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Home My WebLink About16-Parks & Recreation - "" """">~>" ~" CO"" "C"~ __----.----.. 0_'''_'- _____ r" -. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: February 9, 2005 RESOLUTION OF THE MAYOR AND SubJect: COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO. 3 OF CONTRACT 02-658 WITH THE COUNTY OF SAN BERNARDINO FOR COLA INCREASES TO THE HEAD START/PRESCHOOL STAFF BUDGET FOR FY 2004-2005 AT DELMANN HEIGHTS COMMUNITY CENTER. MICC Meeting Date: March 7 2005 From: Lemuel P. Randolph, Director Dept: Parks, Recreation & Community Services Dept. Synopsis of Previous Council Action: 6-7-04 - Council approved Resolution 2004-147, Amendment No.2 of Contract 02-658 to administer federal grants to continue the Head Start/Preschool Program at the Delmann Heights Community Center for FY 2004-2005 beginning July 1,2004 through June 30, 2005. Recommended motion: Adopt Resolution. ~~ / Signature .> Contact person: Mitch Assumma Phone: 384-5132 Supporting data attached: StaffRepart, Resa, & Agreement Ward: City-wide FUNDING REQUIREMENTS: Amount: $3,876 Source: (Acet. No.) 123-524-5011 (Acct. Description) Finance: Council Notes: ~. tl" ~o/)s -.5"8 Agenda Item NO.J" 3/1/05 r '~"~"~""qc CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Mayor or her designee to execute Amendment No.3 of Contract 02-658 with the County of San Bernardino for COLA increases to the Head StartJPreschool staff budget for FY 2004-2005 at Delmann Heights Community Center. Backl!round: The Head Start Preschool Program has been in operation at Delmann Heights Community Center for the past 30 years. The school began with one class of 15 children and has now grown to four classes of 15 (3 to 5 years old) children each. The program curriculum includes music, language arts, math and science. The program is a successful collaboration between the City of San Bernardino Parks, Recreation & Community Services Department and the County of San Bernardino Preschool Services Department. These 60 children are now receiving education and training opportunities that would not be available to them were it not for the Delman Heights Program. On October 4, 2004 the Parks, Recreation and Community Services Department submitted a council item to the Mayor and Common Council for approval of the COLA wage increases for the Head Start program at Delmann Heights Community Center. The motion was approved. Now that the City has approved the motion for this salary increase, the County has formally requested that Amendment No.3 to Contract No. 02-658 be approved through a Council resolution. This amendment reflects the Head Start COLA increase. The Parks, Recreation and Community Services Department is requesting the Mayor and Common Council approve the County's formal request through Amendment No.3 of Contract 02-658. Financial Impact: This is a federally funded program and there is no grant match. Recommendation: Adopt resolution. ,"I~::S'" u~,u~' ,CCO' _ ',,".'" ."," '"~', ,,~"".' SBCity-Parks-DA DA - SB Parks FY 2004-2005 Revised Budget ATTACHMENT B (Funded Slots: 60 Federal Part-Day Slots) COLA Total Budget FY 2004-05 FY 2004-05 842 26,317 1,676 89,768 737 38,063 311 15,815 101 6.456 3,667 176,419 139 6,616 - 42,527 17 9,052 53 2,558 209 60,753 - 2,485 - 2,480 - 2,200 - - . 7,165 - 1,200 - - . 1,200 - 621 . 621 3,876 246,158 . 28,050 I 3,876 274,208 67,58311 9691 88,552 I In-Kind Match Required """::=::_-":5~'_O-' '"', "m,= H, "'" FOR COUNTY USE ONL Y ORIGINAL . FAS New Vendor Code Dept. Contract Number I-- SC iA ~ Change SANBERN772A Cancel 02-658 A-3 County Department Dept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Margie Donahue (909) 387-2444 $817,336 Contract Type o Revenue 00 Encumbered 0 Unencumbered 0 Other. If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2002 June 30, 2005 $265,905 $3,876 Fund Dept. Organization Appr. Obj/Rev Source GRClPROJ/JOB No. Amount RSC HPS 150 . 300 3252 . $3.876 Fund Dept. Organization Appr. Obj/Rev Source GRClPROJ/JOB No. Amount . . Fund Dept. Organization Appr. ObjlRev Source GRClPROJ/JOB No. Amount , . Project Name Estimated Payment Total by Fiscal Year FY Amount lID FY Amount 110 PSD - Delegate Agency 04/05 $3,876 I - - Food Service Agreement - - - - Contract Type 2(b) . County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address 547 N. Sierra Way hereinafter called DELEGATE AGENCY (DELEGATE) San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Social Secuttty No. IT IS HEREBY AGREED AS FOLLOWS: Amendment No.3 It is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: Page 1 of 3 , ";:W"'''~=CC _c'crT"c,<"~,,,,,,,,,,',,,,,,,""""W,,,,,~..cT<_ _ Section VI. Fiscal Provisions Amend Paragraphs A., B. and C., to read as follows: A. The maximum amount of reimbursement under this Contract shall not exceed $817,336 including the original contract amount and all subsequent amendments, and shall be subject to the availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. #02- Ori inal Contract Amendment 1 - COLA Amendment 1 Amendment 2 Amendment 3 - COLA Maximum Reimbursement B. The Delegate will contribute $181,882 to the program funds. Such contributions shall be in cash or in-kind in the amount of $181,882. IN-KIND Oriainal Contract $ 58,048 Julv 1, 2002 throuah June 30, 2003 Amendment 1 - COLA $ 2,123 July 1. 2002 throuah June 30. 2003 Amendment 1 $ 60,171 July 1 2003 throuah June 30 2004 Amendment 2 $ 60,571 July 1. 2004 throuah June 30. 2005 Amendment 3 - COLA $ 969 July 1 2004 throuah June 30. 2005 Maximum Reimbursement $ 181,882 C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be based on the attached Program Budget (Attachment B) and unit costs as defined in Paragraph D of this Section. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $817,336, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. ATTACHMENT B: Attachment B, "DA - SB Parks FY 2004-2005 Revised Budget" is added to the Program Budget. Page 2 of 3 "."j'l(':V'~X1/''''1'-'~"""" - All other terms and conditions in this contract remain in full force and effect. COUNTY OF SAN BERNARDINO City of San Bernardino Parks & Recreation (PrInt or type name of corpoI8tIon, company, contractor, etc.) ~ Bill Postmus, Chairman, Board of Supervisors By ~ (Authorized signature - sign In blue Ink) Dated Name Judith Valles (PrInt or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Title Mayor (PrInt or Type) Dated By Deputy Address 547 N. Sierra Way San Bernardino, CA 92410 Reviewed by Contract Compliance Presented to BOS for Signature Approved as to Legal Form ~ Julie Surber, County Counsel ~ lori Ciabattlnl, HSS Contract Administration ~ Roberta York, Director Date Date Date Auditor/Controller-Recorder Use On Page 3 of 3 _."" . ,....~_, ''r'"''-'"''"~ "".~"'._,".~~~~ S8 City-Parks-DA DA - SB Parks FY 2004-2005 Revised Budget ATTACHMENT B (Funded Slots: 60 Federal Part-Day Slots) COLA Total Budget FY 2004-05 FY2004-05 842 26,317 1,676 89,768 737 38,063 311 15,815 101 6,456 3,667 176,419 139 6,616 - 42,527 17 9,052 53 2,558 209 60,753 - 2,485 - 2,480 - 2,200 - - . 7,165 - 1,200 - - . 1,200 - 621 . 621 3,876 246,158 . 28,050 r 3,876 274,208 67,58311 969 I 68,552 I In-Kind Match Required . . '. . o o o " ....- ~c - . .'" "T" ""~""'~"""""~- RESOLUTION NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 III 21 III 22 III 23 III 24 III 25 26 27 28 III RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO.3 OF CONTRACT 02-658 WITH THE COUNTY OF SAN BERNARDINO FOR COLA INCREASES TO THE HEAD STARTIPRESCHOOL STAFF BUDGET FOR FY 2004-2005 AT DELMANN HEIGHTS COMMUNITY CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized to execute Amendment No. 3 of Contract No. 02-658 for Delegation of Activities with the County of San Bernardino Preschool Services Department, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length, and the Director of Parks, Recreation and Community Services Department is hereby authorized to increase the COLA wages and related budget line items in the amount of $3,876 with the Head StartlPreschool Program for FY 2004-2005 at the Delmann Heights Community Center. SECTION 2. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the City Clerk within 120 days following effective date of the Resolution. III III 'ho. 1(0 -'2 J ~ IA ""W'T'" ~ o o o - .! .~.", . .. r . ~ -- RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AMENDMENT NO.3 OF CONTRACT 02-658 WITH THE COUNTY OF 2 SAN BERNARDINO FOR COLA INCREASES TO THE HEAD START/PRESCHOOL 3 STAFF BUDGET FOR FY 2004-2005 AT DELMANN HEIGHTS COMMUNITY CENTER. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a Meeting, thereof, held on the day of , 2005, by the following vote to wit: COUNCIL MEMBERS NAYS ABSENT ABSTAIN AYES ESTRADA LONGVILLE MC GINNIS DERRY KELLEY JOHNSON MCCAMMACK RachelG. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2005. JUDITH V ALLES, MAYOR City of San Bernardino Approved as to form And Legal content: James F. Penman City Attorney Byt- 1. t.~. -~. ",. .~. - Exhibit "A" FOR COUNTY USE ONL Y FAS I-- New Vendor Code Dept. Contract Number X Change SANBERN772A SC A i-- 02-658 A-3 Cancel County Department Dept. Orgn. Contractor's License No. Preschool Services Department . County Department Contract Representative Telephone Total Contract Amount Margie Donahue (909) 387-2444 $817,336 . Contract Type o Revenue 00 Encumbered 0 Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2002 June 30, 2005 $265,905 $3,876 Fund Dept. Organization Appr. Obj/Rev Source GRClPROJ/JOB No. Amount RSC HPS 150 , 300 3252 I $3,876 Fund Dept. Organization Appr. ObjlRev Source GRC/PROJ/JOB No. Amount , , Fund Dept. Organization Appr. ObjlRev Source GRClPROJ/JOB No. Amount , , Project Name Estimated Payment Total by Fiscal Year FY Amount I/O FY Amount I/O PSD - Delegate Agency 04/05 $3,876 I - - Food Service Agreement - - - - Contract Type 2(b) ~- 09 County of San Bernardino STANDARD CONTRACT ~S CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address hereinafter called DELEGATE AGENCY (DELEGATE) 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: Amendment No.3 It is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: o Page 1 of 3 ','OC' , Section VI. Fiscal Provisions Amend Paragraphs A., B. and C., to read as follows: o The maximum amount of reimbursement under this Contract shall not exceed $817,336 including the original contract amount and all subsequent amendments, and shall be subject to the availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegate's services and expenses incurred in the performance hereof, including travel and per diem. Ori inal Contract Amendment 1 - COLA Amendment 1 Amendment 2 Amendment 3 - COLA Maximum Reimbursement #02-658 C of San Bern $ 265,905 $ 8 491 $ 268,732 ' $ 270,332 $ 3,876 $ 817,336 B. The Delegate will contribute $181,882 to the program funds. Such contributions shall be in cash or in-kind in the amount of $181,882. o IN-KIND Oriainal Contract $ 58,048 Julv 1, 2002 throuah June 30 2003 Amendment 1 - COLA $ 2,123 July 1, 2002 throuah June 30 2003 Amendment 1 $ 60,171 Julv 1, 2003 throuah June 30, 2004 Amendment 2 $ 60,571 July 1, 2004 throuah June 30, 2005 Amendment 3 - COLA $ 969 Julv 1, 2004 throuah June 30, 2005 Maximum Reimbursement $ 181.882 C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be based on the attached Program Budget (Attachment B) and unit costs as defined in Paragraph D of this Section. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $817,336, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. ATTACHMENT B: Attachment B, "DA - SB Parks FY 2004-2005 Revised Budget" is added to the Program Budget. o Page 2 of 3 -__H_~'__'_ ,__ "F- ", -- - - -""----~- , All other terms and conditions in this contract remain in full force and effect. o COUNTY OF SAN BERNARDINO o ~ Bill Postmus, Chairman, Board of Supervisors City of San Bernardino Parks & Recreation (Print or type name of corporation. company, contractor. ete.) By ~ (Authorized signature. sign in blue ink) Dated Name Judith Valles (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Cieri< of the Board of Supervisors of the County of San Bemardino. Title Mayor (Print or Type) Dated By Deputy Address 547 N. Sierra Way San Bernardino. CA 92410 Reviewed by Contract Compliance Presented to BOS for Signature Approved as to Legal Fonn ~ Julie Surber, ,County Counsel ~ Lori Ciabattini, HSS Contract Administration ~ Roberta Yorl<. Director Date Date Dale Auditor/Controller-Recorder U 0 I ~~~~_:r:r ~ i:::~~:':;: t:t~;E:-t~~: ~,~~~ ~~ ~"''''1~"7~''~....=:e".. "S!">f."",;l.'~l.;:r(l ."~J:>~" rn ,., ,;~;Y .....~~,,'~_~-1. :.~ ." . " ~ -}~ .1~l,,:'.:'~~~-t~~.1'~...-..,,"~ ~: "'- ,~~t ..,~~,."..' ~ >. ~~. ~ < ~:t. i; .,.....~_.....""'~~".....,'!"~-"'/:J:mG~'~..T._\.;s.i:"fr.r'?~~~ .'6 Page 3 of 3 S8 City-Parks-DA DA - SB Parks FY 2004-2005 Revised Budget '-~'~W' ", - ." ","~,~, ,',' . o I " 'L~"-, -_.,_.,..,~.,W{I..,.,t!u,i'~m_ ATTACHMENT B (Funded Slots: 60 Federal Part-Day Slots) Feeleral Head Start, State PruchOOl & USDA Nutrition GABI DescrlDtion Budget Funds A. Personnel A01 Program Managers & Content Area Experts 25.475 A02 Teachers/Infant Toddler Teachers 88,092 A05 Teacher Aides & Other Education Personnel 37,326 A14 Clerical Personnel 15.504 A17 Maintenance Personnel 6.355 Total Personnel 172,752 B. FrInge Benefits 801 Social Security(FICA), State Disability. Unemployment 6,477 802 HealthlDentallLife insurance 42.527 803 Retirement 9,035 804 Other Fringe 2,505 Total Fringe Benefits 60,544 E. Supplies OE01 Office Supplies 2,485 E02 Child and Family Service Supplies 2.480 E03 Food Services Supplies 2.200 E04 Other Supplies Total Supplies 7,165 F. Contractual F04 Child Transportation Services 1.,200 F08 Other Contracts Total Supplies 1,200 H. Other H17 Other 621 Total Other 621 Sub Total 242,282 Food Program 28,050 Grand Total Budget 270,332 I o In-Kind Match Required 67,583 I I COLA Total Budget FY 20CM-05 FY 2004-05 842 26,317 1.676 89,768 737 38,063 311 15,815 101 6,456 3,667 176,419 139 6,616 - 42,527 17 9,052 53 2,558 209 ' 60,753 - 2,485 - 2,480 - 2,200 - - - 7,165 - 1,200 - - - 1,200 - 621 - 621 3,876 246,158 - I 28,050 I I 3,876 M 274,208 969 I 68,5521 , . . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 3" 7, ()~ Item # l b Vote: Ayes~' Nays Change to motion to amend original documents 0 Resolution # ), 0<<) 5" - Sg Abstain Absent Companion Resolutions NulVVoid After: JJ1? days/ Resolution # On Attachments: 0 PUBLISH 0 POST 0 ...-/ 1, I"'OS Note on Resolution of attachment stored separately: 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: ?y g,6>S Date of Clerk/CDC Signature: 2.:.1;, 0 S '3- !,.O S"" - Reso. Log Updated: Seal Impressed: ~ Date Memo/Letter Sent for Signature: 1 sl Reminder Letter Sent: Date Returned: 2nd Reminder Letter Sent: Not Returned: 0 Request forCounci1 Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655,92-389): Yes No By_ Yes No By_ Yes No By_ Yes No By_ Yes No By_ Copies Distributed to: Animal Control 0 EDA 0 Information Services V City Administrator ~ Facilities ~ Parks & Recreation City Attorney Finance Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services 0 Human Resources 0 Water Department 0 Others: No"', 4nJ-Io/l.J- ~ 3-~-O~ Ready to File: _ Date: Revised 12/18/03 - -""~,--,'< r-"-,__,_n,, -- .- / _ '-c/' . -, C ,/, 'h-~--~~' '" ., "//...-."'~, - - ,. CITY ~t~ro~~~:~:~~DINO RECElVr)CIT'(~1 ., . CITY CLERK'S OFFICE I . '. Llr,1 Records and Information Management (RIM) Program 'OS NAR 14 A10 :34 DATE: March 10, 2005 TO: Lemuel P. Randolph, Parks, Recreation & Community Services Department FROM: Eileen Gomez, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2005-58 At the Mayor and Common Council meeting of March 7, 2005, the City of San Bernardino adopted Resolution No. 2005-58 - Resolution authorizing the Mayor or her designee to execute Amendment No. 3 of contract 02-658 with the County of San Bernardino for COLA increases to the Head Start/Preschool Staff Budget for FY 2004-2005 at Delmann Heights Community Center. Attached is one (1) original agreement with two (2) duplicate original agreements. Please obtain signatures in the appropriate location and return the ORIGINAL agreement to the City Clerk's Office as soon as possible, to my attention. Please keep the fully executed copies for your records and for the ether party. Please be advised that the resolution and contract will be nuD and void if not executed within 120 days, or by July 1, 2005. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Eileen Gomez Senior Secretary I hereby acknowledge receipt of the above mentioned documents. Signed: Pie... sip IJlCI retarD Date: