HomeMy WebLinkAbout24-Parks & Recreation
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ORIGINAL
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: RESOLUTION AUTHORIZING THE
MAYOR OF CITY OF SAN BERNARDINO
OR HER DESIGNEE TO EXECUTE A
MEMORANDUM OF UNDERSTANDING
WITH THE SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT TO
PROVIDE CONTRACTUAL SERVICES
FOR FOURTEEN (14) BEFORE & AFTER-
SCHOOL RECREATION PROGRAMS AT
SCHOOL DISTRICT SITES.
MC/C Meeting Date: April 18. 2005
Dept: Parks, Recreation & Community
Services Dept.
Date: March 16, 2005
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt Resolution.
Signature
Contact person:
Lynn Knutson
Phone: 384-5006
Supporting data attached: Staff report, Reso & MOD
Ward: Citywide
FUNDING REQUIREMENTS:
Amount: N/ A
(From Federal & State Program Funds)
Source: (Acct. No.) 123-594-5014
(Acct. Description) C.A.P.S.
Finance:
Council Notes:
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Agenda Item NO.M-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution authorizing the Mayor of City of San Bernardino or her designee to execute a
Memorandum of Understanding with the San Bernardino City Unified School District to provide
contractual services for fourteen (14) before & after-school recreation programs at school district
sites.
Backe:round:
The Children's After-School Program for Success (C.A.P.s.) is a grant funded program
administered by the San Bernardino City Unified School District to provide before & after-
school programs at school sites. The city has been a sub-contractor to the school district in this
program since 1999. Each school site provides teachers and aides to teach educational and
tutorial programs. The Parks, Recreation and Community Services Department provides arts and
crafts, as well as other recreational activities to the youth.
The purpose of this Memorandum of Understanding (MOU) is to specify the parameters under
which the City of San Bernardino agrees to provide contractual services to the San Bernardino
City Unified School District for fourteen (14) before & after-school sites for a period beginning
July 1, 2005 through June 30, 2006.
In past years, the District had requested a Letter of Support that identifies the in-kind services we
will provide to the District. This year the District has requested a MOU with a similar description
of in-kind services. Based on District deadlines a Letter of Support was provided (refer to
"Attachment C") with the provision that a MOU would be forwarded at a later date, pending
Council approval. This MOU and Letter of Support will be included in the District's application
for State CAPS funding. Once the District has been awarded funding, an agreement between the
District and City will be drafted that covers the direct cost of the CAPS program at the fourteen
(14) school sites identified on Attachment "A". This will require another Council Action and
approval from Mayor and Common Council.
Financial Impact:
There is no financial impact to the City within the approval of this MOD. However, if the
District receives funds for the CAPS program and an agreement is approved by the Mayor and
Common Council there will be a $500 expense for mileage reimbursement. The existing staff
already covered in the department's general fund budget provides the program supervision. The
staff working for the CAPS program also work in other recreation division areas; therefore, the
funds for drug testing, TB testing, and fingerprinting are also in-kind services.
Recommendation:
Adopt the Resolution.
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RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
A MEMORANDUM OF UNDERSTANDING WITH THE SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT TO PROVIDE CONTRACTUAL SERVICES FOR
FOURTEEN (14) BEFORE & AFTER-SCHOOL RECREATION PROGRAMS AT
SCHOOL DISTRICT SITES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
-
SECTION 1. The Mayor of City of San Bernardino or her designee is hereby authorized
and directed to execute on behalf of said City, a Memorandum of Understanding with the San
Bernardino City Unified School District to provide contractual services for fourteen (14) before
& after-school recreation programs at school district sites. A copy of said agreement is hereby
attached hereto, marked Exhibit "A", and incorporated herein by reference as fully as though set
forth at length.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if the agreement is not executed by both parties and returned to the Office of the
City Clerk within 120 days following effective date of the Resolution.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
thereof, held on the day of
Meeting,
, 2005, by the following vote to
wit:-
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MC GINNIS
DERRY
o
KELLEY
JOHNSON
MC CAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2005.
JUDITH V ALLES, MAYOR
City of San Bernardino
Approved as to fonn
And Legal content:
James F. Penman
City Attorney
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By: ~$L
Sfl~r;" I C/l;.....s~1
04-18"()5 -CAPS
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Exhibit "An
MEMORANDUM OF UNDERSTANDING
Between
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT (SBCUSD)
777 N. F Street
San Bernardino, CA. 92410
(909) 381-1100
And
SECTION I:
SECTION II:
SECTION III:
CITY OF SAN BERNARDINO PARKS, RECREATION &
COMMUNITY SERVICES DEPARTMENT
547 North Sierra Way
San Bernardino, CA. 92410
(909) 384-5233
PURPOSE
The purpose of this Memorandum of Understanding is to specify the
parameters under which the City of San Bernardino agrees to provide
contractual services to the San Bernardino City Unified School District
for Before & After-School recreation programs at fourteen (14) district
sites (Cohort 1, 13 schools) & (Cohort 2, 1 school).
TERM OF AGREEMENT
The term of this agreement shall be from July 1, 2005 through June 30,
2006 unless terminated pursuant to Section VIII.
PROGRAM SERVICES
The CITY agrees to provide the following services:
A.
The CITY will provide a variety of learning experiences in the area of art,
physical fitness, gardening education, sports skills, and values through the
provisions of a Recreation Leader at each school designated for the
Creative Before and After-School Program for Success (CAPS). A list of
participating schools is attached to this MOU as Attachment "An.
Page 1 of6
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SECTION IV:
SECTION V:
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B.
The CITY will provide as in-kind, a mentoring program ($4,000.00, refer
to Attachment "B") in cooperation with the DISTRICT that targets
populations of elementary school students as a deterrent to juvenile crime,
gangs, and other delinquent behaviors.
C.
The CITY agrees to provide in-kind services/activities for program
administration and site supervision ($58,450.00, refer to Attachment "B").
D.
The CITY agrees as in-kind, to conduct background checks and TB tests.
Expenses estimated at $2,550.00, based on average 50 per year, incurted
to implement this requirement will be the sole responsibility of the CITY.
The DISTRICT agrees to provide the following services:
A.
To compensate the CITY for services rendered in Section IlIA above. The
CITY shall invoice the DISTRICT on a monthly basis (invoice by July
31 for the month of June and hereafter) with payment made to the CITY
by the DISTRICT one month after receipt of invoice and hereafter.
WAIVER OF RESPONSIBILITY
The CITY hereby agrees to indemnify, defend, (with Council approval by
CITY) and hold harmless the DISTRICT and its departments, agents,
officers, and employees from any and all claims or sums which the
DISTRICT or any of its departments, agents, officers, or employees may
be obligated to pay by reason of any liability of any kind imposed upon
them, including damages to property or injury or death of persons, arising
out of the performance of the services rendered by the CITY or caused by
any error, omission, or act of the CITY or of any person employed by the
CITY or of any others for whose acts the CITY is legally liable. Said
sums shall include, in the event of legal action, court costs, expenses of
litigation, and reasonable attorney's fees.
The DISTRICT hereby agrees to indemnify, defend, (with Board
approval by DISTRICT) and hold harmless the CITY and its
departments, agents, officers, and employees from any and all claims or
sums which the CITY or any of its departments, agents, officers, or
employees may be obligated to pay by reason of any liability of any kind
imposed upon them, including damages to property or injury or death of
persons, arising out of the performance of the services rendered by the
DISTRICT or caused by any error, omission, or act of the DISTRICT or
of any person employed by the DISTRICT or of any others for whose
acts the DISTRICT is legally liable. Said sums shall include, in the event
of legal action, court costs, expenses of litigation, and reasonable
Page 2 of6
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SECTION VI:
SECTION VII:
SECTION VIII: .
SECTION IX:
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attorney's fees. The costs, salary and expenses of the City Attorney and
members of his office in enforcing this Agreement on behalf of the CITY
or DISTRICT shall be considered as "attorney's fees" for the purpose of
this paragraph.
ADDITIONAL RESPONSIBILITIES
Both the DISTRICT and the CITY agree to abide by the following:
1.
Both parties agree to protect and maintain confidentiality of all
participants.
2.
Both parties shall not discriminate against any clients on the basis of race,
national origin or ancestry, religion, sex, marital status, age, political
affiliation or disability.
3.
Provide excellent customer service to all enrolled participants.
MODIFICATIONS
This MOU may be modified in any form by mutual consent of the CITY
and DISTRICT. All modifications must be in writing and signed by each
party prior to implementation. Each modification should specify the date
said modification shall become effective.
TERMINATION
This Memorandum of Understanding shall continue in effect for a period
of one year subject to termination by either party for any reason upon
thirty days written notice to the party; provided, however that should
County, State or Federal funding for the CAPS' cease or decrease, City
may unilaterally terminate this Memorandum of Understanding forthwith
upon notification to DISTRICT.
CERTIFICATION
We, the undersigned, have read and agree to abide by the terms of this
Memorandum of Understanding.
Page 3 of6
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This agreement becomes effective when signed by:
,
DISTRICT
Dr. Arturo Delgado, Superintendent
San Bernardino City Unified School District
777 N. F Street
San Bernardino, CA. 92410
CITY
DATE
DATE
Lemuel P. Randolph, Director
City of San Bernardino Parks, Recreation & Community Services Department
547 North Sierra Way
San Bernardino, CA 92410
Page 4 of6
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ATTACHMENT "A"
Arrowhead Elementary
Barton Elementary
Burbank Elementary
Fairfax Elementary
Hillside Elementary
Inghram Elementary
Lincoln Elementary
Lytle Creek Elementary
Monterey Elementary
Mt. Vernon Elementary
Newmark Elementary
Roosevelt Elementary
Wilson Elementary
1. Emmerton Elementary
Cohort 1
Cohort 2
Page 5 of6
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ATTACHMENT "B"
IN-KIND SERVICES & COSTS
,
Recreation Supervisor @$28.22 hr/ 30 hrs monthly =
Sr. Rec. Supervisor @ $32.14 hr/ 8 hrs monthly =
Administrative and Program Supervision
Mentoring Program
Coordinator @ $19.60 hr/ 2 hrs daily =
Gardening Materials (donated to program from Nor Call
Environmental Program Manager@ $25 hr.l48 hours =
New Staff Drug Testing (average of 50 per year)
New StaffTB Testing (average of 50 per year)
Fingerprinting (average of 50 per year)
Printing
Mileage (actual cost - not an in-kind service)
Page 6_ of 6
$40,636.00
$ 3,085.00
500.00
250.00
1.800.00
SUB-TOTAL
TOTAL
$43,722.00
9,408.00
3,000.00
1,200.00
2,550.00
750.00
$66,038.00
$ 500.00
566.538.00
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ATTACHMENT "C"
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March 7, 2005
,
California Department of Education
1430 "N" Street
Sacramento, CA. 94244-2720
To the After-School Education & Safety Program Manager,
The City of San Bernardino Parks, Recreation arid Community Services Department is happy to
continue to endorse and support the San Bernardino City Unified School District in their effort to
provide enrichment and learning opportunities for elementary and middle students in the
community. This department has collaborated with the district since the beginning of the CAPS
Program and on numerous other projects that address youth issues. We are committed to youth
and their development, and are proud to be a collaborative partner with the district to achieve the
objectives of the learning centers program grant.
o
The recreation component that we provide includes a variety of learning experiences in the area
of art, physical fitness, sports, gardening & nutrition education, skill development, social skills
and values. Additionally, this department operates a mentoring program in cooperation with the
district. Our target populations include middle and elementary school students and we continue
to provide these programs as a deterrent to juvenile crime, gangs and delinquent behavior.
As a major collaborative partner with the After-School Program (CAPS), the City of San
Bernardino Parks, Recreation and Community Services Department agrees to provide a signed
Memorandum of Understanding pending council approval on 4/18/05 for the following services:
· Provision of 2 - 6 Senior Recreation Leaders for each of the participating school sites (as
grant funds allow)
In addition, the department agrees to provide the following services on an in-kind matching
basis:
On behalf of the department, I commend the San Bernardino City Unified School District for
their continuing progress and efforts on behalf of the youth. This department is committed to the
success of this program and is looking forward to continuing to provide collaborative support.
Sincerely,
o
Lemuel P. Randolph
Director
Moeting D.te (Dote Ad"5"~ gl () ~ Item.
Vote: Ayes Nays
Change to motion to amend original documents D
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
J4
Resolution #
;).oo.s-.. q h
Absent J}j 1-#';/
Abstain
Companion Resolutions
Null/Void After: days 1
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
PUBLISH D
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POST D
RECORD W/COUNTY D
By:
Reso. Log Updated:
Seal Impressed:
Date MemolLetter Sent for Signature:
151 Reminder Letter Sent:
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Date Returned:
2nd Reminder Letter Sent:
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Not Returned: D
v
EDA 0
Facilities D
Finance D
Fire Department D
Human Resources D
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D
D
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D
D
D
Note1J~
Ready to File:
Revised 12/18/03
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
April 27, 2005
TO:
Lynn Knutson, Parks, Recreation & Community Services Departm~
V)
Eileen Gomez, Senior Secretary ::zs
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FROM:
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RE:
Transmitting Documents for Signature - Resolution 2005-96
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At the Mayor and Common Council meeting of April 18, 2005, the City of & Be~dino
adopted Resolution No. 2005-96 - Resolution authorizing the Mayor or her designee to execute
a Memorandum of Understanding with the San Bernardino City Unified School District to
provide contractual services for fourteen (J 4) Before & After School Recreation Programs at
school district sites.
Attached is one (1) original agreement with two (2) duplicate original agreements. Please obtain
signatures in the appropriate location and return the ORIGINAL agreement to the City Clerk's
Office as soon as possible, to my attention. Please keep the fully executed copies for your
records and for the other party.
Please be advised that the resolution and contract will be null and void if not executed
within 120 days from the date of adoption.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Eileen Gomez
Senior Secretary
Signed:
lease sign and return
Date: