.-rT...".=._,o..,.,."....-'~r-'r^..~~ ~~9.1'1."i1!iiliT:::~~"_MC"""''"''~~...~L~~''~~~.
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE IECE~VElD"\CtTY CLEItM
Records and Information Management (RIM) Progral!'. . .
-. ."2*
DATE:
May 24, 2005
TO:
Lemuel Randolph, Parks, Recreation & Community Services Department
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-119
At the Mayor and Common Council meeting of May 16, 2005, the City of San Bernardino
adopted Resolution No. 2005-119 - Resolution authorizing the Mayor or her designee to execute
Amendment No. 1 to the Contractual Agreement between the City of San Bernardino and the
County of San Bernardino for shared use of the recreation facilities at the former Norton Air
Force Base for the period of July 1, 2005 through June 30, 2006.
Attached are four (4) original agreements. Please obtain signatures in the appropriate location
and return one (1) ORIGINAL agreement to the City Clerk's Office as soon as possible, to my
attention. Please keep the fully executed copies for your records and for the other party.
Please be advised that the resolution and contract wiD be null and void if not executed
within 120 days from the date of adoption.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Eileen Gomez
Senior Secretary
I ~erebY ~~~ o:e above mentioned documents.
Slgne~
~/ .../ ~ Plene sip and return
Date: ~ / Ly;/ OJ
/