HomeMy WebLinkAbout23-City Attorney
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JAMES F. PENMAN
CITY ATTORNEY
Subject: Authorization to Fund the Positions of Assistant
City Attorney and Legal Secretary I for the City
Attorney's Office.
Dept: CITY ATTORNEY
Date: March 15,2005
MICC Meeting Date: March 21, 2005
Synopsis of Previous Council Action:
ORIGINAL
March 14, 2005 - Personnel Committee unanimously recommended Mayor
and Common Council approval of the below-indicated
recommended actions.
Recommended Motions:
l. Fund the position of Legal Secretary I, Range 3380, $2,954 - $3,591 per month.
2. Fund the position of Assistant City Attorney, Range 4601, $8,894 - $10,811 per month.
3. Authorize thl? Human Resources Department to update Resolution No. 6413 to reflect this action.
4. Authorize the Director of Finance to amend the City Attorney's Office FY 2004/05 adopted budget by
transferring $40,162 from 001-092-5XXX, general government unreservedlundesignated fund balance,
to 001-051-5XXX (SalarieslPermlFull- Time).
Contact person: James F. Penman
Supporting data attached: Staff Report
FUNDING REQUIREMENTS: Amount:
Phone:
Ward:
FY 2004/05 $40.1 62
5255
All
Source: (Acct. No.) 001-092-5XXX
(Acct. Description)
Finance:
Council Notes:
Agenda Item No. ~ 3
3/tll II) 5""
SDE/ed/City Atty[Fund.AsstCA.LegSec.rca]
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STAFF REPORT
Council Meeting Date: March 21. 2005
TO:
FROM:
DATE:
AGENDA:
Mayor and Common Council
City Attorney's Office
March 15, 2005
March 21, 2005
SUBJECT
The funding of the existing Assistant City Attorney position and one Legal Secretary I
position based upon increased workload in the City Attorney's Office.
BACKGROUND
As a result ofincreased development within the City, as well as other planning issues, and the
priorities of this Administration, the workload of the City Attorney's Office has increased
exponentially, resulting in a strain on the ability to perform at the constant high level required and
expected of this office. For the past two years, the attorney responsible for planning issues within
this office has faced increased development/planning matters. Additionally, this attorney's workload
has drastically increased due to the recent floods within the City, the proposed General Plan revision,
the Hillwood Agreement and the Mt. Vernon Bridge project. As such, the current planning and
development matters within this office cannot be promptly accomplished without hiring another
attorney with experience in planning/development.
To do this, the City Attorney's Office is requesting funding for the position of Assistant City
Attorney, a classification that currently exists, but which has not been utilized for many years. Once
funded, the position will be filled with an existing Deputy City Attorney. This will create a vacant
Deputy City Attorney position which can then be filled by a person with planning/development
experience. The Assistant City Attorney can then, in addition to that position's regular assigmnents,
assist the Sr. Assistant City Attorneys with certain necessary administrative duties of the office, the
performance of which is currently impacted due to the office's increased workload.
Also, funding for a Legal Secretary I is requested to provide staff support for the additional
attorney and increased workload.
The Personnel Committee considered these items at its March 14, 2005 meeting and
recommended these items be approved.
SDE/ed/City Atty[Fund.AsstCALegSec.srp]
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FINANCIAL IMPACT
1. Assistant City Attorney
Budgeted Cost for Deputy City Attorney IV
(Incumbent) FY 2004/05 from 3/22/05 to 6/30/05
Proposed Cost for Asst. City Attorney
FY 2004/05 from 3/22/05 to 6/30/05
Salary
Benefits
Total
$ 32,057
5.460
$ 37,517
Salary
Benefits
Total
$ 35,105
5,728
$40,833
The total annual cost to implement the newly funded Assistant City Attorney position with
an existing Deputy City Attorney is approximately $3,316.
The additional cost will be absorbed in the existing budget through Personnel savings.
2. Lee:al Secretary I for FY 2004/05 from April 1, 2005 to June 30, 2005
Salary
Benefits
Total
$ 8, 862
$ 3.413
$12,275
3. Deputy City Attornev IV for FY 2004/05 from April 1, 2005 to June 30, 2005
Salary
Benefits
Total
$ 23,205
$ 4,682
$ 27,887
The total cost for the remainder of FY 2004/05 to hire a Deputy City Attorney IV and Legal
Secretary I is approximately $40,162.
RECOMMENDATIONS
1. Fund the position of Assistant City Attorney, Range 4601, $8,894-$10,811 per month.
2. Fund the position of Legal Secretary I, Range 3380, $2,954-$3,591 per month.
3. Authorize the Human Resources Department to update Resolution No. 6413 to reflect this
action.
4. Authorize the Director of Finance to amend the City Attorney's Office FY 2004/05 adopted
budget by transferring $40,162 from 001-092-5XXX general government
unreservedlundesignated fund balance to 001-051-5XXX (Salaries/Perm/Full- Time.)
SDE/ed/City Atty[Fund,AsstCALegSec,srp]
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